calcasieu parish police jury thoroughfare road and drainage rehab 26-101-2345 - SPECIFICATIONS - BID.pdf

V i s i o n ⦁ C o l l a b o r a t i o n ⦁ D e p e n d a b i l i t y ⦁ F i n a n c i a l S t e w a r d s h i p

SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR

CALCASIEU PARISH PROJECT NO. 26-101-2345

THOROUGHFARE ROADS

AND

DRAINAGE REHABILITATION

PREPARED BY:

CALCASIEU PARISH POLICE JURY

DIVISION OF ENGINEERING

PLEASE NOTE THAT OUR ONLINE ELECTRONIC BID WEBSITE HAS CHANGED.

ALL ELECTRONIC BIDS ARE REQUIRED TO BE SUBMITTED ON

WWW.BIDEXPRESS.COM

PLEASE HAVE YOUR ACCOUNT SETUP AT LEAST 1 WEEK PRIOR TO SUBMITTING

AN ELECTRONIC BID.

MANDATORY ELECTRONIC BIDS AND MANDATORY ELECTRONIC BID

SUMISSION ARE REQUIRED.

CPPJ Engineering 2025-08

INDEX

Page

Advertisement 1 - 2

Instructions to Bidders 3 - 15

Proposal and Bid 16

Bid Bond Form 17

Non-Collusion Affidavit of Prime Bidder 18

Certificate (Sub-Contractor Listing Requirement) 19

Sub-Contractor Listing Form 20

Subcontractor Affidavit 21

Affidavit (38:2224) 22 - 23

Attestation (LA—R.S. 38:2227) 24

Affidavit (Verification of Employees E-Verify) 25

Contract Form 26 - 33

Insurance Requirements (Exhibit A to Contract) 34 – 38

Firearm Non-Discrimination Certificate (Exhibit B to Contract) 39

Performance and Payment Bond 40 - 41

Statement of Bidders Qualifications 42 - 43

Sales Tax Certification and Exemption Application 44

Notice to Proceed 45

Change Order 46

CPPJ Engineering 2025-08

Request for Payment 47

Request for Final Payment 48

Certificate of Substantial Completion 49

Notice of Substantial Completion 50

Supplemental General Provisions (Part I) 51 - 64

Supplemental Technical Specifications (Part I, and II) 65 - 85

CPS-01-00100 Preconstruction Video 86

Special Provisions 87 - 89

ADVERTISEMENT

Mandatory Electronic Bidding 2019.01.01

The Parish Purchasing Agent, on behalf of the Police Jury of Calcasieu Parish, Louisiana, does hereby advertise for sealed bids and will open same on:

1. August 18, 2026.

2. At the Office of the Parish Purchasing Agent on the first floor of the Parish Government Building, 1015 Pithon Street, Lake Charles, Louisiana, 70601, at the hour of 2:00 p.m. Central Time Zone (CTZ).

3. For the Thoroughfare Roads and Drainage Rehabilitation in Calcasieu Parish, Louisiana, more particularly described as CALCASIEU PARISH PROJECT NO. 26-101-2345.

4. Plans and specifications are available for electronic bidding through www.calcasieu.gov.

MANDATORY ELECTRONIC BIDS AND MANDATORY ELECTRONIC BID SUBMISSION:

This project requires mandatory electronic bidding and mandatory electronic bid submittals.

All specifications, whether Standard, Supplemental or Special Provisions, are hereby amended to delete any references regarding paper bids and the ability to submit paper bid forms.

Electronic bidding requires the installation of the InfoTech Express Sign Tool and the generation of an InfoTech Digital ID for the business’ authorized signer. The bidder must submit request for Digital ID approval and activation prior to bid acceptance. The electronic bidding service offers customer support that may be reached at 888-352-2439 between the hours of 6:00 AM – 7:00 PM (CTZ) or via email at support@bidexpress.com. The contractor is responsible for investigating and complying with electronic bid submission with and through the electronic bidding service. It is recommended that bidders navigate the service in advance to upcoming bid deadlines.

All bids must be submitted electronically. No paper bids will be accepted.

5. Preference is given to materials, supplies, and provisions that are produced, manufactured, or grown in Louisiana, quality being equal to articles offered by competitors outside the State.

6. All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of an electronic bid bond as described in LSA—R.S. 38:2212 E.(1) per the standards adopted by the office of the governor, division of administration and the office of the information technology as provided for in LAC 4:X.701.

Bid security shall be written by a surety or insurance company currently on the U.S.

Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed

ADVERTISEMENT

Mandatory Electronic Bidding 2019.01.01 to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents, all in accordance with LSAR.S. 38:2218. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable. The contractor is responsible for investigating and complying with electronic bid bond submission with and through the electronic bidding service.

7. The successful bidder shall be required to furnish a Performance and Payment Bond, each in an amount equal to 100% of the Contract amount, which shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents, all in accordance with LSAR.S. 38:2219. The successful bidder shall be required to have 5% or 10% retainage withheld from all payments.

