CAAA 2017001133 Attachment - Kettles.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

SOLICITATION: CAAA 2017001133

PROCUREMENT TYPE: Commodity

TITLE: Kettles - Request for Quote.

DESCRIPTION: Provide kettles as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201700006989 & 201700006990

BID SUBMISSION DETAILS

Submission Deadline: 03/29/17 2:00 PM MT

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response to stephanie.diggs@state.co.us or via fax to # 719-269-4064

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Stephanie Diggs, Purchasing Agent

FROM: Name of firm/DBA ____________________________________________________________________________________________

Remit to Address ___________________________________________________________________________________________________

P.O. Address ______________________________________________________________________________________________________

City/State/Zip_____________________________________________________________________________________________________

Phone ________________________________________ Fax ______________________________________

Federal Taxpayer/Employer ID Number ______________________VSS or CORE Vendor ID Number _______________________________

Projected delivery date: __________________________ calendar days after receipt of order.

Bidder's printed name _______________________________________________________________________________________________

E-mail address _____________________________________________________________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your „comments'.)

Bidder's comments (optional) ________________________________________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Buena Vista Correctional Facility 15125 Highway 285 & 24 Buena Vista, CO 81211

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Stephanie Diggs Agency: Department of Corrections Phone: (719)269-4309 Fax: (719)269-4064 Email: stephanie.diggs@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado‟s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department‟s evaluation of the following:

1. the projected delivery date and/or availability, as stated in the bidders‟ respective quote responses;

2. the quality/safety/security considerations concerning the goods and services to be provided;

3. anticipated „life cycle‟ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder‟s qualifications and experience, including the bidder‟s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder‟s past performance;

5. proposed operator training included, and/or

6. any other pertinent factors

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS

1) One (1) each, Cleveland Range Model KGL-80-T (No substitutes) Tilting, Natural gas designed for above 8,000 feet altitude, 2/3 steam jacket design, 80-gallon capacity, floor mounted control console supports, stainless steel finish, standard with flanged feet, 120v/60/1-ph 10 amp electronic spark ignition with cord and plug for controls, 50 psi rating, 190,000 BTU, 2” diameter tangent draw-off valve with strainer; spring-assisted, hinged, rotatable, domed stainless steel cover, kettle markings in 10 gallon increments, single pantry faucet with swing spout and mounting bracket for tilting kettle. 1 year limited warranty.

Bid price each $_____________________________________ Warranty ____________________________________________________

2) One (1) each, Cleveland Range Model KDL-80-T (No substitutes) Tilting, Direct steam, 80-gallon capacity, 2/3 steam jacket design, mounted on open tri-leg base standard with flanged feet, steam control valve, 2” tangent draw-off valve with strainer, spring-assisted cover, stainless steel finish, 50 psi rating, type 316 stainless steel liner for high acid food products, kettle markings in 5 gallon increments, single pantry faucet with swing spout and mounting bracket for tilting kettle. Steam control kit to include direct steam tilting kettle, steam trap, condensate strainer, and check valve.

1 year limited warranty.

Bid price each $_____________________________________ Warranty ____________________________________________________

Delivery and set in place of each kettle required. Kettles must be designed for elevation above 8,000 feet.

mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss

TECHNICAL POINT OF CONTACT: John Butterfield, BVCF Food Service 719-395-7250 or email john.butterfield@state.co.us

TERMS AND CONDITIONS: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

BACKGROUND CHECK AND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC.

Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2017001133) mailto:john.butterfield@state.co.us