C33502 BID PACKAGE.pdf

CENTRAL SERVICES DEPARTMENT

Facilities Services Division, Facilities Engineering Section

PROJECT SPECIFICATIONS

FOR

CORONER’S INTERIOR UPGRADES – SHEET VINYL FLOOR REPLACEMENT

#C33502

Bids Due: November 20, 2026 at 2:00pm

Central Services Department Suite 210

3000 Pacific Avenue SE Olympia, WA 98501

THURSTON COUNTY

PROJECT #C33502

TABLE OF CONTENTS

DESCRIPTION PAGE

SECTION 00100 BID SOLICITATION

INVITATION TO SUBMIT BIDS ........................................................................................... 00100-1

SECTION 00200 INSTRUCTIONS TO BIDDERS

PART 1 CONTRACTOR REGISTRATION ...................................................................... 00200-1

PART 2 SITE INVESTIGATION AND CONDITIONS AFFECTING WORK ........................ 00200-1

PART 3 CONTRACT DOCUMENTS

3.1 Copies ................................................................................................................. 00200-2

3.2 Interpretation or Correction of Contract Documents ........................................ 00200-2

3.3 Specified Products & Substitutions .................................................................... 00200-3

3.4 Addenda ............................................................................................................. 00200-4

PART 4 BIDDING PROCEDURE

4.1 Form and Style of Bids ....................................................................................... 00200-4

4.2 Bid Security......................................................................................................... 00200-6

4.3 Submission of Bids ............................................................................................. 00200-6

4.4 Modification or Withdrawal of Bid .................................................................... 00200-7

PART 5 CONSIDERATION OF BIDS

5.1 Opening of Bids .................................................................................................. 00200-7

5.2 Rejection of Bids ................................................................................................. 00200-7

5.3 Acceptance of Bid (Award) ................................................................................. 00200-8

PART 6 POST-BID INFORMATION

6.1 Submissions ........................................................................................................ 00200-8

PART 7 PERFORMANCE BOND AND LABOR, MATERIAL PAYMENT BOND

7.1 County’s Right to Require Bonds ....................................................................... 00200-9

7.2 Time of Delivery and Form of Bonds ................................................................ 00200-10

7.3 Subcontractor Bonds/Bondability .................................................................... 00200-10

PART 8 SUPPLEMENTAL INSTRUCTIONS AND INFORMATION

8.1 Contractor ........................................................................................................ 00200-10

8.2 Contractor’s Qualifications Statement ............................................................ 00200-10

8.3 Prevailing Wages .............................................................................................. 00200-11

8.4 Taxes ................................................................................................................. 00200-11

PART 9 TIME FOR COMPLETION

9.1 Substantial Completion .................................................................................... 00200-11

PART 10 CONTRACTOR’S CHECKLIST .............................................................................. 00200-12

SECTION 00300 .............................................................................................................. Not Used

SECTION 00400 BID FORM ............................................................................................... 00400-1

SECTION 00500

Sample Public Works Contract .......................................................................... 00500-1

SECTION 00600 .............................................................................................................. Not Used SECTION 00700 GENERAL CONDITIONS ........................................................................ Not Used SECTION 00800 SUPPLEMENTAL CONDITIONS ............................................................. Not Used

APPENDIX A

WASHINGTON STATE PREVAILING WAGE RATES

(Rates change each March 1 and August 1)

APPENDIX B

SAMPLE FORMS AND DOCUMENTS SECTION ......................................................................... 1-35

TECHNICAL SPECIFICATIONS

DIVISION 1

Project Information Working Hours Security Clearance and Background Screening………………………………………………………………….…….1 Installer Qualifications 1-8 Access and Security Overview………………………………………………………………………………………..1-2

2 a-e Differing Site Conditions 2 3 Submittals 2 3a Floor Covering 3 3b-c Transition Profiles 3 3d Wall Guards 4 3e Door Protection 4 3f Adhesives, Sealants and Sundries 4 4a Demolition 4 4b Protection of Existing Conditions 4 4c Substrate Preparation and Acceptance 5 4d Phased Work 5 4e Daily Cleanup 5-6 4f Safe Operational Access Paths 6 4g Moving 6 5--7 Removal and Disposal 6 9 Attic Stock 6 10-12 Project Photos – Existing conditions 6-11

