CalVIP_TA_RFP_9.2026__005_.pdf

REQUEST FOR PROPOSALS

Notice to Prospective Proposers

September 24, 2026

You are invited to review and respond to this statewide Request for Proposals (RFP) entitled Technical Assistance, Training, and Capacity‑Building Support for Non‑Profit Organizations in the Community Violence Intervention (CVI) Field.

This solicitation is statewide in scope and applies to all eligible proposers. All proposers must adhere to the instructions, requirements, and submission conditions outlined in this RFP.

Note: For private companies, all agreements entered into with the State of California will include by reference General Terms and Conditions that may be viewed and downloaded at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-ServicesResources- List-Folder/Standard-Contract-Language. If you do not have internet access, a hard copy can be provided by contacting our Contracts Analyst, Jessica Espinoza, as listed below.

For University of California and California State Universities, all agreements entered into with the State of California will include by reference University Terms and Conditions that may be viewed and downloaded at https://www.ucop.edu/research-policy-analysis-coordination/policies-guidance/state-ofcalifornia/cma-templates.html.

In the opinion of the BSCC, this RFP is complete and provides sufficient detail to prepare a proposal. However, if you have questions or should you need any clarifying information, the contact person for this RFP is:

Jessica Espinoza, Contracts Analyst Board of State and Community Corrections BSCCProcurement@bscc.ca.gov

The BSCC may modify the RFP prior to the date fixed for submission of proposal by the issuance of an addendum. All addenda will be posted publicly on the State’s marketplace portal, Cal eProcure.

Please note: No verbal or written information given will be binding upon the BSCC unless such information is issued in writing as an official addendum.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.ucop.edu/research-policy-analysis-coordination/policies-guidance/state-of-california/california-model-agreement.html https://www.ucop.edu/research-policy-analysis-coordination/policies-guidance/state-of-california/california-model-agreement.html

TABLE OF CONTENTS

A. BACKGROUND

B. PURPOSE AND SCOPE OF SERVICES

C. REQUIRED SERVICES AND DELIVERABLES

D. MINIMUM QUALIFICATIONS FOR PROPOSERS

E. KEY ACTION DATES

F. PROPOSAL REQUIREMENTS

G. SUBMISSION OF PROPOSAL

H. EVALUATION PROCESS

1. Eligibility and Compliance Review

2. Scoring Process

3. Tie Bids

4. Award and Protest

5. Agreement Execution and Performance

I. PREFERENCE AND PARTICIPATION PROGRAM INFORMATION

1. Small Business Preference

2. Disabled Veteran Business Enterprise (DVBE)

3. Target Area Contract Preference Act (TACPA)

J. PAYMENTS AND INVOICING

K. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

L. GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) REQUIREMENTS

M. REQUIRED ATTACHMENTS

Attachment 1: Required Attachment Checklist

Attachment 2: Proposal/Proposer Certification Sheet

Attachment 3: Sample Proposal Budget Worksheet

Attachment 4: Proposer References

Attachment 5: Payee Data Record (STD 204)

Attachment 6: Contractor Certification Clauses (CCC 04/2017)

Attachment 7: California Civil Rights Laws Certification (DGS OLS 04)

Attachment 8: Darfur Contracting Act

Attachment 9: Bidder Declaration Form (GSPD-05-105)

Attachment 10: Small Business Certification

Attachment 11: Target Area Contract Preference Act (TACPA)

SAMPLE STANDARD AGREEMENTS (For Reference Only)

A. BACKGROUND

The California Violence Intervention and Prevention (CalVIP) Grant Program is the largest source of Community Violence Intervention (CVI) funding in the State of California, providing more than $350 million to communities since 2018.

CVI uses evidence-informed, community-centered strategies to prevent and interrupt cycles of violence, address trauma, and strengthen the social and economic conditions that influence safety. These approaches rely heavily on non-profit community-based organizations (CBOs) that work directly with individuals at highest risk of violence.

In February 2026, the Board of State and Community Corrections (BSCC) awarded its fifth round of CalVIP grant funding (Cohort 5), providing $107 million to 42 grantees, including cities, counties, one tribal government, and 26 non-profit CBOs. Because cities and counties must pass through at least 50 percent of an award to one or more CBO partners, the actual number of non-profit CBOs engaged in CVI work through this grant will be even higher.