8. Bids shall be accepted only from contractors who are licensed under LSAR.S. 37:2150-2163 for the classification of “Highway, Street and Bridge Construction.” No bid may be withdrawn for a period of forty-five (45) days after receipt of bids, except under the provisions of LSAR.S. 38:2214.

9. The Owner reserves the right to reject any and all bids for just cause as permitted by LA R.S.

38:2214B. The ability of an Entity to reject any bid is applicable only when administered in accordance with the Public Bid Law. In accordance with LSAR.S. 38:2212B.(1), the provisions and requirements of this Section, and those stated in the bidding documents shall not be waived by any entity.

10. The public shall incur no obligation to the Contractor until the Contract between the Parish and the Contractor is fully executed.

11. Official action on this bid will be taken within forty-five (45) days by the Calcasieu Parish Police Jury, except as may be extended by mutual written consent with the lowest responsible bidder.

Brian Abshire, President Calcasieu Parish Police Jury

RUN: Lake Charles American Press – July 22, 2026 July 29, 2026 August 5, 2026

INSTRUCTIONS TO BIDDERS

2025.08

ELECTRONIC BIDDING ONLY

ARTICLE I

Definitions

1.1.1 Forms turned in with the bid. The Louisiana Uniform Public Work Bid Form, Bid Bond Form, and a Corporate Resolution or written evidence of the authority of the person signing the bid are the only forms that are submitted by the date and time specified.

1.1.2 Forms turned in within ten (10) days after the bid opening. The Non-Collusion Affidavit of Prime Bidder, the Affidavit (LSA—R.S. 38:2224 2190 2290-2296), Attestation Form (R.S. 38:2227), Affidavit Form (R.S. 38:2212.10).

1.2 All definitions set forth in the General Provisions of the Contract for Construction, LA DOTD Standard Specifications for Road and Bridges 2016 edition, or in other Contract Documents, as may be modified herein, are applicable to the Bidding Documents.

1.3 Addenda are written on graphic instruments issued by the Engineer prior to the opening of bids which modify or interpret the bidding documents by additions, deletions, clarifications, corrections, and prior approvals.

1.4 A Bid is a complete and properly signed bid to do the work or designated portion thereof for the sums stipulated therein supported by data called for by the Bidding Documents.

1.5 Base Bid is the sum stated in the Bid for which the Bidder offers to perform the work described as the Base, to which work may be added for sums stated in Alternate Bids.

1.6 An Alternate Bid (or Alternate) is an item on the bid form that may either increase or decrease the quantity of work or change the type of work within the scope of the project, material, or equipment specified in the bidding documents or both.

1.7 A Unit Price Form shall be used if the contract includes unit prices and will be made a part of the bid documents, if applicable.

1.8 A Bidder is one who submits a bid for a prime contract with the Calcasieu Parish Police Jury for the work described in the proposed contract documents.

1.9 A Sub-Bidder is one who submits a bid to a Bidder for materials and/or labor for a portion of the work.

ELECTRONIC BIDDING ONLY

1.10 Where the word “Architect” is used in any of the Documents, it shall refer to the Prime Designer of the project, an Architect or Engineer.

1.11 The executed Contract between the parties shall include all plans, specifications, instructions, general conditions, any addenda issued, and the proposal, including alternates, unit prices, and allowances (if applicable) of the bid.

ARTICLE II

Bidder’s Representation

2.1 Each Bidder by making his bid represents that:

2.1.1 He has read and understands the Bidding Documents and his bid is made in accordance therewith.

2.1.2 He has visited the site and has familiarized himself with the local conditions under which the work is to be performed.

2.1.3 His bid is based upon the materials, systems, and equipment described in the

Bidding Documents as advertised and as modified by Addenda.

2.2 The Bidder must be fully qualified under any state or local licensing law for

Contractors in effect at the time and at the location of the work before submitting his bid. In the State of Louisiana, Revised Statutes 37:2150 et.seq. will be considered, if applicable. The Contractor shall be responsible for determining that all of his Sub-Bidders or prospective Subcontractors are duly licensed in accordance with law.

ARTICLE III

Bidding Documents

3.1 Copies

3.1.1 This project requires mandatory electronic bidding and mandatory electronic bid submittal. Printed copies of bidding documents are not available.

3.1.2 Complete sets of Bidding Documents shall be used in preparing bids; neither the

Calcasieu Parish Police Jury nor the Engineer assumes any responsibility for errors of misinterpretation resulting from the use of incomplete sets of Bidding Documents.

3.1.3 In accordance with LSA-R.S. 38:2212 E., (6) this project requires electronic bidding and bid submittals.

3.1.4 The Calcasieu Parish Police Jury or Engineer, in making copies of the Bidding

Documents available on the above terms, do so only for the purpose of obtaining bids on the work and do not confer a license or grant for any other use.

3.2 Interpretation or correction of Bidding Documents.

3.2.1 Bidders shall promptly notify the Engineer of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding Documents or of the site and local conditions.

3.2.2 Bidders, requiring clarification or interpretation of Bidding Documents, shall make a written request to the Engineer to reach him at least seven days prior to the date of receipt of bids.