DRAWINGS

Floor Plan (Not to scale) 12 Demolition Floor Plan (Not to scale) 13 Installation Floor Plan (Not to scale) 14

00100-1

Creating Solutions for Our Future Kim Burnett, Director

INVITATION TO SUBMIT BIDS

for

PROJECT DESCRIPTION: The work includes, but is not limited to, the following: remove and dispose of existing sheet vinyl flooring, associated cove base, and wall guards. Prepare flooring substrates as necessary for new flooring installation. Provide protection of existing furniture/equipment as necessary. Furnish and install the following: new sheet vinyl flooring, integral cove base, metal trim, floor transition/thresholds, door protection, and wall guards. Move and reset furniture and equipment as necessary to complete the work. Remove construction debris and complete final cleanup.

The contractor is responsible to determine, verify, and furnish all required measurements, dimensions, and quantities of each material/product necessary to complete the work in the areas noted utilizing manufacturer and industry standards for installation layout, pattern/orientation, and seaming requirements.

Refer to the attached detailed Statement of Work for the complete scope, material requirements/specifications, and project requirements. Bidders shall review the entire document and include labor, materials, and associated costs necessary to complete the project.

Permitted Working Hours: Work will be performed on regular hours as permitted and utilize Saturday and Sunday when applicable. Pre-planning and coordination with the owner are required.

Security Clearance and Background Screening: Required.

Installer Qualifications: Installation shall be performed by qualified flooring installer(s) experienced in the installation of commercial sheet vinyl flooring with integral cove base. The installer(s) shall have successfully completed projects of similar size, scope, and complexity and shall be familiar with the manufacturer’s approved methods for forming, adhering, and finishing integral cove applications.

ESTIMATED COST RANGE: The Engineering Estimate for this project is $25,000.00 - $35,000.00

PRE-BID MEETING: Contractors who will submit a Bid as prime contractor are strongly encouraged to attend.

Date & Time: Wednesday, November 4, 2026, at 1:00PM

Location: 2925 37th Ave. SW, Tumwater, WA 98512

COUNTY COMMISSIONERS

Carolina Mejia

District One

Rachel Grant

District Two

Tye Menser

District Three

Wayne Fournier

District Four

Emily Clouse

District Five

CENTRAL SERVICES DEPARTMENT

00100-2

BID DEPOSIT: A certified check, cashier's check or bid bond in an amount equal to five percent (5%) of the amount bid shall accompany each Bid. All bid deposits will be returned when a contract is in place and a Performance & Payment Bond has been received and approved.

BIDS DUE: Friday, November 20, 2026, at 2:00PM Deliver in a sealed envelope to: Thurston County Atrium, 3000 Pacific Ave SE Olympia, WA pursuant to Section

4.3.1 of Division 00200 of the Project Specifications.

BID OPENING: Friday, November 20, 2026, at 2:05PM Location of Opening: Thurston County Atrium, 3000 Pacific Ave SE Olympia, WA, Board Room 110

PLANS & SPECIFICATIONS: An electronic set of the Plans and Specifications is available on the Internet at Builder’s Exchange website by going to www.bxwa.com and clicking on “Posted Projects”; “Public Works”;

“Thurston County”, “Central Services”, and “Projects Bidding.” Prospective bidders may purchase PRINTED Plans and Specifications from Builder’s Exchange.

Plans, specifications, and addenda are available online through www.bxwa.com for inspection during the bidding period. Plans and specifications are also available for viewing at Thurston County Central Services Department, 3000 Pacific Avenue SE, Suite 210, Olympia, WA 98501. (Note: Bidders are encouraged to “Register as a Bidder” on the BXWA website in order to receive automatic email notification of future addenda and to be placed on the “Bidders List”. This service is provided free of charge to prime contractors, subcontractors, and vendors.)

