C5612358-D_Transportation_Services.pdf

Invitation for Bid Contract Bid Number C5612358-D

California Department of Corrections and Rehabilitation

Division of Administrative Services Office of Business Services Contracts Management Branch

INVITATION

FOR BID

Updated: May 2024

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

CONTRACTS MANAGEMENT BRANCH

6/7/2024

INVITATION FOR BID (IFB)

NOTICE TO PROSPECTIVE BIDDERS

TRACTOR/TRAILER TRANSPORTATION SERVICES

INMATE/WARD LABOR PROGRAM

BID NUMBER C5612358-D

RETURN BID TO: CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov Please see Bid Submittal instructions for CDCR’s new electronic bid submittal process.

You are invited to review and respond to this IFB C5612358-D, titled Tractor/Trailer Transportation Services Inmate/Ward Program Service Contract, at various institutions (see Exhibit A-1). In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Government Code 14838, the California Department of Corrections and Rehabilitation (CDCR) is required to meet the State’s twenty-five percent (25%) Small Business (SB) participation requirement. Certified SBs and micro-businesses (MB) are encouraged to submit bids. See Small Business Preference Program Section, in this IFB for requirements.

The designated contact person for this IFB is:

Contract Analyst: Joe O’Connor

California Department of Corrections and Rehabilitation Email address: joseph.o’connor@cdcr.ca.gov Phone: 279-210-3763

Please note that no verbal information given will be binding upon CDCR unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed in writing and accordance with the Questions and Answers portion of this IFB. See Letters of Inquiry Section for more details.

Sincerely, Joe O’Connor

Joe O’Connor Contract Analyst

BID PACKAGE OVERVIEW .................................................................................................................. - 4 -

PROJECTED TIMETABLE .................................................................................................................... - 5 -

FUNDING ........................................................................................................................................... - 5 -

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS ............................................................ - 5 -

PROHIBITION ON TAX DELINQUENTS ............................................................................................... - 5 -

BIDDER RESPONSIBILITIES & THE BID PACKAGE ............................................................................... - 5 -

BID SUBMITTAL ................................................................................................................................. - 6 -

LETTERS OF INQUIRY ........................................................................................................................ - 7 -

PUBLIC BID OPENING ........................................................................................................................ - 8 -

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS .......................................................................... - 8 -

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE ......................................................... - 8 -

BASIS FOR AWARD ............................................................................................................................ - 9 -

PROTEST AWARD .............................................................................................................................. - 9 -

AGREEMENT EXECUTION ................................................................................................................ - 10 -

EXTENSION OF TERM ...................................................................................................................... - 10 -

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM ..................................................... - 10 -

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE ..................................................... - 10 -

SMALL BUSINESS PREFERENCE PROGRAM ..................................................................................... - 11 -

NON-SMALL BUSINESS PREFERENCE REQUEST .............................................................................. - 12 -

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE .......................... - 12 -

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS: SMALL/MICRO BUSINESS

AND DVBES ..................................................................................................................................... - 13 -

BIDDER PROVIDING FACILITY(IES) .................................................................................................. - 13 -

Table of Contents

BID PACKAGE OVERVIEW

This IFB package contains the following documents (except as otherwise indicated).

Please note that you must comply with the requirements contained in all documents.

Bid Submittal Checklist

Bidder Acknowledgment/Certification (OBS 300)

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

List of Participating Institutions (Exhibit A-1)

Invoice Format And Certificate Of Payment Form (Exhibit A-2)

Budget Details and Payment Provisions (Exhibit B)

Rate Sheet (Exhibit B-1)

Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at Standard Contract Language for Non-IT Services - GTC 04/2017.

Special Terms and Conditions (Exhibit D)

CDCR 2301 PREA Policy Information for Volunteers and Contractors (Exhibit E)

Standard Contractor Certification Clauses (CCC)

Payee Data Record (STD 204)

Darfur Contracting Act (OBS 1500)

California Civil Rights Laws Certification (OBS 1510)

GenAI Disclosure & Factsheet (STD 1000)

Sample Certificate of Insurance

Bidder Declaration (GSPD-05-105)

Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

California DVBE Bid Incentive Instructions – Selecting Incentive Option

DVBE Declarations (DGS PD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders June 7, 2024 Letters of Inquiry Submission Date June 24, 2024 Submission of Bid July 23, 2024 by 11:00 AM Public Bid Opening July 24, 2024 at 2:00 PM Anticipated Date for Commencement of Services

August 1, 2024 or Upon Approval, whichever occurs later

Term End Date of Agreement June 30, 2027

FUNDING

The State’s estimate for this Agreement is $750,000.00.

