Call for Solutions_Planogramming-Assortment Planning_20260916.pdf

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Defense Commissary Agency (DeCA) Planogramming-Assortment Planning Software-as-a-Service (SaaS) Solution
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W9128Z-26-R-DeCA-PAP
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This is a Call for Solutions (solicitation) issued by the Army Contracting Command–Aberdeen Proving Ground on behalf of the Defense Commissary Agency (DeCA) for a Planogramming-Assortment Planning Software-as-a-Service (SaaS) solution.

DeCA operates 235 commissaries across 45 states, 13 countries, and two U.S. territories, serving approximately 3,000 checkout lanes. The agency currently manages over 200 product categories across globally dispersed store locations using manual processes for building, updating, and maintaining product assortments and physical planograms. DeCA seeks an integrated commercial SaaS platform to replace these manual processes with a centralized, data-driven system that combines product assortment planning, physical space management, and 3D visualization capabilities. The solution must support high-fidelity ingestion of native design files (2D CAD, 3D models, and Building Information Modeling datasets), automated cluster-level planogram generation with custom item placement rules, near real-time API integrations with existing enterprise systems (SAP/ARTS, Oracle, ordering and inventory systems), store-level compliance tracking with automated validation and scoring, and secure collaboration with commercial suppliers and analytics dashboards.

The solicitation is structured in three Areas of Interest (AOIs): AOI 1 addresses integrated assortment, space planning, and 3D merchandising platform capabilities; AOI 2 covers compliance tracking, lifecycle management, and collaboration features; AOI 3 focuses on secure enterprise API integration and data synchronization. Required attributes include complete end-to-end solutions for any selected AOI, enterprise integration with SAP compatibility, 99.5% platform uptime, CMMC Level 2 cybersecurity compliance (NIST SP 800-171, DFARS 252.204-7012), and comprehensive training and program support. Desired attributes include expedited 30-day onboarding, advanced native design ingestion capabilities with zero data corruption, and machine learning or advanced optimization modeling for product placement recommendations. The submission process consists of three phases: Phase 1 requires a Solution Brief (maximum 10 pages or 20 slides) due by 28 September 2026 at 1600 EDT, to be submitted via email to Contracting Officer Shelby A. Saum (shelby.a.saum.civ@army.mil) and Contract Specialist Jimmy H Dinh (jimmy.h.dinh.civ@army.mil). Solution Briefs will be evaluated on Technical Merit (most important), Schedule & Cost Feasibility, and Viability. Phase 2 may include pitch sessions with technical demonstrations for selected offerors. Phase 3 will request detailed proposals from finalists selected for potential award. The Solution Brief must include a title page, executive summary, high-level technology solution addressing performance objectives and required/desired attributes, feasibility and commercial maturity explanation, itemized Rough Order of Magnitude cost estimate with standalone pricing for each AOI, project schedule to Full Operational Capability (FOC), company viability assessment, intellectual property disclosures, business status certification (Attachment 0002), and organizational conflict of interest analysis using FAR Subpart 9.5 as a framework. Offerors may propose solutions for one, some, or all three AOIs but must provide complete, end-to-end solutions for any individual AOI; partial solutions will not be evaluated. The Government may make multiple awards to different offerors for different AOIs and reserves the right to bypass Phase 2 and proceed directly to Phase 3 or to make no awards. All awards are subject to Congressional appropriations and fund availability. This Commercial Solutions Opening (CSO) will be awarded under RFO DFARS subpart 212.70 procedures and may result in FAR Part 12 commercial contracts, Other Transaction agreements, or other relevant procurement instruments as determined by the Contracting Officer after evaluation.

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CALL FOR SOLUTIONS

Defense Commissary Agency (DeCA) Planogramming-Assortment Planning Software-as-a-Service (SaaS) Solution

Project Number PANAPG-26-P-0000 051597

Army Open Solicitation (AOS) Number W9128Z-25-S-A002

Call for Solution Title Planogramming-Assortment Planning SaaS Solution

Issued By Army Contracting Command – Aberdeen Proving Ground (ACC-APG) in support of the Defense Commissary Agency

Submission Instructions To respond to this Call for Solution, please refer to Section 6 of this Call for Solution

Solution Briefs Due Date/Time (Suspense)*

28 September 2026 at 1600 Eastern Daylight Time (EDT)

Point of Contracts (POCs) for Solution Brief Submission

Contracting Officer: Shelby A. Saum, shelby.a.saum.civ@army.mil

Contract Specialist: Jimmy H Dinh, jimmy.h.dinh.civ@army.mil

*Any submissions that are received by the Contracting/Agreements Officer after the suspense date/time listed above will be deemed late and not evaluated. It is the sole responsibility of the company to ensure that its submission is received in the email inboxes listed above before the deadline specified.

