Catholic RE PWS 9 Jun 2020.pdf

9 Jun 2020

PERFORMANCE WORK STATEMENT

FOR

CATHOLIC RELIGIOUS EDUCATION COORDINATOR

(09Jun2020)

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to function as Catholic Religious Education (RE) Coordinator at the

Dyess Chapel, Dyess Air Force Base, Texas. The Catholic Religious Education Coordinator will work with

Catholic Priest to support Catholic activities for the Dyess Chapel. All work by the contractor shall be performed in accordance with all applicable laws, regulations, standards, instructions and commercial practices.

1.1 Qualifications.

1.1.1 Be a certified catechist (knowledge of the Catholic faith) of the San Angelo Diocese (or another diocese) or have at least 3-5 years teaching experience in Catholic Religious Education or at least two years of experience as an RE Coordinator.

1.1.2 Be able to work within the pluralistic environment of the Air Force.

1.1.3 Be able to maintain professional relationships with teachers/assistants, students, chapel staff, and public school staff.

1.1.4 The contractor shall possess computer skills with a working knowledge of Microsoft Word, Excel, Microsoft Outlook, and Power Point.

1.1.5 Undergo a government background investigation (at government expense) in accordance with

Department of Defense Instruction 1402.5.

1.1.6 Undergo a successful background criminal history check at local (base), state, and national levels, including an Installation Records Check (IRC), a State Criminal History Repository (SCHR), and a National Agency Check and Inquiries (NACI). Contractors may be hired pending successful completion of background checks at all levels.

1.2 Duties.

1.2.1 Meets with the Catholic Priest, as the resource person, advisor, and budgeter of the Catholic

Religious Education program.

1.2.2 Meets weekly with Catholic Priest to review overall programs and goals for preschool, elementary, junior high and adult religious education (adult RE may be led by the Priest; that guidance will be made by the current Priest overseeing the programs).

1.2.3 Attendance is required at monthly Catholic Parish Advisory Council meetings. Maintain the

Office Hours as identified in paragraph 4.1.1 of this Performance Work Statement (PWS). The contractor shall work approximately 13 hours per week. Coordinate with the Catholic Priest in regards to flexibility with work hours to allow attendance of meetings and/or events ensuring the

13 hour per week is not exceeded.

1.2.4 Organize and schedule the bible study program and youth ministry (with the guidance/advisement of the Priest).

1.2.5 Implements parish Sacramental programs under guidance of the Catholic Priest, including date of reception, times, length of classes, and parent-teacher sessions. Is responsible for parent classes.

1.2.6 Makes calendar of RE activities with parish master calendar, schedules and informs the parish coordinator of needed publicized events or programs.

1.2.7 The Contractor shall, with the guidance of the Catholic Priest, prepare the Religious Education

Program annual budget and calendar of events as well as facility and purchase requests for programs and materials. Submit fund request IAW AFI 52-105, Chaplain Corps Resourcing.

1.2.8 The Contractor shall, serve as a member of the Chapel Corps Financial Working Group (CCFWG), to present the Religious Education program plan (annual budget and calendar of events). The

CCFWG meets annually and semi-annually to review the status of the budget.

1.2.9 Conducts regular meetings for consultation, support, and training of teachers and assistants at all levels. Submits agenda to Catholic Priest prior to meetings for approval.

1.2.10 If resources are available the Contractor coordinates, plans, organizes, staffs, and implements annual summer vacation chapel school program with the guidance of the Wing Chaplain and/or

Catholic Priest (the option is available to provide a similar program instead if resources are limited). Contractor may also coordinate with the Protestant RE Coordinator/RE Chaplain, if an ecumenical program is planned for the calendar year.

1.2.11 Recruit volunteers and provides necessary resources such as videos, CDs, etc. available to teachers and/or assistants.

1.2.12 Implement registration policies and procedures as directed by the Catholic Priest.

1.2.13 Make roster of teachers and assistants as well as students to classes and room numbers.

1.2.14 Send email to facility manager for the use of facilities; sanctuary, classrooms, and annex, by completing the proper Chaplain Corps forms.

1.2.15 Organizes special activities between teachers and assistants and classes, i.e. All Saints celebrations, Christmas, Easter events.

1.2.16 Is responsible for maintaining weekly records of attendance for students, teachers, and assistants and of turning in information to Catholic Priest on a weekly basis.

1.2.17 Is responsible for opening and securing all educational areas as well as materials and equipment.

1.2.18 With guidance from Catholic Priest, places request for necessary textbooks and supplies for teachers and students used for programming.

1.2.19 Distributes to teaching staff information regarding supplementary, audio-visual and multimedia equipment.

1.2.20 Assigns specific duties to teaching staff as directed by the Catholic Priest.

1.2.21 Make recommendations to the Catholic Priest for teachers to obtain catechist information and certification through local diocese.

1.2.22 Monitors the instructional program in order to assure that basic principles are being taught according to current catechetical guidelines.

1.2.23 Submits bulletin announcements to Catholic Pastoral Activities Coordinator, if applicable or designated representative, by Wednesday of week prior to desired publication, (i.e. Bulletins are printed on Wed. prior to that Sunday, bulletin announcements must be completed 11 days prior to the intended Sunday’s bulletin).