To better support the non-profit CBOs working in the CVI field, BSCC is issuing this Request for Proposals (RFP) to secure contractor(s) to provide comprehensive technical assistance, training, and capacity building services.

B. PURPOSE AND SCOPE OF SERVICES

Non-profit CBOs are essential partners in CVI work but often operate with limited administrative infrastructure, emerging administrative systems, and increasing program demands.

This RFP seeks qualified entities to deliver technical assistance (TA) and capacity building support that will help CBOs build the internal systems required to sustain effective CVI work. The TA, training, and capacity-building activities funded through this RFP must be designed to strengthen:

• Organizational infrastructure

• Financial and administrative systems

• Case management and data systems

• Evaluation capacity

• Staff development, wellness, and supervision

• Long-term sustainability

Up to $2,750,000 is available. BSCC may issue one or multiple awards depending on the number and quality of proposals received.

Proposers must design and deliver statewide TA, training, and capacity building services to non-profit CBOs located within the jurisdictions identified as disproportionately impacted by community gun violence. Priority for the services provided through this RFP will be given to non-profit CBOs funded through CalVIP Cohort 5, either directly or as subcontractors, but the services may be made available to non-CalVIP grantees, as capacity allows.

Services must be available statewide to non-profit community-based organizations (CBOs) operating community violence intervention (CVI) programs, with priority placed in the following California counties identified as disproportionately impacted by gun violence:

• Alameda

• Butte

• Contra Costa

• Kern

• Los Angeles

• Monterey

• Orange

• Riverside

• Sacramento

• San Bernardino

• San Diego

• San Francisco

• San Joaquin

• Santa Clara

• Solano

• Stanislaus

• Sutter

• Tulare

C. REQUIRED SERVICES AND DELIVERABLES

Post-award, the contractor shall provide the following:

a) Technical Assistance & Capacity-Building Plan

A strategic plan outlining the TA and capacity-building services to be provided to nonprofit CBOs engaged in CVI work. The plan will define the scope of TA, service tiers, delivery methods (issue-specific calls, onsite visits, individualized support), and expected outcomes. Services will be tailored to the unique needs and readiness levels of each CBO.

b) Training Program

A structured curriculum of virtual and in-person training opportunities designed to strengthen organizational capacity in CVI program implementation, financial management, data systems, and staff development. The program will outline training topics, formats, learning objectives, and methods for evaluating participant progress.

c) Work Plan, Training Timeline, and TA Schedule A comprehensive work plan detailing the full schedule of TA and training activities, including milestones, responsible parties, and deadlines for all deliverables. The plan will include the projected number of CBOs to be served, communication protocols with BSCC, and the timeline for both TA and training delivery. Participation in issue-specific TA calls will be incorporated into the schedule.

d) Needs Assessment Tool & Methodology A standardized tool or methodology, such as a rubric, survey, or interview protocol, to identify and prioritize CBOs most in need of TA, training, and capacity-building support. The tool will define data sources, scoring criteria, and decision-making processes to ensure consistent and equitable assessment.

e) CBO Engagement Plan A targeted engagement strategy outlining outreach, communication, and onboarding processes for CBOs across identified jurisdictions. The plan will define engagement cadence, communication channels, and methods for supporting and retaining CBO participation throughout the TA and training cycle.

f) Meeting Participation Active participation in BSCC meetings, orientations, webinars, Quarterly Project Director Meetings, and other required events to ensure alignment, coordination, and timely communication.

g) Logistics Coordination Management of logistics for all TA, training, and capacity-building activities, including venue coordination, materials preparation, virtual platform support, travel arrangements, and space/supply needs for in-person events.

h) Progress & Final Reports

• Progress reports summarizing TA and training activities, participation metrics, outcomes, and challenges.

• Final comprehensive report detailing overall effectiveness, performance metrics, lessons learned, and methods used to evaluate TA and capacity-building impact.

D. MINIMUM QUALIFICATIONS FOR PROPOSERS

Proposers must:

• Be legally authorized to conduct business in California (see Attachment 2).

• Have documented experience working with state/local governments and non-profit

CBOs.

• Have documented experience providing TA, training, and capacity building activities in the CVI field.

