Canton Construction Management Services 2025.pdf

Charter Township of Canton

Request For Proposal for

CONSTRUCTION MANAGEMENT SERVICES – SHELDON

SCHOOL, WESTERN WAYNE BUILDING AND SUMMIT

Contact: John Szlinis

E-mail: john.szlinis@cantonmi.gov Telephone: (734) 394-5363

Date Issued: 9/18/2025

Due Date & Time: 3:00 p.m., Thursday, October 2, 2025 mailto:john.szlinis@cantonmi.gov

The deadline established for the receipt of your sealed proposal is 10/2/2025 at 3:00 p.m. The proposal is to be submitted online on the bidnetdirect.com / MITN Purchasing Group web portal.

SECTION # 1 GENERAL REQUIREMENTS & INSTRUCTIONS

1. SUBMISSION OF OFFERS: All offers should be submitted online in the bidnetdirect.com / MITN Purchasing Group web portal. Any submittal received in the Clerk’s Office will not be considered. No offer may be modified after acceptance. No offer may be withdrawn after opening for a period of sixty days unless otherwise specified. The proposal must include all costs.

2. EXECUTION OF OFFER: Offer shall contain a manual signature in the space(s) provided of a representative authorized to legally bind the offeror to the provisions therein.

3. EXECUTION OF ACCEPTANCE: Canton Township legally recognizes acceptance of formal offer when a written contract is signed by both parties. Offerer is not to assume that the Canton Board of Trustees resolution approving the bid or proposal is a binding contract.

4. OPENING & RECORDING: Opening shall be public in the Clerk’s Office immediately following the advertised deadline date and time for receipt of submittals.

5. INTEGRITY: Canton Township does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.

6. TABULATION: Bid results will be posted on the MITN website at https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1

7. BOARD AWARDS: As the best interest of Canton may require, Canton reserves the right to make award(s) by an individual item, group of items, all or none, or a combination thereof; on a geographical basis and/or on a countrywide basis with one or more supplier(s) or provider(s); to reject any and all offers or waive any irregularity or technicality in offers received. Offerors are cautioned to make no assumptions. Any or all awards made as a result of this invitation shall conform to applicable ordinances and policies of Canton Township. Bid awards will be posted on the Township’s website at www.cantonmi.gov

8. BRAND NAME OR EQUAL: If items requested by this invitation have been identified in the specifications by a brand name “OR EQUAL” description, such identification is intended to be descriptive and not restrictive and is to indicate the quality and characteristics of products that will be acceptable. Offers proposing “equal” products will be considered for award if such products are clearly identified in the offer and are determined by Canton to meet fully the salient characteristic requirements listed in the specifications.

https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1 http://www.cantonmi./

9. PRICING: Unless otherwise specified prices offered shall remain firm for a period of at least sixty (60) days; all pricing of goods shall include FOB Canton Township, all packing, handling, shipping charges and delivery to any point(s) within Canton to a secure area or inside delivery.

10. PAYMENT TERMS: Canton Township will remit full payment on all undisputed invoices within thirty (30) days from receipt by the appropriate person(s) of the invoice or receipt of all products or services ordered.

11. INCURRED EXPENSE: This invitation does not commit Canton to make an award nor shall Canton be responsible for any cost or expense which may be incurred by any respondent in preparing and submitting a reply, or any cost or expense incurred by any respondent prior to the execution of a purchase order or contract agreement.

12. QUESTIONS/ ADDENDA: Any questions concerning the conditions or specifications shall be directed to the designated contact person. Addenda items will be posted on the township website, on the Purchasing Division page under Requests for Bids, Proposals and Qualifications. It is the bidder’s responsibility to check and verify that addenda have been issued. Failure to acknowledge addenda may result in the offer not being considered.

13. CLARIFICATION/CORRECTION OF ENTRY: Canton reserves the right to allow for the clarification of questionable entries and the correction of OBVIOUS MISTAKES.

14. INSURANCE: The successful bidder is required to furnish evidence of the following insurance requirements in accordance with Canton’s Risk Management Policy O:02.

Work may not commence until the Certificates of Insurance have been received. The coverage requirements are as follows:

Workers’ Compensation Insurance: The Contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

Commercial General Liability Insurance: The Contractor shall procure and maintain during the life of this contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $ 1,000,000 per occurrence and aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the following extensions:(A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent.

Motor Vehicle Liability: The Contractor, or its subcontractors, shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault Coverage, with limits of liability not less than $ 1,000,000 per occurrence combined single limit, Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

Additional Insured: Commercial General Liability Insurance as described above, shall include an endorsement stating that the following shall be Additional Insured: The Charter Township of Canton, all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof.

Cancellation Notice: The Insurance coverage described above, shall include an endorsement stating the following: “It is understood and agreed that Thirty (30) days Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: Jeanette Aiello, 1150 Canton Center S., Canton MI, 48188.

Indemnification: To the fullest extent permitted by law, the (name of contractor) agrees to defend, pay on behalf of, indemnify, and hold harmless the Charter Township of Canton, its elected and appointed officials, employees and volunteers, and others working on behalf of the Charter Township of Canton against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed, or recovered against or from the Charter Township of by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this agreement.

