CalVIP_TA_Cap_Building_RFP_-_FINAL.pdf

REQUEST FOR PROPOSALS

Notice to Prospective Proposers

August 7, 2026

You are invited to review and respond to this statewide Request for Proposals (RFP) entitled Technical Assistance, Training, and Capacity‑Building Support for Non‑Profit Organizations in the Community Violence Intervention (CVI) Field.

This solicitation is statewide in scope and applies to all eligible proposers. All proposers must adhere to the instructions, requirements, and submission conditions outlined in this RFP.

Note: For private companies, all agreements entered into with the State of California will include by reference General Terms and Conditions that may be viewed and downloaded at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal- ServicesResources-List-Folder/Standard-Contract-Language. If you do not have internet access, a hard copy can be provided by contacting our Contracts Analyst, Jessica Espinoza, as listed below.

For California State Universities, all agreements entered into with the State of California will include by reference University Terms and Conditions that may be viewed and downloaded at https://www.ucop.edu/research-policy-analysis-coordination/policies-guidance/state-ofcalifornia/cma-templates.html.

In the opinion of the BSCC, this RFP is complete and provides sufficient detail to prepare a proposal. However, if you have questions or should you need any clarifying information, the contact person for this RFP is:

Jessica Espinoza, Contracts Analyst Board of State and Community Corrections BSCCProcurement@bscc.ca.gov

Please note: No verbal information given will be binding upon the BSCC unless such information is issued in writing as an official addendum.

TABLE OF CONTENTS

A. BACKGROUND

B. PURPOSE AND SCOPE OF SERVICES

C. REQUIRED SERVICES AND DELIVERABLES

D. MINIMUM QUALIFICATIONS FOR PROPOSERS

E. KEY ACTION DATES

F. PROPOSAL REQUIREMENTS

G. EVALUATION PROCESS

1. Eligibility and Compliance Review

2. Scoring Process

3. Tie Bids

4. Award and Protest

5. Disposition of Proposals

6. Agreement Execution and Performance

H. PREFERENCE AND PARTICIPATION PROGRAM INFORMATION

1. Small Business Preference

2. Disabled Veteran Business Enterprise (DVBE)

3. Target Area Contract Preference Act (TACPA)

I. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

J. GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) REQUIREMENTS

K. REQUIRED ATTACHMENTS

Attachment 1: Required Attachment Checklist Attachment 2: Proposal/Proposer Certification Sheet Attachment 3: Sample Proposal Budget Worksheet Attachment 4: Proposer References Attachment 5: Payee Data Record (STD 204) Attachment 6: Contractor Certification Clauses (CCC 04/2017) Attachment 7: California Civil Rights Laws Certification (DGS OLS 04) Attachment 8: Darfur Contracting Act Attachment 9: Bidder Declaration Form (GSPD-05-105) Attachment 10: Small Business Certification Attachment 11: Target Area Contract Preference Act (TACPA)

SAMPLE STANDARD AGREEMENT (For Reference Only)

A. BACKGROUND

The California Violence Intervention and Prevention (CalVIP) Grant Program is the largest source of Community Violence Intervention (CVI) funding in the State of California, providing more than $350 million to communities since 2018.

CVI uses evidence-informed, community-centered strategies to prevent and interrupt cycles of violence, address trauma, and strengthen the social and economic conditions that influence safety. These approaches rely heavily on non-profit community-based organizations (CBOs) that work directly with individuals at highest risk of violence.

In February 2026, the Board of State and Community Corrections (BSCC) awarded its fifth round of CalVIP grant funding (Cohort 5), providing $107 million to 42 grantees, including cities, counties, one tribal government, and 26 non-profit CBOs. Because cities and counties must pass through at least 50 percent of an award to one or more CBO partners, the actual number of non-profit CBOs engaged in CVI work through this grant will be even higher.

To better support the non-profit CBOs working in the CVI field, BSCC is issuing this Request for Proposals (RFP) to secure contractor(s) to provide comprehensive technical assistance, training, and capacity-building services.

B. PURPOSE AND SCOPE OF SERVICES

Non-profit CBOs are essential partners in CVI work but often operate with limited administrative infrastructure, emerging administrative systems, and increasing program demands.

This RFP seeks qualified entities to deliver technical assistance (TA) and capacity-building support that will help CBOs build the internal systems required to sustain effective CVI work.

