Cardiac Catheterization.pdf

SEE ADDENDUM

(No Collect Calls)

N0018320Q0097 09-Jun-2020

b. TELEPHONE NUMBER

757-953-7570

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 19 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N001839. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ERIN M. BEHRNS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N0018320RCCC017

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL MEDICAL CENTER

MMD/CONTRACTING DIVISION

ATTN: ERIN BEHRNS 757-953-7570

54 LEWIS MINOR STREET

PORTSMOUTH VA 23708-2297

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N00183 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

TEL: 757-953-5770 FAX:

757-953-5006FAX:

TEL: 757-953-7570 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0018320Q0097

Section A - Solicitation/Contract Form

Administrative Data

VENDOR TO COMPLETE THE FOLLOWING:

COMPANY NAME: ______________________

TIN: ___________________

CAGE: ___________________

DUNS: ___________________

Vendor POC: ____________________ Phone: ____________________ Fax: ____________________ Vendor email: _________________________________

Naval Medical Center Portsmouth, VA Acquisition Office POC: Erin Behrns Phone: 757-953-7570 Email: erin.m.behrns.civ@mail.mil

Product/Services for: Naval Medical Center Portsmouth VA Biomedical Engineering Department 54 Lewis Minor Street Bldg. 250 Portsmouth, VA. 23708-2197

Vendor to reference RFQ Number: N0018320Q0097 on all inquiries.

PAYMENT INFORMATION

Payment in Arrears (Check One): Monthly Quarterly _ Semi-Annually Annually *Please ensure that quoted price matches the choice above

PROMPT PAYMENT

For Prompt Payment Act Purposes, this contract is:

Subject to the 7-calender day constructive acceptance period.

Note: Vendor will be required to provide billing electronically via the WAWF Electronic Invoicing Method. For additional information, a review of the following web sites may be required: websites: https://wawf.eb.mil or http://wawftraining Email: usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

DISCOUNTS

The vendor's initial response to this RFQ should reflect the Vendors' best price including all allowable discounts that are available to the Federal Government. Please identify all discounts that are being offered as part of the vendor's quote submission. The government does not intend to go out for a best and final offer.

“AVAILABILITY OF FUNDS. Pursuant to Section I, Availability of Funds (FAR 52.232-18), of the contract, funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing to the Contracting Officer.”

mailto:erin.m.behrns.civ@mail.mil https://wawf.eb.mil/ http://wawftraining/ mailto:usn.detrick.navmedlogcomftdmd.list.nmlc-wawf@mail.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Maintenance Services Agreement

FFP

Naval Medical Center Portsmouth - BioMed Dept. has a requirement for on-site corrective repairs and preventive maintenance services on Cardiac Catheterization System in accordance with the Performance Work Statement (PWS).

MFG: General Electic Company (GE)

MILSTRIP: N0018320RCCC017

PURCHASE REQUEST NUMBER: N0018320RCCC017

NET AMT

0001AA 12 Months Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH19050599TA FOB: Destination

MILSTRIP: N0018320RCCC017

MODEL: 2099200-00

PSC CD: J065

0001AB 12 Months Cardiology Info Data Mangement

FFP

Model: 2079325-002 Serial NUmber: JTD19070114SA FOB: Destination

MILSTRIP: N0018320RCCC017

MODEL: 2079325-00

0001AC 12 Months Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH18500492TA FOB: Destination

MILSTRIP: N0018320RCCC017

MODEL: 2099200-00

0001AD 12 Months Cardiolgy INfo Data Mangt. Sys

FFP

Model: 2079325-002 Serial NUmber: JTD18170201SA FOB: Destination

MILSTRIP: N0018320RCCC017

MODEL: 2079325-00

OPTION Maintenance Services Agreement

FFP

Naval Medical Center Portsmouth - BioMed Dept. has a requirement for on-site corrective repairs and preventive maintenance services on Cardiac Catheterization System in accordance with the Performance Work Statement (PWS).