TECHNICAL QUESTIONS Technical questions regarding the scope of work for this project shall be accepted in writing through November 17, 2026, and shall be directed to the designated project manager below. Please cc project support: brandie.jackson@co.thurston.wa.us.

Contact Name: Kathy Xayavongsa Title: Capital Project Manager I Company name & address: Thurston County Central Services, 3000 Pacific Avenue S.E., Olympia, WA 98501 Phone: (360) 968-0526 E-mail: kathy.xayavongsa@co.thurston.wa.us

AWARD AND REJECTION OF BIDS: The Contract will be awarded to the lowest responsible Bidder as defined in RCW 39.04.350. The Board of County Commissioners retains the right to reject any or all Bids for good cause and in particular to reject a Bid not accompanied by any required bid deposit or data required by the Project Documents or a Bid in any way materially incomplete or irregular.

NONDISCRIMINATION: Thurston County hereby notifies all Bidders that it will affirmatively ensure that in any Contract entered into pursuant to this advertisement, Bidders will be afforded full opportunity to submit Bids in response to this invitation and will not be discriminated against on the grounds of race, color, religion, national origin, age, sex, marital status, veteran or military status, sexual orientation, or the presence of any sensory, mental or physical disability in consideration for an award. Implementation of this provision shall be consistent with RCW 49.60.400.

Thurston County is an equal opportunity employer as required by the Equal Employment Opportunity Act of 1972 (Public Law 92-261) http://www.bxwa.com/

INSTRUCTIONS

TO

BIDDERS

00200 INSTRUCTIONS TO BIDDERS

00200-1

1. CONTRACTOR REGISTRATION

1.1 All Bidders must be registered by the Washington State Department of Labor and Industries in accordance with RCW 18.27.020.

1.2 All Bidders must be registered on the MRSC roster to bid on any Thurston

County small works projects. To apply as a contractor, see mrscrosters.org.

2. SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

2.1 The Bidder has read and understands the Contract Documents and its Bid is made in accordance therewith.

2.2 The Bidder acknowledges that it has taken steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to: (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and road; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during the work.

2.3 The site will not be available for inspection by prospective Bidders at any time other than during the pre-bid meeting delineated in the Call for Sealed Bids/Invitation to Submit Bids.

2.4 The Bidder acknowledges that it has satisfied itself as to character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including exploratory work done by the County, as well as, from the drawings and specifications made a part of these Contract Documents. Any failure of the Bidder to take the actions described and acknowledged in this paragraph will not relieve the Bidder from responsibility for estimating properly the difficulty and cost of successfully performing the work.

2.5 Bidder acknowledges that adjoining areas will be conducting normal business operations during the work. Bidder should anticipate traffic congestion, limited parking, and the requirement that the work be coordinated with ongoing operations.

http://www.mrscrosters.org/

00200-2

2.6 The Bidder acknowledges that its Bid is based upon the materials, systems and equipment described and required by the Contract Documents without exceptions.

2.7 The Bidder acknowledges that it has examined all Drawings and Specifications for all other contracts which are to be awarded separately from, but in connection with, this contract and to be fully informed as to conditions affecting the Work under this contract. Failure to do so shall not be cause for any additional costs arising therefrom.

2.8 Bidder acknowledges that its Bid is based upon a schedule and assumptions which incorporate these conditions.

3. CONTRACT DOCUMENTS

3.1 COPIES

Contractors who intend to submit Bids as the Primary Contractor may obtain one copy of the Project Specifications and Drawings from the location specified in the Call for Sealed Bids/Invitation to Submit Bids.

3.1.1.a ELECTRONIC Plans and Specifications (on CD) are also available from the location specified in the Call for Sealed Bids/Invitation to Submit Bids.

3.1.1.b An electronic set of the Plans and Specifications is available at Builder’s Exchange web-site, www.bxwa.com.

3.1.1.c Information copies are also on file for inspection during the Bid period at the location specified in the Call for Sealed Bids/Invitations to Submit Bids.