The TA, training, and capacity-building activities funded through this RFP must be designed to strengthen:

• Organizational infrastructure

• Financial and administrative systems

• Case management and data systems

• Evaluation capacity

• Staff development, wellness, and supervision

• Long-term sustainability

Up to $2,750,000 is available. BSCC may issue one or multiple awards depending on the number and quality of proposals received.

Proposers must design and deliver TA, training, and capacity-building services to non-profit CBOs located within the jurisdictions identified as disproportionately impacted by community gun violence. Priority for the services provided through this RFP will be given to non-profit CBOs funded through CalVIP Cohort 5, either directly or as subcontractors, but the services may be made available to non-CalVIP grantees, as capacity allows.

At a minimum, services must be available to non-profit CBOs operating CVI programs in the following counties, which are disproportionately impacted by community gun violence:

• Alameda

• Butte

• Contra Costa

• Kern

• Los Angeles

• Monterey

• Orange

• Riverside

• Sacramento

• San Bernardino

• San Diego

• San Francisco

• San Joaquin

• Santa Clara

• Solano

• Stanislaus

• Sutter

• Tulare

C. REQUIRED SERVICES AND DELIVERABLES

Post-award, the contractor shall provide the following:

1. Technical Assistance and Capacity-Building Plan

A detailed plan for the provision of TA and capacity-building services for non-profit CBOs engaged in the CVI field, including but not limited to participation in issue-specific TA calls, onsite visits, and individualized support. The exact services to be provided will be determined by the contractor and based on the unique needs of the CBOs.

2. Training Program Virtual and in-person training opportunities designed to strengthen organizational capacity in CVI program implementation, financial management, data systems, and staff development among the CBOs identified for services.

3. Work Plan and Timeline A detailed schedule of TA and training activities, including milestones, responsible parties, and deliverable deadlines.

4. Needs Assessment Tool/Methodology

A tool or methodology to identify and prioritize CBOs most in need of TA, training, and capacity-building support.

5. CBO Engagement Plan

A strategy for outreach, communication, and engagement across the targeted jurisdictions.

6. Meeting Participation

Attendance at BSCC meetings, orientations, webinars, and other required events.

7. Logistics Coordination Management of TA, training, and capacity-building logistics, including space, materials, travel, and virtual platform support.

8. Reports

• Biannual progress reports summarizing the TA, training, and capacity-building services delivered.

• A comprehensive final report summarizing outcomes, metrics, and effectiveness of the TA, training and capacity-building services provided.

D. MINIMUM QUALIFICATIONS FOR PROPOSERS

Proposers must:

• Be legally authorized to conduct business in California (see Attachment 2).

• Have documented experience working with state/local governments and non-profit

CBOs.

• Have documented experience providing TA, training, and capacity-building activities in the CVI field.

Note: Proposers must submit two relevant work samples that demonstrate the required experience (see Attachments 12 and 13).

E. KEY ACTION DATES

Event Date

RFP Available to Prospective Proposers Friday, August 7, 2026

Written Question Submittal Deadline Friday, August 21, 2026, by 5:00 pm

Answers to Written Questions Published Tuesday, September 1, 2026, by 5:00 pm

Final Date for Proposal Submission Tuesday, September 15, 2026, by 5:00 pm

Notice of Intent to Award (www.bscc.ca.gov)

Friday, December 4, 2026

Proposed Award Date Friday, December 11, 2026

Contract Initiated Tuesday, January 5, 2027

Executed Agreement On or about February 1, 2027

End Date of Agreement December 31, 2029

F. PROPOSAL REQUIREMENTS

A complete proposal package must include the following components in the order listed below:

1. Proposal Abstract (1 page)

See instructions below.

2. Proposal Narrative (12 pages maximum)

See instructions below.

3. Proposal Budget (5 pages maximum) See instructions below. Sample in Attachment 3.

4. Required Attachments See Attachment 1 for complete list of required attachments, Attachments 4-13.

5. Signed Certification Sheet

See Attachment 2.

1. Instructions for Proposal Abstract

Provide a concise 1-page summary of the proposed project. The proposal abstract may be used by the BSCC on its website or in correspondence related to this project. Not scored.