MFG: General Electic Company (GE)

0002AA 12 Months OPTION Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH19050599TA FOB: Destination

MILSTRIP: N0018320RCCC017

MODEL: 2099200-00

0002AB 12 Months OPTION Cardiology Info Data Mangement

FFP

Model: 2079325-002 Serial NUmber: JTD19070114SA FOB: Destination

MILSTRIP: N0018320RCCC017

MODEL: 2079325-00

0002AC 12 Months OPTION Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH18500492TA FOB: Destination

MILSTRIP: N0018320RCCC017

0002AD 12 Months OPTION Cardiolgy INfo Data Mangt. Sys

FFP

Model: 2079325-002 Serial NUmber: JTD18170201SA FOB: Destination

MILSTRIP: N0018320RCCC017

OPTION Maintenance Services Agreement

FFP

Naval Medical Center Portsmouth - BioMed Dept. has a requirement for on-site corrective repairs and preventive maintenance services on Cardiac Catheterization System in accordance with the Performance Work Statement (PWS).

0003AA 12 Months OPTION Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH19050599TA FOB: Destination

MILSTRIP: N0018320RCCC017

0003AB 12 Months OPTION Cardiology Info Data Mangement

FFP

Model: 2079325-002 Serial NUmber: JTD19070114SA FOB: Destination

MILSTRIP: N0018320RCCC017

0003AC 12 Months OPTION Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH18500492TA FOB: Destination

MILSTRIP: N0018320RCCC017

0003AD 12 Months OPTION Cardiolgy INfo Data Mangt. Sys

FFP

Model: 2079325-002 Serial NUmber: JTD18170201SA FOB: Destination

MILSTRIP: N0018320RCCC017

OPTION Maintenance Services Agreement

FFP

Naval Medical Center Portsmouth - BioMed Dept. has a requirement for on-site corrective repairs and preventive maintenance services on Cardiac Catheterization System in accordance with the Performance Work Statement (PWS).

0004AA 12 Months OPTION Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH19050599TA FOB: Destination

MILSTRIP: N0018320RCCC017

0004AB 12 Months OPTION Cardiology Info Data Mangement

FFP

Model: 2079325-002 Serial NUmber: JTD19070114SA FOB: Destination

MILSTRIP: N0018320RCCC017

0004AC 12 Months OPTION Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH18500492TA FOB: Destination

MILSTRIP: N0018320RCCC017

0004AD 12 Months OPTION Cardiolgy INfo Data Mangt. Sys

FFP

Model: 2079325-002 Serial NUmber: JTD18170201SA FOB: Destination

MILSTRIP: N0018320RCCC017

OPTION Maintenance Services Agreement

FFP

Naval Medical Center Portsmouth - BioMed Dept. has a requirement for on-site corrective repairs and preventive maintenance services on Cardiac Catheterization System in accordance with the Performance Work Statement (PWS).

0005AA 12 Months OPTION Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH19050599TA FOB: Destination

MILSTRIP: N0018320RCCC017

0005AB 12 Months OPTION Cardiology Info Data Mangement

FFP

Model: 2079325-002 Serial NUmber: JTD19070114SA FOB: Destination

MILSTRIP: N0018320RCCC017

0005AC 12 Months OPTION Monitoring System

FFP

Physilogic, Cardiac Catheterization Model: 2099200-002 Serial Number: SPH18500492TA FOB: Destination

MILSTRIP: N0018320RCCC017

0005AD 12 Months OPTION Cardiolgy INfo Data Mangt. Sys

FFP

Model: 2079325-002 Serial NUmber: JTD18170201SA FOB: Destination

MILSTRIP: N0018320RCCC017

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMACE WORK STATEMENT

Preventive Maintenance (PM), Calibration (CAL), Safety Testing (ST) & Corrective Maintenance

PART 1

SCOPE OF WORK

1. General: This is a non-personnel services contract to provide full maintenance services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Objectives: Vendor shall perform full maintenance services for the equipment to include any accessories that is listed in the PWS.

1.3 Scope of Work: Vendor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety Testing (ST) and Corrective Maintenance.

1.4 Maintenance:

1.4.01 Vendor shall provide for on-site corrective repairs and preventive maintenance to include systems, system components, and their assembly parts (i.e.: contractor responsible for total maintenance of entire system).

All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated.

