CARL_Dehumidifier_PWS.pdf

Performance Work Statement (PWS)

Replace Dehumidifier at the Carl Sandburg Home National Historic Site.

Required Services: The contractor shall furnish all labor, tools, equipment, materials, and supervision required to perform all work to replace the dehumidifier in the Carl Sandburg Home National Historic

Site museum preservation center including:

• Remove the existing unit

• Install new Bry-Air model MP-175 MiniPac Desiccant dehumidifier complete with air flow sensors, remote humidistat, auto/ manual selector switch, 208V-240V/ 1-PHASE, and 5.9 LB/ HR moisture removal

• Reconnect existing electrical circuit

• Reconnect existing duct work and make transitions as necessary

• Connect and install all control wires and controls

• Start up and commissioning of systems

• Provide brief demonstration to staff on operating/adjusting the system

Cleanup

• Clean and discard any debris upon the completion of project duties including the old dehumidifier. All waste shall be disposed of offsite.

Contractor Responsibilities: See required services above

Government Furnished Property, Materials & Supplies. None.

Business Hours: The contractor shall complete on-site work during normal business hours of 8:00 am to

4:30 pm, Monday through Friday, excluding Federal holidays. The contractor shall coordinate specific on-site work schedule with the Contracting Officer and Contracting Officer’s Representative (COR) five days prior to performance start date. While on site, the COR may be reached by mobile phone during normal business hours. Work shall be completed within 30 days after Contracting Officer issues notice to proceed. Any work outside of normal business hours shall be pre-approved by the Contracting Officer and COR.

Work will take place in the park’s museum collection storage area. A park staff member will be onsite during the duration of the project. If objects or furnishings need to be relocated from the project area that, work shall be completed by the park staff member. The contractor shall not handle any museum artifacts.

Management: The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

7. Safety & Environmental Compliance:

• The contractor shall comply with pertinent provisions of the Occupational Safety and Health

Act (OSHA), and state, local, safety, laws.

• The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

• The Park safety officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government and contractor employees or damage to Government property.

• The contractor shall immediately report to the Contracting Officer, COR and Park safety officer all accidents resulting in employee injury or death or damage to property while performing this contract.

8. Insurance: The Contractor shall be insured in accordance with State of North Carolina insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought onsite. The Government will not accept any liability due to contractor employee negligence.

• Workers Compensation: The contractor shall furnish proof of workers compensation insurance to the Contracting Officer for those employees performing work related to this contract and shall comply with the Workman’s Compensation Laws of the State of North Carolina

• Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract and shall submit proof of insurance to the Contracting Officer.

9. Performance Requirements Summary (PRS). The contractor performance requirements are summarized into required services that relates directly to successful contract completion. The performance standard identifies the minimum acceptable levels of service allowed.

PWS

Section

Required Service Standard Monitoring Method Incentive/Disincentive

1. Removal Of

Existing Unit

100% compliance Random Inspection Performance

Evaluation

2.

Installation of new unit and associated parts

100% compliance Random Inspection Performance

Evaluation

3.

Commission new system

100% compliance Random Inspection Performance

Evaluation

4. Remove all waste and debris from site

100% compliance Random Inspection Performance

Evaluation

10. Motor Vehicle & Traffic Regulations. Contractor employees operating motor vehicles shall possess a valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall comply with federal vehicle motor law requiring seat belts be worn at all times. Contractor employees shall adhere to the posted speed limits.

11. Parking. All contractor employees shall comply with parking procedures published for the park.

Parking will be permitted in the administrative parking lot adjacent to the museum preservation center.

12. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances.

13. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting

Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

14. Conflict of Interest. The contractor shall not employ off-duty COR’s or other Government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives utilized by the park.

15. Quality Control. The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure the work performed conforms to the contract requirements. The Performance Requirements Summary establishes performance standards that are the minimum requirements for acceptable performance of required services. The contractor’s QCP shall address methods for remedying poor performance. The

Contractor shall develop QCP and submit with proposal package. The Contractor’s QCP includes:

• Required services identified in Performance Requirements Summary

• Contractor’s surveillance methodology

• Method and timeframe for responding to COR or customer complaints

• Progress meetings with Government stakeholders

16. Quality Assurance. The COR will monitor the contractor’s performance under this contract using the quality assurance procedures including:

• Acceptance of the contractor’s quality control plan

• Random inspection of the contractor’s work

• Communicating customer complaints

• Progress meetings with the contractor

The implementation of these procedures does not relieve the contractor of its responsibility to implement and abide by the QCP incorporated into this contract, and to provide acceptable performance of all required services listed herein. At the CO’s discretion, the contractor may incur a payment deduction for lack of compliance with the QCP, PWS or PRS.

17. Contractor’s Proposal Package. The following deliverables are to be submitted with offer in response to RFQ.

• Technical approach to perform required services.

• Contractor safety plan.

• Contractor’s QCP

• Proof of Insurance–Business Liability & Workers Compensation.

18. Inspection. The Government will conduct inspection upon completion of required services. Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.

Exiting Dehumidifier in museum preservation center