CASS DnF_ Single Award IDIQ over 100M_24 May 24_SPE SIGNED_Redacted.pdf

DEFENSE HEALTH AGENCY

ENTERPRISE MEDICAL SERVICES CONTRACTING DIVISION

4130 STANLEY ROAD, SUITE 208

JOINT BASE SAN ANTONIO, FORT SAM HOUSTON, TEXAS 78234

DETERMINATION AND FINDINGS

Based on the following determination and findings, in accordance with the authority of 10 U.S.C.

2304d and 41 U.S.C. 4101 as implemented in subpart 16.5 of the Federal Acquisition Regulation (FAR), the Defense Health Agency Contracting Division Activity intends to enter into an indefinite-delivery indefinite-quantity (IDIQ) contract for Contracting and Acquisition Support Services (CASS) that is not appropriate for multiple awards.

FINDINGS

1. The Defense Health Agency (DHA) has a need for the award of an IDIQ contract for CASS with a total estimated dollar value of and an overall maximum value of $225M. This effort will be a firm fixed price contract using task orders with the period beginning 15 February 2025 and expiring 14 February 2030. It will also have the potential for an up to 6-month extension because of the inclusion of the Extension for Services Clause, FAR 52.217-8.

2. In accordance with FAR 16.504(c)(1)(i), I have considered the scope and complexity of the contract requirements, the expected duration and frequency of task or delivery orders, the mix of resources a contractor must have to perform expected task or delivery order requirements, and the ability to maintain competition among the awardees through the contracts’ periods of performance, and in accordance with FAR 16.504(c)(1)(ii)(D), I have found that use of multiple award contracts is not appropriate for this class of acquisitions for the following reasons:

a. The projected orders are so integrally related that only a single contractor can reasonably perform the work. Multiple contractors advising and assisting individual portions of information needed to complete initial and final DHA reports and documents could cause delays, errors, and inconsistencies, therefore impacting the DHA mission. The DHA has not experienced this because the same contractor is currently successfully performing all requirements included in this acquisition. As has been demonstrated under the current effort (HT005019F0001 and HT005019F0002), maximum flexibility is needed with this requirement to ensure proper execution. Sudden and multiple changes occur frequently, with regard to increases/decreases in the number and type of Full Time Equivalents required and location of performance based upon customer need. Coordinating these changes across multiple contracts/task orders could prove difficult and require multiple modifications to execute. A single award IDIQ will provide better terms and conditions and eliminate the need for future complex modifications such as these changes in staffing location and labor categories.

b. The use of a single award IDIQ with multiple task orders will save time and, improve/enhance performance/efficiency. With a multiple-award IDIQ, the contracting officer must provide each awardee a fair opportunity to be considered for each order exceeding the micro-purchase threshold issued under multiple delivery-order contracts or multiple task-order contracts per FAR 16.505(b). All offers will have to be fairly considered which means that all would need to be evaluated. Evaluation of offers adds a considerable amount of time and adds to the administrative burden of managing multiple awards with multiple task orders. It also removes