CALCASIEU PARISH POLICE JURY

BID FOR

ONE (1) 2026 OR NEWER ONE AND A HALF TON CAB AND

CHASSIS TRUCK WITH MOUNTED ROADSIDE SPRAYER

SYSTEM FOR USE BY THE DIVISION OF ENGINEERING &

PUBLIC WORKS

Bid Number: DB-2026-PW-163

Sealed bids will be received by:

THE PURCHASING AGENT

1015 PITHON, PARISH GOVERNMENT BUILDING, 1ST FLOOR

LAKE CHARLES, LOUISIANA 70601

Until

2:30 P.M., Central Time Zone

Thursday, October 22, 2026 Advertisement in the Official Journal

LAKE CHARLES AMERICAN PRESS

Please read the updated bidding instructions on the following pages carefully.

ONE (1) 2026 OR NEWER ONE AND A HALF TON CAB AND CHASSIS TRUCK

WITH MOUNTED ROADSIDE SPRAYER SYSTEM FOR USE BY THE DIVISION OF

ENGINEERING AND PUBLIC WORKS

The Bidder must check each specification item “yes” or “no” to indicate compliance with the specifications herein. If “no” is checked, please list the deviation. You may include deviations on an additional sheet of paper if necessary.

Where name brands, models, make or definite specifications are used within these specifications, it is in order only to denote the minimum quality and standard required.

Equivalent and compatible products may be acceptable.

Specifications for One (1) 2026 or Newer One and a Half Ton Cab and Chassis Truck

Yes No Deviations Chassis Dimensions:

Truck should be of single cab design _____ _____ ____________

Wheelbase should be no less than 176 inches _____ _____ ____________

Cab-to-Axle should be no less than 153 inches _____ _____ ____________

Interior Features:

Color coded interior, insulated dash liner, floor covering should be black molded vinyl, or equal and include black rubber floor mats with padding, sun visor on driver and passenger side, driver and passenger air bags, legal tinted glass all around, where permitted, and vinyl bench seating accommodating three (3) passengers. _____ _____ ____________

Cooling and Heating: Factory installed air-conditioning and heat _____ _____ ____________

Electrical System: 12-Volt, with factory recommended alternator _____ _____ ____________

Accessories: Dome light, standard AM/FM radio, tilt, cruise with resume, power door windows and power door locks - with two (2) factory issued remote key fobs - backup camera and hands-free mobile phone capability. _____ _____ ____________

Instruments: Full instrumentation, gauges (when available), low fuel light, amp meter, engine coolant temperature, oil pressure, odometer, trip odometer, speedometer _____ _____ ____________

Accessories: Dome light, standard AM/FM radio with speakers, tilt, cruise _____ _____ ____________

DB-2026-PW-163

Yes No Deviation

Steering: Power assist _____ _____ ____________

Exterior features:

Truck must come complete with steps (or running boards), mounted under cab doors _____ _____ ____________

Fuel tank should be no less than 30-gallon capacity and should be located midship (or where the Mounted Roadside Sprayer will not interfere with fuel tank placement) between the frame rails with the fuel neck through the frame rail (or equal). Bidder is to confirm fuel tank location with the Vendor for the Roadside Sprayer System. _____ _____ ____________

Unit should come equipped with a fuel sender assembly, robust fuel pump (or equal) _____ _____ ____________

Vehicle shall be painted Red Non-Metallic with clear coat _____ _____ ____________

Front bumper will be steel and painted chrome in color _____ _____ ____________

Lights: All state and federal approved lights with daytime running lights _____ _____ ____________

Mirrors should be manual, 102” wide load (or equal), integral arm and integral convex mirror _____ _____ ____________

Windows will be factory solar-ray tinted or equal, where permitted _____ _____ ____________

Wipers will be 2-speed, intermittent with pulse washer, minimum _____ _____ ____________

Wheels:

Front and rear wheels should be steel disc 8-hole, 19.5” x 6.75” _____ _____ ____________

Front tires should be 225/70R19.5F (or equal) with 7,280 lbs.

capacity _____ _____ ____________

Rear tires should be 225/70R19.5F (or equal) with 13,660 lbs.

capacity _____ _____ ____________

All tires should have premium highway tread _____ _____ ____________

Brakes:

Front and rear brakes must be power, 4-wheel disc, ABS _____ _____ ____________

Engine:

Diesel Engine which should produce no less than 215 HP _____ _____ ____________

Air cleaner should be dry type _____ _____ ____________

Battery: 750 CCA _____ _____ ____________

Exhaust system shall be stainless steel mounted horizontally with a horizontally mounted tailpipe _____ _____ ____________

Transmission will be automatic, 6-speed with overdrive, minimum _____ _____ ____________

Frame and suspension:

Truck should have shock absorbers on front with tapered leaf springs. _____ _____ ____________

Truck should have shock absorbers on rear with multi-leaf springs. _____ _____ ____________

GVWR should not be less than 19,500 lbs. _____ _____ ____________

Rear Axle: 3:31 ratio or manufacturer’s recommendation (equal) _____ _____ ____________

Truck must come complete with stabilizer bar front and rear _____ _____ ____________

