C5. J_A redacted.pdf

VMWare Support Renewal

CUI

JUSTIFICATION FOR EXCEPTION TO FAIR OPPORTUNITY

Federal Acquisition Regulation (FAR) Subpart 16.5 Justification and Approval (J&A), Supporting Procurements under FAR 16.505(a)(4) (Brand Name)

Purchase Request Number: HQ0516426006 Contract Number: TBD Task/Delivery Order Number: TBD Procurement Title: VMware Renewal Estimated Value: $823,200.00 (Base Year and 2 Option Years + unpriced 6 mo. extemsion) Statutory and Regulatory Authority: 10 U.S.C. 3406(c)(5) and FAR 16.505(a)(4)

Justification Number: 24-1025

Upon the basis of the following justification, I, as Contracting Officer, hereby approve this brand-name justification for the proposed contractual action pursuant to the authority of FAR 16.505(a)(4) as the particular brand-name, product, or feature is essential to the Government’s requirements; and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

1. REQUIRING ACTIVITY AND CONTRACTING ACTIVITY:

Requiring Activity:

Defense Media Activity, HQ Mission Support/Networks Ops 6700 Taylor Avenue Fort Meade, MD 20755

Contracting Activity:

Defense Media Activity, HQ Acquisition and Procurement 6700 Taylor Avenue Fort Meade, MD 20755

2. NATURE/DESCRIPTION OF ACTION(S): DMA HQ has a requirement of renewing DMA HQ NIPR & SIPR VMware software subscription. Currently, HQ’s NIPR & SIPR virtual environments are running on VMware because Cisco Technical Support does not support DMA HQ’s Cisco Call Manager and Video Teleconference (VTC) Manager running on Nutanix Acropolis Hypervisor (AHV) virtual environment.

3. DESCRIPTION OF THE SUPPLIES OR SERVICES: DMA HQ is requesting renewal of the DMA HQ NIPR & SIPR VMware software subscription. Subscription schedule listed below as follows:

Page 1 of 3 Pages Controlled By: Defense Media Activity (DMA) Controlled By: DMA HQ Acquisition & Procurement (A&P) CUI Category: (PROCURE) Distribution/Dissemination Control: (FEDCON) POC: dma.meade.hqdma.mbx.requirements-package-submission@mail.mil

Template updated April 2023 mailto:dma.meade.hqdma.mbx.requirements-package-submission@mail.mil

Page 2 of 3 Pages

Item # Manufacturer/Description/Part/Model Number*

Base Year 0001 VMware Cloud Foundation 5 VMware, CA, Inc., A Broadcom Company - (Mfg Part #

VCFCLD-FND-5) PoP: 9/01/2024 - 8/31/2025

Option Year 1 1001 VMware Cloud Foundation 5 VMware, CA, Inc., A Broadcom Company - (Mfg Part #

VCFCLD-FND-5) PoP: 9/01/2025 - 8/31/2026

Option Year 2 2001 VMware Cloud Foundation 5 VMware, CA, Inc., A Broadcom Company - (Mfg Part #

VCFCLD-FND-5) PoP: 9/01/2026 - 8/31/2027

4. SUPPORTING RATIONALE FOR BRAND-NAME JUSTIFICATION:

VMware Cloud Foundation™ provides a ubiquitous hybrid cloud platform for both traditional enterprise and modern applications. Based on a proven and comprehensive software-defined stack including VMware vSphere®, VMware VMware vSAN®, VMware NSX®, VMware vSphere® with VMware Tanzu™, and VMware Aria Suite™, VMware Cloud Foundation provides a complete set of software-defined services for compute, storage, network, container and cloud management. The result is agile, reliable, efficient cloud infrastructure that offers consistent operations across private and public clouds. This particular brand name, product, or feature is essential to the Government’s requirements and can can only be aquired the an Authorized Reseller of Vmware support products.

DMA HQ has on-prem VoIP telephony system managed by an on-prem Cisco Call Manager.

VMware plays an essential part in hosting the Cisco Call Manager for inbound, outbound, and forwarding of calls. VMware also plays an essential part in hosting SIPR VTC server.

5. COST/PRICE FAIR AND REASONABLE DETERMINATION:

Market research indicates that it is reasonable to expect that at least three quotes will be received from schedule holders. Price evaluation will be conducted for all responses received. The Contracting Officer will determine whether the prices are fair and reasonable based on solicited quotes received, comparison of negotiated prices, and a comparison to the Independent Government Cost Estimate (IGCE). A determination will be made by the Contracting Officer as to whether the resultant order represents the overall best value, as defined in FAR 2.101, to meet the Government’s needs.

6. MARKET RESEARCH:

Market Research was conducted to identify vendors to fulfill the requirement for VMware Support Renewal. The research under this requirement was restricted to VMware support and was conducted via review of existing DMA-wide and DoD Multiple Award Contract Vehicles and Other Government-Wide Acquisition Contracts (GWACs) GSA, NASA SEWP as well as other online searches via SAM.gov and a query of the SBA Dynamic Small Business Search (DSBS) tool using query search keyword "VMware" and NAICS code “334111”. As a result of

Page 3 of 3 Pages

TRAN.JIMMY.T.1270876052

the search via NASA SEWP, there were multiple small businesses found that were capable of providing the need of this requirement. The VMware support is available through multiple small businesses via the NASA SEWP website and can be set-aside 100% to all Small Business entities. However, due to DMA’s need to fulfill the Activity’s Small Business Accomplishments Socioeconomic Category for Service Disabled Veteran Owned Small Business (SDVOSB) which is currently at 0.24%, it has been recommended to solicit this requirement as a SDVOSB set-aside since there appears to be two or more SDVOSBs capable of providing the Vmware renewal support. Also, setting this requirement aside exclusively to SDVOSBs would fulfill DMA’s need in the SDVOSB category of its Small Business Accomplishments. This requirement will be solicited as a SDVOSB set-aside via NASA SEWP (Group A - NAICS 334111).

7. ANY OTHER SUPPORTING FACTS: N/A

8. ACTIONS THE AGENCY MAY TAKE TO OVERCOME BARRIERS THAT LED TO

THE UTILIZATION OF A BRAND-NAME PRODUCT:

(a) Lifecycle of the current architecture. DMA HQ plans to migrate to DISA’s Manage eVoIP in FY25. Once VoIP migration is completed, all of DMA HQ NIPR virtual servers will migrate to Nutanix AHV virtual environment.

(b) Actions to remove barriers. Award to Authorized VMware partners/resellers.

TECHNICAL CERTIFICATION: I certify that the supporting data under my cognizance, which are included in the J&A, are accurate and complete, to the best of my knowledge and belief.

NAME: JIMMY TRAN DATE:

TITLE/ORGANIZATION: Mission Support/Net Ops

PHONE: 301-222-6116

CONTRACTING OFFICER CERTIFICATION: I certify that this justification is accurate and complete, to the best of my knowledge and belief. This certification serves as approval.

SHINGLETON.DAVID.

MERLE.1042105429

Digitally signed by

SHINGLETON.DAVID.MERLE.1042105429

Date: 2024.07.18 09:13:01 -04'00'

NAME: David Shingleton DATE:

TITLE/ORGANIZATION: Contracting Officer/DMA A&P

PHONE: 304-844-1990

ALL QUESTIONS REGARDING THIS JUSTIFICATION ARE TO BE REFERRED TO

David Shingleton, Ph: 304-844-1990, Email: david.m.shingleton.civ@mail.mil.

mailto:david.m.shingleton.civ@mail.mil