Camera Upgrade RFP.pdf

Mission Statement: Our mission is to empower all students to be successful, lifelong learners in an ever-changing society, confident and respectful individuals who are able to live safe, happy, and active lives, and responsible citizens who make a positive contribution to their community.

Hale Area Schools 311 N. Washington

Hale, MI 48739

Telephone (989) 728-3551

Fax (989) 728-9551

Transportation (989) 728-7771

Subject: Request for Proposal - Camera/Security System Modifications and Updates

Dear Prospective Bidders, Hale Area Schools invites you to submit a proposal for the modifications and upgrades to our current camera/security system. We are not looking for a new camera system, only to upgrade our current system. Hale Area Schools consists of a K-12 building, a district bus garage and a storage/multi-use building.

Scope of Work:

1. Current system consists of 80 cameras and a NVR system which is at capacity

2. We are currently looking to add 16 additional cameras.

3. New NVR system must be rack mounted, able to support existing cameras plus the 16 additional cameras and have expandable hard drives to have the capability to support future expansion.

4. Successful Bidder would be expected to:

a. Troubleshoot and fix existing camera wiring concerns.

b. Change current camera and switch locations as per customer requests.

c. Complete work without subcontracting. All work must be completed by the primary bidder.

d. Three-year warranty on cameras, NVRs, and labor.

Other Information:

1. Cameras and NVR system must be NDAA compliant, contain non-China SoC processors, carry a three-year warranty on devices and labor, and must be compatible with existing and new cameras.

2. Preferred camera system brand to be ACTi.

3. Remote access for troubleshooting and customer support is mandatory.

Mission Statement: Our mission is to empower all students to be successful, lifelong learners in an ever-changing society, confident and respectful individuals who are able to live safe, happy, and active lives, and responsible citizens who make a positive contribution to their community.

Location and Response Time:

Bidders should have a physical location within a 75-mile radius for quick response times to service requests.

Ownership and Costs:

The complete camera and NVR system will be owned by the customer with no ongoing fees or subscriptions.

Other Requirements:

• Bids must be received by 12:00 pm on February 12, 2024. Bids will be opened and read aloud in the Superintendent’s office at that time.

• Late bids will not be accepted or considered.

• Bids must be accompanied by a sworn and notarized familial affidavit. Bids that do not include a sworn and notarized familial affidavit will not be accepted.

• A Bid Bond (5% of bid amount) is required.

• Hale Area Schools reserves the right to reject any or all bids and to waive any irregularity in the bidding or bidding process and further reserves the right to accept the bid that is most advantageous to the district.

• Wages and benefits paid in performance of this project must comply with Michigan’s prevailing wage act (Public Act 10 of 2023).

Contact Information:

For inquiries and submissions, contact Michael Boensch at (989) 728-7661 or mboensch@haleschools.net.

We appreciate your interest in enhancing our security system and look forward to reviewing your proposal.

Sincerely, Jeffrey J. Yorke, Superintendent

Hale Area Schools

Phone: (989) 728-3551 mailto:mboensch@haleschools.net