1.4.02 Equipment listed in this contract shall be maintained to meet the original equipment manufacturers (OEM’s) specifications

1.4.03 Vendor to warrant all work for a minimum of 90 days

1.4.04 Maintenance to be scheduled on a mutually agreed upon time

1.5 Telephonic Communications:

1.5.01.1 Vendor shall provide technical assistance through telephone support 24 hours a day, 7 days per week.

1.5.01.2 Vendor shall provide telephonic communications with the Government to discuss technical matters relating to the performance of this contract.

1.5.01.3 Vendor will provide the name and phone number of a Government point of contact within 5 business days after receipt of award.

1.5.01.4 Vendor’s systems operator will be made available to answer technical questions regarding system operations and applications.

1.6 Vendor Point of Contact (POC).

1.6.01 The Contractor shall provide in writing the name and telephone number of a primary and alternate English-speaking individual to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government. The contractor shall provide contact information within 5 business days after contract award. In the event a replacement is made, the contractor shall provide the replacement’s contact information within 5 business days.

1.7 Vendor shall comply with HIPAA and DoD Business Associate Agreement as applicable to the performance of this contract

1.8 Selected vendor shall be fully qualified / authorized by the Original Equipment Manufacturer (OEM) in the repair of all equipment listed within this contract. Contractor shall maintain current qualifications throughout entire contract period. Qualification includes but not limited to the certification of all repair persons and repair facilities by the OEM as being trained / qualified to perform required repairs.

GENERAL INFORMATION

1.9 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4)

12-month option years. The Period of Performance reads as follows:

Base Year: 21 Mar. 2020 to 20 Mar. 2021 Option Year I: 21 Mar. 2021 to 20 Mar. 2022 Option Year II: 21 Mar. 2020 to 20 Mar. 2023 Option Year III: 21 Mar. 2023 to 20 Mar. 2024 Option Year IV: 21 Mar. 2024 to 20 Mar. 2025

1.10 Recognized Holidays: The contractor is not required to provide services on the holidays listed below. However, services shall resume on the next business day.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.11 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1630

Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.12 Type of Contract: The government will award a Firm Fixed Price (FFP) contract

1.13 Security Requirements: Contractor personnel performing work under this contract must have a Defense

Biometric Identification System (DBIDS) credentials at time of the proposal submission, and must maintain the level of security required for the life of the contract.

1.14 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured

1.15 Other Direct Costs: This contract will include all costs related to supplying, replacing, cleaning, servicing, transporting, handling, and delivering the equipment

PART 2

DEFINITIONS & ACRONYMS

02.. DEFINITIONS AND ACRONYMS:

02.1 DEFINITIONS:

02.1.01 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

02.1.02 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

02.1.03 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

02.1.04 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

02.1.05 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the quote.

02.1.06 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.01 PERFORMANCE ASSESSMENT REPRESENTATIVE. An employee of the U.S. Government that monitors all aspects of the contract in accordance with NMCP Quality Assurance. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.02 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.03 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.04 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have probity of contract with the subcontractor.

2.1.05 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.06 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.07 GOOD OPERATING CONDITION. The conditions necessary for the equipment to function as intended without corrective maintenance

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1.. The Government will not provide any services, facilities, utilities, equipment, or materials.

3.2.. The Vendor’s representative(s) at each site is encouraged to request a pre-maintenance inspection prior to the award of the contract. As all apparent discrepancies must be identified upon submittal of quote, any and all claims must be received within 30 days of contract award or prior to contract start whichever occurs first.

3.3.. All non-apparent / hidden discrepancies, must be identified no later than the first scheduled preventative maintenance.

3.4.. Any claims resulting from hidden defects must be received within 30 days of first scheduled preventative maintenance.

3.5.. Any equipment found to be inoperable during this pre-maintenance inspection would be repaired using a separate purchase order.

3.5.01 The cost of repairs shall not exceed contractor’s normal retail rate for required repairs.

3.6.. The Government certifies that the equipment to be maintained under this contract will be in good operating condition on the effective date of this contract.

3.7.. The Contractor agrees to leave the equipment in good operating condition at the expiration of this contract.

3.8.. During the final week of this contract, the Government will make final inspection of the equipment.