2. Instructions for Proposal Narrative (12 pages maximum) SCORED

The Proposal Narrative must be no longer than 12 pages, formatted in Arial 12-point font, with one-inch margins on all sides and 1.5-line spacing and must be comprised of the following three sections (label each section accordingly):

Section 1. Qualifications and Experience Section 2. Technical Assistance, Training, and Capacity Building Strategy Section 3. Work Plan and Work Schedule

Section 1. Qualifications and Experience (Percent of Total Value: 25%) In the 12-page Proposal Narrative, address the criteria listed below:

• Describe the background and experience of the organization and the project team members in the field of CVI. The description should include but not be limited to:

a) Number of years of field experience.

b) Projects or initiatives that involved working collaboratively with local and/or state governments and nonprofit CBOs.

c) Projects or initiatives providing technical assistance and/or capacity building support for non-profit CBOs in the CVI field.

d) Projects or initiatives that involved developing training focused on enhancing program delivery and organizational infrastructure for non-profits in CVI efforts.

• The two (2) work product samples provided (as Attachments 12 & 13) should demonstrate experience and expertise relevant to this project and will be scored as a part of this section.

Section 2. Technical Assistance, Training, and Capacity Building Strategy (Percent of Total Value: 25%)

In the 12-page Proposal Narrative, address the criteria listed below:

• Describe a proposed Technical Assistance, Training, and Capacity Building Strategy that includes clear objectives and expected outcomes. The description should also address the following:

a) Information Gathering: Process for gathering information from non-profits about their projects, technical assistance (TA) needs as they relate to capacity building, and geographic location.

b) Readiness Assessment: Process for developing and administering a TA and capacity-building readiness assessment to better understand the specific needs of the field. To be administered within three months of the executed contract to CBOs in the CVI field, with priority given to CalVIP grantees.

c) Incorporating Feedback: Process for incorporating/considering the information gathered from non-profits into the TA and Capacity Building Delivery Plan.

d) Approaches Selected: Types of approach(es) that will be used for providing TA and capacity-building support to non-profits (e.g., group-based training, direct in person assistance) and the rationale for the approaches selected. The approach should be adaptive to the varying capacities of participants.

e) Engagement Process: Process by which non-profits will access or request TA and capacity-building support.

f) Regionalization: Describe how technical assistance will be delivered across the counties identified in Part B. Although this is a statewide solicitation, proposers must explain how they will structure service delivery across these regions to ensure responsiveness to the unique needs of CBOs in the CVI field.

g) Ongoing Delivery: Description of how the ongoing and/or follow-up needs of participants will be addressed.

• Describe the plan for project management that incorporates the sharing of information with the BSCC.

Section 3. Work Plan and Work Schedule (Percent of Total Value: 20%) Address the criteria listed below:

• Within the 12-page Proposal Narrative, include a Work Plan and Work Schedule (in narrative or table form) that identifies each major deliverable, task, necessary subtask, and or specific milestone(s), including responsible parties and a timeline, for successful completion of the project.

• The Work Plan and Work Schedule must be clearly tied to the proposed Technical

Assistance, Training, and Capacity Building Strategy described in Section 2.

3. Instructions for the Proposal Budget (5 pages maximum) (Percent of Total Value:

30%) SCORED

Using the sample template provided in Attachment 3, or your own template, address the following criteria:

• Provide a detailed budget table for the proposed Technical Assistance, Training and

Capacity Building Strategy that covers the entire contract period and directly relates to the activities described in the Proposal Narrative.

• Include a budget narrative that describes how the expenditures included in the budget table relate to the proposed Technical Assistance, Training, and Capacity Building Strategy and are inclusive of all tasks required for successful completion of the project.

G. EVALUATION PROCESS

1. Eligibility and Compliance Review

All proposals received by the submission deadline will be reviewed for completeness and compliance with the requirements of this RFP. Proposals that are late, incomplete, or missing required components may be deemed non-responsive and removed from further consideration.

2. Scoring Process Proposals that meet the minimum qualifications will be evaluated and scored by BSCC reviewers using the rating factors and weighting shown in the table below. Each rating factor will be scored on a five-point scale. Weighted scores will be calculated based on the percentage assigned to each factor, and the weighted scores will be combined to determine the total proposal score.