NOTE: Please advise the cognizant Contracting/Agreements Officer and Specialist as soon as possible via the emails above if your organization intends to submit a Solution Brief in response to this Call for Solution.

This Call for Solution may result in the Government awarding Revolutionary Federal Acquisition Regulation Overhaul (RFO FAR) contracts or non-FAR agreements in accordance with (IAW) RFO Defense Federal Acquisition Regulation Supplement (RFO DFARS) 212.70 – Defense Commercial Solutions Opening. Other Transactions (OT) that may be awarded from this Call for Solution are not subject to the RFO FAR or its supplements, as applicable.

1. BACKGROUND

The Defense Commissary Agency (DeCA) is a component of the Department of War (DoW) that provides enterprise-wide mission support to all United States (U.S.)

uniformed services, including the Army, Marine Corps, Navy, Air Force, Space Force, and Coast Guard, in both continental United States (CONUS) and outside of the continental United States (OCONUS) locations. DeCA’s mission is to deliver a vital benefit of the military compensation package that improves quality of life and readiness by providing grocery items at significant savings to military personnel and their families.

DeCA operates a global system of 235 commissaries across 45 states, 13 countries, and two U.S. territories, with approximately 3,000 checkout lanes. To support modern retail operations, DeCA requires a robust, integrated planogramming and assortment planning Software-as-a-Service (SaaS) solution that enables data-driven merchandising decisions, optimizes retail space utilization, improves category performance, and supports efficient planogram development, maintenance, and execution across its worldwide network.

2. PROBLEM STATEMENT

DeCA’s Category Management team manages over 200 product categories across approximately 235 globally dispersed store locations. Historically, Category Managers have expended significant manual effort building, updating, and maintaining product assortments and physical planograms. This process is highly complex due to the unique architectural layouts, localized merchandising requirements, and varying store sizes of each individual commissary.

To modernize operations, DeCA requires a comprehensive, integrated Planogramming- Assortment Planning Software-as-a-Service (SaaS) solution. The objective is to replace manual processes with a centralized, data-driven system that:

• Integrates assortment planning, floor/space planning, and automated planogram generation into a single platform.

• Supports high-fidelity ingestion of native design files (including 2D CAD, 3D models, and Building Information Modeling - BIM datasets) to model store layouts, fixture locations, and physical obstructions accurately.

• Automates near real-time creation and scaling of cluster-level store planograms using automated item placement rules.

• Enables secure, near real-time API integrations with existing enterprise environments (including Ordering & Receiving, Sales Movement, SAP/ARTS, and Oracle).

• Tracks store-level compliance with automated validation, validation scoring, and store-to-headquarters feedback loops.

• Facilitates secure collaboration with commercial suppliers, robust analytics dashboards, and customizable reporting.

Without this integrated capability, DeCA cannot effectively optimize its shelf space, maximize category performance, ensure consistent merchandising execution, or reduce the operational overhead associated with manual category management.

3. REQUIRED AND DESIRED SOLUTION ATTRIBUTES

Required Attributes (Applicable to all proposed solutions):

• Complete Area of Interest (AOI) Solutions: Offerors may propose solutions for one, some, or all of the three (3) AOIs defined in Section 4. However, offerors must propose a complete, end-to-end solution for any individual AOI they pursue.

Partial solutions for a single AOI will not be evaluated. The Government highly encourages teaming arrangements to deliver comprehensive capabilities.

• Enterprise Integration & SAP Compatibility: Proposed solutions must support robust near real-time and batch data exchange. This includes secure Application Programming Interfaces (APIs) and Secure File Transfer Protocols (SFTP) natively compatible with DeCA’s internal environments, specifically including the SAP-based Advanced Retail Technology Suite (ARTS) environment, Oracle, and successor ordering systems.