3.2.3 Any interpretation, correction or change of the Bidding Documents will be made by Addendum. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections or changes.

3.3 Substitutions

3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

3.3.2 Prior approvals of substitutions are not required, but recommended. If a potential supplier (Proposer) wishes to submit a request for prior approval of a particular product other than the product specified in the Contract Documents, the supplier shall do so no later than fourteen (14) working days prior to the bid opening.

3.3.2.1 Each request for prior approval shall include the applicable section of the specifications; the name of the material or equipment for which it is to be substituted; and a complete description of the proposed substitute including model numbers, drawings, cut sheets, performance and test data, and other information necessary for an evaluation. Failure to disclose variations from the specified standard may, at the Calcasieu Parish Police Jury’s discretion, void any approvals given based on the submitted description. An approval given to a substitution through this process does not waive the Calcasieu Parish Police Jury’s right to a subsequent review, following contract award. This subsequent review may be more detailed and may provide more detailed comments and requirements concerning the proposed substitution as if it were any material, product or equipment specifically described or listed in the Bidding Documents.

A statement setting forth any changes in other materials, equipment or work that incorporation of the substitute would require shall be included in the request. No additional compensation shall be allowed for the incremental cost of any additional activity required for the incorporation of a substitute. The burden of proof of the merit of the proposed substitute is upon the Proposer. The Engineer’s decision of approval or disapproval of a proposed substitution shall be final. The Contractor shall ensure that the products used in preparation of the bid to be used on this project, are equivalent to that specified in appearance, performance, size, installation type, and shape. Any material found to not be equivalent to that specified will be rejected.

3.3.3 If the Engineer approves any proposed substitution, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

3.3.4 If the Engineer denies approval of any proposed substitution, such denial shall be communicated through written communication to the Calcasieu Parish Police Jury and the Bidder submitting the request.

3.4 Addenda

3.4.1 Reserved.

3.4.2 Addenda will be made available electronically through www.calcasieu.gov.

3.4.3 Addenda shall not be issued within a period of seventy-two (72) hours prior to the advertised time for the opening bids, excluding Saturdays, Sundays, and any other legal holidays; however, if the necessity arises to issue an addendum modifying plans and specifications within the seventy-two (72) hour period prior to the advertised time for the opening of bids, then the opening of bids shall be extended for at least seven but not more than twenty-one working days, without the requirement of re-advertising.

3.4.4 Each Bidder shall acknowledge receipt of all addendum on the electronic bidding documents.

ARTICLE IV

Bidding Procedures

4.1 Form and Style of Bids.

4.1.1 Bids shall be submitted electronically.

4.1.2 All blanks on the Bid Form shall be filled in electronically, if requested

4.1.3 Reserved.

4.1.4 Reserved.

4.1.5 Bidders are cautioned to complete all Unit Prices should such be required in the

Bid Form. Failure to submit prices will render the bid informal and may cause its rejection. Bidders are cautioned to complete all alternates should such be required in the Bid Form. Failure to submit alternate prices will render the bid non responsive and shall cause its rejection.

In the event of a discrepancy between the amounts shown on the Louisiana Uniform Public Work Bid Form for the Total Base Bid and/or each Alternate as applicable and the amounts shown as the totals or sub totals of the unit price extensions the discrepancy shall be resolved in favor of the correct summation of the correct products of the indicated quantities and the bid unit price.

4.1.6 Bidder shall make no additional stipulation on this Bid Form nor qualify his Bid in any other manner.

4.1.7 The bidding documents shall only require the following information at the time designated in the advertisement for bid opening: Bid Security or Bid Bond, Acknowledgment of Addenda, Base Bid, Alternates, Signature of Bidder, Name, Title, and Address of Bidder, Name of Firm or Joint Venture, Corporate Resolution or written evidence of the authority of the person signing the bid and Louisiana Contractors License Number, and unit price information on public works projects where required. Written evidence of authority of the person signing the bid for public works shall be submitted at the time of bidding. Written evidence of authority and all supporting documents detailed in R.S. 38:2212 (B)(5).

4.1.8 On any Bid in excess of Fifty Thousand Dollars ($50,000), the Contractor shall certify that he is licensed under R.S. 37:2150-2163 and show his license number on the Bid above his signature of his duly authorized representative

4.2 Bid Security

4.2.1 All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of an electronic bid bond as described in LSA—R.S. 38:2212 E(1) per the standards adopted by the office of the governor, division of administration and the office of the information technology as provided for in LAC 4:X.701. Bid security shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.

Bid security furnished by the Contractor shall guarantee that the Contractor will, if awarded the work according to the terms of his bid, enter into the Contract and furnish the Performance and Payment Bonds as required by these Contract Documents, within fifteen (15) days after written notice that the instrument is ready for signature.

Should the Bidder refuse to enter into such Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Calcasieu Parish Police Jury as stipulated damages, not as penalty.