15. PUBLIC ACT 517 OF 2012: In accordance with Public Act 517 of the Public Acts of 2012, any Iran linked business is not eligible to submit a bid on a request for proposal with a public entity in Michigan. An “Iran linked business” includes the following:

(1) A person engaging in investment activities in the energy sector of Iran, including a person that provides oil or liquefied natural gas tanker or products used to construct or maintain pipelines used to transport oil or liquefied gas for the energy section of Iran; and

(2) A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran.

For purposes of this prohibition, “person” includes an individual, corporation, company, limited liability company, business association, partnership, society, trust, or any other non-governmental entity, organization or group. It also includes a governmental entity or instrumentality of a governmental entity, or any successor, subunit, parent company or subsidiary of, or company under common ownership or control with and of the foregoing.

REQUEST FOR PROPOSAL

FOR

CONSTRUCTION MANAGEMENT SERVICES

PROJECT DESCRIPTION:

Canton Township has three locations that require renovations and additions.

• Sheldon School – 44649 Michigan Ave o Budget- $1 million o Project overview – Phase I construct addition connected with a breezeway, approximate square footage 2,481. Phase II renovation of the interior of the current school, approximate square footage 1,700.

• Western Wayne – 44582 Geddes Road o Budget – $2 million with additional private funds to be determined o Project overview – Renovation of 1,515 sq and construct 6,034 sq ft. Requires demo

• Summit on The Park – 46000 Summit Parkway o Budget – $4.3 million o Project overview – New senior center addition (2,500-3,500sq ft), renovate banquet rooms, repurpose theater style seating room, commercial kitchen rebuild, fitness area expansion, parking lot rework for close parking for seniors, create new main vestibule entrance, and office room reconfiguration.

PROPOSAL FORMAT:

The following proposal format is requested:

Cover letter Section 1 – Project approach Section 2 – Relevant firm experience

A. Specific firm experience as it relates to community centers, historic buildings, demolition of buildings, and rebuilds

Section 3 – Project organizational chart with team resumes Section 4 – Project schedule Section 5 – Clarifications and exceptions Section 6 – Additional information needed from the Township Section 7 – Cost proposal

A. Percentage fee ($9.3 million total budget not just construction) B. Staff hourly rates schedule C. General conditions D. All in cost for the projects stated above

• Additional Clarifications/Information:

o Each project is required to be billed separately due to funds sources o Grant funding requirements from the State will apply o Sheldon School, Western Wayne, and The Summit are all currently in the design phase o Each project has set deadlines to complete and/or exhaust funding per the grant requirements Western Wayne – 9/30/2026 Sheldon School – Flexible Summit – 9/30/2026 o Construction Manager to follow all Township bidding requirements, including Responsible Contracting requirements.

o The ability to work effectively with multiple different architecture firms o Provide expert input during the design phase to assist with cost savings, potential obstacle avoidance or awareness, and project efficiency.

EVALUATION OF PROPOSALS AND VENDOR SELECTION

The contract will be awarded to the qualified construction management firm providing the best values and levels of service to Canton Township. Proposals for construction management firms are evaluated on experience and qualifications and not necessarily the lowest cost. To be qualified a vendor must be both responsible and responsive. A vendor is responsible if they have demonstrated the ability to perform successfully under the terms of the proposed contract. A vendor is responsive if they have met all of the requirements of the solicitation.

The Township will evaluate all submitted proposals based on the following criteria:

• Firm Experience (Municipal).

• Staff/Team Experience.

• Project Approach

• Workload/Local Resources

• Experience Modification Rate (EMR)

• CM Fees & Costs

After receiving proposals, a Township committee will review the proposals and determine which firms can provide responsive and responsible construction management services. It is anticipated that once construction management firms are identified, they will be notified on the next steps in the process.

The Township reserves the right to select the firm that is determined in its sole judgment to best meet the needs of the Township, or to reject any/all proposals.

CONTRACTOR INFORMATION SHEETS

(These sheets must be completed and included with proposal)

COMPANY NAME: ________________________________________

ADDRESS: ______________________________________________

PHONE #______________________

ESTABLISHED: _____________________ ___________

(Month) (Year)

TYPE OF ORGANIZATION: (Circle One)

A) Individual B) Partnership C) Corporation D) Joint Venture E) Other __________________________________ (Specify)

(If Applicable)

FORMER FIRM NAMES(S) YEARS IN BUSINESS

YEARS OF WORK IN A RELATED FIELD:

(Described Any Related Work)

USE OF SUBCONTRACTORS:

To provide all services listed in the specifications, would any services be handled by subcontractors? ______ Yes/No If “Yes”, please explain:

Subcontractor Name(s): ____________________________________________

PROJECT MANAGER:

Would your company be able to provide a single project manager for this work? ___ Yes/No

Name: __________________________ Credentials: (Please List)

Title: ____________________________ _________________________________

REFERENCES: List (3) clients who have had work meeting (or similar to) the Specifications:

COMPANY ADDRESS CONTACT PHONE

1) ____________________________________________________________

2) _____________________________________________________________

3) _____________________________________________________________

EQUIPMENT: List equipment, owned by the company to be used while completing the job:

THE FOREGOING IS A TRUE STATEMENT OF FACTS:

I/we hereby certify under penalty of law that we are not an Iran linked business as defined in PA 517 of 2012.

Signature of Authorized Company Representative: __________________________

Company _________________________________

Address _________________________________

Date _________________________________

Phone # _________________________________

E-Mail Address _________________________________

Representative’s Name _________________________________ (Please Print)