• Platform Accessibility and Usability: Any user-facing portal must be secure, highly available (maintaining 99.5% uptime measured monthly, excluding scheduled maintenance), and fully accessible via standard commercial web browsers without requiring specialized client-side software. The platform must provide intuitive, self-service ad-hoc reporting and seamless collaboration/sharing

• Cybersecurity (CMMC Level 2): Because the solution will receive, process, store, transmit, or generate Controlled Unclassified Information (CUI)—such as cluster-level store planograms, floor plans, CAD drawings, assortment strategies, sales/inventory data, and store performance metrics—the Contractor must fully comply with CMMC Level 2 (or successor requirements), NIST SP 800-171, and DFARS 252.204-7012. System security controls must be maintained throughout the period of performance.

• Program & Training Support: Proposals must include comprehensive training (initial live sessions, quarterly ongoing refreshers, and on-demand materials) and responsive program support.

Desired Attributes:

• Expedited On-boarding: Solutions demonstrating a mature, turnkey deployment methodology capable of executing full system provisioning, initial role-based access setup, and validated data integration in under thirty (30) calendar days from contract award.

• Native Design Ingestion Maturity: Advanced capabilities to seamlessly ingest, update, and export complex native CAD, 3D, and BIM datasets, preserving structural data and spatial relationships automatically with zero data corruption.

• Advanced Optimization Modeling: Machine learning or advanced algorithmic models that automatically recommend product placement and shelf facings based on historical sales movement and inventory parameters to optimize retail margins and customer satisfaction.

Specific Areas of Interest:

3.1 AOI 1: Integrated Assortment, Space Planning, & 3D Merchandising Platform The objective is to obtain an integrated commercial SaaS platform that combines product assortment planning, physical space management, and high-fidelity 3D visualization capabilities. This single, unified platform will enable Category Managers and store planners to design, scale, and optimize retail layouts. The proposed solution should achieve the following:

• Provide intuitive tools to organize, classify, enrich, and manage product listings from raw catalog databases into category-specific assortments aligned with approved merchandising strategies.

• Deliver automated planogram creation, maintenance, and scaling capabilities to generate cluster-level store planograms dynamically based on approved assortments, physical shelf layouts, and custom merchandising rules.

• Support native design source file integration, enabling the platform to ingest, process, and export architectural layouts and store fixtures using standard native design file formats (including 2D and 3D computer-aided design (CAD) drawings and Building Information Modeling (BIM) datasets).

• Integrate spatial awareness rules that accurately model structural obstructions

(e.g., columns, poles, and physical store constraints) to ensure digital shelf mockups align with actual store conditions.

• Provide an interactive, high-fidelity 3D visualization environment that allows users to view, validate, and optimize shelving facings, custom merchandising fixtures, and product placements before deployment.

• Enable automated space optimization, providing data-driven recommendations for shelf space allocation, fixture utilization, and product facing counts to maximize category performance.

3.2 AOI 2: Compliance Tracking, Lifecycle Management, & Collaboration

The objective is to acquire program-level tracking, validation, and collaboration capabilities to govern the lifecycle of shelf layouts, ensure consistent store-level execution, and facilitate partner collaboration. The proposed solution should achieve the following:

• Provide store-level implementation tracking and compliance monitoring tools that enable headquarters to validate physical shelf execution against published planograms.

• Deliver automated validation scoring mechanisms to evaluate planogram compliance using configurable business rules, visual feedback, and store-level completion criteria.

• Provide interactive dashboards, store-to-headquarters feedback loops, and agency-wide reporting tools that capture local implementation issues, category performance metrics, and compliance trends.

• Implement structured planogram lifecycle management, offering robust version control, approval routing workflows, user traceability, and complete administrative audit trails.

• Enforce secure, configurable role-based access permissions to protect proprietary merchandising data and control user capabilities across internal employees and external stakeholders.

• Support secure, collaborative workspaces and secure import/export pipelines allowing suppliers, manufacturers, and store-level personnel to safely exchange, review, and collaborate on planogram and assortment designs.

3.3 AOI 3: Secure Enterprise API Integration & Data Synchronization

The objective is to establish secure, high-performance integration and data synchronization capabilities to link planogramming activities with DeCA's broader IT enterprise. The proposed solution should achieve the following:

• Deliver secure, standards-based Application Programming Interfaces (APIs) and automated data exchange methods to integrate with Government-furnished platforms, including retail, ordering, inventory, and automated inventory replenishment environments.