Miscellaneous

Vehicle should be complete with inspection sticker, if applicable _____ _____ ____________

Vehicle must be delivered with full tank of fuel and DEF, if applicable _____ _____ ____________

Vehicle Warranty Information:

Warranty information to be submitted with bid. Standard manufacturer’s warranty shall apply. All warranty work to be done within the boundary of Calcasieu Parish. Warranty work performed beyond the boundary of Calcasieu Parish resulting in transportation costs – such costs shall be borne by the successful bidder. _____ _____ ____________

Bidder’s whose authorized repair center is located outside the boundary of Calcasieu Parish should pay particular attention to the Special Conditions, included in this bid package, wherein it states the Vendor must reimburse the Calcasieu Parish Police Jury the IRS Standard Mileage Rate for miles driven. Bidder understands that while the vehicle(s) is under warranty, this requirement will be adhered to and enforced. _____ _____ ____________

Successful bidder is responsible for warranty of vehicle as well as warranty of mounted roadside sprayer. While under warranty, if warranty work is required it will be the responsibility of the Awarded Bidder to make the necessary arrangements with the dealership where the repair work will be performed. _____ _____ ____________

A copy of the invoice should be available at the time of vehicle inspection. _____ _____ ____________

Delivery of the cab and chassis to the upfitter is to be two hundred

(200) days from date of bid award. _____ _____ ____________

Any omission of standard items from these specifications is merely an oversight and not intentional. All items that are considered to be industry standard but not mentioned herein are to be included. _____ _____ ___________

Bidder is to coordinate with the Roadside Sprayer System Vendor so that the product delivered to the Parish has been inspected by all parties prior to delivery to Calcasieu Parish Police Jury. _____ _____ ____________

Specifications for Mounted Roadside Sprayers

The intent of these specifications is to describe a complete operable roadside spraying system for the controlled application of herbicides. Only new (unused) current standard production models will be acceptable. Printed literature and specifications describing equipment as offered should be included with the bid response. The Mounted Roadside Sprayer specifications listed herein are based on the Roadside Inc. RSI-735TM3-AI Roadside Sprayer. Equal and compatible products may be considered.

The Bidder must check each specification item “yes” or “no” to indicate compliance with the specifications herein. If “no” is checked, please list the deviation. You may include deviations on an additional sheet of paper if necessary.

Any items that are considered standard equipment for the Mounted Roadside Sprayer that are not mentioned herein must be included with the purchase. Any omission of standard items is not intentional and is merely an oversight.

GENERAL DESCRIPTION: The basic spray system will include a water tank, centrifugal spray pump and auxiliary gasoline engine, chemical tanks, flatbed, boomless spray head, three (3) section chemical transfer system. All components in the water and chemical systems will be non-corrosive type and compatible with herbicide chemicals used for vegetation control.

Yes No Deviation

CONTROL MANIFOLD: Will have eight (8) Teejet 430, or equivalent, electrically controlled motorized ball valves and a pressure gauge to monitor line pressure. Poly quick couplers will be installed between the hoses and nozzles.

Yes No Deviation

CAB CONTROL CENTER: Will have a computer console TASC 6300 Mid-Tech with R2000 control and separate electro-mechanical console (no exceptions). Both consoles will be installed inside a steel framework attached to a double articulating arm that allows either the driver or passenger to operate controls conveniently. The arm needs to be securely attached to a floor mounted 3-inch minimum diameter pedestal. All control cables connecting the control center to the sprayer components will be run through the pedestal. The control center electrical system and related components will not require any additional power source or storage capacity other than that which is normally supplied as heavy duty by chassis manufacturers. It will be possible to easily service or replace the mechanical console without opening, removing, or disturbing the computer console. All spray system controls will need to be in either the mechanical or computer’s console.

The electro-mechanical console needs to simultaneously control the tilt of a minimum of two (2) spray heads, three (3) chemical tank agitator motors with on/off feature, main water pump clutch, strobe light, up to eight (8) boom switches, indicator lights for each function that is in use, three

(3) low chemical warning lights, master on/off switch, and toggle switches to control normal boom settings. All switches will be labeled for function and action and include indicator lights.

Yes No Deviation

BOOMLESS NUTATING SPRAY HEADS: The unit will be equipped with one (1) boomless spray head mounted on the front bumper of the truck. The bumper should be constructed out of steel tubing, with a low profile, and bolted securely to the frame. The bumper should be constructed in a way that no bolts, pins, or screws be removed in order to perform routine maintenance.

