Calibration-Repair SOW IDIQ - Public Posting.pdf

STATEMENT OF WORK (IDIQ Contract)

“Calibration, Repair, and/or Replacement of NNSY Keysight Equipment”

INTRODUCTION

ORGANIZATION: Mid-Atlantic Regional Calibration Center (MARCC), NNSY Code 137.

1.0 Background: The Mid-Atlantic Regional Calibration Center (NNSY Code 137) is a modern calibration laboratory, specializing in routine and unique mechanical and electronic calibration services for Norfolk Naval Shipyard, AIRLANT, SURFLANT, SUBLANT, and all other east coast government assets.

1.1 Objective/Scope: The objective of this task is to have the vendor perform calibration/repair services and/or replacement of NNSY assets. Items will be shipped to Keysight Technology facilities for calibration and/or repair work as needed throughout the life of the IDIQ contract.

This IDIQ shall be for the period of two years.

1.2 Equipment Description/Specifications: These items are Code 137 (Mid-Atlantic Regional Calibration Center-MARCC) laboratory standards and NNSY waterfront support equipment and are used to provide services to the Navy and waterfront work. The MARCC is a regional laboratory and services a wide variety of equipment using the items listed in this contract.

Any work-stoppage impacts not just NNSY but will also impact the other shipyards and the Navy’s east coast commands (ships, squadrons, and bases).

1.3 Supported Equipment: Appendix A lists the basic model number of all the instrumentation that shall be covered by this IDIQ contract. Not all options are listed since they can vary greatly and are not always known. The items listed in appendix A may or may not be shipped to Keysight every year and may or may not be shipped multiple times per year depending on the situation for each asset. The purpose of the assets listed in appendix A, is to have them covered by the IDIQ in the event a Keysight service is needed.

1.4 Services Required:

Base Year:

Calibration, Repairs, and/or Replacement:

The service description in this agreement reflects the characteristics essential to the minimum needs of the government. The services provided are determined by the model number and options of the instrumentation and the service quote obtained by the technical POC. Each task order will be drafted to include the specific and unique requirements for each asset the must be serviced by the vendor. At any point in the contract, additional calibrations or repairs might be required. Appendix A items may be shipped at any time during the life of the contract to appropriate shipping locations indicated in section 1.5 throughout the life of the contract (installed options for each will vary and will be determined per task order).

This equipment is not to be altered in any manner that affects its operating characteristics, controls, or external connections (if applicable). Normal adjustments required to bring the item into specification limits are permitted.

Calibration must be traceable to the one of the following via an unbroken chain of measurements:

-The National Institute of Standards and Technology -Natural Physical Constants (Intrinsic Standards) -Consensus Standards -National Standards of other countries which are correlated with U.S. National Standards

a. Calibration must be performed by a NAVSEA-approved calibration laboratory, at the physical location identified on the activity’s certificate of accreditation. The activity’s associated scope of competency must address the appropriate measurement parameters and ranges of the calibration performed.

b. Each calibration must be accompanied with an accredited certificate or report of calibration. The certificate or report of calibration will include before-and-after measurement data and either test uncertainty ratio (TUR) or test accuracy ratio (TAR) information as outlined below.

(1) ISO17025 accredited calibrations will include a stated uncertainty for each measurement.

(2) ANSIZ540.3 accredited calibrations will contain the TUR or probability of false acceptance (PFA)/probability of false rejection (PFR) stated within the calibration report.

(3) ANSIZ540.1 accredited calibrations will have a TAR for each measurement stated on the calibration report.

Any deviation from the criteria mentioned in this section must be authorized by NNSY Code 137.2, Metrology Engineering. Use of a different vendor other than the vendor mentioned in the sole source must also be researched and approved by NNSY Code 137.2 Metrology Engineering.

Repair Work Requirements Repairs may be necessary, but the extent of repairs will be unknown prior to the maintenance and calibration work defined in the statement of work. If it is discovered that repairs are needed, the contractor shall immediately provide a cost breakdown, (e.g. materials, labor) to the KO and TPOC for evaluation. Additional price information may be requested by the KO if needed to determine the repair work’s price is fair and reasonable. Any repair work will be issued on CLIN separately funded line item.

No additional repair work will be authorized until funded by way of modification. Repair work is hereby determined to be within the scope of this contract however, the KO shall make a separate scope determination based on the extent of repairs needed and determination of price fair and reasonableness.

A separate Task Order will be issued to cover any unplanned repair work.

Replacements

In the event an item cannot be repaired, a quote shall be provided for replacement and submitted to the KO and TPOC for evaluation and approval. If approved, both old and new assets shall be shipped to the location stated in section 1.6 and marked with the indicated JML number in section 1.6.

Shipping Costs Shipping costs shall be paid for under a separate CLIN for each task order.

Max Quantity Allowed – Up to $100,000.00 shall be the maximum for the base year.

Minimum guarantee – The minimum guarantee shall be set to $1,500.00 for establishing and maintaining this service contract with the vendor for the duration of the base year.

Option Year 1:

Calibration, Repairs, and/or Replacement:

The service description in this agreement reflects the characteristics essential to the minimum needs of the government. The services provided are determined by the model number and options of the instrumentation and the service quote obtained by the technical POC. Each task order will be drafted to include the specific and unique requirements for each asset the must be serviced by the vendor. At any point in the contract, additional calibrations or repairs might be required. Appendix A items may be shipped at any time during the life of the contract to appropriate shipping locations indicated in section 1.5 throughout the life of the contract (installed options for each will vary and will be determined per task order).