4.2.2 The Calcasieu Parish Police Jury will have the right to retain the bid security of

Bidders until either (a) the Contract has been executed and bonds have been furnished, or (b) the specified time has elapsed so that Bids may be withdrawn, or

(c) all bids have been rejected.

4.3 Submission of Bids

4.3.1 Electronic Submission. In accordance with LSA-R.S. 38:12 E., (6) this project requires electronic bidding and bid submittals.

4.3.2 Bids shall be received until the time specified in the Advertisement for Bids.

Bidder shall assume full responsibility for investigating and complying with electronic bid submission with and through the electronic bidding service.

Oral, telephonic, or telegraphic bids or modifications to bids, with the exception of the electronic procedures provided for herein, are invalid and will not receive consideration.

4.4 Modification or Withdrawal of Bid

4.4.1 A Bid may not be modified, withdrawn or canceled by the Bidder during the time stipulated in the Advertisement for Bids, for the period following the time and bid date designated for the receipt of bids, and Bidder so agrees in submitting his bid, except in accordance with LSAR.S. 38:2214 which states, in part, Bids containing patently obvious mechanical, clerical or mathematical errors may be withdrawn by the Contractor, if clear and convincing sworn, written evidence of such errors is furnished to the public entity within forty-eight hours of the bid opening excluding Saturdays, Sundays, and legal holidays.

4.4.2 Prior to the time and date designated for receipt of Bids, Bids submitted early may be modified or withdrawn in accordance to electronic procedures and prior to the time designated for receipt of bids.

4.4.3 Withdrawn Bids may be resubmitted up to the time designated for the receipt of

Bids provided that they are then fully in conformance with these Instructions to Bidders.

4.4.4 Bid Security shall be in an amount sufficient for the Bid as modified or resubmitted.

ARTICLE V

Consideration of Bids

5.1 Opening of Bids

5.1.1 The properly identified bids received on time will be opened publicly and read aloud, and a tabulation abstract of the amounts of the Base Bid and any Alternates and/or unit prices, if applicable, will be made available to Bidders.

5.2 Rejection of Bids

5.2.1 The Calcasieu Parish Police Jury reserves the right to reject any and all bids for just cause as permitted by LA R.S. 38:2214 (B). The ability of an Entity to reject any bid is applicable only when administered in accordance with the Public Bid Law. In accordance with LSAR.S. 38:2212 B.(1), the provisions and requirements of this Section and those stated in the bid documents shall not be waived by any entity.

The Calcasieu Parish Police Jury shall have the right to reject any or all bids and in particular to reject a Bid not accompanied by any required bid security or data required by the Bidding Documents or a Bid in any way incomplete or irregular.

5.3 Acceptance of Bid

5.3.1 Determination of the low bidder shall be on the basis of the sum of the Base Bid and Alternates accepted. The Calcasieu Parish Police Jury reserves the right to accept Alternates in any order, which does not affect determination of the lower Bidder.

5.3.2 It is the intent of the Calcasieu Parish Police Jury to award a contract to the lowest responsible Bidder in accordance with the requirements of the Bidding Documents, and if the bid does not exceed the funds available.

ARTICLE VI

Post Bid Information

6.1 Forms required within ten (10) days after the bid opening.

6.1.1 Reserved

6.1.2 Reserved

6.1.3 Reserved

6.1.4 Reserved.

6.1.5 Reserved.

6.1.6 See enclosed Non-Collusion Affidavit of Prime Bidder. The apparent low bidder shall execute the Non-Collusion Affidavit of Prime Bidder, and it must be submitted to the Calcasieu Parish Police Jury, or Project Engineer, on behalf of the Calcasieu Parish Police Jury, within ten (10) days after the bid opening.

6.1.7 See enclosed Affidavit as required by (RS 38:2224, 2190, 2290-2296). The apparent low bidder shall execute an affidavit, in accordance with LSA—R.S. 38:2290-2296 as amended, to the effect that he has not entered in to a collusive agreement with any other person, firm or corporation in regard to any bid submitted to the Calcasieu Parish Police Jury, or Project Engineer, on behalf of the Calcasieu Parish Police Jury, within ten (10) days after the bid opening.

6.1.8 See enclosed Attestation Form (R.S.38:2227). The apparent low bidder shall execute an attestation, in accordance with LSA—R.S. 38:2227 to the effect that he has have past criminal convictions and it must be submitted to the Calcasieu Parish Police Jury, or Project Engineer, on behalf of the Calcasieu Parish Police Jury, within ten (10) days after the bid opening.

6.1.9 See enclosed Affidavit Form (RS 38:2212.10). The apparent low bidder shall execute an affidavit, in accordance with LSA—R.S. 38:2212.10 (C). that he is registered and participates in a status verification system, that he shall continue during the term of the contract and shall require all subcontractors to submit a sworn affidavit verifying compliance. This form must be submitted to the Calcasieu Parish Police Jury, or Project Engineer, on behalf of the Calcasieu Parish Police Jury, within ten (10) days after the bid opening.

6.2 At the preconstruction conference, the Contractor shall submit the following information to the Engineer.

6.2.1 A satisfactory payment breakdown of lump sum items contained in the bid proposal. No payments will be made to the Contractor for those items until this is received.