3.8.01 Any correction of deficiencies noted during this inspection shall be resolved prior to contract end. The

Government reserves the right to request the repair (at no additional cost to the Government) of items identified with latten defects after contract termination, when it has been determined that defects either are a result of contractor’s performance or should have been discovered during normal performance of work under this contract.

3.9.. The government will be responsible for maintaining the proper environment, including utilities and site requirements necessary for the system to function properly as specified by the OEM.

3.10.. The Government will operate the system in accordance with the instruction manual provided by the OEM.

3.11.. The Government will not be responsible for the damage or loss due to fire, theft, accident, or other disaster of Contractor supplies, materials, or for the personal belongings brought onto Government property by Contractor’s personnel

3.12.. Removal of Government Property

3.12.01 Whenever the repair of equipment cannot be performed at the Government site as determined by the

Contractor, the Contractor shall notify BME who will make arrangements for the Contractor to remove the item to the Contractor’s designated site. The Contractor will be required to sign a Government form accepting responsibility for the Government equipment. The Contractor shall provide a detailed description and quantities of items to be removed. Description shall include manufacturer’s serial numbers and equipment control number (ECN). In the event that items / sub-assemblies / accessories are repaired via “Repair by Replacement” a detailed description of replaced items is to be included upon return of repaired components.

3.12.02 In the event that that contractor determines the equipment must be moved to an alternate location for repair, the Contractor is responsible for transporting the equipment to the alternate location and returning the repair equipment back to the Government site.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

2. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

2.1.. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

2.2.. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

2.3.. Contractor shall provide all service literature, reference publications, laptop computers and diagnostic software to be used by the contractor service technicians and as required for the completion of the services in accordance with this contract.

2.4.. The Contractor shall have his/her own service manuals, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

2.5.. The contractor is responsonible for ensuring all employees possess and maintain current Information

Assurance Technician (IAT) Level I professional cerification during the execution of this contract.

PART 5

SPECIFIC TASKS

3. Specific Tasks:

3.1.. Basic Services. The contractor shall provide trained, experienced, English speaking personnel, labor, tools, diagnostic equipment, software, test phantoms, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance (PM), Calibration (CAL), Safety Testing (ST) and Corrective Maintenance to all equipment listed in Part 6 of the PWS located at Naval Medical Center Portsmouth.

3.2.. Replacement Parts

3.2.01 The Contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with the existing system. In the event that replacements parts are required to be shipped. Shipping shall be performed with Next Day Air at no additional cost to the Government. If Next Day is not available, then contractor shall ship by the next fastest means.

3.2.02 The Contractor shall at their expense, replace all worn or defective parts necessary to restore the equipment to 100% operational condition as specified by the OEM.

3.2.03 Contractor installed replacement parts shall become the property of the Government and the replaced malfunctioning part shall become the property of the Contractor. Replaced items shall be properly disposed of at no additional cost to the Government (contractor to pay all “environmental fees” where required).

3.2.04 Freight, postage, and storage charges associated with shipment and receipt of replacement parts, and the return of parts shall be the responsibility of the Contractor.

3.2.05 All replacement parts shall be new and certified as OEM replacement parts. In the event that new parts are not available, the COR must approve the use of rebuilt parts and sub-assemblies prior to ordering and installing. Use of rebuilt parts are allowed provided that they are warranted to be free of defects for a period of time that meets or exceeds warranties of similar replacement parts. The contractor shall specifically annotate on the final Field Service Report the use and identification of rebuilt parts and the period of warranty. When discrepancies occur, the Government will make the final determination on whether a replacement part is of equal or better quality.

3.2.06 The Contractor must include software revisions and updates (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Updates shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical, or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules.

3.3.. Contractor Report Requirements

3.3.01 During normal duty hours, Contracted Field Service Engineer (FSE) personnel shall check-in with the

Biomedical Engineering Division upon arrival at the Government site and again prior to departure.

(Biomedical Engineering located in Build-250 1st floor; 757-953-5336). The Contractor FSEs shall personally notify Biomedical Engineering (BME) of problems that result in the equipment being left disabled upon their departure. After normal duty hours, Contractor FSE’s shall notify the duty Biomedical Engineer (BME) via cell phone 757-544-4506 to provide status of service performed, including PMs and corrective maintenance.