Note: Proposers must submit two relevant work samples that demonstrate the required experience. Include these documents in the proposal package as Attachment 12 and Attachment 13 per the Required Attachment Checklist.

E. KEY ACTION DATES

Event Date

RFP Available to Prospective Proposers Thursday, September 24, 2026

Written Question Submittal Deadline Thursday, October 1, 2026, by 5:00 pm

Answers to Written Questions Published Monday, October 12, 2026, by 5:00 pm

Final Date for Proposal Submission Friday, October 30, 2026 by 5:00 pm

Notice of Intent to Award

(www.bscc.ca.gov)

Wednesday January 27, 2027

Proposed Award Date Thursday February 4, 2027

Contract Initiated Monday, February 8, 2027

Executed Agreement On or about March 8, 2027

End Date of Agreement December 31, 2029

F. PROPOSAL REQUIREMENTS

Before submitting a response to this solicitation, proposers should review, correct all errors, and confirm compliance with the RFP requirements. Proposals must be submitted for the performance of all services described herein.

A complete proposal package must include the following components in the order listed below:

1. Proposal Abstract (1 page)

See instructions below.

2. Proposal Narrative (12 pages maximum)

See instructions below.

3. Proposal Budget (5 pages maximum) See instructions below. Sample in Attachment 3.

4. Required Attachments See Attachment 1 for complete list of required attachments.

5. Signed Certification Sheet

See Attachment 2.

1. Instructions for Proposal Abstract The Proposal Abstract must be no longer than 1 page, formatted in Arial 12-point font, with one-inch margins on all sides and 1.5-line spacing. Provide a concise summary of the proposed project. The Proposal Abstract may be used by the BSCC on its website or in correspondence related to this project. The Proposal Abstract is not scored and not included in the page limit.

2. Instructions for Proposal Narrative (12 pages maximum) SCORED

The Proposal Narrative must be no longer than 12 pages, formatted in Arial 12-point font, with one-inch margins on all sides and 1.5-line spacing and must be comprised of the following three sections. Each section should be titled according to its section header as provided (e.g., Qualifications and Experience). Within each section, address the Rating Factor and its criteria (bullet lists provided below) in a comprehensive, narrative format (apart from the Work Plan and Work Schedule, which can be provided as a table).

Section 1. Qualifications and Experience Section 2. Technical Assistance, Training, and Capacity Building Strategy Section 3. Work Plan and Work Schedule

Section 1. Qualifications and Experience (Percent of Total Value: 25%) SCORED In the 12-page Proposal Narrative, address the criteria listed below which comprise the Qualifications and Experience Rating Factor:

a) Describe the background and experience of the organization and the project team members in the field of CVI. The description should include but not be limited to:

• Number of years of field experience.

• Projects or initiatives that involved working collaboratively with local and/or state governments and nonprofit CBOs.

• Projects or initiatives providing technical assistance and/or capacity building support for non-profit CBOs in the CVI field.

• Projects or initiatives that involved developing training focused on enhancing program delivery and organizational infrastructure for non-profits in CVI efforts.

b) The two (2) work product samples provided (as Attachments 12 & 13) should demonstrate experience and expertise relevant to this project and will be scored as a part of this section.

Section 2. Technical Assistance, Training, and Capacity Building Strategy (Percent of Total Value: 25%) SCORED In the 12-page Proposal Narrative, address the criteria listed below which comprise the Technical Assistance, Training, and Capacity Building Strategy Rating Factor:

a) Describe a proposed Technical Assistance, Training, and Capacity Building

Strategy that includes clear objectives and expected outcomes. The description should also address the following:

• Information Gathering: Process for gathering information from non-profits about their projects, technical assistance (TA) needs as they relate to capacity building, and geographic location.

• Readiness Assessment: Process for developing and administering a TA and capacity-building readiness assessment to better understand the specific needs of the field. This readiness assessment should be administered within three months of the executed contract to CBOs in the CVI field, with priority given to CalVIP grantees.

• Incorporating Feedback: Process for incorporating/considering the information gathered from non-profits into the TA and Capacity Building Delivery Plan.

• Approaches Selected: Types of approaches that will be used for providing TA and capacity-building support to non-profits (e.g., group-based training, direct in person assistance) and the rationale for each approach selected. The approaches should be adaptive to the varying capacities of participants.