3.2 INTERPRETATION OR CORRECTION OF CONTRACT DOCUMENTS

3.2.1 Bidders and Sub-bidders shall promptly notify the Owner’s Representative of any ambiguity, inconsistency, omission, or error they may discover upon examination of the Contract Documents or of the site and local conditions.

3.2.2 Bidders and Sub-bidders requiring clarification or interpretation of the

Contract Documents shall make a written request to the Owner’s Representative, to be received no later than seven (7) calendar days prior to

00200-3 the date for receipt of Bids.

3.2.3 Any interpretation, correction or change of the Contract Documents shall be made by Addendum. Interpretations, corrections, or changes of the Contract Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections, or changes.

3.3 SPECIFIED PRODUCTS & SUBSTITUTIONS

3.3.1 Bids must be based upon the use of items named in the Specifications, or prior approved substitutions. In certain cases, specific items have been named because of operational or maintenance considerations; approval of substitute products should not be assumed. The materials, products and equipment described in the Contract Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

3.3.2 All Bidders and Sub-bidders submitting Bids or Sub-bids for this Project shall thoroughly familiarize themselves with specified products and installation procedures and submit to the Owner’s Representative any objections (in writing) to be received no later seven (7) calendar days prior to Bid Date.

Submittal of Bid constitutes acceptance of products and procedures specified.

3.3.3 No substitution will be considered unless written request for approval has been submitted and has been received by the Owner’s Representative at their office at least seven (7) calendar days prior to the date for receipt of Bids.

Substitution requests via fax, e-mail or any other form of electronic transfer will not be accepted. Each request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute including drawings, cuts, performance and test data, color samples of available colors, where applicable, and any other information necessary for a complete evaluation. A statement setting forth any changes in other materials, equipment or work that incorporation of the substitute would require shall be included. The burden of proof of the merit of the proposed substitute is upon the proposer. The Owner’s Representative's decision of approval or disapproval of a proposed substitution shall be final.

3.3.4 If the Owner’s Representative approves any proposed substitution, such approval shall be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

00200-4

3.3.5 Consideration for approval of substitutions after starting work shall be made only under the conditions and provisions set forth in Section 01600, Product & Substitutions, in Division 1 of the Project Manual.

3.4 ADDENDA

3.4.1 Addenda shall be sent to all registered planholders, Addenda will be emailed or delivered to all who are known by the Owner’s Representative to have received a complete registered set of Contract Documents (Planholders) and plan centers of record only.

For projects that have a Mandatory Pre-bid Meeting, addenda shall be provided to all who are known by the owner’s representative to have received a complete registered set of contract documents. Addenda issued after the Mandatory Pre-bid Meeting shall be sent to “qualified bidders” and plan centers of record only.

3.4.2 Copies of Addenda shall be made available for inspection at Thurston County Central Services, 3000 Pacific Avenue SE, Suite 210, Olympia, WA 98501. The phone number is 360-786-5497.

3.4.3 Addenda shall be issued at least seventy-two hours prior to the date for receipt of Bids, except for an Addendum, if necessary, postponing the date for receipt of Bids or withdrawing the request for Bids, which will be made available by electronic transfer (fax or e-mail) or courier where fax or e-mail is not available.

3.4.4 Prior to submitting their Bid, each Bidder shall ascertain that they have received all Addenda issued. Each Bidder shall acknowledge their receipt in the space provided on the Bid Form.

4. BIDDING PROCEDURE

4.1 FORM AND STYLE OF BIDS

4.1.1 One copy of each completed Bid shall be (a) submitted on the Bid Form included with the Documents, or copy of said form, and (b) manually signed in ink.

00200-5

4.1.2 Each copy of the Bid shall include the legal name of Bidder and each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid submitted by an agent shall have a current Power of Attorney attached certifying agent's authority to bind Bidder.