This equipment is not to be altered in any manner that affects its operating characteristics, controls, or external connections (if applicable). Normal adjustments required to bring the item into specification limits are permitted.

Calibration must be traceable to the one of the following via an unbroken chain of measurements:

-The National Institute of Standards and Technology -Natural Physical Constants (Intrinsic Standards) -Consensus Standards -National Standards of other countries which are correlated with U.S. National Standards

a. Calibration must be performed by a NAVSEA-approved calibration laboratory, at the physical location identified on the activity’s certificate of accreditation. The activity’s associated scope of competency must address the appropriate measurement parameters and ranges of the calibration performed.

b. Each calibration must be accompanied with an accredited certificate or report of calibration. The certificate or report of calibration will include before-and-after measurement data and either test uncertainty ratio (TUR) or test accuracy ratio (TAR) information as outlined below.

(1) ISO17025 accredited calibrations will include a stated uncertainty for each measurement.

(2) ANSIZ540.3 accredited calibrations will contain the TUR or probability of false acceptance (PFA)/probability of false rejection (PFR) stated within the calibration report.

(3) ANSIZ540.1 accredited calibrations will have a TAR for each measurement stated on the calibration report.

Any deviation from the criteria mentioned in this section must be authorized by NNSY Code 137.2, Metrology Engineering. Use of a different vendor other than the vendor mentioned in the sole source must also be researched and approved by NNSY Code 137.2 Metrology Engineering.

Repair Work Requirements Repairs may be necessary, but the extent of repairs will be unknown prior to the maintenance and calibration work defined in the statement of work. If it is discovered that repairs are needed, the contractor shall immediately provide a cost breakdown, (e.g. materials, labor) to the KO and TPOC for evaluation.

Additional price information may be requested by the KO if needed to determine the repair work’s price is fair and reasonable. Any repair work will be issued on CLIN separately funded line item. No additional repair work will be authorized until funded by way of modification. Repair work is hereby determined to be within the scope of this contract however, the KO shall make a separate scope determination based on the extent of repairs needed and determination of price fair and reasonableness. A separate Task Order will be issued to cover any unplanned repair work.

Replacements In the event an item cannot be repaired, a quote shall be provided for replacement and submitted to the

KO and TPOC for evaluation and approval. If approved, both old and new assets shall be shipped to the location stated in section 1.6 and marked with the indicated JML number in section 1.6. Authorized replacement shall be issued on a separate CLIN.

Shipping Costs Shipping costs shall be paid for under a separate CLIN for each task order.

Max Quantity Allowed – Up to $100,000.00 shall be the maximum for the base year.

Minimum guarantee - The minimum guarantee shall be set to $1,500.00 for establishing and maintaining this service contract with the vendor for the duration of option year one.

1.5 Shipping to Vendor:

• The Mid-Atlantic Calibration Center may ship to any of the following Keysight service centers are required by Keysight:

o 10090 Foothills Blvd., Dock Door 1276, Roseville, CA 95747 o 10090 Foothills Blvd, Dock Door 1284, Roseville, CA 95747 o 10090 Foothills Blvd, Roseville, CA 95747 o 1400 Fountaingrove Parkway, Bldg 2L, Santa Rosa, CA 95403 o 1400 Fountaingrove Parkway, Santa Rosa, CA 95403

1.6 Return Shipping Requirements:

• All return shipments shall be marked with the document number 4312-5840 for identification to prevent loss.

• Return Shipping address:

o ATTEN: Catherine Grove Norfolk Naval Shipyard Bldg. 276 Beatty Street, Portsmouth, VA 23709-1031 o JML #: 4312-5840

1.7 Period of Performance: Date of Award + 364 Days

Base year plus one year (IDIQ)

1.8 General Points of Contact:

[This information will be provided upon contract award].

Appendix A

The following is a list of equipment that shall be covered under this contract for calibration, repair, and replacement as needed until the funds allotted for this contract are expended. New service contracts will be established for all services that exceed the maximum cost of this contract. All listed model numbers shall be covered, regardless of installed options. Installed options will be annotated upon issuance of task orders.

Model Nomenclature 478A Thermistor Mount 8481A Power Sensors 8482A Power Sensors 8487D Power Sensors

U8487A Power Sensors U2065XA USB Power Sensor N1911A Power Meters

8494GOPT001 Step Attenuators 8496GOPT001 Step Attenuators 8496HOPT001 Step Attenuators

85036B Calibration Kits 85520A Calibration Klits 85051B Verification Kits 85052B Calibration Kit 85053B Verification Kits 85055A Verification Kits 85056A Calibration Kit 85057B Verification Kits

K11644A Waveguide Calibration Kits K382A Variable Waveguide Attenuator

N5225BOPT210 PNA Network Analyzers N5532BOPT550 Sensor Modules

Q11645A Q Band Verification Kits R11645A Verification Kits

4192A LF Impedance Analyzers N9910X FieldFox N9918A Microwave Analyzers N9923A Network Analyzers N9952A Network Analyzers N4693A Calibration Modules E8257D Signal Generators E4440A Spectrum Analyzers E4448A Spectrum Analyzers N9030B Spectrum Analyzers