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1) Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item

Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. Bidders are not required to bid on all locations. Bidders may submit for one or more locations. CDCR reserves the right to increase and/or decrease the number of participating CDCR locations throughout the term of this Agreement. Any decrease in the number of participating locations will be provided in writing from CDCR and shall result in no cost to CDCR. Any increase in participating locations will be added by Amendment, and services shall be provided at the same rates as the CDCR location in closest proximity (already included in the Agreement), and same terms as identified herein.

All required documents listed in the Bid Submittal Checklist must be included within the bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, a signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed through DocuSign by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

BID SUBMITTAL

Bids must be submitted electronically, with all necessary bid submission documents in a clear, legible Portable Document Format (PDF), the documents are fully responsive and lack any deficiency, to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov no later than the time and date specified in the Projected Timetable. Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete.

Any electronic bid received after the Submission of Bid date and time specified in the Projected Timetable will NOT be considered. Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bid submissions with attached PDF documents in excess of forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the internet (e.g., Google Drive, Dropbox) in lieu of attachments are not acceptable, and any documents stored at such links will not be reviewed.

The subject line of the electronic bid must be titled:

BID FOR C5612358-D- Tractor/Trailer Transportation Services Inmate/Ward Program.

Bids that are not properly marked may be disregarded. Please see example below for further assistance.

The body of the email of the electronic bid must only contain the following:

DO NOT OPEN

BID NUMBER: C5612358-D

ATTENTION: Joe O’Connor

COMPANY NAME:

(See Sample Below)

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following DocuSign, or Adobe Acrobat Sign signature, or a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, signed by the bidder or an authorized agent. Bids will not be opened until the Public Bid Open date and time. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted by email to allow CDCR time to research and prepare a response.

Submit your letter of inquiry by the date specified in the Projected Timetable Section of this IFB directly to Joe O’Connor, Contracts Management Branch, by E-mail: joseph.o’connor@cdcr.ca.gov.

Inquiries received after this date will only be addressed at CDCR’s discretion.

PUBLIC BID OPENING

All bids received by the due date and time will be opened and read at a virtual public bid opening. Bids will be opened publicly over conference-call utilizing the call-in number below. The time of the public bid opening will be as outlined in the Projected Timetable.

Call-In Number: 1-916-701-9994 Passcode: 340347063#

At the time of the public bid opening, the dollar amount of each bid, claimed preference, and the name of each company bidding shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

Final results may change as a result of formal bid evaluation.

Bid opening will be audio only with no opportunity for questions and answers.

Bid Results can also be requested by contacting the contract analyst listed in this solicitation following the public bid opening.

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidders/Offerors must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder/Offeror.

Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed, and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

The State intends to award one or more Agreements to the lowest responsible bidder(s). Bidders may submit bids for one or more locations. If a bidder is the lowest bidder for more than one location, all of the locations awarded to that bidder may be incorporated into one Agreement. This determination will be based on what is in the best interests of the State.

PROTEST AWARD

Information regarding the protest of an award may be found by going to State Contracting Manual - Volume 1, under Chapter 6: Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope or email subject line containing the written protest must clearly state:

"Protest Concerning IFB Number C5612358-D for the California Department of Corrections and Rehabilitation".

Protests MUST be filed with:

ORIGINAL COPY

EMAIL OR MAIL DELIVERY

Email: OLSProtests@dgs.ca.gov

Department of General Services Office of Legal Services Attn: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

EMAIL OR MAIL DELIVERY

E-mail: m_CDCR-OBS-Protest-Mailbox@cdcr.ca.gov

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, A-2, B, B-1, D, and E.

This Agreement will not include a copy of the Exhibit C, General Terms and Conditions for Private Contractors, which is incorporated into the Agreement by reference only on the STD 213. Exhibit C may be downloaded from the Internet at Standard Contract Language for Non - IT Services.

After award, the Standard Agreement will be forwarded to the Contractor for signature via DocuSign.

Upon receipt, the Contractor must sign the Agreement and return the Agreement with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreement and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the DGS Government Claims Program. When the Agreement is fully approved, a copy will be forwarded to you.

EXTENSION OF TERM

This Agreement may not be amended to extend the term except where necessary to complete performance of the original agreement and not to provide for additional services.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code

999. The DVBE Incentive Program applies to all contracting activities for services. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form (OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise.

