CAROUSEL PERFORMANCE WORK STATEMENT (2).pdf

DISTRIBUTION: DoW COMMUNITY ONLY

PERFORMANCE WORK STATEMENT

for

PREVENTIVE MAINTENANCE AND REPAIR OF INTERTEX INTERMAT VO3.1INTEREX TIRE

CAROUSELS MCB CAMP LEJEUNE, NC

1.0 Scope. This Performance Work Statement (PWS) outlines the requirements for comprehensive preventive maintenance and corrective repair services for a total of three (3) Intertex Tire Carousels. Each carousel has its own Centralized Interlock Control (CIC) that manages lift operations. The objective is to ensure all carousels, hydraulic systems, lifts, and equipment required for a serviceable state are maintained in or restored to the Original Equipment Manufacturer (OEM) specifications to ensure continuous operational efficiency, minimize downtime, and extend the equipment's lifespan.

2.0 Location. All work will be performed at Marine Corps Base Camp Lejeune, NC 28547. The government will provide the contracted agency representatives (contractor) with access to the work site. A 5-business day notice will be given to the government to ensure the contractor meets entry requirements for MCB Camp Lejeune.

3.0 Requirement. The contractor shall provide all management, tools, parts, labor, equipment, materials, and supervision necessary to perform quarterly preventive maintenance and corrective repairs as authorized by the Contract Administrator on the Interex Tire Carousels. The contractor shall conduct routine preventative maintenance as outlined in the equipment technical manual per OEM specifications. Prior approval from the Contract Administrator, listed in paragraph 7.1, is required for labor, parts, or other maintenance actions that would result in additional cost to the government.

3.1 Survey and Assessment. For any corrective repair, the contractor shall perform an initial inspection and provide the Contract Administrator with a report of all necessary repairs required to return the Interex Tire Carousels to operational condition. This report and the associated recommendations are for evaluation purposes and do not constitute authorization to proceed with any work or procure materials. All actions listed in the report require separate, written approval from the Contract Administrator to begin work.

3.2 Repairs. No repair work shall be performed, and no parts shall be purchased, without the explicit written approval of the Contract Administrator. All repairs must be made on site, government property, to include parts and pieces of equipment, is not allowed to leave the designated area.

3.2.1 Repair Parts. The contractor is required to receive approval from the Contract Administrator prior to purchasing any repair or replacement parts. Repairs requiring parts not readily available shall be ordered by the contractor in an agreed upon and reasonable time frame within the contract to ensure minimal downtime.

3.3 Preventive Maintenance. Preventive maintenance shall be performed every 3 months. During a scheduled Preventive Maintenance visit, if the contractor identifies a deficiency or a need for corrective repair that falls outside the scope of the OEM-specified routine maintenance checklist, they shall not proceed with the repair. The deficiency shall be documented and reported to the Contract Administrator as per the process outlined in Paragraph 3.1 for a separate authorization decision.

4.0 Accountability. Upon completion of any service or repair, the contractor shall provide an itemized receipt and formal service report of the work to the government technical representative and obtain verification that the service or repair has been completed.

5.0 Period of Performance. The period of performance shall be for one (1) 12-month Base Year from 01 Aug 2026 through 31 July 2027 plus four (4) 12-month Option Years and shall not exceed 72 services per year. Base and Option Year information is as follows:

FY POP Begins POP Ends NOT to Exceed

Base year 01 Aug 2026 31 July 2027 72 Services Per year

Option Year 1 01 Aug 2027 31 July 2028 72 Services Per Year

Option Year 2 01 Aug 2028 31 July 2029 72 Services Per Year

Option Year 3 01 Aug 2029 31 July 2030 72 Services Per Year

Option Year 4 01 Aug 2030 31 July 2031 72 Services Per Year

6.0 Contractor Warranty. Each repair accomplished by the contractor shall be warranted for a minimum period of six (6) months from its date of completion. The contractor shall be responsible for providing proper documentation of the warranty period to the contract administrator.

7.0 Manufactor Warranty. Factory warranties for new parts will apply, and the contractor shall be responsible for ensuring compliance when a repair action falls under the warranty provisions. The contractor shall be responsible for replacing warranted parts from the manufacturer.

8.0 Government Points of Contact. A government technical representative, listed in paragraph 7.2, will be designated from within the MCB Camp Lejeune. The Government Representative will coordinate all work efforts with the contractor at the work site. The government technical representative is not authorized to direct the contractor’s performance or bind the government financially. The contract administrator will interface with the prime contractors for payment and administrative issues. The contractor shall identify relevant staff points of contact and ensure their availability throughout contract execution to ensure effective coordination, communication, and management.