6.2.2 A list of names and business domiciles of all Subcontractors proposed for the principal portions of the work. See the enclosed Subcontractor’s Listing form.

Submitted information shall include the Subcontractor’s license number and Federal ID number.

6.2.3 See enclosed Sub-Contractor Affidavit as required by (RS 38:2224). Each of the apparent low bidder’s sub-contractors, as shown on the Subcontractor’s Listing form, shall execute an affidavit, in accordance with LSA—R.S. 38:2224 as amended, attesting that public contract was not secured through employment or payment of solicitor.

ARTICLE VII

Performance and Payment Bonds

7.1 Bonds Required

7.1.1 The successful bidder shall be required to furnish a Performance and Payment

Bond, each in an amount equal to 100% of the Contract amount, which shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M.

Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents.

7.2 Time of Delivery and Form of Bond

7.2.2 Bond shall be in the form furnished by the Calcasieu Parish Police Jury, entitled

Performance and Payment Bond, a copy of which is included in the Contract Documents.

7.2.3 The Bidder shall require the Attorney-in-Fact, who executes the required bond on behalf of the surety to affix thereto a certified and current copy of his power of attorney.

ARTICLE VIII

Contract

8.1 Form to be Used

8.1.1 Form of the Contract to be used shall be furnished by the Calcasieu Parish Police

Jury, a draft copy of which is in the Bidding Documents. The draft contract is subject to change at the Calcasieu Parish Police Jury’s discretion when deemed necessary.

8.2 Award

8.2.1 Before award of the contract, the successful Bidders shall furnish to the Calcasieu

Parish Police Jury a certified copy of the minutes of the corporation of partnership meeting which authorized the party executing the Bid to sign on behalf of the Contractor.

ARTICLE IX

Insurance Requirements

SEE ATTACHED INSURANCE REQUIREMENTS

(Exhibit A to Contract Form)

ARTICLE X

Completion Time & Stipulated Damages

The completion of the Contract must be within the time stated in the Special Provisions section included in these bid documents, subject to such extensions as may be granted under LA DOTD 108.07, Delays and Extensions of Time in the General Provisions and the Supplementary Provisions, or the Contractor will be subject to pay to the Calcasieu Parish Police Jury, Stipulated Damages in the amount as stated in the Special Provisions section included in these bid documents.

ARTICLE XI

Pre-Bid Conference

11.1 If deemed necessary, a pre-bid conference may be held. The Engineer shall coordinate the setting of the date, time, and place for the pre-bid conference and shall invite, in writing, the Calcasieu Parish Police Jury and all who have received sets of the Bidding Documents to attend. The purpose of the pre-bid conference is to familiarize Bidders with the requirements of the Project and the intent of the Contract Documents, and to receive comments and information from interested Bidders.

11.2 Any revision of the Bidding Documents, made as a result of the pre-bid conference, shall not be valid unless included in an Addendum issued in accordance with Paragraph 3.4 of the Instructions to Bidders.

ARTICLE XII

Local Preference

The Calcasieu Parish Police Jury has gone on official record encouraging General Contractors and Subcontractors domiciled in Calcasieu Parish to participate in this project, and further, expressing the preference of the Police Jury that such Calcasieu Parish businesses obtain the work through the bid process. Also, the Police Jury expresses its desire that fair wages be paid to employees working on the contract.

ARTICLE XIII

Use of Minority Subcontractors

The Calcasieu Parish Police Jury has gone on official record to encourage General Contractors to award at least ten percent (10%) of their subcontracted work to minority contractors.

For the purposes of this Article, minority shall be defined as stipulated by LAR.S.

38:2233.2E (1) (2) which are as follows:

ELECTRONIC BIDDING ONLY

E. (1) “Minority” means a person who is a citizen or lawful permanent resident of the United States and who is:

American Indian or Alaskan Native: having origins in any of the original peoples of North America.

Asian American: having origins in any of the original peoples of the Far East, Southeast Asia, the Indian subcontinent, or the Pacific Islands.

Black: having origins in any of the black racial groups of Africa.

Female.

Hispanic: of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish or Portuguese culture or origin regardless of race.

(2) “Minority business enterprise” or “Minority-owned business” means a small business organized for profit performing a commercially useful function which is owned and controlled by one or more minority individuals or minority business enterprises.

“Owned and controlled” means a business in which one or more minorities or minority business enterprises own at least fifty-one percent or in the case of a corporation at least fifty-one percent of the voting stock and control at least fifty-one percent of the management and daily business operations of the business.

ARTICLE XIV

Sales and Use Tax Exemption

In accordance with applicable rules adopted and promulgated by the Louisiana Department of Revenue as well as LA R.S. 47:305.7 (A), the Calcasieu Parish Police Jury is exempt from sales and use taxes imposed by any taxing authority and this exemption shall extend to purchases made by the Contractor and all Subcontractors for purchases related to work performed for the project. Prior to claiming the exemption, the Contractor and their subcontractors shall obtain a certificate of exemption from the secretary of the Department of Revenue. A copy of the sales tax certification and exemption application form is hereby made part of these front end documents. The Contractor and their subcontractor shall also provide a copy of the executed construction contract when applying for a certificate of exemption from the Department of Revenue.