4.1.3 At the time of bid submittal the bidder must have a certificate of registration in compliance with chapter 18.27 RCW. The name, address, and Contractor’s State of Washington Contractor’s Registration Number of Bidder shall be typed or printed on the Bid in the space provided. The name shall match the name on the Bid Security.

4.1.4 Bidders shall submit Bids in the format provided in the Bid Form. All blanks on the Bid Form shall be filled in by typewriter or manually in ink. Only the amounts and information asked for in the Bid Form will be considered as the Bid.

4.1.5 Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both words and figures, and in case of discrepancy between the two, the written word amount shall govern. Portions of the Bid Form may require the addition of component Bids to a total. In case of discrepancy between the components listed on the Form and their sum(s), the components listed on the Form shall govern.

4.1.6 All requested alternates and unit prices, where requested on the Bid Form, shall be Bid. If there is no change in cost regarding alternates, then it shall be so indicated on the Form by writing “No Charge” in the space provided for said cost. If a Bidder fails to Bid an alternate, or notes “No Bid”, it will be construed as meaning that there will be no change in the Contract Amount and that the alternate is included in the Contract Amount. Alternates will not be considered unless requested in the Bid Form.

4.1.7 The cost of trench safety systems for trench excavation that exceeds a depth of four feet shall be identified as a lump sum amount on the Bid Form in accordance with RCW 39.04, as well as, included in the Base Bid amount. The costs of trench safety systems shall not be considered as incidental to any other contract item and any attempt to include the trench safety systems as an incidental cost is prohibited. Identification of this amount is an acknowledgment that the Bidder has considered proper safety provisions in the estimate but does not relieve the Bidder of responsibility for full compliance with all laws and statutes regardless of their actual cost. If a

00200-6 project involves trench excavation more than a depth of four feet, Bidder shall include a lump sum dollar amount in the space provided (even if the value is $0.00) to be responsive.

4.1.8 Bidder shall make no additional stipulations on the Bid Form nor qualify its

Bid in any other manner.

4.1.9 The Bid prices shown for each item on the Bid Form shall include all labor, material, equipment, overhead and compensation to complete all the work for that item.

4.1.10 For contracts of $1,000,000 or more, each Bidder shall submit as a part of the

Bid, or within one hour after the published bid submittal time, the names of the proposed subcontractors performing heating, ventilation, air-conditioning, electrical and plumbing work, with whom the bidder, if awarded the contract, will subcontract or to name itself for such Work. Failure to name such Subcontractors shall render the Bidder’s bid nonresponsive and void.

4.2 BID SECURITY

4.2.1 Each Bid shall be accompanied by a Bid security in the form of a Bid bond, postal money order or certified check or cashier’s check made payable to the County, in the amount of 5% of the Base Bid plus additive alternates, pledging that the Bidder shall enter into a contract with the County on the terms stated in its Bid and shall furnish certificates and bonds covering the faithful performance of the Contract and the payment of all obligations arising thereunder, as well as, other requirements contained in the Contract Documents.

4.2.2 If a surety bond is tendered, it shall be written on AIA Document A310, Bid

Bond, or a comparable form. The Attorney-in-Fact who executes the bond on behalf of the surety shall be licensed to do business in the State of Washington and shall affix to the bond a certified and current copy of their Power of Attorney.

4.2.3 The County reserves the right to retain the Bid securities of all Bidders until either (1) the successful Bidder has entered the Contract and furnished the required bonds and insurance verification or (2) forty-five calendar days has elapsed following date of Bid Opening or (3) all Bids have been rejected;

whichever occurs first.

00200-7

4.2.4 Should the apparent successful Bidder refuse to enter such Contract or fail to furnish such bonds and certificates, the amount of the Bid Security shall be forfeited to the County as liquidated damages, not as penalty.

4.3 SUBMISSION OF BIDS

4.3.1 All copies of the Bid, the Bid Security, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project Name, Bid Opening date and time and the Bidder's name and address. If the Bid is sent by mail the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof.

4.3.2 Bidder shall assume full responsibility for timely delivery at location designated for receipt of Bids. Bids received after the times and date set forth for receipt of Bids will be returned unopened.