• Support near real-time and batch synchronization of assortment layouts, item dimensions, product specifications, and shelf placements to ensure data consistency across connected enterprise applications.

• Support data mapping and synchronization to DeCA-defined product hierarchies, including transitioning to and aligning with the GS1 Global Product Classification (GPC) standard.

• Provide comprehensive integration documentation, including API data dictionaries, interface control schemas, and error-handling reporting, to ensure seamless interoperability.

• Ensure data-sync processes handle complex reverse-flow updates, including the ability to synchronize and refresh published information regarding category footage or store layouts without requiring manual duplication or republication of the entire associated planogram.

4. AWARDING INSTRUMENT

The Call will be awarded in accordance with the Army Open Solicitation procedures detailed within Solicitation W9128Z-25-S-A002, found at the following link:

https://sam.gov/opp/014a93670e1f4352ac85b764ee9f3bed/view. This Call provides instructions to companies and how the Government will evaluate submissions.

The objective of this Commercial Solutions Opening (CSO) is to solicit innovative commercial solutions, technologies, and methodologies to support the Defense https://sam.gov/opp/014a93670e1f4352ac85b764ee9f3bed/view

Commissary Agency (DeCA). In accordance with the CSO framework, the Government will evaluate proposed solutions based on technical merit, innovation, and value. The determination of the appropriate acquisition instrument—whether a FAR Part 12 commercial contract, an Other Transaction (OT) agreement, or another relevant procurement instrument—will be made by the Contracting Officer after the evaluation of received solutions. The Government intends to evaluate proposals independently for each Area of Interest (AOI) and may make multiple awards to different offerors. This Call for Solution will utilize Commercial Solutions Opening (CSO) procedures. Use of a CSO in accordance with RFO DFARS subpart 212.70 is considered to be a competitive procedure for the purposes of 10 U.S.C. chapter 3201 and RFO FAR subpart 6.101.

5. CALL INSTRUCTIONS AND NOTES

In addition to the general guidelines included in the open solicitation, the following guidelines apply to this Call for Solution:

➢ Offerors are reminded that all awards are subject to the availability of funds and the

Government reserves the right to make multiple awards, a single award, or no award as a result of this Call.

➢ Only a Contracting or Agreements Officer has the authority to enter into, modify, or execute a binding instrument on behalf of the United States Government. All payment obligations are subject to Congressional appropriations.

➢ In order to be eligible for award, offerors must:

o Possess a Unique Entity ID (UEI) and be registered in the System for Award

Management (SAM) prior to award and maintain active registration throughout the period of performance.

o Register in the prescribed government invoicing system (e.g., Wide Area Work Flow).

o Accurately represent their small business size and status as required.

o Be determined responsible by the Contracting/Agreements Officer and not be suspended, debarred, or otherwise prohibited from receiving an award.

o Disclose any actual or potential Organizational Conflicts of Interest (OCIs) to the

Contracting/Agreements Officer prior to award.

➢ Offerors are responsible for monitoring SAM.gov for any amendments or updates to this Call.

➢ Resellers and academic research proposals are not desired.

➢ All Solution Briefs will be valid for 180 calendar days after the submission date.

➢ Notice to Offeror(s): The Government reserves the right to cancel this open Call, either before or after the closing date. If the Government cancels this open Call, the Government has no obligation to reimburse an offeror for any costs.

6. SOLUTION SUBMISSION REQUIREMENTS

Companies responding to this call shall submit a Solution Brief for evaluation.

Submissions are to be sent via email only to the Contracting/Agreements Officer and Specialist (POCs) listed in this Call for Solution. The Government is interested in unique and innovative solutions, including techniques to reduce costs, improve efficiency, and enhance performance. Submissions will be evaluated based on the merit of the proposed solution in addressing the Call – not against other submissions in response to this Call. The response process for this Call will generally consist of the following phases:

Phase 1: Solution Brief (White Paper) For Phase 1 of this acquisition, offerors shall submit a Solution Brief. The brief is a written technical submission that must provide a detailed discussion explicitly addressing the technical merit of the commercial solution offering with respect to the problem statement defined herein, using the content guidelines in Section 6.1.1. Furthermore, the submission must clearly articulate how the proposed solution meets the Government's objectives and satisfies the evaluation criteria detailed in Section 7. All Solution Briefs will be evaluated against these criteria. Offerors are advised that the Government will not reimburse any costs incurred in the preparation or submission of a Solution Brief.

