Canastota tree removal sealed bid packet 2026.pdf

Village of Canastota 2026 Tree Removal Project

Request for Sealed Bids

The Village of Canastota is seeking written itemized sealed bids for the trimming or removal of trees and stumps from various rights-of-way within the Village.

Tree Removal

The contractor shall manage or remove trees and grind stumps as dictated in the included list. All tree removals will include removal of stumps. All stumps will be ground to 8-10” below grade. All protuberant surfaces and subsurface roots beyond the stump area, noticeable by visual inspection, shall be removed to a depth of 8-10” below grade.

Any sidewalk that has been damaged by a root system will be removed by the Canastota Department of Public Works prior to grinding to allow the contractor access to the roots to be ground properly.

Cleanup

All debris from tree and stump removal operations shall be cleaned up and removed by the contractor each day before the work crew leaves the site, unless alternate permission is granted by the Village.

Traffic

The contractor shall keep roads open, clear, and safe for travel while work is being performed and shall provide appropriate traffic control as to facilitate safe travel during work being performed, or any acceptable alternative as approved by the Village prior to start of work.

Bid Submission Schedule

The Village will accept sealed bids until 4:00 p.m. on Wednesday, June 3, 2026. Any bids received by the Village office after the deadline will be rejected. Bids may only be submitted in person or via postal mail.

Interested contractors may request a bid packet from the Village office at 205 S. Peterboro Street, Canastota, NY 13032 or via email to village@canastota.com. All bids must individually list the cost for removal of each tree and stump.

The Village reserves the right to reject any and all bids for any reason.

Bid Security

Each bid proposal must be accompanied by a bid security check in the amount of five hundred dollars ($500) made payable to the Village of Canastota. No alternate form of bid security is acceptable. Checks will be returned upon completion of the bid process.

Prevailing Wage

All work included in the project will be covered by New York State Department of Labor prevailing rate - PRC #2026004284. The rate schedule is available on the NYSDOL website and must be utilized for this work. The selected contractor must be registered with the NYSDOL to perform public works projects.

Insurance

The contractor shall maintain such insurance as will protect it from the claims set forth below, which may arise out of results from its operations under this contracted work:

(1) Workers’ Compensation Insurance: A policy covering the obligations of the Contractor in accordance with the provisions of Chapter 41 of the Laws of 1914, as amended, known as the Workers’ Compensation Law, covering all operations under the Agreement, whether performed by the contractor or by his sub-contractors. The Contractor shall keep insured during the life of this Agreement such employees in compliance with the provisions of Workers’ Comp. Law (State Finance Law, Section 142).

(2) Liability Insurance: Policy or policies naming the Contractor as the insured, except as otherwise provided below, shall be furnished as follows:

Coverage Limits of Liability Bodily Injury Property Damage

Contractor’s Public Each Person $1,000,000 Each Accident $1,000,000 Liability Insurance Each Accident $3,000,000 Aggregate $3,000,000 Insuring Contractor Contractor’s Protective Each Person $1,000,000 Each Accident $1,000,000 Public Liability Each Accident $3,000,000 Aggregate $3,000,000 Insurance insuring Contractor

Contractor’s Liability Each Person $1,000,000 Each Accident $1,000,000 Insurance Insuring Each Accident $3,000,000 Aggregate $3,000,000 Contractor (*See Below)

Completed Operations Each Person $1,000,000 Each Accident $1,000,000 Liability Insurance Each Accident $3,000,000 Aggregate $3,000,000 Insuring Contractor (*See Below)

Automobile Liability Each Person $1,000,000 Each Accident $1,000,000 Insurance Insuring Each Accident $3,000,000 Aggregate $3,000,000 Contractor

Owner’s Protective Each Person $1,000,000 Each Accident $1,000,000 Liability Insurance Each Accident $3,000,000 Aggregate $3,000,000 Insuring “Village of Canastota” for all coverage and all operations under this Agreement.

(***See Below)

* The Contractor shall indemnify the Village of Canastota against liability for claims, demands, loss, payments, suits, actions, recoveries, and judgments of every nature and description brought or recovered against it by reason of any omission or act of the Contractor, his agents or employees, all sub-contractors, his or their agents or employees, including also any omission or supervisory act of the Village of Canastota in the performance of this Agreement, and shall hold the Village of Canastota harmless there from.

** Such coverage shall remain in effect until adoption of a resolution by the Village Board declaring all of the work to be completed under this Agreement.

*** Shall cover liability for damages imposed by law upon the Village of Canastota with respect to all operations under the Agreement performed by the Contractor.

Village of Canastota 2026 Tree Removal Proposal Form

Company name: _______________________________________________________________________

Company address: _____________________________________________________________________

Phone number: ________________________________________________________________________

Email address: ________________________________________________________________________

Address Instructions Price

100 Spencer Street Remove 1 maple 212 Spencer Street

(Elm Street side) Trim 1 maple

409 Spencer Street (Maple Ave. side)

Trim 2 silver maples, remove 1

213 W. Hickory Street Remove 1 maple 208 N. Main Street Remove 1 maple 323 N. Main Street

(Wilson St. side) Remove 1 maple

Across from 537 S. Main St. Grind stump 304 S. Peterboro Street Remove 1 maple 308 S. Peterboro Street Grind stump

(DPW will remove tree)

140 Center Street Remove 1 maple 114 Lewis Street Remove 1 tree (unknown species) 204 Lewis Street Remove 1 maple 107 Clark Street Remove 1 maple

401 Delano Avenue Grind 1 stump

TOTAL PRICE FOR ALL TREES AND STUMPS: _________________________________________________

Trees and stumps to be removed will be marked with an ‘X’ in white paint.

Trees to be trimmed will be marked with a ‘T’ in white paint.

Questions? Call the Village of Canastota DPW Foreman at (315) 575-1826.