3.3.02 The Contractor shall provide to BME a full service report within two (2) days after completion of all service performed. The service report shall include, but not be limited to: contract number, equipment description (model, serial number, equipment control number) contractor’s log number, detailed description of the service(s) performed, replacement part(s) information (part number, part value, nomenclature, unit price, manufacturer, if not OEM, and whether the part is new/used/reconditioned), the completion date and time, man-hours expended and the hourly rate normally charged for the type of service performed, model and serial numbers, and the name of the FSE performing the service. In the event that agents / sub-contractor’s are used in the performance of repairs, said agent shall be identified on the service report by company name and contact information (i.e., telephone number). Additionally contractor will be required to affix a tag on equipment upon the completion of a preventative maintenance inspection. Tag may either be a “sticker” or “hanging tag”. As a minimum the tag shall contain: the name of the contractor, technician performing inspection and date of inspection legibly printed

3.4.. Contractor Responsibility

3.4.01 The Contractor shall be responsible for the repair/replacement of damaged Government owned equipment and property due to the negligence of the Contractor or his representatives. All such replacement or repair shall be at the Contractor’s expense and shall be inspected to the satisfaction of the KO or appointed representative

3.4.02 Preventive Maintenance Services.

3.4.02.1 In accordance with Naval Medical Logistics Command (NAVMEDLOGCOM) Risk Assessment Criteria, preventive maintenance shall be performed one (1) time per year in accordance with the Original Equipment Manufacturers (OEM) recommendations

3.4.02.2 The preventive maintenance visits shall be performed during the following month: MARCH each year.

3.4.02.3 The Contractor shall schedule and complete preventive maintenance services prior to the 15th of the selected month.

3.4.02.4 During each scheduled preventive maintenance visit performed during the Base and each Option Year, the

Contractor shall replace the steam, water and exhaust manifolds, door gaskets and other worn or defective parts as required to complete the preventive maintenance

3.4.02.5 All test equipment used in the performance of this contract must be calibrated (if required / as required by manufacture of test equipment) and shall be in compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Original Equipment Manufacturer (OEM) and Federal Drug Administration (FDA) standards as required by Bureau of Medicine and Surgery (BUMED) Equipment Management Manual NAVMED P-5132 (CH-1, rev.1-2008).

3.4.03 Corrective Maintenance

3.4.03.1 Maintenance Coverage will be Monday through Friday, between 8:00 A.M. to 4:00 P.M. A contractor

Service Tech shall respond via telephone within 2 hours after receipt of trouble call, and provide on-site service no later than the close of business (4:30 pm) on the next business day. Equipment shall be operational within 48 hours.

3.4.03.2 Government request for corrective maintenance will be placed by BME, to the Contractor’s POC.

Corrective Maintenance shall be completed during the hours specified in the contract

3.4.03.3 The Contractor shall assign a unique Log/Reference Number to each Government request for Corrective Maintenance

3.4.03.4 Contractor’s response to requests for service may include telephone consultation with the equipment user/operator and a Contractor FSE. Telephone consultation shall: 1) provide instruction in determining operator error; 2) determine the most likely cause of the problem; 3) determine if resolution of the problem requires the dispatch of a FSE; and 4) identify replacement parts likely to be required in order to return the equipment to 100% operational condition as specified by the OEM

3.4.04 Equipment Modification Upgrades

3.4.04.1 The Contractor shall only incorporate OEM specified modifications, alterations and upgrades. Approval shall be obtained from BME COR prior to the Contractor installation of any modification, alteration, or upgrades.

3.4.04.2 The Contractor shall maintain contact with the OEM to determine the requirement for field modifications and to ensure accomplishment of these modifications in accordance with the time schedule set forth by the

OEM.

3.4.04.3 The Government shall not alter the system without prior notification to the Contractor.

3.4.04.4 The contractor shall provide software updates to the Government. Installation of updates will be left to the discretion of the Government. All supplied software is to be warranted current and free of defects such as viruses.