8.1 Contract Administrator. Provided at time of award.

8.2 Government Technical Representative. Provided at time of award.

(include a Technical Representative point of contact within PR/contract request package)

9.0 Work Site. Upon completion of all services, the contractor shall remove all debris, trash, waste, or any other materials resulting from work under this contract at their expense. Defective parts will be maintained by the government for subsequent disposal. In the event the contractor encounters any discrepancies at the work sites, the contractor shall immediately report the findings to the Government Representative.

10.0 Contractor Unauthorized Work Performance. The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without written approval of the contract administrator, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor. Furthermore, the government reserves the right to require the contractor, at the contractor's own expense, to reverse or remove any unauthorized work and restore the equipment and worksite to its original condition.

11.0 Quality Assurance Surveillance Plan

11.1 Purpose. This Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for monitoring the Contractor' s performance of services. The designated Government Technical Point of Contact (TPOC) will serve as the Quality Assurance Evaluator (QAE) and will use this QASP to ensure the contractor is conforming to the PWS requirements.

11.2 Performance Standards. The QASP provides a systematic method to evaluate the service the Contractor is required to furnish. The Government TPOC will assess the Contractor's performance to ensure the Contractor is performing up to the specified standards. The performance standards for this PWS are stated in the Performance Requirements Summary (PRS) included in this QASP. The standards are subjective for this requirement.

11.3 Management and Oversight. The QASP is based on the premise that the Contractor and not the Government, is responsible for the management and any Quality Control (QC) action required to meet the terms of the contract. The performance requirements recognize that the Contractor is not a perfect manager, and that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor performance against the provided standards. The Contractor's QC plan will be reviewed and approved prior to contract award.

11.4 Acceptable Quality Levels (AQLs). AQLs have been established in the PRS and provide performance standards that the Contractor will meet in performing the contract.

11.5 Primary Method of Surveillance/Evaluation. The Government TPOC will perform the evaluation based on using inspections and customer feedback information.

11.6 Notification. The Government TPOC will notify the Contracting Officer (KO), in writing, of unacceptable quality levels. The KO will promptly provide written notification of discrepancies as they occur, or immediately if the situation significantly affects the wellbeing of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

11.7 Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within two (2) working days after receipt of KO's notification. The Contractor shall cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

12.0 Performance Requirments Summary (PRS). The performanc standards for this PWS are stated below.

Performance Objective Performance Requirement Accetpable Quality Level Surveillance Method Preventative Maintenance 3.3 90% Inspection Accountability 4.0 95% Inspection

13.0 Base Access The Contractor Vetting Office is located in building 818 which is adjacent to the Camp Lejeune Main Gate on Holcomb Boulevard. Office hours are Monday through Friday 6 a.m. to 2 p.m. The office is closed on weekends and holidays. Contractors and other personnel requiring access credentials will be vetted/screened through building 818 only.

Contractor Vetting Office (Appointments or Questions): (910) 450-5977 Contractor Vetting Office Fax: (910) 450-0289 Taxi Vetting: (910) 449-4208

13.1 Access Requirements. Contractors will either receive a DBIDS credential or temporary pass, depending upon the length of time they require access to the installation. A DBIDS credential is issued to individuals requiring access for 61 days or more. A temporary pass is issued to individuals requiring access for 60 days or less. Contract specifications determine the length of pass. Contractors will report to the Contractor Vetting Office (CVO), building 818, adjacent to the Main Gate on Holcomb Boulevard. To confirm their access requirements, undergo a background check, and receive their credential/pass. Normal CVO hours are Monday through Friday, 6 a.m. until 2 p.m.

13.2 Contractors must provide:

a) Appropriate identification (ID) documents

b) Government Contract

c) Letter of Authorization

d) Appropriate Sponsor's Information

e) Vehicle Registration and Insurance

12.3 Appropriate Identification Documents. Contractors will provide two valid, original forms of ID for the purpose of identity proofing to receive a DBIDS credential or a Temporary Pass. One form of ID must be from the list below, the second form can be from the list below, or it can be a social security card or birth certificate.

12.4 Acceptable IDs:

a) U.S. Passport or U.S. Passport Card

b) Permanent Resident Card, Alien Registration Receipt Card, or "Green Card" (Form I-551)

c) Foreign passport with a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa

d) Foreign passport with a current arrival-departure record, U.S. Customs and Border Protection Form I-94 bearing the same name as the passport, and containing an endorsement of the alien's non-immigrant status indicating that status authorizes the alien to work for the employer.

e) Employment authorization document that contains a photograph (U.S. Citizenship and Immigration Services (USCIS) Form I-766).

f) In the case of a non-immigrant alien authorized to work for a specific employer, a foreign passport with a Form I-94 or Form I-94A, bearing the same name as the passport, and containing an endorsement of the alien's non-immigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

g) Driver's license or ID card issued by a state or outlying territory of the U.S., provided it contains a photograph and biographic information such as name, date of birth, sex, height, eye color, and address

h) ID card issued by Federal, state, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, sex, height, eye color, and address.

i) School ID card with a photograph.

j) U.S. military or draft record.

k) U.S. Coast Guard Merchant Mariner Card or TWIC.

l) Native American tribal document.

