CAAA 2015000634 attachment.pdf

SOLICITATION: CAAA 2015000634

PROCUREMENT TYPE: Commodity

TITLE: Chemical Agents /Munitions - request for quote.

DESCRIPTION: Pricing requested for chemical agents and munitions to be purchased on an “as-needed” basis during the period from January 1, 2015 through December 31, 2015.

BID SUBMISSION DETAILS

Submission Deadline: 12/17/14 2:00 PM MST

Submissions Accepted Via: E-mail & Fax

Details: Please submit your quote response via fax to # 719-269-4064 or by e-mail to maryann.shaw@state.co.us.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Mary Ann Shaw, Purchasing Agent

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

Projected delivery date: _____________________ calendar days after receipt of order. (If applicable)

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4054/4060/4309 F 719.269.4064 http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Date: Through December 31, 2015

Location: Central Armory, Highway 50 & Evans Road, Canon City, CO 81212

FOB – Destination – Bid prices are to include the cost of freight, FOB-destination.

POINT OF CONTACT

Name: Mary Ann Shaw Agency: Department of Corrections Phone: (719)269-4054 Fax: (719)269-4064 Email: maryann.shaw-@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

Award: The items herein may be awarded independently of one another, if necessary or if deemed to be in the best interests of the State. If you are bidding any items on an 'all or none' basis, your quote response must state accordingly and clearly identify the items in question. Generally, however, this Purchasing Agent prefers to award all items to the lowest overall bidder, or to divide the award among the fewest possible number of bidders, cost and other factors duly considered.

Overview: The CDOC Purchasing Office is soliciting competitive bids for Department approved chemical agents and munitions. The intent of the Purchasing Office is to issue an award letter to the lowest overall bidder, for each approved manufacturer including cost consideration for any applicable freight charges. This will result in multiple award letters to the successful bidders, for the purpose of purchasing chemical agents and munitions during the period from January 1, 2015 through December 31, 2015. The expectation is that the bidders receiving an award from this solicitation will honor their prices throughout this period. Any requests for price increases must be forwarded to the Purchasing Office along with supporting documentation from the manufacturer for review and is subject to the approval of the Purchasing Agent. The current year-to-date purchase amount for these items is approximately $58,000.00. However, no actual dollar amount or number of orders can be guaranteed to the vendors.

Ordering and Delivery: Each facility will be encouraged to place one main order per year. The CDOC Armorer will send each order to the respective vendor using the Department's requisition/order form which will reflect the actual quantities, item numbers, unit costs and shipping costs if applicable. It is the expectation that the vendor will box and ship the individual facility orders to the CDOC Armorer referencing the requisition # on their invoice and packing list. All deliveries will be sent to the Central Armory 57500 Highway 50 East Canon City, CO 81212.

Items and Specifications: Per the specifications attachment.

Bid Response Instructions: Circle the manufacturer name and part number that you are bidding. Only the Department approved manufacturers and item numbers listed on this spreadsheet will be accepted no substitutes will be accepted. Expiration dates must be current. Prices are to be legible, typing is preferred. Illegible responses may result in a non-responsive bid. Bidders are to fax or e-mail this spreadsheet in addition to the completed and signed cover page of this solicitation by the bid submission deadline to the Purchasing Agent.

Freight: Prospective bidder's responses to this solicitation should include supporting documentation on shipping rates, if applicable.

Please identify your freight terms by placing an "x" in the appropriate box below.

1). ________FOB Destination - State Pays no Freight

2). ________FOB Shipping Point - State Pays Freight

3). ________Other - Please specify:

mailto:maryann.shaw-@state.co.us http://www.colorado.gov/vss

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-30 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2015000634.)