• Engagement Process: Process by which non-profits will access or request TA and capacity-building support.

• Regionalization: Describe how technical assistance will be delivered across the counties identified in Part B. Although this is a statewide solicitation, proposers must explain how they will structure service delivery across these regions to ensure responsiveness to the unique needs of CBOs in the CVI field.

• Ongoing Delivery: Description of how the ongoing and/or follow-up needs of participants will be addressed.

b) Describe the plan for project management that incorporates the sharing of information with the BSCC.

Section 3. Work Plan and Work Schedule (Percent of Total Value: 20%) SCORED Address the criteria listed below which comprise the Work Plan and Work Schedule Rating Factor:

a) Within the 12-page Proposal Narrative, include a Work Plan and Work Schedule

(in narrative or table form) that identifies each major deliverable, task, necessary subtask, and or specific milestone(s), including responsible parties and a timeline, for successful completion of the project.

b) The Work Plan and Work Schedule must be clearly tied to the proposed Technical Assistance, Training, and Capacity Building Strategy described in Section 2.

3. Instructions for the Proposal Budget (5 pages maximum) (Percent of Total Value: 30%) SCORED Using the sample template provided in Attachment 3, or your own template, address the following criteria which comprise the Proposal Budget Rating Factor:

a) Provide a detailed budget table for the proposed Technical Assistance, Training and Capacity Building Strategy that covers the entire contract period and directly relates to the activities described in the Proposal Narrative.

b) Include a budget narrative that describes how the expenditures included in the budget table relate to the proposed Technical Assistance, Training, and Capacity Building Strategy and are inclusive of all tasks required for successful completion of the project.

G. SUBMISSION OF PROPOSAL

Applicants must submit an electronic version of the complete proposal package to the BSCC by 5:00 p.m. October 30, 2026 (see dates and times shown in Section E, Key Action Dates). Proposals received after this date and time will not be considered.

A complete proposal package will include:

• One PDF file that contains the signed proposal (e-signatures are acceptable; see Section F, Proposal Requirements, and Section M, Required Attachments).

• Two PDF files that contain the two required work product samples. Each work product sample shall be a separate file (Attachment 12 and Attachment 13).

An individual who is authorized to bind the proposing entity contractually shall sign Attachment 2, Proposal/Proposer Certification Sheet. The signature must indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

If the BSCC does not receive an email containing the complete proposal package by 5:00 p.m. on October 30, 2026, the proposal will not be considered.

Email the complete proposal package to: BSCCProcurement@bscc.ca.gov.

A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive an immaterial deviation in a proposal. The State's waiver of an immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the proposer and shall not be charged to the State of California.

mailto:BSCCProcurement@bscc.ca.gov

If the proposal is made under a fictitious name or business title, the actual legal name of the proposer must be provided

A proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in Section E, Key Action Dates.

A proposer may withdraw its proposal by submitting a written withdrawal request to BSCCProcurement@bscc.ca.gov. signed by the proposer or an authorized agent.

A proposer may thereafter submit a new proposal prior to the proposal submission deadline.

Modifications offered in any other manner, oral or written, will not be considered.

Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

Proposal packages may be returned only at the proposer’s expense, unless such expense is waived by the awarding agency.

H. EVALUATION PROCESS

1. Eligibility and Compliance Review

All proposals received by the submission deadline will be reviewed for completeness and compliance with the requirements of this RFP. Proposals that are late, incomplete, or missing required components may be deemed nonresponsive and removed from further consideration.

Proposals containing false or misleading information, or references that do not support claims made in the proposal, may be rejected.

The BSCC reserves the right to reject all proposals. The agency is not required to award an agreement.

The State does not accept alternate contract language from a prospective contractor.

A proposal with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable.

More than one proposal from an individual, firm, partnership, corporation, or association under the same or different names, will not be considered.