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

SMALL BUSINESS PREFERENCE PROGRAM

Current law requires state departments to support the success of small businesses, including microbusinesses, in participation in contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to contract with certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California;

2. The officers are domiciled in California;

3. The business is independently owned and operated;

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has one hundred (100) or fewer employees and averaged annual gross receipts of $16,000,000 or less over the previous three years, or

(2) The business is a manufacturer with one hundred (100) or fewer employees;

b. For Micro Business, either:

(1) The business, together with any affiliates, has twenty-five (25) or fewer employees and averaged annual gross receipts of $5,000,000 or less over the previous three years, or

(2) The business is a manufacturer with twenty-five (25) or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by

5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise.

NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS

555) with their bid proposal.

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000.

The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

BID SUBMITTAL CHECKLIST

CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION

INMATE WARD LABOR (IWL) PROGRAM

TRACTOR/TRAILER TRANSPORTATION SERVICES

IFB NUMBER C5612358-D

This checklist should also be returned with your bid. Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1)

_____ Original signed Payee Data Record (STD 204)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation is located within the State of California, incorporation documents or a letter from the Secretary of State or, if not a California business, an affidavit that the business is in good standing with the state, province, or country in which the business is headquartered

_____ Copy of valid Motor Carrier Permit for vehicles with GVWR of 10,001 pounds or more issued through the California Department of Motor Vehicles

_____ Original signed Contractor Certification Clauses (CCC 04/2017)

_____ GenAI Disclosure & Factsheet (STD 1000)

_____ Darfur Contracting Act (OBS 1500)

_____ California Civil Rights Laws Certification (OBS 1510)

_____ GSPD-05-105 Bidder Declaration

_____ DVBE Declarations (DGS PD 843), if applicable

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554), if applicable

______ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555), if applicable

NOTE TO BIDDER: In addition to the above, the Contractor shall furnish the following to CDCR upon award.

_____ Copy of Commercial General Liability, copy of Workers’ Compensation, if applicable (if exempt, please cite the legal code that exempts you from this requirement), copy of Automotive Insurance

Bidder Acknowledgement/Certification (OBS 300) Bid No. C5612358-D California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid) NVSA preference request TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

2. The term of this Agreement is:

Sample

Bid Number C5612358-D California Department of Corrections and Rehabilitation (CDCR) Exhibit A Scope of Work

TRACTOR/TRAILER TRANSPORTATION SERVICES

INMATE/WARD LABOR PROGRAM

1. INTRODUCTION

The Contractor shall provide Tractor/Trailer Transportation Services on an as-needed basis.

The Contractor will be compensated for services in accordance with the service rate(s) specified in Exhibit B-1, Rate Sheet, which shall include all labor, supplies, transportation, travel and per diem, equipment, tools, driver/operator, licenses, permits, fuel, insurance, taxes and every other item of expense necessary to perform the services for the California Department of Corrections and Rehabilitation (CDCR), Inmate/Ward Labor Program (lWL) to various CDCR Institutions as indicated in Exhibit A-1, List of Participating Institutions.

2. CONTRACTOR RESPONSIBILITIES

The Contractor shall transport mobile office trailers, shipping containers, construction materials, vehicles, and construction equipment, not to exceed 80,000 pounds and 102" in width.

Mileage will be calculated from the loading point and conclude at the destination point. Trips of 100 miles and over will be paid per mile, trips under 100 miles will be paid by an hourly rate.

Each request shall be transported as a single trip by the Contractor. If multiple trips are needed, a written request is required by the IWL Site Supervisor.

Mobile Office Trailers: Transporting Mobile Office Trailers may include, but not limited to, 10 feet by 24 feet, 10 feet by 30 feet, and 12 feet by 42 feet.

Shipping Containers/Construction Materials: Transporting shipping containers and construction materials may include: 20’ and 40’ shipping containers, structural steel, hollow metal detention doors, windows and frames, plywood, lumber, pipe, wire, flooring, and bulk palletized materials such as ready mix concrete, drywall mud, cement, hardware, etc.

Vehicles: Transporting vehicles may include: sedans, sport utility vehicles, vans, and light medium and heavy-duty trucks. The type of trailer required may vary, but the Contractor shall be able to provide a vehicle transport trailer.

Construction Equipment: Transporting equipment may include: backhoe, skip loader, skid steer loader, dump truck, reach lift, scissor lift, etc. The type of trailer required may vary, but the Contractor shall be able to provide a 45’- 50’ flatbed and/or a low bed trailer.

