Catholic RE Coordinator - Combo.pdf

24 July 2024

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-24-Q-0078, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective as of 05/22/2024. Defense Federal Acquisition Regulation Supplement effective as of 05/30/2024. Department of the Air Force Federal Acquisition Regulation Supplement DAFAC 2024-0612 effective as of 06/12/2024.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 813110, Religious Education. and the small business size standard is $13M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). See Section 10 of the Combined Synopsis for Basis of Award.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall have FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (May 2024) completed within their active registration located at https://www.sam.gov

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Feb 2024), apply to this solicitation. All http://www.sam.gov/ provisions and clauses are listed in Attachment 3. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement:

This requirement is for the procurement of a Catholic Religious Education (RE) Coordinator (herein "contractor") to plan, organize, and coordinate, a quality RE program in accordance with the SBD 1/HC Annual Ministry Plan. The contractor serves as the primary RE resource contract, acts as the advisor and coordinator of the day-to-day operations of the RE program, and administers the Catholic RE for the Catholic military community including military members, dependents, and other participants. The contractor will work in cooperation with chapel staff members and volunteers.

3. Period of Performance (PoP): See Attachment 2, CLIN Price Sheet

4. Contract Line Item (CLIN): See Attachment 2, CLIN Price Sheet

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1 Quotation Assembly

Quotation Section Page Limit

Cover Letter 1 Factor 1. Capability Statement 3 Factor 2. Price 1

Details for assembly of the quotation:

• Cover Letter shall be provided with the following information:

- Offerors Company Name and address

- POC (Name, email, and phone) of individual authorized to make decisions on behalf of the company.

- Offeror’s UEI and Cage code

- A statement that the offeror understands the requirement(s) specified in the PWS and will meet the performance standards and requirements therein.

• Cover Letter and each factor shall be submitted as separate files.

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12-point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or https://www.acquisition.gov/

Arial font preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation. Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Additional Instructions to Offerors:

Offerors shall respond to this RFQ via e-mail by 12 Aug 2024 at 1000 MT. All quotations should be sent to, Mr. Ralph Mayer, at ralph.mayer@spaceforce.mil and William Dabbs, at william.dabbs.1@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 5 Aug 2024 at 1000 MT. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest:

All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors:

The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

10. Basis for Award:

The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

11. Evaluation Criteria:

The following factors will be used to select the successful Offeror for this requirement.

Technical Acceptability will be evaluated as Acceptable or Unacceptable.

Factor 1 – Technical Approach

Factor 2 – Price

Factor 1 – Technical Approach

The Offerors shall provide a capability statement that demonstrates a clear understanding of the PWS requirements. Offerors shall also submit a statement confirming that all employees will have the required qualifications and certifications as listed in the PWS Section 1.4. “Qualifications”.

Factor 2 – Price

The Offeror’s Total Evaluated Price (TEP) will be evaluated for price reasonableness.

The TEP will be based on the sum of the FFP quoted on the CLIN Price Sheet (Attachment 2). The TEP will be the only discriminator amongst Offerors for this factor. The Government may compare an Offerors TEP to an Independent Government Estimate (IGE) or may use other price analysis techniques per FAR 13.106-3(a).

Attachments:

1. Performance Work Statement (PWS)

2. CLIN Price Sheet

3. Additional Applicable Clauses and Provisions

4. Wage Determination (9 May 2024)