Found in the: Rating Factor (RF) Point Range

Percent of Total Value

Weighted RF Score

Proposal Narrative

Qualifications and Experience 1 - 5 25% 25

Technical Assistance, Training and Capacity Building Strategy 1 - 5 25% 25

Work Plan and Work Schedule 1 - 5 20% 20

Proposal Budget Budget Table and Narrative 1 - 5 30% 30

Total Possible Proposal Score 100% 100

Reviewers will assign a score of 1 to 5 for each rating factor based on the quality and clarity of the proposer’s response. Each score will be multiplied by the corresponding percentage value to produce a weighted score. Weighted scores will be added together to determine the final proposal score.

Awards, if made, will be offered to the highest-scoring responsive proposer(s).

Proposals containing false or misleading information, or references that do not support claims made in the proposal, may be rejected.

3. Tie Bids In the event of a tie, the contract award will be determined by a coin toss. Such event will be observed by witnesses, and the affected bidders will be invited.

4. Award and Protest

a) Notice of the proposed award shall be posted in a public place in the office of the

Board of State and Community Corrections, 2590 Venture Oaks way, Suite 200 Sacramento, CA 95833, as well as on BSCC’s website (www.bscc.ca.gov) for five

(5) working days prior to awarding the agreement.

b) If any proposer, prior to the award of agreement, files a protest with the Board of

State and Community Corrections and the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, CA 95605, on the grounds that the (protesting) proposer would have been awarded the contract had the agency correctly applied the evaluation system in the RFP, or if the agency followed the evaluation and scoring methods in the RFP, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. It is suggested that you submit any protest by certified or registered mail.

c) Within five (5) days after filing the initial protest, the protesting proposer shall file with the Department of General Services, Office of Legal Services and the Board of State and Community Corrections a detailed statement specifying the grounds for the protest.

d) Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found at https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

e) Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC), which can be found at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

5. Disposition of Proposals

a) Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.)

and subject to review by the public.

http://www.bscc.ca.gov/ https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

b) Proposal packages may be returned only at the proposer’s expense, unless such expense is waived by the awarding agency.

6. Agreement Execution and Performance

a) Performance shall start no later than fourteen (14) days, or on the express date set by the awarding agency and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the BSCC for the difference between Contractor's Proposal price and the actual cost of performing work by another contractor.

b) All performance under the agreement shall be completed on or before the termination date of the agreement.

H. PREFERENCE AND PARTICIPATION PROGRAM INFORMATION

1. Small Business Preference

In accordance with Government Code Section 14835 et seq., a five percent (5%) preference will be applied to any proposer certified by the State of California as a small business, or to any proposer that qualifies as a non-small business claiming at least 25% participation by a California-certified small business subcontractor. Definitions and eligibility requirements are set forth in Title 2, California Code of Regulations, Section 1896 et seq. Non-profit veteran service agencies qualifying as small businesses are defined in Military and Veterans Code Section 999.50 et seq.

The preference is applied as follows:

• Calculate five percent (5%) of the highest responsive proposer’s total score.

• Add that amount to the score of each certified small business or qualifying non-small business with eligible subcontractor participation.

• The contract will be awarded to the responsive proposer with the highest resulting score.

Proposers seeking this preference must submit a fully executed Attachment 10.

2. Disabled Veteran Business Enterprise (DVBE) DVBE participation requirements are waived for this solicitation.

3. Target Area Contract Preference Act (TACPA)

Preference may be granted to California-based proposers under the Target Area Contract Preference Act (Government Code Section 4530 et seq.) for contracts exceeding $100,000 when the proposer meets the labor and geographic requirements outlined in Title 2, California Code of Regulations, Section 1896.30.

Proposers seeking TACPA preference must complete and submit Std. Form 830 and DGS/PD 826, along with a fully executed Attachment 11, as part of the final proposal package.

I. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

J. GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) REQUIREMENTS

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

K. REQUIRED ATTACHMENTS

Attachment 1: Required Attachment Checklist Attachment 2: Proposal/Proposer Certification Sheet Attachment 3: Sample Budget Worksheet Attachment 4: References Attachment 5-11: Required Certifications Attachment 12-13: Work Samples

Attachment 1

REQUIRED ATTACHMENT CHECKLIST

Complete this checklist to confirm the items included as part of your proposal. Place a check mark or “X” next to each item that you are submitting to the BSCC. For your proposal to be responsive, all required attachments must be returned. This checklist should be returned with your proposal package.