ELECTRONIC BIDDING ONLY

The exemption shall relieve the Contractor and Subcontractors (1) from paying any state or local sales or state or local use taxes on materials, supplies or equipment which is affixed to and/or made a part of the real estate of the project or work or which is permanently incorporated into the project or work and, (2) from paying any state or local use taxes on any materials, supplies or equipment which is leased and used exclusively for the project or work. Accordingly, in preparing their bids and computing costs, the Contractor and Subcontractors shall not consider sales and/or use taxes which would otherwise be due.

The Contractor and Subcontractors shall furnish a copy of the exemption certificate issued by the Department of Revenue to all vendors or suppliers of any of the materials, supplies or equipment described above.

Rules and regulations of the Louisiana Department of Revenue shall prevail over any conflicting provisions or specifications of the contract.

ARTICLE XV

Drug Screen Testing

By submittal of this bid, contractor hereby certifies that it has in place and employs a pre-employment drug screen test for each employee of contractor and administers periodic random drug screen testing for each such employee and agrees that it will not enter into any subcontractor agreement, whether verbal or written, unless said subcontractor has in place and employs pre-employment drug screen testing and periodic random drug screen testing. All such pre-employment drug screen testing and random testing shall meet or exceed the standards for drug screen testing as promulgated by the Associated General Contractors of Louisiana.

ARTICLE XVI

Dismissal of Contractor’s Employee

At the request of the Calcasieu Parish Police Jury, the Contractor shall remove from the Calcasieu Parish Police Jury’s project, any employee of Contractor or sub-contractor. Any work of the Contractor may be suspended until such removal has occurred. The Contractor shall indemnify the Calcasieu Parish Police Jury against any claims arising from the removal of any such employee from the Calcasieu Parish Police Jury’s project.

2019.01.01

PROPOSAL AND BID

Calcasieu Parish Project No. 26-101-2345 Thoroughfare Roads and Drainage Rehabilitation Calcasieu Parish, Louisiana

TO: Calcasieu Parish Police Jury Division of Engineering 1015 Pithon Street Lake Charles, LA 70601-5244

Dear Police Jury Members:

The undersigned, having familiarized myself/ourselves with the existing conditions on the project areas affecting the cost of the work, and with the Contract

Documents (which includes Advertisement for Bids, Instructions to Bidder, the Form of the Bid, Certificate (Sub-Contractor Requirements), Sub-Contractor’s Listing Form, the

Form of Contract (or agreement), Addenda (if any), Form of the Performance Bond, Form of the Non-Collusion Affidavit of Prime Bidder, Affidavit of Contractor (R.S. 38:2224), Statement of Bidder’s Qualification’s, the Liability Insurance Requirements, General

Conditions (Part I, Part II), Technical Specifications (Part I, Part II, and Part III), Special

Provisions, Exhibits and the form of Surety Bond or Bonds, as prepared by the

Engineering Divisions of the Calcasieu Parish Police Jury, hereby proposes to furnish supervision, technical personnel, labor, materials, machinery, tools, appurtenances, equipment, services, including utility and transportation services required to construct and complete Calcasieu Parish Project No. 26-101-2345 and all in accordance with the above listed documents at and for the unit prices for work in place for the following items:

In case of discrepancy, the amount in words shall govern.)

CPPJ-Revised 2015/01

BID BOND

FOR

CALCASIEU PARISH PROJECT NO. 26-101-2345

THOROUGHFARE ROADS AND DRAINAGE REHABILITATION

Date: ________________

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and , as Surety, are held and firmly bound unto the Calcasieu Parish Police Jury (Obligee), in the full and just sum of five (5%) percent of the total amount of this proposal, including all alternates, lawful money of the United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest printing of the A. M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the Bond amount may not exceed ten percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide.

Surety further represents that this Bond is signed by surety's agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its proposal to the Obligee on a Contract for:

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY: ____________________________

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT (SEAL)

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

STATE OF LOUISIANA

PARISH OF CALCASIEU

_____________________________________, being first duly sworn, deposed and says that

(1) He is ________________ of __________________________________________, the Bidder that has submitted the attached Bid:

(2) He is fully informed respecting the preparations and contents of the attached Bid and of all pertinent circumstances respecting such Bid:

(3) Such Bid is genuine and is not a collusive or sham Bid:

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other Bidder or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through the collusion, conspiracy, connivance or unlawful agreement any advantage against the CALCASIEU PARISH POLICE JURY, or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest, including this affiant.

Company Name: ____________________________________

By: ________________________________________________

Title

SUBSCRIBED AND SWORN TO BEFORE ME, NOTARY PUBLIC, on this _____ day of

_______________________, 20___.

NOTARY PUBLIC

My Commission Expires: __________________________

THIS FORM MUST BE SUBMITTED TO THE OWNER, OR THE PROJECT ARCHITECT/ENGINEER, ON BEHALF OF THE

OWNER, WITHIN TEN (10) DAYS AFTER THE BID OPENING.