4.3.3 Oral, telephonic, facsimile, e-mail or telegraphic Bids are invalid and will not receive consideration.

4.4 MODIFICATION OR WITHDRAWAL OF BID

4.4.1 A Bid shall not be modified, withdrawn, or canceled by the Bidder during the stipulated time following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting its Bid.

4.4.2 Prior to the time and date designated for receipt of Bids, Bids submitted early may be modified only by notice to the party receiving Bids at the place and prior to the time designated for receipt of Bids. Such notice shall be in writing over the signature of the Bidder and be so worded as not to reveal the amount of the original Bid.

4.4.3 A bid may be withdrawn in person by a Bidder's authorized representative before the opening of the Bids. Bidder(s) Representative will be required to show ID and sign on Bid Withdrawal form before the bid will be released.

4.4.4 Bid Security shall be in an amount sufficient for the Bid submitted.

00200-8

5. CONSIDERATION OF BIDS

5.1.1 OPENING OF BIDS

The properly identified Bids received on time shall be opened publicly and read aloud. An abstract of the amounts of all the Base Bids and Alternates, if any, shall be made available to Bidders at the time and place stated in the Call for Sealed Bids.

5.2 REJECTION OF BIDS

5.2.1 Bids which are incomplete, or which are conditioned in any way, or which contain erasures, alterations, or items not called for in the Bid Form, or which are not in conformity with the law or with these Instructions, shall be rejected as non-responsive if the irregularity is material and may be rejected as non-responsive if the irregularity is not material.

5.2.2 The County reserves the right to reject any or all Bids for good cause and to waive any informalities or non-material irregularities in the Bids received.

5.3 ACCEPTANCE OF BID (AWARD)

5.3.1 For projects that have a mandatory Pre-bid Meeting, Only Bidders who attend the mandatory Pre-bid Meeting will be considered “Qualified Bidders”. For projects with strongly encouraged attendance at the Pre-bid Meeting, no list of “Qualified Bidders” will be created. If the project has a strongly encouraged Pre-bid Meeting, all appropriately licensed contractors may bid.

5.3.2 It is the intent of the County to award a contract to the lowest responsive, responsible Bidder provided the Bid has been submitted in accordance with the requirements of the Contract Documents, is judged to be reasonable, and does not exceed the funds available. To be considered a responsible Bidder and qualified to be awarded a public works project, at the time of bid submittal the Bidder must have a Certificate of Registration in compliance with RCW 18.27 and have a current state Unified Business Identifier (UBI) number. If applicable the Bidder must also have industrial insurance coverage for the Bidder’s employees as required in Title 51 RCW; an Employment Security Department number as required in Title 50 RCW; and a state Excise Tax registration number. A Bidder must not have been disqualified from bidding on any public works contract under RCW 39.04.350, 39.06.010 or

39.12.065 (3).

00200-9

5.3.3 The County reserves the right to accept alternates in any order or combination and to determine the low responsive, responsible Bidder based on the sum of Base Bid and Alternates accepted which, in the County’s sole discretion, is in the County’s best interest considering price, schedule and other factors. The numbering of the alternates in the Bid Form bears no relationship to the order in which the County may select the alternates.

5.3.4 If the Bid includes a supplemental schedule of unit prices for labor and materials, or other items for the purpose of establishing a cost basis for unforeseen contract changes, County reserves the right to reject, without impairing the balance of the Bid Form any or all such predetermined unit prices. Upon rejection of unit price, County also reserves the right to conditionally accept the bid pending negotiation of an acceptable unit price.

6. POST-BID INFORMATION

6.1 SUBMISSIONS

6.1.1 The Bidder shall, within ten (10) calendar days of date of issuance of County’s written Award Letter submit the following information to the Owner’s Representative:

a. A designation of the Work to be performed by the Bidder with their own forces.

b. A list of names of the Subcontractors (including those listed on the

Bid) or other persons or organizations (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

c. A list of the proprietary names and the suppliers of principal items or systems of materials and equipment proposed for the Work.

d. A chain-of-command organizational chart which includes all supervisory personnel, including the project manager, the project engineer, and the superintendent, that the Bidder intends to use on the Work.