Phase 2: Pitch (unless bypassed) Offerors whose Phase 1 Solution Briefs that demonstrate technical merit, satisfy the minimum evaluation criteria, and are selected to proceed may be invited to participate in a Phase 2 Pitch Session. The Government reserves the right to limit the number of offerors invited to pitch. As such, an offeror’s solution may be evaluated to be of merit, however not invited to pitch.

If conducted, the Pitch Session may include a technical demonstration or challenge, and specific instructions will be provided to selected participants. The Government reserves the right to record all pitch sessions for evaluation purposes. Furthermore, the Government reserves the right, at its sole discretion, to bypass Phase 2 entirely and proceed to an award decision based on the Phase 1 submission. Unless otherwise stipulated, the Government will not reimburse offerors for any costs associated with preparing for or participating in the Pitch Session.

Phase 3: Solution Proposal Following the completion of the preceding evaluation phase(s), the Government may issue an invitation to select offerors to submit a full Request for Solution Proposal (RSP).

The invitation for Phase 3 will provide detailed instructions on the required format and content for the solution proposal submission. Unless otherwise stipulated, the Government will not reimburse offerors for any costs associated with preparing the Solution Proposal or engaging in any subsequent negotiations. Furthermore, offerors are advised that any potential award resulting from this solicitation is contingent upon the availability of Government funds and need.

Detailed submission requirements for Phase 1 are provided in Section 6.1. Evaluation criteria for Phase 1 are outlined in Section 7. Phase 2 and/or Phase 3 submission requirements and evaluation criteria will be provided via subsequent invitation letters.

6.1 Phase 1 – Solution Brief

6.1.1 Phase 1 – Solution Brief Content

Solution Briefs shall not exceed ten (10) written pages using 12-point Times New Roman font or, alternatively, may take the form of briefing slides not exceeding twenty (20) slides. Any pages exceeding the limit will be removed and not evaluated. The Government will not consider inserted textboxes/pop-ups or internet links to additional information as part of the Solution Brief and will not consider such information in its evaluation. Solution Briefs are intended to be clear and concise.

All Phase I Solution Brief submission emails shall contain the subject line “Solution Brief Submission – DECA_26 – Planogramming-Assortment Planning, [COMPANY NAME]”.

Solution Briefs shall include the following at a minimum:

a. Title Page (does not count against page limit)

i. Company Name, Call Title, Date, Point of Contact Name, POC Title, E-Mail

Address, Phone, Address, and Call reference number. If registered in SAM.gov, include the Commercial and Government Entity (CAGE) code and Unique Entity Identification (UEI) code. Note: SAM registration is required for any award.

ii. Explicitly list which of the three (3) Areas of Interest (AOIs) the Solution Brief is addressing. Identify any proposed teaming partners or subcontractors supporting the proposed AOIs.

b. Executive Summary (one page) The executive summary shall provide a concise, high-level overview of the offeror’s proposed solution, its key benefits, and the company’s relevant experience. The summary must address:

i. Solution Overview: Summary of how the proposed SaaS platform meets the performance objectives of the proposed AOIs.

ii. Key Discriminators: A description of the unique features, innovations, or primary advantages of the proposed solution (e.g., automated POG scaling algorithms, native CAD/BIM parsing, or advanced 3D visualizers).

iii. Corporate Experience: A brief overview of the offeror’s (and any teaming partners’) proven expertise in deploying modern retail category management systems.

c. High-Level Technology Solution/Concept

i. Describe how your proposed commercial solution fully meets the performance objectives outlined in the SOO (Attachment 0001) for each proposed AOI.

ii. Explicitly describe how your proposed technical approach satisfies the Required and Desired Attributes outlined in Section 3 of this Call.

iii. Explain how the proposed technical approach is feasible, commercially mature, and supported by a technical team with the expertise to accomplish the objectives.

iv. Provide a proposed, high-level Rough Order of Magnitude (ROM) cost estimate.