Proposers note: The State makes no warranty that the checklist is a full comprehensive listing of every requirement specified in the solicitation. Checking off the items on the checklist does not establish proposer’s intent nor does it constitute responsiveness to the requirement(s). The checklist is only a tool to assist proposers in compiling their final proposal. Proposers are encouraged to carefully read the entire solicitation. The need to verify all documentation and responses prior to the submission of final proposals cannot be over emphasized.

Mark with [X] Attachment Attachment Name

Attachment 1 Required Attachment Checklist

Attachment 2 Proposal/Proposer Certification Sheet

Attachment 3 Sample Proposal Budget Worksheet

Attachment 4 Proposer References

Attachment 5 Payee Data Record (STD 204) (if currently not on file)

Attachment 6 Contractor Certification Clauses (CCC-307)

Attachment 7 California Civil Rights Laws Certification

Attachment 8 Darfur Contracting Act Certification

Attachment 9 Bidders Declaration Form

Attachment 10 Small Business Certification**

Attachment 11 Target Area Contract Preference Act (TACPA)**

Attachment 12 Work Sample # 1 (refer to Minimum Qualifications for Proposers, page 5).

To be provided as a separate file.

Attachment 13 Work Sample #2 (refer to Minimum Qualifications for Proposers, page 5).

To be provided as a separate file.

** If applicable

Attachment 2

PROPOSAL/PROPOSER CERTIFICATION SHEET

Completion Instructions: Complete the numbered items on the Proposal/Proposer Certification Sheet (following page) by following the instructions below.

Item #s Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your organization/firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your organization/firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your organization/firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Check if your organization/firm is a University. A University is an institution of higher (or tertiary) education and research, which awards academic degrees in various academic disciplines. Universities typically provide undergraduate education and postgraduate education.

8 Check if your organization/firm is “Other.” Other is defined as not applicable to the categories listed in numbered items 4, 5, 6, or 7.

9 Enter your federal employee tax identification number.

Enter your corporation (organization/firm) number assigned by the California Secretary of State’s Office. This is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being proposed.

12, 13, 14, 15 Must be completed with name of the proposer, not organization/firm name.

These items are self-explanatory.

If certified as a California Small Business, place a check in the "yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the

"No" box. If your certification is pending, enter the date your application was submitted to OSDS.

This Proposal/Proposer Certification Sheet must be signed and returned along with all the “required attachments” as an entire package in duplicate with original signatures. The proposal must be transmitted in a sealed envelope in accordance with RFP instructions.

A. Place all required attachments behind this certification sheet.

B. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

An unsigned Proposal/Proposer Certification Sheet may be cause for rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization/firm type:

4. Sole Proprietorship 5. Partnership 6. Corporation 7. University 8. Other

Indicate the applicable employee and/or corporation number:

9. Federal Employee ID No.

(FEIN) 10. California Corporation No.

11. Indicate applicable license and/or certification information:

12. Proposer’s Name (Print) 13. Title

14. Signature 15. Date

16. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise (OSDS) as:

a. California Small Business Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Cert. No: Code:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

Attachment 3

SAMPLE PROPOSAL BUDGET WORKSHEET

DIRECT LABOR HOURS RATE TOTAL

Title

SUBCONTRACTOR(S) COST ITEMIZED $

INDIRECT COSTS (OVERHEAD AND FRINGE BENEFITS)

Overhead Rate

Fringe Benefits

DIRECT COSTS (EXCEPT LABOR)

Travel Costs

Equipment and Supplies (Itemized)

Other Direct Costs (Itemized)

TOTAL COSTS $

Attachment 4

PROPOSER REFERENCES

Submission of this attachment is mandatory. Failure to comply and return this attachment with your proposal will cause your proposal to be rejected and deemed nonresponsive.

List below three (3) references for services performed within the last five (5) years, which are similar to the scope of work to be performed in this contract. If three (3) references cannot be provided, please explain why on an attached sheet of paper.

REFERENCE 1

Name of Firm Street Address City State Zip

Contact Person Telephone Number Dates of Service Value or Cost of Service Brief Description of Service Provided

REFERENCE 2

Street Address City State Zip

Contact Person Telephone Number

REFERENCE 3

Street Address City State Zip

Contact Person Telephone Number

Attachment 5: Payee Data Record (STD 204) Proposer must complete, sign and submit the Payee Data Record (STD 204).

