CAAA 2016000940 - Lathe Machines - BVCC & FCF.pdf

DOCUMENTED QUOTE

SOLICITATION: CAAA 2016000940

PROCUREMENT TYPE: Commodity

TITLE: Lathes - Request for Quote.

DESCRIPTION: Provide Lathes as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201600004841

BID SUBMISSION DETAILS

Submission Deadline: 1/29/16 1:00 PM MST

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response via fax to # 719-269-4064 or by e-mail to maryann.shaw@state.co.us.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

CORE/VSS Vendor # ___________________________________________

Projected delivery date: _____________________ calendar days after receipt of order. (If applicable)

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4054/4060/4309 F 719.269.4064 http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Location:

Buena Vista Correctional Complex Fremont Correctional Facility Attn: Larry Williams – Voc Ed Attn: James DiOrio – Voc Ed Highways 24 & 285 Hwy 50 and Evans Road Buena Vista, CO 81211 Canon City, CO 81212

PURCHASING POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw-@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the respective quality/safety/security considerations concerning the equipment to be provided;

2. the projected delivery date and/or availability;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small

Business based in Colorado, and/or the bidder’s past performance;

5. and any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS:

Sharp 1440F Lathe Six (6) each Sharp 1440F Lathe with the following options: 4-Jaw Chuck 8”, Follow Rest, Taper Attachment, Face Plate 12” D1-4, Roller Jaws for Steady Rest, 3 pcs., Micrometer Carriage Stop, 5C Collect Closure, UL rated electrical parts, UL rated motor, Factory installation charge for collect closer. Voltage: VAC-220 AC 3PH. If bidding an equal, specifications must meet or exceed the stated model above.

Bid price each: $ _______________________________ Total bid price: $ _______________________________________

Freight charge: $__________________________________________________ Please note three machines will be sent to Buena Vista, Colorado and three will be sent to Canon City, Colorado. Full addresses listed above. Select one below.

___________ FOB – Destination – Freight Prepaid ___________ FOB – Destination – Freight Prepaid and Added to Invoice

TECHNICAL POINT OF CONTACT: Larry Williams, BVCC Machine Shop, 719-395-2404.

COMPETITIVE EQUALS: Brand names and specifications used herein are intended to aid in establishing the desired level of quality, features and/or performance, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a competitive product that is essentially equal to the manufacturer name and model specified. When bidding a competitive equal, include product information with your bid response. Said product information should be adequate to determine mailto:maryann.shaw-@state.co.us http://www.colorado.gov/vss whether or not your proposed product is equal to that specified in the bid. Failure to provide such information may result in elimination of the item in question from further consideration.

BACKGROUND CONSENT TO SEARCH: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a “Consent to Search Authorization” form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Also please note that tobacco products and other contraband items are prohibited on CDOC property.

OTHER NOTES: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016000940)