Mounting bolts may be used to allow for the “boomless spray head” pedestals to be able to slide in and out of the bumper for sprayer adjustment. The bumper should also house and protect an eight (8) section motorized boom ball valve manifold system. The manifold system will need to be bolted to the bumper in such a way that it will be protected on three (3) sides by a fabricated steel housing to avoid damage to the manifold system if contacted by an obstruction. Each spray head needs to consist of two (2) fixed position radial nozzle mounts designed to independently perform roadside turf applications and roadside brush applications. Each radial mount needs to be run independently of the other to perform the two (2) separate functions. The roadside turf mount needs to have a minimum of five (5) individual boom sections with no less than twenty-eight (28) nozzles located in a fixed position, along the radial mount, supplying a horizontal spray swath of thirty feet (30’) at 11 mph to ensure a streak free swath that does not alter due to wear. Horizontal swath widths beginning at six (6”) inches from outside of the front tire. Swath widths of 2’, 2’, 4’, 4’, 4’, 6’, 6’ and 8’ will be achieved with straight stream nozzles with a vibrating head, air injected tips will not be accepted. The boom must be motorized to move fold up from stowed position to spraying position with a switch located within the cab. The spray head shall be up/down tiltable (from the cab) for embankment spraying. A liquid pressure gauge shall be mounted in view of the operator to ensure easy monitoring of the system. The spray head pedestals shall be mounted on an adjustable brake socket to avoid damage to the spray head if contacted by an obstruction. A Teejet type 4202 or equivalent will be installed on each pedestal for curb, gutter, and guard rail spraying.

Yes No Deviation

CONE BOTTOM CHEMICAL TANKS (S): The tanks shall be ultra-violet stabilized, polyethylene type with a 10-inch diameter positive locking lid. All tanks must have easily visible gallonage markers. There will be three (3) stainless ball valves installed under each tank for delivering chemical to the pump, tank shut off, and draining the chemical tank. The three (3) tanks shall be thirty five (35) gallons and white in color. Each tank must be recessed within the flat bed for easy loading of chemical in a low-mount stand with a heavy-duty adjustable steel band encircling the top vertical portion of the tank.

Yes No Deviation

WATER PUMP: Shall be a centrifugal type, with 1-1/2” inlet and 1-1/4” outlet. The pump must be capable of producing 90 PSI and 60 GPM. The pump inlet, outlet and injection point fittings must be brass or stainless steel. A suction strainer with 20-mesh stainless steel screen will be installed on the inlet side of the water pump. A high-pressure filter, with a 40-mesh screen will be installed in the pump discharge line prior to the pressure reducing valves. The pump systems shall maintain water pressure at a constant level as required for the intended use. Mounting location for the water pump and related components should not limit access for normal maintenance.

Yes No Deviation

WATER PUMP POWER: Should be supplied by an 18HP twin cylinder gas engine or equal with an external fuel tank of twelve (12) gallons minimum and will have electric start/shut down mounted at the cab control center. The engine shall be mounted on top of the flat bed on the driver’s side of the vehicle. The water pump will be belt driven from the engine utilizing a direct mount heavy-duty 12-Volt DC electromagnetic clutch. Clutch power will be through a pump on/off switch in the cab control center. The water pump and motor assembly must be mounted on a removable base attached to the motor well floor with vibration dampers. There must be adjustment slots uniformly cut in the mounting base to allow drive belt adjustment. The motor mounting location will not limit access for normal maintenance. All belts, pulleys, shafts, must have safety guards.

Yes No Deviation

PLUMBING: All fittings to be stainless steel or equal (unless otherwise stated) to eliminate corrosion. All hose and fittings will be rated to exceed by fifty-percent any maximum operating pressures possible in their respective systems. Any hoses installed in locations where chaffing or other damage might occur must have protective coverings. All hoses will be adequately supported throughout the system.

Yes No Deviation

HANDGUN AND HOSE REEL: The unit needs to have one (1) manual hose reel of ½” x 150ft with 100-PSI PVC hose. The hose reel needs to be mounted underneath truck bed on driver’s side or best location and have a Udor Turbo Atomizing handgun or equal.

Yes No Deviation

WATER TANK: Needs to be an elliptical tank, black in color with 1,000-gallon capacity. The tank shall have a removable, anti-surge, “Butterfly Baffle” system that reduces tank volume by no more than 1.5%. Bolt in baffles or tank indentations will not be acceptable. The tank and baffle material needs to be UV stabilized polyethylene. The tank will be secured to a chassis mounted flat bed with three (3) heavy duty, galvanized, tubular steel bands. The base plates for each band will need to be mounted with bolts that pass through the flatbed deck and bed cross-member. The bands must provide adequate support for continuous off-road operation. The tank lid needs to be 16-inch. in diameter minimum, positive locking type with air vent to prevent damage from excessive pressure or vacuum. There needs to be 1-1/2” ball valves installed at each end of the tank, as close to the bottom as possible. The valves need to be directly mounted to the tank with bulkhead fittings. Hose connections between the ball valves and the tank will not be accepted. It needs to be possible to open and close ball valves from right curbside of the truck while standing on the ground. Both tank valves will be plumbed to a “T” fitting mounted below the bottom center of the tank, which in turn is plumbed to the water pump inlet. The hose between the tank and water pump needs to be 1-1/2”, non-collapsible suction type. The tank needs to have a clear 3/4” sight tube in each end of the tank.

Yes No Deviation

AGITATION: A “Sparger Tube” needs to be running the full length of the tank, constructed of a chemical resistant material and capable of providing required agitation.

Yes No Deviation

HYDRANT FILLING: There shall be a 2-inch air gap opening for a fire hydrant filling, located on top of the water tank. A 2-inch ball valve with dust cap should be mounted on the passenger side of the bed with a 2-inch male quick disconnect fitting. A 2-inch by 25-foot loading hose shall be supplied with a brass swivel fire plug connection.