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 6: Contractor Certification Clauses (CCC 04/2017) Proposer must complete, sign and submit page 1 of the Contractor Certification Clauses

(CCC 04/2017).

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language

Attachment 7: California Civil Rights Laws Certification (DGS OLS 04) Proposer must complete, sign and submit the California Civil Rights Laws Certification Form

(DGS OLS 04)

https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf

Attachment 8: Darfur Contracting Act Proposer must complete, sign and submit the Darfur Contracting Act Form.

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document- Attachments/Darfur-Contracting-Act.pdf

Attachment 9: Bidder Declaration Form (GSPD-05-105) View and print this document at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

Attachment 10: Small Business Certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business- Enterprise?search=small%20business%20certification

Attachment 11: Target Area Contract Preference Act (TACPA) View and print these document at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf https://www.documents.dgs.ca.gov/dgs/FMC/DGS/OLS004.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/Darfur-Contracting-Act.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/Darfur-Contracting-Act.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=small%20business%20certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=small%20business%20certification https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise?search=small%20business%20certification https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

SAMPLE STANDARD AGREEMENT

(UNIVERSITIES)

STANDARD AGREEMENT

STD 213 (Rev 02/20) AGREEMENT NUMBER

STATE CONTROLLER’S OFFICE IDENTIFIER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

, hereinafter referred to as “State”

CONTRACTOR'S NAME

, hereinafter referred to as “University”

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The Parties agree to comply with the terms and conditions of the following Exhibits, which by this reference are made a part of the Agreement.

Exhibit A – A7: A–Scope of Work; A1–Deliverables; A2–Key Personnel; A3–Authorized Representatives; A4–Use of Intellectual Property & Data; A5–Resumes/Biosketch; A6–Current & Pending Support; A7-Third Party Confidential Information (if applicable) page(s)

Exhibit B – B–Budget; B1–Budget Justification; B2– Subawardee Budgets (if applicable); B3– Invoice Elements page(s)

Exhibit C* – University Terms and Conditions UTC-220 Check mark additional Exhibits below, and attach applicable Exhibits or provide internet link:

Exhibit D – Additional Requirements Associated with Funding Sources page(s) Exhibit E – Special Conditions for Security of Confidential Information

Exhibit F – Access to State Facilities or Computing Resources

Exhibit G – Negotiated Alternate UTC Terms

Items shown with an Asterisk (*) are hereby incorporated by reference and made part of this agreement as if attached hereto. You can find these documents on the University of California, Office of the President and the California Department of General Services websites.

IN WITNESS WHEREOF, this Agreement has been executed by the Parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED (Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED (Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

https://www.ucop.edu/research-policy-analysis-coordination/research-sponsors-agreements/state-of-california/california-model-agreement.html https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Model-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Model-Contract-Language

EXHIBIT A

SCOPE OF WORK

Contract Grant

Does this project include Research (as defined in the UTC)? Yes No

PI Name: Click or tap here to enter text.

Project Title: Click or tap here to enter text.

Project Summary/Abstract

If Third-Party Confidential Information is to be provided by the State:

Performance of the Scope of Work is anticipated to involve use of third-party Confidential Information and is subject to the terms of this Agreement; OR

A separate CNDA between the University and third-party is required by the third-party and is incorporated in this Agreement as Exhibit A7, Third Party Confidential Information.

A. Scope and Description

1. Contractor Name (“Contractor”) agrees to provide the Board of State and Community

Corrections (BSCC), (type of service) as described herein.

2. The agreement period is from (date) to (date).

3. The project representatives during the term of this agreement will be:

State Agency: Contractor:

Name: Name:

Phone: Phone:

Cell: Fax:

4. This project will provide comprehensive technical assistance and training programs to support and strengthen the capacity of nonprofit community-based organizations (CBOs) working in the Community Violence Intervention (CVI) field.