The ROM must be fully itemized, providing a distinct, standalone price for each proposed AOI individually. The proposed ROM for any single AOI shall not be made contingent on the selection of any other AOI. The Government reserves the right to award any single AOI, or combination of AOIs, at the standalone price proposed.

o Optional multi-AOI discount: Offerors proposing solutions across multiple AOIs may optionally include a “Multi-AOI Discount Schedule” detailing any percentage or flat-dollar discounts the Government would receive if specific combinations of AOIs are awarded together.

v. Provide a proposed high-level project schedule detailing the milestones and timeline required to achieve Full Operational Capability (FOC).

o For any COTS-based subscriptions or off-the-shelf platforms being proposed: The offeror may provide a single, consolidated timeline for the provisioning and user onboarding of these platforms.

d. Company Viability

i. Provide a brief overview of the company’s financial viability and commercial market presence.

ii. Provide a description of your solution’s adoption within the commercial grocery, retail, or federal ecosystem (e.g., existing implementations, major client base).

e. Intellectual Property Statement/Agreement/Disclosures (does not count against page limit)

i. Identify any proprietary software license restrictions, end-user license agreements (EULAs), or assertions on technical data or software.

f. Affirmation of Business Status Certification (Does not count against page limit)

i. Include documentation for each company that would be a participant in the solution/concept (see Attachment 0002).

g. Organizational Conflict of Interest (OCI) Analysis and Mitigation Plan (As applicable, no page limit)

i. See Section 9 of this Call.

The Government may be unable to evaluate the Solution Brief if a Company fails to provide the information requested above. For ease of evaluation, please include ALL sections (a. through g.) in one (1) .pdf submission.

6.2 Phase 2 – Pitch/Live Demonstration (if applicable)

Phase 2 submission requirements (e.g., presentation materials, platform demonstrations scripts) and logistical instructions will be outlined in the formal invitation letter sent to shortlisted offerors, unless the Government elects to bypass Phase 2.

6.3 Phase 3 – Proposal

Phase 3 submission requirements (including instructions for the formal Firm-Fixed-Price commercial proposal, final Performance Work Statement, and definitive CMMC/cybersecurity documentation) will be outlined in the Request for Proposal (RFP) invitation sent to finalists.

7. EVALUATION CRITERIA

7.1 Phase 1 – Solution Brief Basis of Evaluation

Solution briefs correctly submitted in response to the Call will be evaluated against the below criteria. The Government reserves the right to use external market research in the evaluation of a Company's viability. The Government reserves the right to not respond to solution briefs incorrectly submitted under this Call. The Government reserves the right to select all, some, or none of the solution submissions submitted in response to this Call.

The Government will evaluate proposals for each AOI independently. An offeror’s technical approach for one AOI will have no bearing on the evaluation of any other proposed AOI. The Government reserves the right to select all, some, or none of the proposed AOIs within a submission for further consideration.

Solution Briefs submitted in response to this open solicitation will be evaluated using the following factors, in descending order of importance: (a) Technical Merit, (b) Schedule & Cost Feasibility, and (c) Viability.

a. Technical Merit: The Government will evaluate the Company’s Solution Brief submission for Technical Merit in accordance with Section 6.1.1(c), i through v.

Evaluation will assess the relevance and capability of the solution in addressing the specific performance objective outlined in the SOO Attachment 0001 for the proposed AOI(s). The Government will further evaluate the feasibility and soundness of the technical approach, specifically assessing the offeror’s ability to achieve the Required Attributes. Solutions that successfully incorporate the Desired Attributes as outlined in Section 3 will be evaluated more favorably.

Based on this evaluation, the Government will assign one of the following determinations:

• The Company’s solution has Technical Merit: The solution is relevant, addresses the capability gap, demonstrates scalability, is feasible and achievable, and is considered compelling.

• The Company’s solution does not have Technical Merit: The solution fails to meet one or more of the Technical Merit criteria. (i.e not relevant, does not address the capability gap, does not demonstrate scalability, is not feasible and achievable, is not compelling.)

