CaCl Storage Tanks and Spray System-rfp-solicitation-documents Rev 08-19-21.docx

Michigan.gov/MiProcurement proposal instructions Department of Transportation Installation of a 6000 Gallon Storage Tank at St Ignace Garage Installation of two 7500 Gallon Storage Tanks and Spray System at the L’Anse Garage Request for Proposal No. 210000002520 - Revised Solicitation Manager Name: Mark Morrison Direct Phone: (517) 275-1834 Email: Morrisonm@michigan.gov Main Phone: 1-855-MI-PURCH 1-855-647-8724 This is a Request for Proposal (RFP) for:

Installation of one (1) 6000-gallon storage tank at the MDOT St Ignace Maintenance Facility and Installation of two (2) 7500-gallon storage tanks and spray system and the MDOT L’Anse Maintenance Facility RFP Timeline

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. Optional PRE-PROPOSAL MEETING. An optional pre-proposal meeting will be held via conference call on August 19, 2021, at 9:00 a.m. EST. In person attendance will not be allowed at the facility.

Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 248-509-0316,,598232002# United States, Pontiac Phone Conference ID: 598 232 002# Find a local number | Reset PIN Learn More | Meeting options

The purpose of the pre-proposal meeting is to discuss the RFP and the work to be performed and may include a review of the facility to where the tank and spray system will be installed.

Statements made by the Solicitation Manager or designee at a pre-proposal meeting are not considered modifications to the RFP. If, however, the Solicitation Manager determines modifications to the RFP are warranted after the meeting, modifications will be posted in writing on www.michigan.gov/SIGMAVSS as explained in the Modifications section of this document.

Attendance at the pre-proposal meeting is limited to 2 people per bidder. If the pre-proposal meeting is mandatory, a bidder may be disqualified by being late. Subcontractor sign-in is permitted in lieu of the bidder as evidence of attendance. Accessibility requests for reasonable accommodations at the pre-proposal meeting should be made with the Solicitation Manager at least 10 business days before the date of the meeting. Accommodation requests received outside this time period cannot be guaranteed.

4. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

5. QUESTIONS. Bidder questions about this RFP must be emailed or posted on www.michigan.gov/SIGMAVSS to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

6. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder.

7. RESERVED Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

8. EVALUATION PROCESS The Contract will be awarded to the bidder who meets the specifications as determined by the State and offers the lowest price to the State.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

9. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

10. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

11. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

12. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State. Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in the Evaluation Process section of this document, and price, as demonstrated by the proposal. The State will post an Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS or in the manner it was originally published.

13. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest to RademacherC@michigan.gov no later than 3:00 p.m. EST, 3 calendar days after posting the Award Recommendation and Evaluation Synopsis or by 3:00 p.m. EST the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

14. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

15. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

16. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. All portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, some information may be exempt from disclosure. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process.

Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

i. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

confidential treatment form INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information.

Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. See the Confidential Treatment Form and The Freedom of Information Act (FOIA) sections of the Proposal Instructions for additional information.

Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.

RFP Number

RFP Title

Signature

Date

Printed Name, Title, Company

Section 2. CONFIDENTIAL TREATMENT IS REQUESTED This section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary.

The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) Identifies the Proposal Page #, Section #, and Paragraph #, (2) Identifies whether the material is a Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI), (3) Explains the specific legal grounds that support treatment of the material as TS, FI, or PI. Bidders must provide a complete justification as to how the material falls within the scope of an applicable FOIA Exemption or relevant case law. Bidders must not simply cite to an applicable exemption or case name, and (4) Provides the contact information for the person at Bidder’s organization authorized to respond to inquiries by the State concerning the material.

(1) Proposal Page #, Section #, Paragraph # (2) Material is Trade Secret (TS), Proprietary Financial Information (FI), Proprietary Information (PI) (3) Applicable FOIA Exemption with Written Justification (4) Bidder Contact Information

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

RFP Number

RFP Title

Signature

Date

Printed Name, Title, Company vendor questions worksheet Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Website address.

Number of years in business and number of employees.

Legal business name and address of parent company, if any.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1

Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

State.

Zip.

1. Project name and description of the scope of the project.

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 2

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 3

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Labor and Environmental Laws Compliance

Bidder must disclose any violations of state or federal labor and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

9. Other

Contractor must enter company name here.