Yes No Deviation

LCG FLATBED: Will be a custom low mount design. The bed height will be 8-inch maximum above the top of the frame rails. The bed deck will be 1/8” diamond plate steel. The crossmember channel should be 3-inch (4lbs. per foot) and on 18-inch to 24-inch centers or greater. The bed shall have a solid headache rack and two (2) strobe lights mounted on each corner. The bed shall be a straight bed design with the three (3) chemical tanks recessed mounted in the rear of the bed in bolt on racks. The bed shall have a rear step bumper to aid in filling the chemical tanks, and all lights per Federal DOT standards. The bed shall include two (2) anti-sail mud flaps installed behind the rear wheels. The bed shall be painted black in color.

Yes No Deviation

CHEMICAL LOADING: The spray unit needs to have a closed chemical loading system consisting of a manifold and pump located at the rear of truck. The pump will be a two (2) piston diaphragm design with capabilities of 15 GPM. The manifold shall consist of four (4) valves capable of directing the flow of chemicals to each tank for loading and/or unloading chemicals from the ground. There shall be marked labels on each valve to show the direction of the chemical.

A connection on the main tank shall be installed to be used for water or flushing chemical system.

Yes No Deviation

SAFETY WASH TANK: Needs to be no less that a 5-gallon safety hand wash tank mounted as close as possible at the chemical loading system located on either rear of truck or on driver side.

Yes No Deviation

TOOL BOXES: At least one (1) toolbox should be mounted underneath the side of the bed after installation of all spray equipment. The toolboxes will have extruded rubber seals around doors to prevent dirt and water entry. The doors will have paddle type locking handles and the boxes will be 18” X 18” X 24” and the amount of boxes will be determined by space available.

Yes No Deviation

MAINTENANCE KIT: The kit needs to consist of a large filter screen, small filter screen, o-rings, extra set of injection pump hoses (3/16-in, 1/4-in., 3/8-in., 1/2-in.) for each pump, one (1) 5

oz. tube lube, and other items for quick repair of unit.

Yes No Deviation

OPERATION MANUALS: Each sprayer system furnished shall include two (2) operation manuals that cover all aspects of the system and diagrams of all spray operations.

Yes No Deviation

TRAINING: One (1) training session shall be provided for operators covering the total operation of the system and vehicle for up to eight (8) hours. The training will be conducted at a Parish Facility. Training to include the following: (A) How to utilize the sprayer for all possible application techniques, (B) How to transfer herbicides from loading tanks to carrier tanks, (C) Maintenance programs. The training and all associated costs are to be included in the bid total.

Since the Awarded Bidder will be required to provide on-site training, the Awarded Bidder will need to be in compliance with the attached Insurance Requirements. The Awarded Bidder will provide a Certificate of Insurance to the Parish showing evidence of compliance with all insurance requirements prior to coming on site.

Yes No Deviation

Bid price is to include all costs including training, travel, delivery and freight to deliver to Calcasieu Parish Police Jury Public Works, 5500 B Swift Plant Road, Lake Charles, LA 70615.

Yes No Deviation

List the name brand, model and warranty period of the Mounted Roadside Sprayer:

The completed unit should be delivered to the Parish in no more than ninety (90) days from receipt of the cab and chassis by the Upfitter (approximately two hundred and ninety (290) days from bid award).

Yes No Deviation

BID FORM

ONE (1) 2026 OR NEWER ONE AND A HALF TON CAB AND CHASSIS TRUCK

WITH MOUNTED ROADSIDE SPRAYER SYSTEM

FOR USE BY THE DIVISION OF ENGINEERING AND PUBLIC WORKS

The Purchasing Agent, on behalf of the Calcasieu Parish Police Jury, will receive sealed bids for One (1) 2026 or Newer One and a Half Ton Cab and Chassis Truck with Mounted Roadside Sprayer System, complete as per specifications, until 2:30 p.m., central time zone, Thursday, October 22, 2026, on the first floor of the Government Building, 1015 Pithon Street, Lake Charles, Louisiana, 70601 for use by the Division of Engineering and Public Works.

ANY deviations from the specifications outlined herein MUST BE NOTED at the time of the bid submittal, and the Calcasieu Parish Police Jury reserves the right to make a determination as to the quality of the deviation. Any questions regarding said specifications should be directed to purchasing@calcasieu.gov.

Bid price must include all applicable registration and licensing requirements for public vehicles with the Louisiana Office of Motor Vehicles.

(Amount shall be shown in both words and figures. In case of discrepancy, whichever is in the best interest of the Calcasieu Parish Police Jury shall govern.)

Copy of Occupational License should be submitted with bid form.

Pursuant to Louisiana Revised Statue R.S.38:2212.8; which states “to prohibit public entities from accepting bids from or enter into any contract or cooperative endeavor agreement or any other transaction for the procurement of vehicles with dealer who does not possess a valid dealer’s license issued under the provisions of R.S. 32:1254.”

Dealers responding to this bid must include as part of their bid a copy of their valid dealer’s license. Bids received without a copy of their valid dealer’s license will be rejected pursuant to R.S. 38:2212.8.