5. Deliverables for this contract:

a) Technical Assistance and Capacity-Building Plan A detailed plan for the provision of TA and capacity-building services for non-profit CBOs engaged in the CVI field, including but not limited to participation in issue-specific TA calls, onsite visits, and individualized support. The exact services to be provided will be determined by the contractor and based on the unique needs of the CBOs.

b) Training Program capacity in the CVI program implementation, financial management, data systems, and staff development among the CBOs identified for services.

c) Work Plan and Timeline

d) Needs Assessment Tool/Methodology A tool or methodology to identify and prioritize CBOs most in need of TA, training, and capacity-building support.

e) CBO Engagement Plan

f) Meeting Participation

g) Logistics Coordination Management of TA, training, and capacity-building logistics, including space, materials, travel, and virtual platform support.

h) Reports

• Biannual progress reports summarizing the TA, training, and capacity-building services delivered.

• A comprehensive final report summarizing outcomes, metrics, and effectiveness of the TA, training and capacity-building services provided.

B. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

C. Generative Artificial Intelligence (GenAI) Requirements development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts:” shall have the meaning set forth in the State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the State reserves the right to incorporation GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, EXHIBIT A1

SCHEDULE OF DELIVERABLES

List all items that will be delivered to the State under the proposed Scope of Work. Include all reports, including draft reports for State review, and any other deliverables, if requested by the State and agreed to by the Parties.

Deliverable* Description Due Date

* If use of any Deliverable is restricted or is anticipated to contain Preexisting Data or copyrightable works with any restricted use, it must be clearly identified in Exhibit A4, Use of Preexisting Data, Copyrighted Works and Deliverables.

EXHIBIT A2

KEY PERSONNEL

List Key Personnel as defined in the Agreement starting with the Principal Investigator (PI), by last name followed by Co-PIs. Then list all other Key Personnel in alphabetical order by last name. For each individual listed include his/her name, institutional affiliation, and role on the proposed project. Use additional consecutively numbered pages as necessary.

Last Name, First Name Institutional Affiliation Role on Project

PI:

Last name, First name Institutional affiliation Role on the project Co-PI(s) – if applicable:

Last name, First name Institutional affiliation Role on the project Last name, First name Institutional affiliation Role on the project Other Key Personnel (if applicable):

Last name, First name Institutional affiliation Role on the project Last name, First name Institutional affiliation Role on the project

EXHIBIT A-3

AUTHORIZED REPRESENTATIVES AND NOTICES

The following individuals are the authorized representatives for the State and the University under this Agreement. Any official Notices issued under the terms of this

Agreement shall be addressed to the Authorized Official identified below, unless otherwise identified in the Agreement.

Changes in the University Principal Investigator are subject to the Key Personnel section of this Agreement. Changes in other contact information may be made by notification, in writing, between the parties.

State Agency Contacts

Agency Name: <Agency Name>

University Contacts

University Name: <University Name>

Contract Project Manager (Technical) Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress>

Principal Investigator Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress>

Authorized Official (contract officer) Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress>

Send notices to (if different):

Name: <Name> <Title> Address: <Department> <Address>

Authorized Official Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#>

Send notices to (if different):

<Title> Address: <Department> <Address>

<City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress>

<City,State,Zip> Telephone: <Telephone#>

Administrative Contact

<Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#>

Administrative Contact

<Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#>

Financial Contact/Accounting

<Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#>

Authorized Financial Contact/Invoicing

<Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#>

EXHIBIT A4

USE OF PRE-EXISTING DATA, COPYRIGHTED WORKS AND DELIVERABLES

If either Party will be using any third-party or pre-existing data or copyrighted works that have restrictions on use, then list all such data or copyrighted works and the nature of the restriction below. If no third-party or pre-existing data or copyrighted works will be used, check “none” in this section.

A. State: Pre-existing data and/or copyrighted works to be provided to the University from the State or a third party for use in the performance in the Scope of Work.

None or List:

Owner (State Agency or 3rd Party)

Type of Data or copyrighted work (Restricted or Unrestricted)

Description

If Restricted, nature of restriction:

B. University: Use of pre-existing data or copyrighted works included in Deliverables identified in Exhibit A1.

None or List:

Owner (University or 3rd Party)

Type of Data or copyrighted work (Restricted or Unrestricted)

Description

If Restricted, nature of restriction:

C. Anticipated restrictions on use of Project Data If the University PI anticipates that any of the Project Data generated during the performance of the Scope of Work will have a restriction on use (such as subject identifying information in a data set) then list all such anticipated restrictions below. If there are no restrictions anticipated in the Project Data, then check “none” in this section.