Schedule A – statement of work contract activities Request for Proposal (RFP) No. 210000002520 Installation of a 6000 Gallon Storage Tank at St Ignace Garage Installation of two 7500 Gallon Storage Tanks and Spray System at the L’Anse Garage This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

Installation of a 6000-gallon storage tank at the MDOT St Ignace Maintenance Facility and Installation of two 7500-gallon storage tanks and calcium chloride spray system at the MDOT L’Anse Maintenance Facility.

SCOPE

The Contractor shall provide and install one 6000-gallon storage tank for the MDOT St Ignace Maintenance Facility and two 7500-gallon storage tanks for the MDOT L’Anse Maintenance Facility. At the L’Anse Maintenance Facility, the Contractor shall provide and install a Sodium Chloride dispense system. The Contractor shall provide all labor, equipment, and materials to complete the work as described in this Statement of Work. MDOT reserves the right to reject all bids.

The L’Anse Maintenance Facility is located at 301 Winter Street L’Anse, MI 49946.

The St Ignace Maintenance Facility is located at 500 Ferry Lane St. Ignace, MI 49781.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

· Provide and install one 6000-gallon storage tank for the MDOT St Ignace Maintenance Facility and two 7500-gallon storage tanks for the MDOT L’Anse Maintenance Facility for the storage of deicing liquids. Tank to be single wall, heavy duty system design based upon ASTM D 1998-06. Tank shall have a specific gravity rating of 1.9. The tank must be compatible for liquid chloride storage (including sodium, calcium, and magnesium). Tank must be constructed of high-density linear polyethylene (HDLPE) which is weldable and recyclable. Tank must be designed for atmospheric pressure and ambient temperature (100 degrees Fahrenheit). All polyethylene resin material shall contain a minimum of a U.V. 8 stabilizer as compounded by the resin manufacturer.

· Additional Requirements for St. Ignace Maintenance Facility Storage Tank

· The single wall tank shall be equipped with a 3” through wall inlet/outlet fitting/siphon type for emptying the tank approximately 8” above tank bottom. The single wall tank shall be equipped with a 3” through wall inlet fitting/siphon type for filling the tank located on the top of the tank.

· The single wall tanks shall be equipped with a 3” U-vent. The U-vent will require 3” through wall fitting at the top of the tank.

· The tank must also be equipped with a molded or tape gallon indicator and a clear external sight glass level indicator.

· All fittings and valves shall be constructed of non-ferrous/non-corrosive materials. Glass reinforced full flow polypropylene ball valves and male cam lock adapters shall be supplied and installed for the tank openings. Cam lock couplers shall be supplied and installed on pump and tank connectors. Two inch hose (supply) to be of EPDM polyethylene helix type with fabric reinforcement rated for 100 p.s.i. working pressure. Supply hose length to be approximately 50’ from tank to the supply hose connected to the existing tank. When connecting to the existing supply hose, shut off valves shall be installed on the supply hoses to both tanks adjacent to the new connection. Contractor shall provide 50 feet of 2” hose to be of EPDM polyethylene helix type with fabric reinforcement rated for 100 p.s.i. working pressure to connect the tank outlet to the outlet hose from the existing tank. When connecting to the existing outlet hose, shut off valves shall be installed on the outlet hoses to both tanks adjacent to the new connection.

· Price to include supplying and installation of all fittings, and shipping charges. Tank to be shipped directly to the St. Ignace Maintenance Facility. The Contractor will place the tanks at the locations directed by the facility manager in close proximity to an existing tank.

· Additional Requirements for L’Anse Maintenance Facility Storage Tanks

· The single wall tanks shall be equipped with a 3” through wall inlet fitting/siphon type and a 3” through wall outlet fitting/siphon type for filling and emptying the tank approximately 8” above tank bottom. Two (2”) fittings for the eductor recirculation circuit must be located 180 degrees from each other approximately 20” from tank bottom. The inlet and outlets shall be located along the front half of the tanks.

· The single wall tanks shall be equipped with a 3” U-vent. The U-vent will require 3” through wall fitting at the top of the tank.

· The Tanks must be equipped with necessary fittings including two 2” through wall threaded bulkhead fittings, two 3” through wall threaded bulkhead fittings with siphon tube, and one 3” through wall fitting for U-vent. The tank must also be equipped with a molded or tape gallon indicator and a clear external sight glass level indicator.

· Price to include supplying and installation of all fittings, and shipping charges. Tanks to be shipped directly to the L’Anse Maintenance Facility. The Contractor will place the tanks at the locations directed by the facility manager for plumbing installation.

