CashEast_Forestry mowing specs.docx

GENERAL SPECIFICATIONS

PENNSYLVANIA GAME COMMISSION

FOREST MOWING CONTRACT

(MACHINE ONLY)

I. SCOPE OF WORK:

A. The Pennsylvania Game Commission requires the services of an Operator to machine mow interfering woody vegetation on approximately 356 acres. Services shall include, but are not limited to, the furnishing of all materials, labor, equipment, tools, superintendence, miscellaneous items, and performing all work necessary to complete the project to the satisfaction of and subject to the approval of the Commission.

Any questions on the technical aspects of this project should be directed to:

Chad Barclay Forester, NE Region Cell: 570-665-0305 Email: cbarclay@pa.gov

Darren Pettyjohn Game Lands Maintenance Supervisor, SGL 172 Office: 570-746-1419 Email: dapettyjoh@pa.gov

II. CONTRACT TASKS:

A. Project Location:

a) State Game lands 036, Bradford County, Franklin Township. The operator will mow and mulch all laurel and all hardwood stems up to 4 inches DBH (diameter breast height) on 356 acres. Please see project details and maps outlined below.

b) Blocks to be Mowed:

a) Block 1: Approximately 35 Acres, mowing shall be completed prior to June 30, 2020

b) Blocks 2,3,4,& 5: Approximately 321 Acres, mowing is to be performed after July 1, 2020, and before June 30, 2021

III. SITE INSPECTION AND ASSISTANCE:

No in person site tours will happen on this project. Bidders are strongly encouraged to visit the project area on their own prior to bidding.

Combination for PGC Gate locks are 5036.

IV. EQUIPMENT SPECIFICATIONS:

a. Any machine equipment to be used for this project must be a forestry type mowing machine with suitable cutting devices such as a “hydroax”, “Fecon”, or other suitable cutting head mounted on a machine capable of negotiating forest terrain. All machines used for this project must be of at least 95hp. The Commission reserves the right to reject any piece of equipment that in its opinion will not safely and adequately complete the job.

V. CONTRACT REQUIREMENTS:

· All mountain laurel and other hardwoods up to 4 inches DBH are to be mowed and mulched. All employees must be able to identify species. To the best possible extent, conifers (pines and hemlocks) should not be mowed and left standing during operations.

· Woody material mowed should have stumps less than six (6) inches, except when in the opinion of the Field Contract Coordinator, said height is impractical.

· Cut trees must be removed from trails, roads, tail drains, streams, and utility rights-of- way.

· The Operator shall exercise care and caution in all operations to prevent damage to all trees not specified for treatment.

· Damage to trails, roads, streams, or utility rights-of-way caused by the Operator’s equipment must be repaired by the Operator at their expense.

· Any trash resulting from the Operator’s operations must be removed from the area and properly disposed.

· All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by the Operator.

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of bodily injury insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverages afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Operator(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Operator’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

VII. DAMAGE TO PROPERTY:

The Contractor shall be responsible for any damage to Commonwealth property resulting from the improper use of equipment for this project. The Contractor will be given one (1) written warning that damage is becoming excessive and if the action continues damages will be assessed.

PROPERTY INFRASTRUCTURE - Contractor shall immediately repair, in a manner that meets with the approval of the Officer in Charge, any damage to administrative roads and other facilities, including access roads, resulting from their use for this operation, general wear and tear is accepted. Officer in Charge may notify the Contractor in writing to temporarily discontinue use of any of the above whenever, in their opinion, such action is necessary to prevent serious damage.

LIABILITY FOR FIRES: contractor shall see to it that no fire is set on or adjacent to the said State Game Lands by any of its officers, agents, employees, contractors, or sub-contractors. Should any fire be set by the Contractor or person mentioned in this paragraph escape in any manner and damage any forest growth or game or property of the Commonwealth, Contractor shall be liable for all such damages resulting from such escape and for all costs incurred by the Commonwealth in fighting such fire; and Contractor, employees, officers, agents, sub-contractors in the vicinity shall with such assistance as it or they may have at hand be able to summon or render aid in fighting said fire without cost to the Commonwealth.