None or List:

Owner (University or 3rd Party)

Description Nature of Restriction:

EXHIBIT A5

CURRICULUM VITAES (CV) / RÉSUMÉS / BIOSKETCH

Attach CV/Résumé/Biosketch for Key Personnel listed in Exhibit A2.

EXHIBIT A6 (IF APPLICABLE)

CURRENT & PENDING SUPPORT

(Will be incorporated, if applicable)

University will provide current & pending support information for Key Personnel identified in Exhibit A2 at time of proposal and upon request from State agency. The “Proposed Project” is this application that is submitted to the State. Add pages as needed.

PI: NAME OF INDIVIDUAL

Status (currently active or pending approval)

Award # (if available)

Source (name of the sponsor)

Project

Start Date

End Date

Proposed Project

CURRENT

CURRENT

PENDING

NAME OF INDIVIDUAL

Status

CURRENT

CURRENT

CURRENT

CURRENT

EXHIBIT A7 (IF APPLICABLE)

Third Party Confidential Information Confidential Nondisclosure Agreement

(Identified in Exhibit A, Scope of Work – will be incorporated, if applicable) If the scope of work requires the provision of third party confidential information to either the State or the Universities, then any requirement of the third party in the use and disposition of the confidential information will be listed below. The third party may require a separate Confidential Nondisclosure Agreement (CNDA) as a requirement to use the confidential information. Any CNDA will be identified in this Exhibit A7.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

A. Invoicing and Payment

1. For services satisfactorily rendered, and upon receipt and approval of the invoices, the

BSCC agrees to compensate the contractor, in monthly arrears, for actual expenditures incurred in accordance with the rates specified below:

Title

Title

Title

SUBCONTRACTOR(S) COST ITEMIZED $

INDIRECT COSTS (OVERHEAD AND FRINGE BENEFITS)

Overhead Rate

Fringe Benefits

DIRECT COSTS (EXCEPT LABOR)

Travel Costs

Equipment and Supplies (Itemized)

Other Direct Costs (Itemized)

2. The invoice must be submitted on the contractor’s letterhead, signed by an authorized representative, and include the following information:

• Agreement Number

• Invoice Date

• Description of work completed

• Method of computing amount

• Total amount due

3. Submit invoices to:

Board of State and Community Corrections Attention: CalVIP 2590 Venture Oaks Way, Suite 200 Sacramento, CA 95833

Or

Accounting@bscc.ca.gov

4. Payment will be processed upon approval and acceptance of invoice. Payment terms shall be net forty-five (45) days, as required by the Prompt Payment Act.

B. Budget Contingency Clause

1. This grant agreement is valid through tax revenue deposited in the Gun Violence

Prevention and School Safety Fund and allocated to the BSCC. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding deposited in the Gun Violence Prevention and School Safety Fund. It is mutually agreed that if there are insufficient funds deposited in the Gun Violence Prevention and School Safety Fund in the current year, and/or any subsequent years, covered under this agreement, this agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds, whatsoever, to the contractor, or to furnish any other considerations under this agreement, and the contractor shall not be obligated to perform any provisions of this agreement.

2. If funding, for any fiscal year, is reduced or deleted for purposes of this program, the

BSCC shall have the option to either cancel this agreement, with no liability occurring to the State, or offer an agreement amendment to the contractor which reflects the reduced amount.

mailto:Accounting@bscc.ca.gov

EXHIBIT B1

Budget Justification The Budget Justification will include the following items in this format.

Personnel Name. Starting with the Principal Investigator list the names of all known personnel who will be involved on the project for each year of the proposed project period. Include all collaborating investigators, individuals in training, technical and support staff or include as “to be determined” (TBD).

Role on Project. For all personnel by name, position, function, and a percentage level of effort (as appropriate), including “to-be-determined” positions.

Fringe Benefits.

In accordance with University policy, explain the costs included in the budgeted fringe benefit percentages used, which could include tuition/fee remission for qualifying personnel to the extent that such costs are provided for by University policy, to estimate the fringe benefit expenses on Exhibit B.

Travel Itemize all travel requests separately by trip and justify in Exhibit B1, in accordance with University travel guidelines. Provide the purpose, destination, travelers (name or position/role), and duration of each trip. Include detail on airfare, lodging and mileage expenses, if applicable.