· At the L’Anse Maintenance Facility, the tanks will be placed in the northeast corner of the sand storage building. The tanks will need to fit in a room with a maximum height of 20 feet. The diameter of the tanks shall not exceed 12 feet. There will be walls located along the north and east side of the tanks.

· Place large concrete barriers along the west and south sides of the tanks to protect both tanks from heavy equipment. See Attachment A3 for an example photo of the type of concrete barrier to use. Place treated 4” by 6” timbers under the concrete barrier.

· Eductor/Recirculation Circuit for L’Anse Maintenance Facility Tanks – Shall be constructed of 2” diameter EPDM pressure hose extending across the tank (diameter) from a 2” through- wall tank fitting to an opposite 2” tank through wall fitting. The 2” diameter hose to include 2” polypropylene TEE-fittings spaced approximately 21” apart to allow a spacing of 24” between eductor nozzles. Each TEE-fitting shall be equipped with a tank mixing eductor of UPC type polypropylene construction with the dimensions of 1 ½” size, 4 1/2” diameter, and 9 ¾” length rated at 78.6 gpm @ 50 p.s.i. Five tank mixing eductor nozzles not to exceed a spacing of 24” apart are required.

· Pump & Enclosure for L’Anse Maintenance Facility Tanks – Pump shall be 200 g.p.m. centrifugal type, pedestal mount, cast iron housing, 2” inlet and outlet, close coupled (pump to motor) to 208 vac 3 phase 5 h.p. electrical motor. Pump electrical motor shall be covered & protected by a stainless steel weather tight cover. The Contractor shall provide all wiring, conduit, and labor to connect pump to building electrical control box. The electric service at the L’Anse Salt/Sand Storage Building is 3 phase.

· Plumbing for L’Anse Maintenance Facility Tanks - All fittings and valves shall be constructed of non-ferrous/non-corrosive materials. Glass reinforced full flow polypropylene ball valves and male cam lock adapters shall be supplied and installed for the tank openings. Cam lock couplers shall be supplied and installed on pump and tank connectors. Three inch hose (supply) to be of EPDM polyethylene helix type with fabric reinforcement rated for 100 p.s.i. working pressure. Supply hose length to be approximately 120’ from tank to through-wall access fill port. The contractor will install a fill port with a 3 inch male cam lock fitting on the east exterior wall of the sand/salt storage building, the fill port shall be located midway between the north and center door openings. Contractor will install 3” schedule 80 PVC pipe through building wood exterior wall in close proximity to fill port. PVC pipe to be equipped with 2’ male NPT fittings on both ends (interior and exterior). Contractor to install 3” PP ball valve on PVC pipe on containment side of building wall with a 3” y-strainer with #6 mesh screen rated for 150 p.s.i. maximum. Contractor shall provide 160 feet of 2” hose to be of EPDM polyethylene helix type with fabric reinforcement rated for 100 p.s.i. working pressure to supply the spray enclosure from the tank. Provide necessary length of supply hoses for connecting both tanks to the proposed fill port that will be located on the exterior of east exterior wall. The contractor shall provide enough discharge hose to connect both tanks to the pump and the sprayer enclosure.

· Y-strainer with screen for L’Anse Maintenance Facility Tanks – System to be equipped with 3” polypropylene Y-strainer with #6 mesh rated for 150 p.s.i. maximum pressure installed in-line between tanks and fill port. A 3” poly ball valve shall be installed at inlet to Y-strainer. All hoses to be assembled with poly camlock fittings for easy component disassembly and replacement. Mounting of y-strainer shall allow removal of screen for cleaning.

· Metering/Shutdown System for for L’Anse Maintenance Facility Tanks - The system must be flow based. Time based is not acceptable. The following components shall be supplied, installed, and operational so as to render the system capable of monitoring liquid chloride materials from suppliers, as well as control the down loads of materials into application trucks and capable of controlling agitation operations.

The controller shall be Raven Flow Max model 810 or equivalent product and shall be capable of monitoring tank volume, flow rate, and batch size. The controller shall have a digital readout and shall have programming capabilities that include tank volume remaining, batch size programming and shut-down, stop, pause switch, incoming batch size monitoring, and display of flow rate. Controller shall be 12 vdc powered.

The flow meter shall be a Raven model RFM200 model (3”) or equivalent product and be capable of 200 gpm flow. Flow meter shall be calibrated.

A single Banjo boom valve, 12 vdc powered, poly, ball type, 2”, shall be located in the discharge plumbing after the flow meter.