If the Offeror’s solution is evaluated as not having Technical Merit, the Government reserves the right to not continue the evaluation for the remaining Evaluation Criteria, assigning an overall Solution Brief rating of ‘Not Selected for Further Consideration’.

b. Schedule & Cost Feasibility: The Government will evaluate the proposed project schedule, transition approach, and high-level ROM cost estimate in accordance with Section 6.1.1(c). The Government will assess whether the proposed schedule minimizes transition risk prior to the January 31, 2027 expiration of current services and whether the ROM is realistic and aligns with Government budget availability.

c. Viability: The Government will evaluate the Company Solution Brief in accordance with Section 6.2(d). The Government will assess the offeror’s commercial presence, the operational maturity of the proposed COTS planogramming and assortment planning SaaS platform within complex multi-format retail ecosystems, and the software licensing model or partner teaming structure.

7.2 Phase 1 - Solution Brief Selection Process

Based on the evaluation of each AOI, the Solution Brief (or specific AOIs within the Brief) will be categorized as Selected for Further Consideration or Not Selected for Further Consideration. The selection of one (1) or more submissions into the next Phase will be based on the criteria listed above and funding availability. If a Solution Brief is considered not to have sufficient merit for a specific AOI, or if funds are not expected to be available for that AOI, the submission for that AOI may be declined without further review.

Selected for Further Consideration: The submitted Solution Brief (for the specific AOI) has been determined to be of high technical merit, represents an achievable schedule, and demonstrates a viable commercial pathway. As such, the Government intends to invite the Company to participate in next phase for that specific AOI should funding be available.

Not Selected for Further Consideration: The submitted Solution Brief (for the specific AOI) does not represent the necessary degree of technical merit, proposes an unacceptable partial solution, or lacks relevance to agency priorities to warrant further consideration.

The Government anticipates this Call may routinely receive more Solution Briefs than resources to award. All submissions will be fairly evaluated, however, only select Solution Briefs will be invited to Phase 2 and/or Phase 3. The Government reserves the right to limit the number of Companies invited to Phase 2 and/or Phase 3. As such, a Company’s solution may be evaluated to be of merit but not invited to Phase 2 and/or Phase 3. Solution Briefs that are chosen for Phase 2 and/or Phase 3 will be notified in writing as soon as practicable. The Government reserves the right to bypass Phase 2 into Phase 3 to request a formal proposal should funding be available and the Phase 1 submission be deemed sufficient.

8. NON-GOVERNMENT ADVISORS

The Government does not plan to utilize any non-Government technical advisors to assist in the evaluation of submissions received in response to this Call for Solutions. All evaluations will be conducted solely by authorized federal civilian personnel.

9. ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

The Offeror shall perform an Organizational Conflict of Interest (OCI) analysis and submit the results of that analysis as part of their Phase 1 Solution Brief submission.

Specifically, the Offeror shall analyze the details of the Call and the implementation of their proposed commercial solution for any actual or potential OCI situations associated with the performance of the Offeror, or any of the Offeror’s proposed teaming partners or subcontractors. This analysis must consider any contract or agreement the Offeror (or their teammates/subcontractors) has been or may be awarded by any federal agency or other entity that could present a conflict with the independent and objective performance of the DeCA Planogramming-Assortment Planning SaaS Solution requirement.

The Offeror shall describe in detail the methodology used to identify actual or potential OCI issues. RFO FAR Subpart 9.5 shall be used as a guiding framework for this OCI analysis. If no conflicts are identified, a risk mitigation plan is not required; however, a description of the analysis methodology and an affirming statement that no conflicts exist shall be included in the submission. (Note: This section will not count against submission page limits.)

If the Offeror identifies any actual or potential OCIs with respect to the performance of the Offeror or the Offeror’s subcontractors or teaming partners, the contractor shall provide an OCI Mitigation Plan with their submission. The Government will review the plan to determine if it is acceptable and may incorporate it as an attachment to any resulting contract. Any proposed avoidance or mitigation techniques shall be consistent with RFO FAR Subpart 9.5 and the most recent decisions of the Government Accountability Office (GAO) and the U.S. Court of Federal Claims.

Government Oversight: The Government reserves the right to not award to some or all of the AOIs in question if the proposed OCI Mitigation Plan is deemed insufficient to protect the legal and analytical integrity of the program.10.

APPENDICES

Attachment 0001: Statement of Objectives (SOO) Attachment 0002: Affirmation of Business Status Certification

File details come from the government source that posted it. Updated .