THIS FORM MUST BE SUBMITTED TO THE OWNER, OR

PROJECT ARCHITECT/ENGINEER ON BEHALF OF THE OWNER,

AT THE PRE-CONSTRUCTION MEETING.

CERTIFICATE

I hereby certify that, as the General Contractor for this project, it is not my intention to utilize any sub-contractors as required by Paragraph 6.2.2 of the Instructions to Bidders on, Calcasieu Parish Project 26-101-2345.

Contractor

Date:

If this certificate is not completed, the contractor submitting low bid must submit the sub-contractor listing form in accordance with Paragraph 6.2.2 of the Instructions to Bidders.

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SUB-CONTRACTOR AFFIDAVIT (RS 38:2224)

CALCASIEU PARISH POLICE JURY

PROJECT NO. 26-101-2345

NAME: THOROUGHFARE ROADS AND DRAINAGE REHABILITATION

STATE OF LOUISIANA

PARISH OF CALCASIEU

In Accordance with Louisiana R.S. 38:2224, all architects, landscape architects, engineers, contractors, subcontractors, or any person, corporation, firm, association, or other organization receiving value for services rendered in connection with a contract for the construction, alteration or demolition of a public building or project shall execute an affidavit attesting:

(1) That affiant employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he received payment, other than persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project or in securing the public contract were in the regular course of their duties for affiant; and

(2) That no part of the contract price received by affiant was paid or will be paid to any person, corporation, firm, association, or other organization for soliciting the contract, other than the payment of their normal compensation to persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project were in the regular course of their duties for affiant.

Before me, the undersigned authority, duly commissioned and qualified within and for the State and the Parish aforesaid, personally came and appeared _________________________, representing ______________________________________, who, being by me first duly sworn deposed and said that he has read this affidavit and does hereby agree under oath to comply with all provisions.

SWORN TO AND SUBSCRIBED before me on this ____ day of _______________, 20____.

THIS FORM IS BE SUBMITTED TO THE OWNER, OR THE PROJECT

ARCHITECT/ENGINEER, ON BEHALF OF THE OWNER, AT THE PRE-

CONSTRUCTION MEETING.

AFFIDAVIT (RS 38:2224, 2190, 2290-2296)

PROJECT NO. 26-101-2345

NAME: THOROUGHFARE ROADS AND DRAINAGE REHABILITATION

LOCATION: WARDS 2, 3, 4, 5, 6, 7, AND 8

STATE OF LOUISIANA

PARISH OF CALCASIEU

Before me, the undersigned authority, duly commissioned and qualified within and for the State and the Parish aforesaid, personally came and appeared _________________________, representing ______________________________________, who, being by me first duly sworn deposed and said that he has read this affidavit and does hereby agree under oath to comply with all provisions herein as follows:

PART I

Section 2224 of Part I of Chapter 10 of Title 38 of the LA. Revised Statutes of 1950 as amended.

(1) That affiant employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he received payment, other than persons regularly employed by the affiant whose services in connection with the construction of the public building or project or in securing the public contract were in the regular course of their duties for affiant; and

(2) That no part of the contract price received by affiant as paid or will be paid to any person, corporation, firm, association, or other organization for soliciting the contract, other than the payment of their normal compensation to persons regularly employed by the affiant whose services in connection with the construction of the public building or project were in the regular course of their duties for affiant.

PART II

Section 2190 of the Part I of Chapter 10 of Title 38 of the LA. Revised Statutes of 1950 as amended.

That affiant, if he be an architect or engineer, or representative thereof, does not own a substantial financial interest, either directly or indirectly, in any corporation, firm partnership, or other organization which supplies materials for the construction of a public building or project when the architect or engineer has performed architectural or engineering services, either directly or indirectly, in connection with the public building or project for which the materials are being supplied.

For the purpose of this section, a “substantial financial interest” shall exclude any interest in stock being traded on the American Stock Exchange or the New York Stock Exchange.

AFFIDAVIT (RS 38:2224, 2190, 2290-2296)

That affiant, if subject to the provisions of this section, does hereby agree to be subject to the penalties involved for the violation of this section.

PART III

That affiant does hereby state that he has read and agrees to comply with and be subject to the provisions of Part V of Chapter 10 of Title 38 of the Louisiana Revised Statutes of 1950, being Sections 2290 through 2296 of Title 38 as amended.

SWORN TO AND SUBSCRIBED before me on this ____ day of _______________, 20____.

THIS FORM MUST BE SUBMITTED TO THE OWNER, OR THE PROJECT

ARCHITECT/ENGINEER, ON BEHALF OF THE OWNER, WITHIN TEN (10)

DAYS AFTER THE BID OPENING.