3.4.05 Service Beyond the Scope of the Contract

3.4.05.1 The Contractor shall immediately, but not later than 24 consecutive hours after discovery, notify BME, in writing, of the existence or the development of any defects in, or repair required to the scheduled equipment, which the Contractor considers they are not responsible for under the terms of this contract. The Contractor shall state why this existence or development is not within scope.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

4. Attachment/Technical Exhibit List:

4.1.. Attachment 1 – Equipment List

ATTACHMENT 1

EQUIPMENT LIST

ECN MFG Nomenclature Serial No. Model No.

137437 GE

Monitoring System Physiologic, Cardiac Catheterization SPH19050599TA 2099200-002

137438 GE

Monitoring System Physiologic, Cardiac Catheterization SPH18500492TA 2099200-002

137437 Component GE

Information Data Management, Cardiology JTD19070114SA 2079325-002

137438 Component GE

Information Data Management, Cardiology JTD18170201SA 2079325-002

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0001AD Destination Government Destination Government 0002 N/A N/A N/A N/A 0002AA Destination Government Destination Government 0002AB Destination Government Destination Government 0002AC Destination Government Destination Government 0002AD Destination Government Destination Government 0003 N/A N/A N/A N/A 0003AA Destination Government Destination Government 0003AB Destination Government Destination Government 0003AC Destination Government Destination Government 0003AD Destination Government Destination Government 0004 N/A N/A N/A N/A 0004AA Destination Government Destination Government 0004AB Destination Government Destination Government 0004AC Destination Government Destination Government 0004AD Destination Government Destination Government 0005 N/A N/A N/A N/A 0005AA Destination Government Destination Government 0005AB Destination Government Destination Government 0005AC Destination Government Destination Government 0005AD Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.247-34 F.O.B. Destination NOV 1991

Section F - Deliveries or Performance

HOSPITAL OPERATING HOURS

Naval Medical Center Portsmouth (NMCP) Receiving Dock Hours of Operation:

NMCP Receiving Dock is open Monday through Friday 0700 to 1600 (7:00 a.m. to 4:00 p.m.), excluding federal holidays. Receiving personnel may be reached at 757-953-5770.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA POP 21-MAR-2020 TO

20-MAR-2021

N/A NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770 FOB: Destination

N00183

0001AB POP 21-MAR-2020 TO

20-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

0001AC POP 21-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0001AD POP 21-MAR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0002 N/A N/A N/A N/A

0002AA POP 21-MAR-2021 TO

20-MAR-2022

N/A NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

0002AB POP 21-MAR-2021 TO

20-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

0002AC POP 21-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0002AD POP 21-MAR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 N/A N/A N/A N/A

0003AA POP 21-MAR-2022 TO

20-MAR-2023

N/A NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

0003AB POP 21-MAR-2022 TO

20-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

0003AC POP 21-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AD POP 21-MAR-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 N/A N/A N/A N/A

0004AA POP 21-MAR-2023 TO

20-MAR-2024

N/A NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

0004AB POP 21-MAR-2023 TO

20-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

0004AC POP 21-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0004AD POP 21-MAR-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 N/A N/A N/A N/A

0005AA POP 21-MAR-2024 TO

20-MAR-2025

N/A NAVAL MEDICAL CENTER

RECEIVING OFFICER

54 LEWIS MINOR STREET

BLDG. 250

PORTSMOUTH VA 23708-2297

757-953-5770

0005AB POP 21-MAR-2024 TO

20-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

0005AC POP 21-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0005AD POP 21-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

https://www.sam.gov/

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1 Service

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0248 Issue By DoDAAC N00183 Admin DoDAAC** N00183 Inspect By DoDAAC N/A Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N00183 Accept at Other DoDAAC N/A LPO DoDAAC N00183 DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

WAWF Acceptor E-Mail Address:

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

USN.DETRICK.NAVMEDLOGCOMFTDMD.LIST.NMLC-WAWF@MAI.MIL

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) mailto:USN.DETRICK.NAVMEDLOGCOMFTDMD.LIST.NMLC-WAWF@MAI.MIL

Section H - Special Contract Requirements

ACCESS

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD- 12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI).

All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.