2. Scoring Process Proposals that meet the minimum qualifications will be evaluated and scored by BSCC reviewers using the rating factors and weighting shown in the table below. Applicants are asked to address each of these Rating Factors as part of their proposal.

mailto:BSCCProcurement@bscc.ca.gov

Found in the: Rating Factor (RF) Point

Range

Percent of Total

Value

Weighted

RF Score

Proposal Narrative

Qualifications and Experience 0 - 5 25% 25

Technical Assistance, Training and Capacity Building

Strategy

0 - 5 25% 25

Work Plan and Work

Schedule 0 - 5 20% 20

Proposal Budget Budget Table and Narrative 0 - 5 30% 30

Maximum Rating Factor Score: 100% 100

Reviewers will rate an applicant’s response to each Rating Factor on a scale from 0 to 5, according to the Six-Point Rating Scale shown below. Each Rating Factor then will be weighted according to the Percent of Total Value associated with the Rating Factor to arrive at the final Weighted Rating Factor Score. The Weighted Rating Factor Scores are then added together for a Total Score.

The maximum possible proposal score is 100 (not including preference points – see Section I for more information).

Awards, if made, will be offered to the highest-scoring responsive proposal(s).

3. Tie Bids

In the event of a tie, the contract award will be determined by a coin toss. Such event will be observed by witnesses, and the affected bidders will be invited.

4. Award and Protest

a) Notice of the proposed award shall be posted on Cal eProcure as well as on BSCC’s website (www.bscc.ca.gov) for five (5) working days prior to awarding the agreement.

b) If any proposer, prior to the award of agreement, files a protest with the Board of

State and Community Corrections and the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA http://www.bscc.ca.gov/

95605, on the grounds that the (protesting) proposer would have been awarded the contract had the agency correctly applied the evaluation system in the RFP, or if the agency followed the evaluation and scoring methods in the RFP, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. It is suggested that you submit any protest by certified or registered mail.

c) Within five (5) days after filing the initial protest, the protesting proposer shall file with the Department of General Services, Office of Legal Services and the Board of State and Community Corrections a detailed statement specifying the grounds for the protest.

d) Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

e) Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC), which can be found at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

5. Agreement Execution and Performance

a) Performance shall start no later than fourteen (14) days, or on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the BSCC for the difference between Contractor's Proposal price and the actual cost of performing work by another contractor.

b) All performance under the agreement shall be completed on or before the termination date of the agreement.

c) No agreement shall be binding on either party without a fully executed contract.

I. PREFERENCE AND PARTICIPATION PROGRAM INFORMATION

1. Small Business Preference

In accordance with Government Code Section 14835 et seq., a five percent (5%) preference will be applied to any proposer certified by the State of California as a small business, or to any proposer that qualifies as a non-small business claiming at least 25% participation by a California certified small business subcontractor.

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Definitions and eligibility requirements are set forth in Title 2, California Code of Regulations, Section 1896 et seq. Non-profit veteran service agencies qualifying as small businesses are defined in Military and Veterans Code Section 999.50 et seq.

The preference is applied as follows:

• Calculate five percent (5%) of the highest responsive proposer’s total score.

• Add that amount to the score of each certified small business or qualifying non-small business with eligible subcontractor participation.

• The contract will be awarded to the responsive proposer with the highest resulting score (see Section H for Scoring Process).

Proposers seeking this preference must submit a fully executed Small Business Certification (Attachment 10).

2. Disabled Veteran Business Enterprise (DVBE)

DVBE participation requirements are waived for this solicitation.

3. Target Area Contract Preference Act (TACPA) This solicitation provides for the optional TACPA preference. Bidders are not required to apply for this preference. Denial of the TACPA request is not a basis for rejection of the bid.

The TACPA workplace and workforce preferences will be evaluated for this solicitation.

California-based companies seeking TACPA preferences will need to complete and submit preference request forms with their bid. The following webpage contains required preference request forms (also located in Attachment 11) and an interactive map to determine if a business is located within a TACPA qualified zone: Request-a Target-Area-Contract-Preference

By submitting TACPA forms, a bidder given a TACPA preference agrees to the TACPA contract provisions required by Government Code section 4535 and provided in section 1896.40 of Title 2 of the California Code of Regulations (CCR) in addition to requirements specified on the TACPA form STD 830.

J. PAYMENTS AND INVOICING

Invoices must be submitted to the BSCC upon completion of a deliverable as outlined in the Work Schedule.

K. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract-Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract-Preference https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=4535.&lawCode=GOV https://govt.westlaw.com/calregs/Document/I5407E8A35A0A11EC8227000D3A7C4BC3?originationContext=document&transitionType=StatuteNavigator&needToInjectTerms=False&viewType=FullText&ppcid=1bd221352f0f4d3ab7e1bb52f3686ab0&contextData=%28sc.Default%29 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

L. GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) REQUIREMENTS

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

M. REQUIRED ATTACHMENTS

Attachment 1: Required Attachment Checklist Attachment 2: Proposal/Proposer Certification Sheet Attachment 3: Sample Budget Worksheet Attachment 4: References Attachments 5-11: Required Certifications Attachments 12-13: Work Samples

Attachment 1

REQUIRED ATTACHMENT CHECKLIST

Complete this checklist to confirm the items included as part of your proposal. Place a check mark or “X” next to each item that you are submitting to the BSCC. For your proposal to be responsive, all required attachments must be returned. This checklist should be returned with your proposal package.

Proposers note: The State makes no warranty that the checklist is a full comprehensive listing of every requirement specified in the solicitation. Checking off the items on the checklist does not establish proposer’s intent nor does it constitute responsiveness to the requirement(s). The checklist is only a tool to assist proposers in compiling their final proposal. Proposers are encouraged to carefully read the entire solicitation. The need to verify all documentation and responses prior to the submission of final proposals cannot be over emphasized.

Mark with

[X] Attachment Attachment Name

Attachment 1 Required Attachment Checklist

Attachment 2 Proposal/Proposer Certification Sheet

Attachment 3 Sample Proposal Budget Worksheet

Attachment 4 Proposer References

Attachment 5 Payee Data Record (STD 204) (if currently not on file)

Attachment 6 Contractor Certification Clauses (CCC-307)

Attachment 7 California Civil Rights Laws Certification

Attachment 8 Darfur Contracting Act Certification

Attachment 9 Bidders Declaration Form

Attachment 10 Small Business Certification**

Attachment 11 Target Area Contract Preference Act (TACPA)**

Attachment 12 Work Sample # 1 (refer to Minimum Qualifications for

Proposers). To be provided as a separate file.

Attachment 13 Work Sample #2 (refer to Minimum Qualifications for

Proposers). To be provided as a separate file.

** If applicable

Attachment 2

PROPOSAL/PROPOSER CERTIFICATION SHEET

Completion Instructions: Complete the numbered items on the Proposal/Proposer Certification Sheet (following page) by following the instructions below.

Item #s Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your organization/firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your organization/firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your organization/firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Check if your organization/firm is a University. A University is an institution of higher

(or tertiary) education and research, which awards academic degrees in various academic disciplines. Universities typically provide undergraduate education and postgraduate education.

Check if your organization/firm is “Other.” Other is defined as not applicable to the categories listed in numbered items 4, 5, 6, or 7.

9 Enter your federal employee tax identification number.

Enter your corporation (organization/firm) number assigned by the California

Secretary of State’s Office. This is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being proposed.

12, 13, 14, 15 Must be completed with name of the proposer, not organization/firm name. These items are self-explanatory.

If certified as a California Small Business, place a check in the "yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business

Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS.

This Proposal/Proposer Certification Sheet must be signed and returned along with all the “required attachments” as an entire package.

A. Place all required attachments after this certification sheet.

B. The signature affixed and dated certifies compliance with all the requirements of this solicitation.

An unsigned Proposal/Proposer Certification Sheet may be cause for rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization/firm type:

4. Sole Proprietorship 5. Partnership 6. Corporation 7. University 8. Other

Indicate the applicable employee and/or corporation number:

9. Federal Employee ID No.

(FEIN)

10. California Corporation No.

11. Indicate applicable license and/or certification information:

12. Proposer’s Name (Print) 13. Title

14. Signature 15. Date

16. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran

Business Enterprise (OSDS) as:

a. California Small Business Yes No

If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Cert. No: Code:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

Attachment 3

SAMPLE PROPOSAL BUDGET WORKSHEET

DIRECT LABOR HOURS RATE TOTAL

Title

SUBCONTRACTOR(S) COST ITEMIZED $

INDIRECT COSTS (OVERHEAD AND FRINGE BENEFITS)

Overhead Rate

Fringe Benefits

DIRECT COSTS (EXCEPT LABOR)

Travel Costs

Equipment and Supplies

(Itemized)

Other Direct Costs (Itemized)

TOTAL COSTS $

Attachment 4

PROPOSER REFERENCES

Submission of this attachment is mandatory. Failure to comply and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

List below three (3) references for services performed within the last five (5) years, which are similar to the scope of work to be performed in this contract. If three (3) references cannot be provided, please explain why on an attached sheet of paper.