List Year, Make and Model of Equipment/Vehicle being bid:

The bidder’s Factory authorized dealer to perform warranty work is:

Name:

Location: Phone:

Please bid as follows: Expected delivery date:

TOTAL DELIVERED BID PRICE for One (1) 2026 or Newer One and a Half Ton Cab and Chassis Truck with

Mounted Roadside Sprayer System, Complete as per all specifications ………………$

DOLLARS

AND CENTS

SUBMITTED BY:

MAILING ADDRESS:

SIGNATURE OF AGENT: (Must be Signed) DATE:

PRINTED AGENT’S NAME:

PHONE NUMBER: FAX NUMBER:

E-MAIL ADDRESS: FEDERAL I.D. NUMBER:

Optional Pricing: At the option of the Calcasieu Parish Police Jury or Special District, the awarded Vendor will offer the below unit Price for one (1) additional new vehicle complete as per all specifications in this bid package.

This option may be utilized to purchase one (1) or more new vehicle(s) when purchased within one (1) year of the award date: $

FIREARM ENTITY NON-DISCRIMINATION CERTIFICATION

La. R.S. 38:2216.1 Certification for Public Contracts over $100,000

In accordance with La. R.S. 38:2216.1, a public entity is prohibited from entering into a contract with a value of $100,000 or more with a company, which has fifty (50) or more full-time employees, for the purchase of goods or services, unless the contract contains a written verification from the company that:

1. The company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association based solely on the entity's or association's status as a firearm entity or firearm trade association; and

2. The company will not discriminate against a firearm entity or firearm trade association during the term of the contract based solely on the entity's or association's status as a firearm entity or firearm trade association.

Please indicate below if your company has at least fifty (50) full-time employees:

Yes _______ No _______

If answered “yes”, please sign below certifying that your company does not, and will not during the term of this contract discriminate against firearm entities and firearm trade associations as stated above.

If answered “no”, please sign below certifying this statement on the number of full-time employees is true to the best of your knowledge.

Signature of Company’s Authorized Official

Updated 3/25/26 Page 1 of 5

Calcasieu Parish Police Jury - Insurance Requirements for Projects One Hundred Thousand Dollars and Greater

Section A – Types of Coverage Required

Where applicable, any Contractor, Subcontractor, Consultant, Architect, Engineer, Other Professional or Vendor (hereinafter referred to as Contractor collectively), who performs services for the Owner in the amount of one hundred thousand dollars or greater shall maintain the following insurance coverage with insurances companies acceptable to the Owner. Those insurance companies must be rated in the current A.M. Best Rating Guide with an “A-“ rating or better. In the event that insurance requirements are included elsewhere within any other procurement documents, the requirements contained within this article shall supersede any such reference.

In connection therewith, the Contractor agrees to provide to the Owner, at the Contractor’s expense and prior to any entry on the Owner’s property and upon renewal or re-issuance of coverage thereafter, proof of liability insurance coverage set forth. The Contractor agrees to furnish to the Owner certificates evidencing said insurance coverage for the full term of this agreement which certificates shall name the Owner as an additional insured on all policies except errors and omissions and workers' compensation policies and shall provide for thirty (30) days advanced written notice to the Owner in the event of cancellation or alteration of the policies.

The Contractor agrees to maintain the coverage limits and endorsements as listed herein. The Contractor’s obligation to provide the required insurance will not be waived by the Contractor’s failure to provide the certificate of insurance, the Owner’s acceptance of a certificate of insurance showing coverage varying from the required coverage, or the Owner’s allowance to commence work.

No work shall commence under any contract until the following insurance coverage is obtained by the Contractor:

(1) Worker’s Compensation

(a) Standard Louisiana Coverage (Always Required) – Worker’s Compensation coverage: (i) should cover all employees, including owners, (ii) must be statutory for medical and indemnity and (iii) should have a minimum limit for employer’s liability of:

Employer’s Liability - $1,000,000 each accident

$1,000,000 each employee – disease $1,000,000 policy limit – disease

(b) Maritime Coverage

Required Not Required

When specifically required by the Owner (as denoted with an “X” in the above “Required” box), the Contractor shall procure and maintain during the life of this contract a Worker’s Compensation Policy specifically covering maritime activities. The scope of the project will determine whether maritime insurance is required but if the project is going to be performed over any body of water then this separate coverage should be obtained.

Updated 3/25/26 Page 2 of 5

(2) Contractor’s Liability Insurance (Always Required) (Note: The term Contractor refers collectively, where applicable, to any Contractor, Subcontractor, Consultant, Architect, Engineer or Vendor performing services for the Owner)

(a) Contractor’s Commercial General Liability (“Claims Made Policies” may not be used) $1,000,000 per occurrence $2,000,000 general aggregate ( Limit applies to specific project Limit applies to policy) $1,000,000 products/completed operations aggregate $1,000,000 personal injury and advertising coverage

Subcontractor Commercial General Liability – Any subcontractors utilized on the project will be ( Required Not Required) to maintain the above commercial general liability policy limits.

The Contractor shall ensure that the Owner is included as an additional insured on all subcontractors' insurance policies.