A pump motor relay system shall be installed. The relay shall be 12 vdc actuated. The relay shall be rated 30amp/230vac and compatible with 3 phase current. The relay shall be installed after the main disconnect and shall be actuated by the Raven 810 controller or equivalent product. The Contractor must provide NEMA weatherproof enclosure for mounting of pump motor relay.

The system shall include a 110 vac/12 vdc power convertor. The convertor output shall be 6.5 amps minimum. Convertor shall be wired to the Raven 810 controller and shall provide the power necessary to drive both the Banjo shutdown boom valve and the pump relay. Appropriate circuit protection in the form of in-line 4 circuit fuse ATC/ATO block to be provided. The Raven 810 controller and associated circuit components to be housed inside NEMA weather tight enclosure. The Contractor shall provide 230 volt rated electrical pistol handle disconnect switch UL approved mounted inside NEMA weatherproof enclosure. 3 pole with UL general purpose 40 amp rating.

· Sprayer Enclosure for L’Anse Maintenance Facility - The enclosure used to house the sprayers will be constructed of heavy gauge Stainless Steel, about 4’ x 9’ x 3’ tall and will be supported to the concrete wall with stainless steel brackets and stainless steel screws, about 6’ off the ground. The fastener embedment length shall not exceed 2.5 inches. The screws shall be the appropriate type for embedding into concrete. The contractor shall supply enough stainless steel brackets and stainless steel screws to securely attach the enclosure to the concrete wall. It will be hinged for ease of maintenance, and will have a rear safety switch, activated by the loader bucket, to prevent material from being sprayed without the bucket underneath. The spray enclosure will be located on the north interior wall within the filling area of the salt/sand storage area.

· Controls for L’Anse Maintenance Facility - The delivery of the Sodium Chloride solution can be triggered either by pressing the “dispense” button on the control box, or by use of a garage door type of remote. Once the dispense cycle in started, it will power the pump for a pre-set amount of time to deliver the required amount of liquid. The liquid dispensed will be measured by a paddle-type flow meter, accurate to 5% of the total volume. This total amount can be adjusted less or more inside the control box if needed.

· Testing for L’Anse Maintenance Facility – The contractor shall perform testing of the sprayer enclosure to ensure proper operation.

· Permitting for L’Anse Maintenance Facility – The contractor shall apply for a permit to perform the electrical work described above.

· Low bidder to be selected based on the lowest total cost.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.2. Standard Requirements

The Contractor must provide the following: The Contractor shall perform and provide the required maintenance, have adequate qualified staff to complete the requested work determined by MDOT, and otherwise do all things necessary for, or incidental, to the performance of work, including but not limited to:

· All personnel

· Equipment

· Tools

· Supplies

· Materials

· Training and Supervision of Staff

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.3. Warranties

Describe any warranties included in the bid – add additional rows as needed. Explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder must provide detailed information requested below:

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.4. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.5. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

1.6. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.7. Transition

A. Contract Execution: The Contractor must sign and date the Contract by the estimated Contract Start Date and provide a current certificate of liability insurance with the required coverage and limits of liability as stated in Section 6 of the Standard Contract Terms.

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Bidder must describe how they comply with the above requirement(s):

B. Post-Contract Transition: Invoices must be sent withing 45 days after expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

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Bidder must describe how they comply with the above requirement(s):

2. Service Requirements

2.1. Timeframes

All Contract Activities must be completed by June 17, 2022. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

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Bidder must describe how they comply with the above requirement(s):

2.2. Delivery/Installation

Delivery and full installation will be expected to be completed by June 17, 2022. Work may be done at the site locations between the hours of 6:00 am to 6:00 pm EST. Delivery will be made at 301 Winter Street L’Anse, MI 49946 and 500 Ferry Lane St. Ignace, MI 49781.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.3. Training

The Contractor must provide the following training: Contractor must explain its training capabilities and any training that is included in its proposal. The contractor is responsible for training all employees on the MDOT contract specifications. Any new employees shall be trained before being allowed to work at these specified locations.

List all exception(s):

The Contractor must explain training that is included in its proposal, as well as any additional training capabilities available and related costs, if any.

Bidder must provide detailed information as required above – either in this response box or identified here as an attachment to this RFP labelled as “Training.

2.4. Meetings

The Contractor must attend the following meetings:

A kick-off meeting and any onsite meetings to review work as directed by MDOT.

The State may request…