cafeteria table RFP 2018.doc

Business Office

INVITATION TO BID

St Joseph Public Schools will accept sealed bids for Cafeteria Tables for the multiple buildings Department as described in the attached specifications at the St Joseph Public Schools

Central Office

3275 Lincoln Avenue

St. Joseph, MI 49085 2:00 p.m. on March 1, 2018, at which time they will be opened and read for presentation to the Board of Education at their next regularly scheduled meeting. No oral, telephonic, telegraphic or facsimile proposals will be considered. No proposals will be considered after the time of closing of bids.

The Board of Education reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to waive any informalities therein; or for reasons of establishing uniformity, to award the contract to other than the low bidder. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

Prices bid are to be F.O.B. St. Joseph, MI. All purchases are to be exempt from all taxes, including state and federal taxes. Exemption certificates will be furnished upon request.

All bids to be considered must meet or exceed all specifications herein.

All bids must be submitted on the attached bid form and signed by the bidder. Two (2) signed copies of the bid form should be addressed to the attention of:

Kathleen Hamilton, CFO

St Joseph Public Schools

3275 Lincoln Avenue

St. Joseph, MI 49085

ST. JOSEPH PUBLIC SCHOOLS

REQUEST FOR PROPOSAL

“CAFETERIA TABLE BID”

One (1) copy of the bid form should be retained for your files. . Vendors may request a pre-bid tour of current equipment. Any questions should be referred to Mike King, Director of Facilities, 269-926-3260.

GENERAL CONDITIONS

1. Bid prices shall include all delivery charges.

2. Bid price shall include all labor costs setup and installation.

3. Bid price shall include all costs for demolition and disposal of existing tables.

4. All work shall be warrantied for one year. A copy of warranty must be included with Bid Proposal Form.

5. St Joseph Public Schools reserves the right to increase or decrease quantities as required.

6. Owner reserves the right to award this bid separately or in total or to other than the low bidder.

7. The cost of all bonds and insurance shall be included in the bid amount.

8. St Joseph Public Schools is a tax-exempt entity.

9. Delivery location to each individual building as listed

SCOPE OF PROJECT

St. Joseph Public Schools is seeking to replace current cafeteria tables as indicated below. Vendors must provide three (3) school references for which they currently conduct business.

Upton Middle School

800 Maiden Lane

St. Joseph, MI

Brown Elementary

2027 Brown School Road

St. Joseph, MI

EP Clarke Elementary

515 E Glenlord

St. Joseph, MI

Lincoln Elementary

1102 Orchard Ave

St. Joseph, MI

BID PROPOSAL FORM:

The undersigned certifies that the bid contained herein meets or exceeds the attached specifications. Prices bid will remain firm for at least sixty (60) days from the date of opening.

There is no direct or indirect business relationship between this firm or any of its employees, with any member of the St. Joseph Public Schools Board of Education or any school district employee in a position of influence and there is no conflict of interest as outlined in Board Policy.

Signature ________________________________________________________

Upton Middle School

Brown Elementary

EP Clarke Elementary

Lincoln Elementary

COMPANY___________________________________________________________________

ADDRESS____________________________________________________________________

CITY/STATE/ZIP______________________________________________________________

AUTHORIZED SIGNATURE _________________________TITLE ____________________

PHONE ___________________________________________ FAX _____________________

DATE ______________________________________________________________________