The Contractor shall provide equipment and drivers/operators within twenty-four (24) hours of notification by the IWL Site Supervisor. If the Contractor is unable to provide the equipment and drivers/operators within 24-hours, the Contractor shall obtain the needed equipment and drivers/operators from another source and charge the CDCR at the rate listed in Exhibit B-1, Rate Sheet.

3. CDCR RESPONSIBILTIES

IWL will

Reserve the right to inspect the equipment to ensure whether or not it is capable of or is not giving satisfactory service.

Provide the Contractor, at a minimum, with the Project Number, Service Facility, and Destination.

Inspect the loading, unloading, tying down and securing of all transported items.

4. LOADING AND UNLOADING

The Contractor shall be:

Responsible for loading, unloading, tying down and securing all transported items.

Responsible for costs associated with the loading and unloading of transported items which shall include Mobile Office Trailers, Shipping Container/Construction Materials, Vehicles and Construction Equipment.

5. LICENSE/PERMIT REQUIREMENTS

The Contractor shall provide a copy of a valid California city or county business license (if applicable) or, if a corporation is located within the State of California, incorporation documents or a letter from the Secretary of State or, if not a California business, an affidavit that the business is in good standing with the state, province, or country in which the business is headquartered.

The Contractor shall have a current California Department of Motor Vehicles, Motor Carrier Permit for vehicles with Gross Vehicle Weight Rating (GVWR) of 10,001 pounds or more.

6. WORK HOURS

The Contractor shall provide services Monday through Friday, 6:30 a.m. to 3:00 p.m., excluding State holidays, unless otherwise arranged and approved by the IWL Site Supervisor. The IWL Site Supervisor reserves the right to modify the service business hours to accommodate departmental needs.

7. CERTIFICATE OF PAYMENT

The Certificate of Payment, Exhibit A-2, shall be completed and signed by the Contractor and processed through the Mobile Equipment Superintendent II.

8. CDCR CONTACT INFORMATION

For questions or problems arise during the term of this Agreement, the Contractor should contact the following offices:

Billing/Payment Issues:

Facility Planning, Construction and Management Amber Crisp, IWL Contract Analyst 9838 Old Placerville Road, Suite B Sacramento, CA 95827 Phone Number (279) 223-2906 Email: Amber.Crisp@cdcr.ca.gov

Scope of Work/Performance Issues:

Construction Services Branch DeLorean Walton, Mobile Equipment Superintendent II 9838 Old Placerville Road, Suite B Sacramento, CA 95827 Phone Number: (279) 223-2825 Email: DeLorean.Walton@cdcr.ca.gov

IWL Site Supervisors:

See Exhibit A-1, List of Participating Institutions.

The IWL Site Supervisor, at each respective site, shall be solely responsible for determining acceptability and satisfactory completion of any services provided by the Contractor.

General Contract Issues:

Office of Business Services Contracts Management Branch Phone Number: (279 )210-3763 Email: M_cdcrobscontracts@cdcr.ca.gov