13.5 Government Contract. Contractors must provide a copy of the prime contract with the government and all subcontracts, as applicable. For example, a subcontractor must provide a copy of their prime's contract with the government and a copy of their contract with the prime, both referencing the prime's contract number.

13.6 Letter of Authorization. Contractors must provide a Letter of Authorization on company letterhead referencing the applicable contract(s) and identifying the requesting individual as an authorized employee of the awarded company along with the employee's required access days and times (i.e. M-F, 0600-1700, etc).

13.7 Approved Sponsor's Information. The DBIDS system requires a sponsor to be identified for each credential and temporary pass prior to issuance. The sponsor must be active military or government civilian with a CAC.

Government contractors are not approved sponsors. The sponsor's EDIPI and must be supplied to register in the system. The sponsor should be from the Government entity awarding the contract of supervising the work.

13.8 Vehicle Registration and Insurance. Contractors driving on the installation must provide an original vehicle registration document. Copies of registration are only accepted for company owned fleet vehicles. Proof of insurance is also required. A declaration page is required for insurance originating outside the state of North Carolina. Out of state insurance must meet North Carolina minimums of $30k per person, $60k per accident, and $25k property damage.

13.9 Vehicle Inspections. All commercial vehicles must be inspected each time they enter the installation.

Inspections for Camp Lejeune are conducted at the Piney Green Gate, Monday through Friday from 5 a.m. until 5 p.m. and at the Sneads Ferry Gate 24/7. MCAS New River inspections are conducted at the Curtis Gate 24/7.

Drivers MUST have an approved access credential prior to being inspected and allowed access. Delivery drivers without an access credential can show a bill of lading in lieu of a government contract but must provide other required documents identified above at the CVO to receive a pass. Delivery drivers with a TWIC only need to present the TWIC and bill of lading at the commercial vehicle inspection lane to be granted access.

13.10 Denial of Access. An individual will be denied access to the installation for any of the below listed reasons:

a) On a National Terrorist Watch List

b) Illegally present in the US

c) The subject to an outstanding warrant or criminal summons

d) Has knowingly submitted an employment questionnaire with false or fraudulent information

e) Has been issued a debarment order and is currently banned from any military installation

f) A prisoner on a work-release program or currently on felony probation/parole

g) A registered sex offender

h) Membership within the previous 10 years in any organization that advocated the overthrow of the US Government or affiliated with any gang activity

i) Is pending any felony charge

j) Has been convicted of any felony within the last 10 years

k) Has multiple (three or more) misdemeanor criminal convictions for offenses to include, but not limited to:

1) Drug offenses

2) Offenses of violence

3) Weapons offenses including those where the weapon was used as either the means of the violence or threat of violence

4) Larceny/theft

l) Any reason the Installation Commander deems reasonable for good order and discipline

13.1 Denial / Appeal. All personnel denied access will submit a letter (on their company letterhead) to the Marine Corps Installations East - Marine Corps Base Camp Lejeune Inspector General's Office with appropriate documentation requesting consideration for access. Ensure all circumstances have been explained when submitting an appeal.

- Submit appeal letter to:

Commanding General, Attn: Command Inspector General, PSC Box 20005, Camp Lejeune, NC 28542-0005 Performance of this requirement requires access to Marine Corp Base Camp Lejeune. Contractor personnel shall follow all procedures for access to Camp Lejeune, available at: https://www.lejeune.marines.mil/Offices- Staff/Provost-Marshals-Office/#contractors and FRC East Instruction 5000.1B, Enclosure 1, available at:

http://www.navair.navy.mil/frce/sites/g/files/jejdrs421/files/201811/5000.1B%20JUNE%202017%20enc1.pdf

Separate access requests are required for Air Station access and FRC-East access.

https://www.lejeune.marines.mil/Offices-Staff/Provost-Marshals-Office/#contractors https://www.lejeune.marines.mil/Offices-Staff/Provost-Marshals-Office/#contractors http://www.navair.navy.mil/frce/sites/g/files/jejdrs421/files/201811/5000.1B%20JUNE%202017%20enc1.pdf