REFERENCE 1

Name of Firm

Street Address City State Zip

Code Contact Person Telephone Number

Dates of Service Value or Cost of Service

Brief Description of Service Provided

REFERENCE 2

Street Address City State Zip

Code Contact Person Telephone Number

REFERENCE 3

Street Address City State Zip

Code Contact Person Telephone Number

Attachment 5: Payee Data Record (STD 204) Proposer must complete, sign and submit the Payee Data Record (STD 204).

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 6: Contractor Certification Clauses (CCC 04/2017) Proposer must complete, sign and submit page 1 of the Contractor Certification Clauses

(CCC 04/2017).

Attachment 7: California Civil Rights Laws Certification (DGS OLS 04) Proposer must complete, sign and submit the California Civil Rights Laws Certification Form

(DGS OLS 04)

https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf

Attachment 8: Darfur Contracting Act Proposer must complete, sign and submit the Darfur Contracting Act Form.

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document- Attachments/Darfur-Contracting-Act.pdf

Attachment 9: Bidder Declaration Form (GSPD-05-105) View and print this document at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

Attachment 10: Small Business Certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business- Enterprise?search=small%20business%20certification

Attachment 11: Target Area Contract Preference Act (TACPA) View and print these document at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/Darfur-Contracting-Act.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/Darfur-Contracting-Act.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=small%20business%20certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=small%20business%20certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=small%20business%20certification https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

SAMPLE STANDARD AGREEMENT

(UNIVERSITIES)

STANDARD AGREEMENT

STD 213 (Rev 02/20) AGREEMENT NUMBER

STATE CONTROLLER’S OFFICE IDENTIFIER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

, hereinafter referred to as “State”

CONTRACTOR'S NAME

, hereinafter referred to as “University”

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The Parties agree to comply with the terms and conditions of the following Exhibits, which by this reference are made a part of the Agreement.

Exhibit A – A7: A–Scope of Work; A1–Deliverables; A2–Key Personnel; A3–Authorized

Representatives; A4–Use of Intellectual Property & Data; A5–Resumes/Biosketch; A6–Current

& Pending Support; A7-Third Party Confidential Information (if applicable) page(s)

Exhibit B – B–Budget; B1–Budget Justification; B2– Subawardee Budgets (if applicable); B3–

Invoice Elements page(s)

Exhibit C* – University Terms and Conditions UTC-220

Check mark additional Exhibits below, and attach applicable Exhibits or provide internet link:

Exhibit D – Additional Requirements Associated with Funding Sources page(s)

Exhibit E – Special Conditions for Security of Confidential Information

Exhibit F – Access to State Facilities or Computing Resources

Exhibit G – Negotiated Alternate UTC Terms

Items shown with an Asterisk (*) are hereby incorporated by reference and made part of this agreement as if attached hereto. You can find these documents on the University of California, Office of the President and the California Department of General

Services websites.

IN WITNESS WHEREOF, this Agreement has been executed by the Parties hereto.

CONTRACTOR California Department of General

Services Use Only CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED (Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED (Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

https://www.ucop.edu/research-policy-analysis-coordination/research-sponsors-agreements/state-of-california/california-model-agreement.html https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Model-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Model-Contract-Language

EXHIBIT A

SCOPE OF WORK

Contract Grant

Does this project include Research (as defined in the UTC)? Yes No

PI Name: Click or tap here to enter text.

Project Title: Click or tap here to enter text.

Project Summary/Abstract

If Third-Party Confidential Information is to be provided by the State:

Performance of the Scope of Work is anticipated to involve use of third-party Confidential Information and is subject to the terms of this Agreement; OR

A separate CNDA between the University and third-party is required by the third-party and is incorporated in this Agreement as Exhibit A7, Third Party Confidential Information.

A. Scope and Description

1. Contractor Name (“Contractor”) agrees to provide the Board of State and Community

Corrections (BSCC), (type of service) as described herein.