List of Participating Institutions

Bid Number C5612358-D Exhibit A-1

REGION I

LOCATIONS/INSTITUTION

IWL SITE SUPERVISOR

TELEPHONE

NUMBER

EMAIL ADDRESS

California Correctional Center

711-045 Center Road

Susanville, CA 96127

Paul Troutt, Construction

Supervisor II

(530) 257-5918 Paul.Troutt@cdcr.ca.gov

California Health Care Facility

7707 Austin Road

Stockton, CA 95201

Jeremy McGhee, Construction Supervisor II

(916) 202-3218 Jeremy.Mcghee@cdcr.ca.gov

California Medical Facility

1600 California Drive

Vacaville, CA 95687

Jaime Marentes, Construction Supervisor II

(707) 416-8680 Jaime.Marentes@cdcr.ca.gov

Deuel Vocational Institution

23500 Kasson Road

Tracy, CA 95304

Jeremy McGhee, Construction Supervisor II

(916) 202-3218 Jeremy.Mcghee@cdcr.ca.gov

Marty Summers, Equipment Maint Supvr

(916) 358-2786 Marty.Summers@cdcr.ca.gov

Kenny Okano, Construction Supervisor II

(916) 358-0358 Kenny.Okano@cdcr.ca.gov

High Desert State Prison

475-750 Rice Canyon Road

Susanville, CA 96127

Paul Troutt, Construction

Supervisor II

(530) 257-5918 Paul.Troutt@cdcr.ca.gov

Mule Creek State Prison

4001 Highway 104

Ione, CA 95640

Paul Whitmore, Construction Supervisor II

(209) 274-0136 Rodney.Whitmore@cdcr.ca.gov

Pelican Bay State Prison

5905 Lake Earl Drive

Crescent City, CA 95531

Dennis Paradis, Construction Supervisor II

(707) 465-4764 Dennis.Paradis@cdcr.ca.gov

Marty Summers, Equipment Maint Supvr

(916) 358-2786 Marty.Summers@cdcr.ca.gov

Adam Kenoyer, Construction Supervisor II

(916) 224-5727 Adam.Kenoyer@cdcr.ca.gov

Sierra Conservation Center

5150 Obyrnes Ferry Road

Jamestown, CA 95327

Raymond Jones, Construction Supervisor II

(209) 984-3487 Raymond.Jones@cdcr.ca.gov

California State Prison Solano

2100 Peabody Road

Vacaville, CA 95687

Steve Vivian, Construction Supervisor II

(415) 257-3630 Steven.Vivian@cdcr.ca.gov

San Quentin Rehabilitation Center 66 Main Street

San Quentin, CA 94964

Steve Vivian, Construction Supervisor II

(415) 257-3630 Steven.Vivian@cdcr.ca.gov

INMATE/WARD LABOR PROGRAM

TRACTOR/TRAILER TRANSPORTATION SERVICES

Folsom State Prison

300 Prison Road

Represa, CA 95671

California State Prison

Sacramento

100 Prison Road

Represa CA, 95671 mailto:Paul.Troutt@cdcr.ca.gov mailto:Jeremy.Mcghee@cdcr.ca.gov mailto:Jaime.Marentes@cdcr.ca.gov mailto:Jeremy.Mcghee@cdcr.ca.gov mailto:Marty.Summers@cdcr.ca.gov mailto:Kenny.Okano@cdcr.ca.gov mailto:Paul.Troutt@cdcr.ca.gov mailto:Rodney.Whitmore@cdcr.ca.gov mailto:Dennis.Pardis@cdcr.ca.gov mailto:Marty.Summers@cdcr.ca.gov mailto:Adam.Kenoyer@cdcr.ca.gov mailto:Raymond.Jones@cdcr.ca.gov mailto:Steven.Vivian@cdcr.ca.gov mailto:Steven.Vivian@cdcr.ca.gov

