Catharine Court Needs Assessment - Advertisement for Bids.docx

Village of Montour Falls Advertisement for Bids

NOTICE IS HEREBY GIVEN, that sealed proposals, in DUPLICATE, are sought and requested by the Village of Montour Falls, New York (hereinafter called "owner"), for the provision of the following Project:

Catharine Court Apartments Needs Assessment Study

Sealed Proposals are requested for a single prime contractor to provide a thorough energy efficiency and needs assessment of the Montour Falls Housing Authority’s Catharine Court Housing facility, located at 216 Canal Street, Montour Falls, and associated incidental work in accordance with other Bidding and Contract Documents.

Background:

This facility contains 32 apartments which are rented to low-income seniors and are also subsidized by HUD. This facility is owned and operated by the Montour Falls Housing Authority and is the only senior low-income housing facility in Montour Falls. Each apartment has its own appliances, heating and A/C. There are also common community areas and facilities such as electrical distribution panel rooms, hot water tanks and laundry machines. Electricity and heating costs are a major concern. In addition, the current roof has been repaired several times in the past and is currently leaking and requires replacement this year before winter if possible.

Project Objectives:

1. Thorough evaluation of the current energy use status of the facility. 2. To determine the efficiency savings and environmental improvements that can be achieved by upgrades to the facility. 3. To estimate the costs associated with the upgrades and improvements. 4. Cost of your proposal 5. Time frame of your proposal

Scope of Work:

These are the minimum required assessment areas:

a) Building Envelope (roof, insulation, windows, air sealing)

b) HVAC systems (heating, cooling, controls)

c) Electrical systems and lighting

d) Domestic hot water systems

e) Energy usage analysis

f) Ventilation and indoor air quality considerations

Proposal deliverables:

A written report, Prioritized recommendations (immediate vs. longer-term), Cost estimates for each recommended upgrade or change (order of magnitude is fine), Estimated energy savings where applicable Photo documentation, Optional presentation to the Village/Housing Authority

A complete response will also include:

1. Executive Summary and overall approach, 2. Experience and Capabilities, 3. Detail of your expenses,

4. References and work samples

Evaluation Criteria:

Proposed cost of study (30%), Experience with similar housing projects (30%), Approach to scope (25%), Ability to meet contract schedule (15%)

Proposal Submittal:

Sealed bids will be received by the Owner until Monday, September 28th, 2026, at 1:00 P.M., at the Village of Montour Falls, 408 West Main Street, Montour Falls, New York 14865, at which time and place all proposals will be opened and publicly read aloud. All responses will become the property of the Village of Montour Falls, The Village has a standard right to reject any/all proposals, The proposal must be compliant with all applicable federal/state requirements (prevailing rates), Question responses will be shared with bidders if applicable to all.

Bidders wishing to submit a bid prior to the above date can deliver the bid package to the Village of Montour Falls, 408 West Main Street, Montour Falls, New York 14865, All questions prior to bid opening must be received by the close of business on Wednesday, September 2nd, 2026. Questions shall be directed to Emma at email: sustainabilityeducator@villageofmontourfalls.com.

Bidding Documents may be examined at the Village of Montour Falls 408 West Main Street, Montour Falls, New York 14865 by appointment.

The Village of Montour Falls is an equal opportunity employer. Minority Business Enterprises (MBE) and Women’s Business Enterprises (WBE) are encouraged to submit a bid.

This project is funded by grant monies from the Community Development Block Grant (CDBG). As part of this grant funding, the project will be subject to the requirements of New York State executive Law Article 15-A to promote opportunities for the participation of certified minority women or minority owned business enterprises (MWBE), as well as the employment of minority group members and women in the performance of the project. MWBE vendors are encouraged to apply to this solicitation.

Contractor agrees to comply with all MWBE and EEO contract goals reflected on the MWBE Utilization Plan and Staffing Plan respectively, that have been submitted with the application for this contract.

The Village of Montour Falls, James Ryan, Mayor