(b) Contractor’s Automobile Liability (Owner, Non-Owned, and Hired Car)

$1,000,000 per occurrence

Subcontractor Automobile Liability – Any Subcontractors utilized on the project will be ( Required Not Required) to maintain the above automobile liability policy limit.

(c) Contractor’s Umbrella/Excess Policy

Contractor’s Umbrella or Excess Policies shall provide all of the insurance coverages herein required and the Contractor shall be required to provide upon request, including, but not limited to, primary and non-contributory, additional insured, indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Owner, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

Unless specifically excluded for project specific reasons, the Contractor shall procure and maintain during the life of this contract an Umbrella or Excess Policy as follows:

$5,000,000 each occurrence $5,000,000 general aggregate

Coverage Specifically Excluded for Project

Updated 3/25/26 Page 3 of 5

(3) Owner’s Contractor Protective Liability Policy (OCP Policy)

When specifically required by the Owner (as denoted with an “X” in the above “Required” box), the Contractor shall procure and maintain during the life of this contract an Owner’s Contractor Protective Liability Policy (OCP) in a minimum amount of $1,000,000 (per occurrence) and $2,000,000 (general aggregate). This type of policy provides the Owner with separate coverage up to the above limits as opposed to shared coverage when the Owner is only named as an additional insured on the Contractor’s main policy.

(4) Property Insurance (Builder’s Risk Insurance)

When specifically required by the Owner (as denoted with an “X” in the above “Required” box), the Contractor shall purchase and maintain property insurance covering the work site up to the full insurable value equal to the Contract sum and the insurance shall be endorsed to comply with any waiver of rights provisions. The property insurance shall be “All Risks Builder’s Risk Completed Value Form” insurance or equivalent manuscript policy, and shall include without limitation, insurance against the perils of fire (with extended coverage) and physical loss or damage including, without duplication of coverage, theft including theft of materials whether or not attached to any structure, vandalism/malicious mischief, collapse, earthquake, windstorm, false work, testing and startup, temporary buildings and debris removal including demolition occasioned by enforcement of any law.

The property insurance shall also contain an endorsement or specific provision to cover damages, losses and expenses incurred in the repair or replacement of any insured property (including, but not limited to charges of engineers, architects, attorneys and others). The Property insurance also shall include by endorsement or special provision the following additional coverage elections: operational testing (if risk is present), off premises storage not on the site or in transit and property in transit. When required, no work may commence on the site until the Builder’s Risk Insurance is obtained.

The Contractor is to provide Builder’s Risk Insurance to protect the Owner, Architect, Engineer, Contractor, and any Subcontractors as to any interests that may exist. Until acceptance of work by the Owner, all work in connection with a particular contract is in the custody, charge and care of the Contractor who will take every necessary precaution against injury or damage to any part thereof whether arising from execution or from the non-execution of the work.

Contractor shall be responsible for payment of the deductible for Builder’s Risk Insurance or any other property coverage deemed required to be purchased for this Contract, whether acquired by the Owner or otherwise.

Note that Builder’s Risk for Flood Coverage is separate and may need to be considered for any project work occurring in a flood prone area.

For this project, Builder’s Risk for Flood is:

Updated 3/25/26 Page 4 of 5

Projects One Hundred Thousand Dollars and Greater

(5) Errors & Omissions Policy (Professional Liability Insurance)

(Applicable Only to Professional Services Contracts including, but not limited to, Architect, Engineer, Consultant or Other Professional Contracts)

Required Not Required

This policy covers negligent acts, errors, and omissions in its performance of professional services with minimum policy limits of $1,000,000 per occurrence and $1,000,000 general aggregate. If coverage is written on a claims-made policy form, coverage must (i) apply with a retroactive date no later than the date of this contract; and (ii) continue in force by renewal or Extended Reporting Period for the greater of three years or the applicable statue of limitations and/or repose under which a claim can be made.

(1) Additional Insured Classification and Waiver of Subrogation (Always Required)

The Owner must be listed as an additional insured on all policies except for worker’s compensation and professional liability insurance policies. All policies will provide a thirty day written notice of cancellation. Waiver of subrogation will be given to the Owner on all policies which means that the Contractor’s insurer(s) will have no right of recovery or subrogation against the Owner.

Except for professional liability insurance, it is the intention of the parties that the insurance policy shall protect both parties and be the PRIMARY COVERAGE for any and all losses covered. Again all policies required above shall be primary to any insurance carried by the Owner. The insurance companies shall have no recourse against the Owner for payment of any premiums or for assessments under any of the above policies.

(2) Indemnification for all Contractors, Except for Architects, Engineers or Other Licensed Professionals (Always Required)

The Contractor will indemnify, defend, and hold harmless the Owner, including the Owner’s employees and agents, from and against any and all claims or liabilities, arising from the fault of the Contractor, its employees, subcontractors or agents in carrying out the Contractor’s duties and obligations under the terms of this agreement. The Owner will indemnify, defend, and hold harmless the Contractor, including the Contractor’s employees and agents, from and against any and all claims or liabilities, arising from the fault of the Owner, its employees or agents in carrying out the Owner’s duties and obligations under the terms of any agreement. This section will survive the termination of any agreement. In the event that either party takes any action to enforce this mutual indemnity provision, the prevailing party shall be entitled to recover reasonable attorney’s fees and costs arising as a result thereof.

