CAAA 2019000665 - Compost Screen.pdf

Jared Polis, Governor | Dean Williams, Executive Director

DOCUMENTED QUOTE

SOLICITATION: CAAA 2019000665

PROCUREMENT TYPE: Commodity

TITLE: Trommel Screen (Compost Screener) - Request for Quote

DESCRIPTION: Provide Trommel Screen (Compost Screener) as per the “Items and Specifications” section below.

REQUISITION #: 201900008310

BID SUBMISSION DETAILS:

Submission Deadline: 05/08/19 - 2:00 PM MT

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response by e-mail to doc_purchasing@state.co.us or by fax to 719-269-4064.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Kevin Shafer, Purchasing Agent

FROM: Name of firm ________________________________________________________________________________________________

DBA: _____________________________________________________________________________________________________________

Remit to Address ___________________________________________________________________________________________________

P.O. Address ______________________________________________________________________________________________________

City/State/Zip_____________________________________________________________________________________________________

Phone ___________________________________________________________ Fax _____________________________________________

Federal Taxpayer/Employer ID Number ________________________________________________________________________________

CORE/VSS Vendor # _________________________________________________________________________________________________

Bidder's printed name _______________________________________________________________________________________________

E-mail address _____________________________________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

The State of Colorado encourages all vendors to be paid by Electronic Funds Transfer (EFT).

Are you interested in this payment method _____Yes _____No?

If you select yes, the appropriate forms will be sent to you if awarded. Thank you.

GOODS AND SERVICES DELIVERY:

Location:

Sterling Correctional Facility 12101 Highway 61 Sterling, CO 80751

FOB –Destination – Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT:

Name: Kevin Shafer Agency: Department of Corrections Phone: 719-269-4106 Fax: 719-269-4064 Email: doc_purchasing@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD:

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the projected delivery date and/or availability;

2. the respective quality/safety/security considerations concerning the goods to be provided;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small

Business based in Colorado (5% preference);

5. the bidder’s past performance; and any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered. If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

Please direct all questions to the “Technical Point of Contact” listed below by phone or e-mail only and not through CORE! Thank you.

ITEMS AND SPECIFICATIONS: - PLEASE NOTE THAT ALL GOODS MUST BE RECEIVED BY JUNE 28, 2019.

1) One (1) each, EZ-Screen™ Trommel Screen (Compost Screener), Model No. EZ-409, or equal Power plant: 48 hp Deutz™ 2011L03i 3 cyl Tier4 Air Cooled Diesel Enclosed engine compartment; Hydraulic system: Hydraulic tank 90 gallons, Replaceable spin on return filter, Hydraulic pump 3 section gear pumps, Fuel tank 28 gallons; Drum: 4' diameter x 9' long;

Screens: 4 Removable Screen Sections (Your choice), Variable speed chain driven, 0-25 rpm; Brush: 1 Brush for screen cleaning adjustable from the ground; Feeder: 24" belt, 2 ply 3/8 thick vulcanized, Hydraulically driven variable speed - 0 to 13 fpm; Fines conveyor: 30" belt, 2 ply 3/8 thick vulcanized, Hydraulically driven; Chassis: Welded construction steel channel, Single axle, electric brakes, Two hydraulic operated jacks at tow bar end of machine, Removable tow bar with adjustable pintle hitch, DOT lights, LT235/75R /17 trailer tires.

Bid Price $________________________________________________________

Manufacturer _____________________________________________________ Model No. _______________________________________

Warranty information _______________________________________________________________________________________________

Projected delivery date: ______________________________ calendar days after receipt of order.

Bidder's comments (optional) ________________________________________________________________________________________

TECHNICAL POINT OF CONTACT: Joan Chavez, Facility Management Services, 719-226-4124 or email joan.chavez@state.co.us

TERMS AND CONDITIONS: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following:

COMPETITIVE EQUALS: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

BACKGROUND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a “Consent to Search Authorization” form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Also please note that tobacco products and other contraband items are prohibited on CDOC property.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2019000665)