1.2.24 Attends and schedules meetings for teachers and assistants, and pastoral council if needed.

1.2.25 Attends diocesan meetings, in-service training, and special functions for religious education and enrichment and briefs the Catholic Priest.

1.2.26 Attends faith group required RE training, events and/or programs upon approval from Catholic

Priest and Contracting Officer and dependent on availability of appropriated budget, IAW, AFI

52-105, Chaplain Corps Resourcing.

1.2.27 The Contractor shall read and apply Air Force Policy Directive 52-1, Air Force Instructions 52-

101, 102, 105 and local Operating Instructions (OI) instituted by 7th Bomb Wing, Chaplain Corps

(7th BW/HC).

1.2.30 Arrange for a fully qualified substitute to provide required services in the absence of the

Coordinator. The Catholic Priest in coordination with the Wing Chaplain must approve absences and substitutes in advance.

1.3 Compliance and Standards.

1.3.1 Contractor will comply with all requirements set forth in applicable Air Force Instructions, regulations, and policies (includes locally established policies). These will be provided in writing before the contractor start of work

1.3.2 While on the military installation, the Contractor shall be subject to monitoring and inspection but under no circumstances shall such person be deemed to be employees of agents of the government.

1.3.3. Contractor will immediately bring forth any concerns that may affect their job performance to the

Contracting Officer for prompt evaluation and issue resolution.

1.3.4. Contractor will submit monthly invoices using the Wide Area Work Flow online system.

1.3.5. The performance monitor for this contract is the appointed Contracting Officer designated by the

Wing Chaplain who will:

1.3.5.1 Provide items deemed necessary to perform services described in this PWS.

1.3.5.2 Monitor and inspect the Contractor’s performance. The Contractor will be notified in writing of all noncompliance work, and will be given an opportunity to correct, if possible, non-conforming work. The contractor will be given the opportunity to respond in writing to any notice of noncompliance.

2. SERVICE DELIVERY SUMMARY.

Performance

Objective

PWS

Paragraph *

Performance

Threshold

Meets weekly with Catholic

Priest

1.2.2 No more than 2 missed meetings per quarter

Bulletin Submissions 1.2.24 No more than 2 late submissions per quarter from the

Archdiocese for the Military services

* Each paragraph referenced includes all related subparagraphs

3. GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT. The Government will provide reasonable utilities, work space, and common office area equipment and supplies for the contractor to perform the requested duties.

3.1 Security Police and Fire Protection. The government will provide general on-base security police and fire protection service. Security police phone extension is 696-2131 for emergencies, and 696-4100 for routine calls. Fire protection emergency phone is 117 (from on-base phone only), or 696-2486.

3.3 Telephone. The contractor may use government phones for the performance of duties covered under this contract PWS. Long distance telephone calls will be authorized only for the performance of official duties specified under this PWS.

3.4. Security. The Contractor shall safeguard all Government/Chapel equipment and supplies provided to fulfill this position and be responsible for securing Chapel facilities when used before and after normal duty hours.

4. GENERAL INFORMATION.

4.1 Hours of Operation.

4.1.1 Standard Duty Hours. The contractor shall perform the services required under this contract during the hours listed below unless otherwise coordinated through the Contracting Officer.

Scheduled times may vary dependent upon mission requirements. The contractor shall work 13 hours per week.

Function Day & Time Total Number of Hours

Sunday 0830-1330 5 hrs (to be met consistently through the calendar year of negotiated contract)

Office Hours Wednesday & Friday

0900-1400 (includes 1 hr for lunch)

8 hrs

Parish Advisory Council 2nd Wednesday of the Month

1800-2000

2 hrs (coordinate w/Priest on flexing hrs this week to attend meeting )

4.1.2 Federal Holidays. The following federal holidays are observed at Dyess AFB . If federal holidays fall on Saturday, the preceding Friday will be observed. If federal holidays fall on Sunday, the following Monday will be observed. The contractor shall be required to provide services on some holidays in conjunction with religious observances.

New Year’s Day – 1 January Labor Day – 1st Monday in September

Martin Luther King Day – 3rd Monday in January Columbus Day – 2nd Monday in October

President’s Day – 3rd Monday in February Veteran’s Day – 11 November

Memorial Day – Last Monday in May Thanksgiving – 4th Thursday in November

Independence Day – 4 July Christmas – 25 December

4.1.3 Base Closures. Work Scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.2 Base Passes and Identification. The Contractor shall obtain base passes and identification cards for all employees and vehicles. Application will be coordinated through the Contracting Officer or designated representative. The contractor shall return contract passes of terminated employees within 24 hours of termination. The contractor shall comply with all requirements and procedures in accordance with

AFFARS 5352.242-9000, Contractor Access to Air Force Installations.

4.3 Safety.

4.3.1 Contractor shall comply with all applicable OSHA and AFOSH standards.

4.3.2 Contractor shall not bring any hazardous material onto Dyess AFB or use hazardous materials in any Dyess Facility.

4.3.3 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor-owned or privately-owned vehicles while on Dyess Air Force Base.

4.4 Personnel. The governments is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employees, who is identified as a potential threat to the health, security, general well-being, or operational mission of the installation and its population. Contractor personnel shall present a neat appearance.