REPORTING FIRES: Contractor and its employees shall report promptly all forest fires detected by them to the District Forester and to the employee of the PGC having charge of said State Game Lands and shall assist in extinguishing forest fires burning on the SGL or within the project area.

VIII. HOLD HARMLESS:

A. The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

IX. BIDDING

The bid shall be submitted on a dollars per acre basis by line item. Bids will be awarded on a line item basis. The Operator shall complete the electronic invitation for bid to be found at www.pasupplierportal.state.pa.us, for award of the bid.

Failure to sign the IFB will be reason for rejection of the bid and bids received after the due date or due time will not be accepted.

The per acre price shall include the cost of equipment, labor, insurance, and all miscellaneous expenses necessary for the completion of the tasks. Prices bid shall be in dollar and cents only.

The quantities herein are only estimates and may increase or decrease dependent upon the needs of the Commission. Operator shall be paid at the unit price bid for actual services performed.

The Commission reserves the right to reject any and all bids and to choose the bid that, in its sole opinion; best meet the needs of this project.

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME

COMMISSION MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO RECEIVE PAYMENT FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept of General services (DGS) website so you need to contact them directly if you have any problems with the website.

X. PERFORMANCE SECURITY:

A. As further guarantee of faithful performance of the conditions set forth in this contract, the Contractor hereby agrees to furnish the Commission with Certified Check, Savings Account, Irrevocable Letter of Credit, or other security acceptable to the Pennsylvania Game Commission, in the sum of $5,000.00

ANY SECURITY POSTED MUST HAVE AN EXPIRATION DATE A MINIMUM OF ONE YEAR BEYOND THE EXPIRATION DATE OF THE CONTRACT.

B. Performance Security is due no later than 30 days after written notice of the bid award. Time is of the essence regarding the provision of Performance Security. At the option of the PGC, failure to provide an acceptable Surety within 30 days will result in cancellation of the contract and the PGC may declare the bidder ineligible on future projects.

C. It is further agreed that any performance bond guarantees the complete and faithful performance of this contract and full compliance with the conditions set forth herein, particularly as to construction repairs, restorations or other conditions to be performed and the Principal and Surety shall in no way be released or either of them, their executors, administrators, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such repair involving construction restoration and conditions to be performed, and extension or forbearance hereof being hereby waived.

D. Failure to comply with any of the conditions of the contract herein mentioned shall result in cancellation of the agreement and forfeiture of the performance bond to cover damages sustained by the Commission. The Commission may declare the Contractor ineligible to bid on future contracts.

XII. CONTRACT TERM:

The Contract shall commence upon execution and receipt of the purchase order and continue until June 30, 2020 for block 1 and June 30, 2021 for blocks 2,3,4, and 5.

OPERATIONS AND NON-WORKDAYS

No woods operation will be permitted on the following days for the period of this contract:

1. All Saturdays in the months of October, November, December, and January.

2. The opening day and all Saturdays during spring turkey season, including the youth spring gobbler hunt.

3. The four days of general statewide bear season.

4. The entire 2 weeks of the general firearms deer season.

5. The opening day of the flintlock muzzleloader season.

The contractor, employees, and sub-contractors may not hunt to, from, or at the job site when the work location is beyond a gated road that is closed to public traffic. The contractor may travel to and from the work location on no-work days to check on the condition of equipment.

Except on Sundays, it is unlawful to be present on State Game Lands from November 15 through December 15 inclusive when not engaged in lawful hunting or trapping and fail to wear a minimum of 250 square inches of daylight fluorescent-orange material on the head, chest, and back combined, or in lieu thereof, a hat of the same colored material. The material shall be worn so it is visible in a 360-degree arc.

XIII. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres completed as measured by a Forestry Division employee. A block will be deemed complete when all items listed in the specifications have been met for that block. Invoice must state the number of acres properly treated.

On line items larger than 100 acres, the Operator may invoice for partial payment. The Field Contract Coordinator must be in agreement with the Operator, and the Program Supervisor must authorize the partial payment.