ATTESTATION FORM

(R.S. 38:2227)

(Past Criminal Convictions of Bidders)

Appearer, as a Bidder on the above-entitled Public Works Project, does hereby attest that:

LA. R.S. 38:2227 PAST CRIMINAL CONVICTIONS OF BIDDERS

A. No sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes:

(a) Public bribery (R.S. 14:118) (c) Extortion (R.S. 14:66)

(b) Corrupt influencing (R.S. 14:120) (d) Money laundering (R.S. 14:230)

B. Within the past five years from the project bid date, no sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes, during the solicitation or execution of a contract or bid awarded pursuant to the provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes:

(a) Theft (R.S. 14:67)

(b) Identity Theft (R.S. 14:67.16)

(c) Theft of a business record (R.S.14:67.20)

(d) False accounting (R.S. 14:70)

(e) Issuing worthless checks

(R.S. 14:71)

(f) Bank fraud (R.S. 14:71.1)

(g) Forgery (R.S. 14:72)

(h) Contractors; misapplication of payments (R.S. 14:202)

(i) Malfeasance in office (R.S. 14:134)

NAME OF BIDDER NAME OF AUTHORIZED SIGNATORY OF BIDDER

DATE TITLE OF AUTHORIZED SIGNATORY OF BIDDER

SIGNATURE OF AUTHORIZED

SIGNATORY OF BIDDER

THIS FORM MUST BE SUBMITTED TO THE OWNER, OR THE PROJECT ARCHITECT/ENGINEER,

ON BEHALF OF THE OWNER, WITHIN TEN (10) DAYS AFTER THE BID OPENING.

AFFIDAVIT FORM

(R.S. 38:2212.10(C))

(Verification of Employees E-Verify)

Appearer, as a Bidder on the above-entitled Public Works Project, does hereby attest that:

LA. R.S. 38:2212.10 Verification of Employees (E-Verify)

A. Appearer is registered and participates in a status verification system (E-Verify) to verify that all employees in the state of Louisiana are legal citizens of the United States or are legal aliens.

B. If awarded the contract, Appearer shall continue, during the term of the contract, to utilize a status verification system (E-Verify) to verify the legal status of all new employees in the state of Louisiana.

C. If awarded the contract, Appearer shall require all subcontractors to submit to it a sworn affidavit verifying compliance with Paragraphs (A) and (B) of this Subsection.

NAME OF BIDDER NAME OF AUTHORIZED SIGNATORY OF BIDDER

DATE TITLE OF AUTHORIZED SIGNATORY OF BIDDER

SIGNATURE OF AUTHORIZED

SIGNATORY OF BIDDER

WITNESS

WITNESS

THIS FORM MUST BE SUBMITTED TO THE OWNER, OR THE PROJECT ARCHITECT/ENGINEER,

ON BEHALF OF THE OWNER, WITHIN TEN (10) DAYS AFTER THE BID OPENING.

1-8

ROAD AND DRAINAGE CONSTRUCTION CONTRACT BETWEEN THE

AND ________________________

STATE OF LOUISIANA

PARISH OF CALCASIEU

THIS AGREEMENT is hereby made and entered into this ______ day of ___________, 2026, by and between the CALCASIEU PARISH POLICE JURY, hereinafter referred to as "PARISH," a political subdivision of the State of Louisiana, represented herein by its duly authorized President, Brian Abshire, and _____________, hereinafter referred to as “CONTRACTOR,” and represented herein by its duly authorized President, WHEREAS, the PARISH has solicited, received and analyzed competitive bids for the Thoroughfare Roads and Drainage Rehabilitation, identified as Calcasieu Parish Project No. 26-101-2345, which is the legal responsibility of the PARISH;

WHEREAS, the PARISH has duly awarded the CONTRACTOR as the successful responsive bidder for the referenced project as hereinafter set forth and in accordance with all local, state and federal regulations governing the expenditure of public funds as discussed in Section 3 below;

WHEREAS, the PARISH considers the public benefit of properly maintaining the Parish road and drainage system to be proportionate to the costs associated with this activity;

WHEREAS, the CONTRACTOR shall provide all materials, equipment and labor and perform all the work required to accomplish the designated scope of work in a thorough and workmanlike manner to the satisfaction of the PARISH or the PARISH’s architect/engineer and in accordance with all plans and specifications, instructions, general and/or standard terms and conditions, any addenda issued, and the “Bid” documents, including alternates, unit prices and allowances (when applicable) on file with the PARISH or the PARISH’s architect/engineer, which are as much a part of this agreement as if repeated verbatim herein.

NOW THEREFORE, the PARISH and the CONTRACTOR do mutually agree to the following terms and conditions of this agreement:

1. Scope of Work

The PARISH hereby agrees to engage the CONTRACTOR to provide the construction activity, products and/or services inclusive in the PARISH’s “Bid” identified as “Bid” #26- 101-2345. This project involves thoroughfare roads and drainage rehabilitation.

Any additional construction activity, products and/or services not specifically listed in the “Bid” but required by the PARISH and available to the CONTRACTOR may be added to the terms of this agreement at a mutually agreed upon price, subject to the verification of cost reasonableness of said change order.

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2.