2. The agreement period is from (date) to (date).

3. The project representatives during the term of this agreement will be:

State Agency: Contractor:

Name: Name:

Phone: Phone:

Cell: Fax:

4. This project will provide comprehensive technical assistance and training programs to support and strengthen the capacity of nonprofit community-based organizations (CBOs) working in the Community Violence Intervention (CVI) field.

5. Deliverables for this contract:

nonprofit CBOs engaged in CVI work. The plan will define the scope of TA, service tiers, delivery methods (issue-specific calls, onsite visits, individualized support), and expected outcomes. Services will be tailored to the unique needs and readiness levels of each CBO.

strengthen organizational capacity in CVI program implementation, financial management, data systems, and staff development. The program will outline training topics, formats, learning objectives, and methods for evaluating participant progress.

including milestones, responsible parties, and deadlines for all deliverables. The plan will include the projected number of CBOs to be served, communication protocols with BSCC, and the timeline for both TA and training delivery.

Participation in issue-specific TA calls will be incorporated into the schedule.

A standardized tool or methodology, such as a rubric, survey, or interview protocol, to identify and prioritize CBOs most in need of TA, training, and capacity-building

A targeted engagement strategy outlining outreach, communication, and onboarding processes for CBOs across identified jurisdictions. The plan will define engagement cadence, communication channels, and methods for supporting and retaining CBO participation throughout the TA and training cycle.

Director Meetings, and other required events to ensure alignment, coordination, and timely communication.

Management of logistics for all TA, training, and capacity-building activities, including venue coordination, materials preparation, virtual platform support, travel outcomes, and challenges.

• Final comprehensive report detailing overall effectiveness, performance

B. Executive Order N-6-22 – Russia Sanctions regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

C. Generative Artificial Intelligence (GenAI) Requirements development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts:” shall have the meaning set forth in the State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the State reserves the right to incorporation GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, EXHIBIT A1

SCHEDULE OF DELIVERABLES

List all items that will be delivered to the State under the proposed Scope of Work.

Include all reports, including draft reports for State review, and any other deliverables, if requested by the State and agreed to by the Parties.

Deliverable* Description Due Date

* If use of any Deliverable is restricted or is anticipated to contain Preexisting Data or copyrightable works with any restricted use, it must be clearly identified in Exhibit A4, Use of Preexisting Data, Copyrighted Works and Deliverables.

EXHIBIT A2

KEY PERSONNEL

List Key Personnel as defined in the Agreement starting with the Principal Investigator (PI), by last name followed by Co-PIs. Then list all other Key Personnel in alphabetical order by last name. For each individual listed include his/her name, institutional affiliation, and role on the proposed project. Use additional consecutively numbered pages as necessary.

Last Name, First Name Institutional Affiliation Role on Project

PI:

Last name, First name Institutional affiliation Role on the project

Co-PI(s) – if applicable:

Last name, First name Institutional affiliation Role on the project

Last name, First name Institutional affiliation Role on the project

Other Key Personnel (if applicable):

Last name, First name Institutional affiliation Role on the project

Last name, First name Institutional affiliation Role on the project

EXHIBIT A-3

AUTHORIZED REPRESENTATIVES AND NOTICES

The following individuals are the authorized representatives for the State and the

University under this Agreement. Any official Notices issued under the terms of this

Agreement shall be addressed to the Authorized Official identified below, unless otherwise identified in the Agreement.

Changes in the University Principal Investigator are subject to the Key Personnel section of this Agreement. Changes in other contact information may be made by notification, in writing, between the parties.

State Agency Contacts

Agency Name: <Agency Name>

University Contacts

University Name: <University Name>

Contract Project Manager (Technical)

Name: <Name>

<Title>

Address: <Department>

<Address>

<City,State,Zip>

Telephone: <Telephone#>

Fax: <Fax#, if available>

Email: <EmailAddress>

Principal Investigator

Name: <Name>

<Title>

Address: <Department>

<Address>

<City,State,Zip>

Telephone: <Telephone#>

Fax: <Fax#, if available>

Email: <EmailAddress>

Authorized Official (contract officer)

Name: <Name>

<Title>

Address: <Department>

<Address>

<City,State,Zip>

Telephone:…