Bid Number C5612358-D Exhibit A-1

JUVENILE JUSTICE

FACILITIES

IWL SITE SUPERVISOR

TELEPHONE

NUMBER

EMAIL ADDRESS

Northern California Youth

Correctional Center

7650 Newcastle Rd

Stockton CA, 95215

Jeremy McGhee, Construction Supervisor II

(916) 202-3218 Jeremy.Mcghee@cdcr.ca.gov

REGION II

LOCATIONS/INSTITUTION

IWL SITE SUPERVISOR

TELEPHONE

NUMBER

EMAIL ADDRESS

Avenal State Prison

1 Kings Way

Avenal, CA 93204

Luis DeCastro, Construction Supervisor II

(559) 329-9481 Luis.DeCastro@cdcr.ca.gov

Central California Women's

Facility

23370 Road 22

Chowchilla, CA 93610

Darren Morris, Construction Supervisor II

(559) 772-5908 Darren.Morris@cdcr.ca.gov

California Men's Colony

Highway 1

San Luis Obispo, CA 93401

John Donati, Construction Supervisor II

(831) 744-9083 John.Donati@cdcr.ca.gov

Aaron Jones, Equipment Maint Supvr

(559) 992-8800

EXT. 6396

Aaron.Jones@cdcr.ca.gov

Chris Kellner, Construction Supervisor II

(559) 267-3637 Chris.Kellner@cdcr.ca.gov

Correctional Training Facility

Highway 101 North

Soledad, CA 93960

Stafon Jones, Construction Supervisor II

(559) 267-3505 Stafon.Jones@cdcr.ca.gov

Kern Valley State Prison

3000 West Cecil Avenue

Delano, CA 93215

Gavin Davis, Construction Supervisor II

(559) 772-5908 Gavin.Davis@cdcr.ca.gov

North Kern State Prison

2737 West Cecil Avenue

Delano, CA 93215

Gavin Davis, Construction Supervisor II

(559) 329-9515 Gavin.Davis@cdcr.ca.gov

Pleasant Valley State Prison

24863 W Jayne Avenue

Coalinga, CA 93210

Erik Hansen, Construction Supervisor II

(909) 226-3772 Erik.Hansen@cdcr.ca.gov

Aaron Jones, Equipment Maint Supvr

(559) 992-8800

EXT. 6396

Aaron.Jones@cdcr.ca.gov

Chris Kellner, Construction Supervisor II

(559) 267-3637 Chris.Kellner@cdcr.ca.gov

Salinas Valley State Prison

31625 U.S. 101

Soledad, CA 93960

Gregory Denning, Construction Supervisor II

(559) 267-3505 Gregory.Denning@cdcr.ca.gov

Valley State Prison

21633 Avenue 24

Chowchilla, CA 93610

Mark Hansen, Construction Supervisor II

(559) 772-5908 Mark.Hansen@cdcr.ca.gov

Substance Abuse Treatment

Facility

900 Quebec Avenue

Corcoran, CA 93212

California State Prison Corcoran

4001 King Avenue

Corcoran, CA 93212 mailto:Jeremy.Mcghee@cdcr.ca.gov mailto:Luis.DeCastro@cdcr.ca.gov mailto:Darren.Morris@cdcr.ca.gov mailto:John.Donati@cdcr.ca.gov mailto:Aaron.Jones@cdcr.ca.gov mailto:Chris.Kellner@cdcr.ca.gov mailto:Stafon.Jones@cdcr.ca.gov mailto:Gavin.Davis@cdcr.ca.gov mailto:Gavin.Davis@cdcr.ca.gov mailto:Erik.Hansen@cdcr.ca.gov mailto:Aaron.Jones@cdcr.ca.gov mailto:Chris.Kellner@cdcr.ca.gov mailto:Gregory.Denning@cdcr.ca.gov mailto:Mark.Hansen@cdcr.ca.gov

Bid Number C5612358-D Exhibit A-1

Wasco State Prison

701 Scofield Avenue

Wasco, CA 93280

Luis De Castro, Construction Supervisor II

(559) 992-7357 Luis.DeCastro@cdcr.ca.gov

REGION II

LOCATIONS/INSTITUTION

IWL SITE SUPERVISOR

TELEPHONE

NUMBER

EMAIL ADDRESS

Calipatria State Prison

7018 Blair Road

Calipatria, CA 92233

Ed Gomez, Construction Supervisor II

(760) 457-6960 Eduardo.Gomez@cdcr.ca.gov

California Correctional

Institution

24900 Highway 202

Tehachapi, CA 93561

Marc Bendlin, Construction Supervisor II

(661) 221-3412 Marc.Bendlin@cdcr.ca.gov

Centinela State Prison

2302 Brown Road

Imperial, CA 92251

Ed Gomez, Construction Supervisor II

(760) 457-6960 Eduardo.Gomez@cdcr.ca.gov

Brian East, Equipment Maint Supvr

(909) 597-4733 Brian.East@cdcr.ca.gov

Aaron Chamberlain, Construction Supervisor II

(909) 664-4416 Aaron.Chamberlain@cdcr.ca.gov

Nathan Townsend, Construction Supervisor II

(909) 597-4733 Nathan.Townsend@cdcr.ca.gov

Brian East, Equipment Maint Supvr

(909) 597-4733 Brian.East@cdcr.ca.gov

Kyle Hoffman, Construction Supervisor II

(951) 403-0555 Kyle.Hoffmann@cdcr.ca.gov

California Rehabilitation Center

5th Street & Western Avenue

Norco, CA 92860

Russ Shan, Construction Supervisor II

(909) 680-8660 Russell.Shan@cdcr.ca.gov

Chuckawalla Valley State Prison

19025 Wiley's Well Road

Blythe, CA 92225

Mike Arquer, Construction Supervisor II

(909) 247-9505 Mike.Arquer@cdcr.ca.gov

Ironwood State Prison

19005 Wiley's Well Road

Blythe, CA 92225

Mike Arquer, Construction Supervisor II

(760) 550-2879 Mike.Arquer@cdcr.ca.gov

California State Prison Los

Angeles County

44750 60th Street West

Lancaster, CA 93534

Nate Coe, Construction Supervisor II

(805) 603-3665 Nathan.Coe@cdcr.ca.gov

Richard J. Donovan Correctional

Facility

480 Alta Road

San Diego, CA 92101

Art Develasco, Construction Supervisor II

(760) 550-2861…