Section B – Other Insurance Requirements

Updated 3/25/26 Page 5 of 5

Projects One Hundred Thousand Dollars and Greater

(3) Indemnification for Architects, Engineers or Other Licensed Professionals (Always Required)

The Contractor will indemnify and hold harmless the Owner, including the Owner’s employees and agents, from and against any and all claims or liabilities, arising from the fault of the Contractor, its employees, subcontractors or agents in carrying out the Contractor’s duties and obligations under the terms of this agreement. The Owner will indemnify and hold harmless the Contractor, including the Contractor’s employees and agents, from and against any and all claims or liabilities, arising from the fault of the Owner, its employees or agents in carrying out the Owner’s duties and obligations under the terms of any agreement. This section will survive the termination of any agreement. In the event that either party takes any action to enforce this mutual indemnity provision, the prevailing party shall be entitled to recover reasonable attorney’s fees and costs arising as a result thereof.

(4) Statutory Employer Status (Always Required Except for Architects, Engineers or Other Licensed Professionals)

The Owner as principal whether as the direct or statutory employer, mutually agree with the Contractor that it is their intention, and the intention of the contract between them, to recognize the Owner as the statutory employer of the Contractor’s employees, whether direct or statutory, while the Contractor’s employees, direct or statutory, are performing work or services with respect to this contract. It is also recognized that the work contemplated by this contract is a part of the trade, business or occupation of the Owner and it is an integral part of or essential to the ability of the Owner to generate its goods, products or services. It is the express intention of the Owner and the Contractor that the Owner as the statutory employer, shall, in accordance with LSA R.S. 23:1061, be granted the exclusive remedy protections of LSA R.S. 23:1032, and shall be liable to pay any employee employed in the execution of the work, or to his dependent, compensation which it would have been liable to pay if the employee had been immediately employed by it. In the event the Owner is required as the statutory employer to pay any workers’ compensation benefits, it shall be entitled to indemnity from the Contractor for such benefits.

(5) Copies of Insurance Policies

The Owner reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

(6) Failure to Maintain Coverage

Failure of the Contractor to maintain the required insurance or to require any Subcontractors to maintain the required insurance shall constitute a default and, at the Owner’s option, shall allow the Owner to withhold payment and/or purchase the required insurance at the Contractor’s expense. The Owner’s acceptance of a non-conforming insurance certificate shall not constitute a waiver, compromise, or release of the Owner’s rights.

A D V E R T I S E M E N T

The Parish Purchasing Agent, on behalf of the Calcasieu Parish Police Jury, does hereby advertise for sealed bids and will open same on:

1. Thursday, the 22nd day of October 2026.

2. At the Office of the Parish Purchasing Agent on the first floor of the Parish Government Building, 1015 Pithon Street, in the City of Lake Charles, Louisiana, 70601, at the hour of 2:30 P.M., Central Time Zone.

3. For the following: One (1) 2026 or Newer One and a Half Ton Cab and Chassis Truck with Mounted Roadside Sprayer System for use by the Division of Engineering and Public Works.

4. All bids must be submitted on BID FORMS or Electronic Bid Forms. Paper Bids may be obtained in the Office of the Parish Purchasing Agent in the Government Building, requested via email at purchasing@calcasieu.gov, or accessed via electronic bidding through www.calcasieu.gov.

5. Preference is given to materials, supplies and provisions that are produced, manufactured, or grown in Louisiana, quality being equal to articles offered by competitors outside of the State.

6. The Calcasieu Parish Police Jury/Owner reserves the right to reject any and all bids for just cause as permitted by LA R.S. 38:2214(B). The ability of an entity to reject any bid is applicable only when administered in accordance with the Public Bid Law. In accordance with LSAR.S. 38:2212(B)(1), the provisions and requirements of this Section, and those stated in the bidding documents shall not be waived by any entity.

7. Bids may be held by the Calcasieu Parish Police Jury for a period not to exceed forty-five (45) days from the date of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to award.

8. All bids must be accompanied by bid security equal to five percent (5%) of the bid amount, and must be in the form of a certified check or cashier’s check drawn on a bank insured by the FDIC, or a Calcasieu Parish Police Jury Bid Bond Form contained in the bidding documents, which shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents, all in accordance with LSA―R.S. 38:2218. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable. If bid is submitted electronically, an electronic bid bond as described in Act No. 590 per the standards adopted by the Office of the Governor, Division of Administration and the Office of the Information Technology as provided for in LAC 4:XV.701 will be required.

The bid guarantees/checks of all unsuccessful Bidders will be returned. The bid guarantee/check of the Awarded Bidder will be returned upon payment of all the awarded items. Payments on the awarded bids will be made upon delivery and acceptance of the equipment in accordance with established payment procedures of the Division of Finance of the Calcasieu Parish Police Jury. Any Bid received without a bid guarantee will not be read aloud nor considered for award.

9. Official action on this bid will be taken at the Regular Meeting of the Calcasieu Parish Police Jury within forty-five

(45) days.

