CalendarBidInst2008.rtf
RTF text file 15 KB Posted
- Attached to
- 2008 calendars
- Solicitation number
- RFQ - 18P - 07090500000000000157
- Issued by
- Kennebec County, Maine
About this file
This is a bid instruction document from the State of Maine's Division of Purchases for the procurement of 2008 calendar pads. The commodity being requested is At-A-Glance brand calendar pads, with alternate brands considered only upon prior approval and with submitted samples. Specific quantities are indicated as firm, and standard packaging requirements apply. The State reserves the right to make awards by individual item, by groups of items, or by lot, whichever serves the State's best interest. Deliveries must be made to the Division of Purchases Central Warehouse located at 85 Leighton Road, Augusta, Maine 04333 on 40 x 48 non-exchangeable pallets during receiving hours of 7:30 a.m. to 3:30 p.m., Monday through Friday, with shippers required to contact the warehouse 24 hours prior to delivery. The contractor is responsible for ensuring material arrives in first-class condition, and the State requests complete deliveries; any partial shipments require prior arrangement with designated warehouse personnel.
Bid prices must be quoted net, including all transportation and delivery charges fully prepaid by the contractor to the single specified destination. The State requires vendors to accept the Maine Procurement Card as a form of payment with no surcharges permitted regardless of payment method. Bidders are encouraged to submit recycled products wherever possible and practical, with consideration given to awards for recycled content items. Contractors must indicate willingness to accept additional calendar orders on an as-needed basis after the initial order is fulfilled, including any applicable conditions and turnaround timeframes. Failure to meet contractual delivery terms may result in contract cancellation, and the State reserves the right to deduct expenses incurred in establishing alternative suppliers from pending contractor invoices. The Division of Purchases retains the right to cancel any contract with 30 days' written notice or immediately if the contractor fails to conform to contract terms and conditions.
Text of this file
BID INSTRUCTIONS
2007 CALENDAR PADS
COMMODITY ITEM: 2008 Calendars
BID PRICES: Prices quoted shall be net including transportation and delivery charges fully prepaid by the contractor to a single destination which is the Division of Purchases, Central Warehouse, 85 Leighton Road, Augusta, ME 04333.
QUANTITIES & PACK SIZE: Quantities indicated are firm. Use standard packaging.
BRAND: At-A-Glance is the approved brand for this bid. Alternates will be considered but will need prior approval upon award. For alternates, be sure to indicate brand and product number when bidding. Samples are requested if bidding alternates. Please send samples to Division of Purchases, attn: Sue Garcia, 4th Floor Burton Cross Bldg., # 9 SHS, Augusta, ME 04333
RECYCLE: We are requesting bids for recycled product for certain items and for all other products wherever possible and practical. Please note this when completing your bid. Consideration will be given to the award for recycled products. PLEASE indicate recycled content when bidding recycled products.
AWARD: The award will be made by item, by group items, or by lot, whichever is deemed to be in the best interest of the State.
ADDITIONAL ORDERS: Additional calendars may be requested by Central Warehouse on an as needed basis after this order has been filled. Please indicate if you are willing to accept additional orders at the prices quoted, and if there are any conditions associated with additional orders. Also, indicate the turnaround time for additional orders.
DELIVERY: Deliveries to Central Warehouse MUST be made on 40 x 48 non-exchangeable pallets. Shipper to contact Central Warehouse (207) 287-3641 24 hours prior to delivery. Receiving Hours: 7:30 am to 3:30 pm, Monday thru Friday. The Contractor will be responsible for the delivery of material in first class condition at the point of delivery, and in accordance with good commercial practice. Central Warehouse is requesting complete deliveries. If vendor must ship partial deliveries, they must make arrangements with Tina Lapierre or Andy Vellani prior to shipping.
PENALTY CLAUSE: Deliveries to the State of Maine, Central Warehouse, is expected within terms of contract. Failure to meet delivery as specified in contract terms could mean loss of contract. All accrued expenses acquired by the State in establishing a new contractor or a new supplier in an emergency, could be deducted from contractors pending invoices.
PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.
CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract with a thirty day written notice or cancel immediately if the contractor does not conform to the terms and conditions of the contract.
Other files
| File | Type | Posted |
|---|---|---|
| Conditions and Instructions to Bidders.doc | DOC document | |
| 2008 CALENDAR FINAL CUTE[1].pdf |
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