10. All paper bids MUST be plainly marked and should contain the following on the outside of the envelope:

“BID FOR ‘SPECIFY BID NUMBER’”

KRISTIE CUMBERLAND, CPPB, CPPO, NIGP-CPP, Purchasing Agent

RUN: LAKE CHARLES AMERICAN PRESS October 6, 2026 October 13, 2026

INSTRUCTIONS TO BIDDERS

CPPJ-Revised 2021-01

1. All Bidders should read the entire bid, including all terms and conditions, and specifications. Bid packages should be returned in its entirety. Bidders shall promptly notify the purchasing department of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding Documents. Bidders, requiring clarification or interpretation of Bidding Documents, shall make a written request to the purchasing department at least seven (7) days prior to the bid opening date.

Any interpretation, correction or change of the Bidding Documents will be made by written Addendum. Questions/inquiries received within seven (7) days of the bid opening may not be accepted. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections or changes.

2. All bid prices must be typed or written in ink. The Bidder should initial any corrections, erasures, or other forms of alteration to unit prices. Amount shall be shown in both words and figures. In case of discrepancy, whichever is in the best interest of the Calcasieu Parish Police Jury shall govern.

3. This bid is to be manually signed in ink on the Bid Form located in this bid package, or submitted electronically.

4. Bid prices shall include delivery of all items (F.O.B. destination, freight prepaid and allowed). Bids containing “payment in advance” or “C.O.D.” requirements may be rejected. Payments on the awarded bids will be made upon delivery and acceptance of the equipment, vehicle, material, or supplies in accordance with established payment procedures of the Division of Finance of the Calcasieu Parish Police Jury.

5. Amount of Bid Bond Required: Five percent (5%) of bid. The bid guarantee must be made payable to the Calcasieu Parish Police Jury. All bids must be accompanied by bid security equal to five percent (5%) of the bid, and must be in the form of certified check or cashier’s check drawn on a bank insured by the FDIC, or a Calcasieu Parish Police Jury Bid Bond Form contained in the bidding documents, which shall be written by a surety or insurance company currently on the U.S.

Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents, all in accordance with LSA--R.S. 38:2218.

No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable. If bid is submitted electronically, an electronic bid bond as described in LSA--R.S. 38:2212 E.(1) per the standards adopted by the office of the governor, division of administration and the office of the information technology as provided for in LAC 4:XV.701 will be required.

The bid guarantees/checks of all unsuccessful Bidders will be returned. The bid guarantee/check of the Awarded Bidder will be returned upon payment of all the awarded items. Payments on the awarded bids will be made upon delivery and acceptance of the equipment, vehicle, material, or supplies in accordance with established payment procedures of the Division of Finance of the Calcasieu Parish Police Jury. Any Bid received without a bid guarantee will not be read aloud nor considered for award.

6. Amount of Performance Bond, if required: NA % of bid. Amount of Payment Bond, if required. NA % of bid.

CPPJ-Revised 03-2020

7. Desired Delivery: 290 DAYS . The delivered equipment, vehicle, material, or supplies must meet the specifications stated in this bid. If the delivered equipment, vehicle, material, or supplies does not meet bid specifications the attempted delivery will not be considered as “delivered.”

If the expected delivery date stated on the Bid Form is not able to be met, the Bidder will need to contact the Calcasieu Parish Police Jury in writing as to the new expected delivery date and the reason for the delay to obtain approval from the Calcasieu Parish Police Jury for the revised time period.

8. The Bidder must submit his bid on the Bid Form herein provided with the blank spaces filled in for every item(s) on which a bid is submitted. Bids may be rejected, if they show additions not called for, conditional or alternate bids not called for, or for incomplete bids. Bidders who qualify their bid response by adding additional terms and/or conditions in the bid that were not included or requested in this bid response may be rejected. If there are any questions on items included in this bid or items not included that the Bidder believes should be included, the Bidder should submit the inquiry/question seven (7) days prior to the bid opening for evaluation and clarification.

To assure consideration of your bid, all bids and addenda together with the bid guaranty (if applicable) should be returned in an envelope or package clearly marked with the bid opening date and the bid description, as to indicate its contents without being opened. This envelope shall be sealed and delivered to the location designated herein prior to or by the bid date and time specified in the official advertisement. No responsibility will be attached to Calcasieu Parish Police Jury for the premature opening of a package not properly addressed and identified, and/or delivered to the wrong office. The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. The Calcasieu Parish Police Jury is not responsible for any delays caused by the Bidder’s chosen means of bid delivery. The Bidder is solely responsible for the timely delivery of its bid. All bids received after the time specified will not be accepted or considered and will be returned to the Bidder unopened.

9. Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to LSA-R.S. 38:2181-2319; Instructions to Bidders; Special Conditions; and specifications listed in this solicitation.

10. IMPORTANT: By signing the bid, the Bidder certifies compliance with all Instructions to Bidders, Special Conditions and specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed in ink by a person authorized to bind the Bidder (See No.

31) or submitted electronically. All bid information shall be made with ink or typewritten, or electronically submitted. Any cost incurred by the Bidder in preparing or submitting the bid response are the responsibility of the Bidder and will not be reimbursed by the Calcasieu Parish Police Jury.

11. Address all inquiries and correspondence to the contact person at address shown on the Bid Form or stated in the specifications.