6.1.2 The Bidder shall be required to establish to the satisfaction of the Owner’s

Representative and the County the reliability and responsibility of the proposed Subcontractors to furnish and perform the Work described in the

00200-10

Sections of the Project Manual pertaining to such proposed Subcontractor's respective trades.

6.1.3 Subcontractors, material suppliers and other persons and organizations proposed by the Bidder and accepted by the County and the Owner’s Representative shall be used on the Work for which they were proposed and accepted and shall not be changed except with the written approval of the County and the Owner’s Representative. Acceptance by the County and the Owner’s Representative of proposed Subcontractors, Material Suppliers and other persons and organizations shall not constitute acceptance of their ability nor materials or services proposed to be furnished and installed in the project should said materials or service fail to meet requirements of the Contract Documents.

7. PERFORMANCE BOND AND LABOR & MATERIAL PAYMENT BOND

7.1 COUNTY'S RIGHT TO REQUIRE BONDS

7.1.1 If the Contract Amount including Washington State Sales Tax (WSST) is more than $35,000 the County requires the Bidder to furnish performance and labor and material payment bonds in the form as set forth herein and in amounts as set forth under the General Conditions.

7.1.2 No Performance and Payment Bond is required if the Contract Amount including Washington State Sales Tax (WSST) is $35,000 or less and Contractor agrees in writing that County may, in lieu of the bond, retain 10% of the Contract Amount for the period allowed by RCW 39.08.010.

7.2 TIME OF DELIVERY AND FORM OF BONDS

7.2.1 The Bidder shall deliver the bonds and other items required by the Contract Documents to the County, pursuant to the Contract Documents.

7.2.2 The bonds shall be written in Statutory Form for public work, as required by

State of Washington, RCW 39.08.

00200-11

7.2.3 The bonds shall be written by a surety firm licensed to do business in the State of Washington. The Bidder shall require the Attorney-in-Fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of their Power of Attorney.

7.2.4 Contractor shall include in its Bid the cost of bonds required to complete the base bid work, accepted alternates, change orders and WSST.

7.3 SUBCONTRACTOR BONDS/BONDABILITY

If no Subcontractors are listed in Section 2.4C of the Supplemental Conditions, there are no requirements to submit bondability for Subcontractors.

8. SUPPLEMENTAL INSTRUCTIONS AND INFORMATION

8.1 CONTRACTOR

No Bid shall be accepted from a Contractor who is not currently a registered Contractor in accordance with the laws of the State of Washington and licensed to perform the Work described herein. Before a contract is awarded, the County may investigate to determine the responsibility of the apparent lowest Bidder, including the performance record and ability of the Bidder to perform the size and type of work specified herein. Upon request, the Bidder shall submit such information as the County requests to evaluate the Bidder's qualifications. At a minimum the bidder shall be required to meet the responsibility criteria of RCW 39.04.350.

8.2 CONTRACTOR'S QUALIFICATION STATEMENT

Upon request, Bidders to whom award of a Contract is under consideration shall submit to the Owner’s Representative a properly executed AIA Document A305, Contractor's Qualification Statement, or equivalent form, unless such a Statement has been previously required and submitted as a prerequisite to the issuance of Contract Documents.

8.3 PREVAILING WAGES

Pursuant to RCW 39.12, no worker, laborer, or mechanic employed in the performance of any part of the contract shall be paid less than the "prevailing rate of wage" as determined by the Industrial Statistician of the Department of Labor and Industries. The Prevailing Wage schedule in effect on the date of the Bid Opening is

00200-12 included in these Contract Documents. Costs for documents which must be filed with the Washington State Department of Labor & Industries shall be borne by the successful Bidder.

8.4 TAXES

The Bid amounts shall not include Washington State Sales Tax (WSST). All other taxes imposed by law shall be included in the bid amount. The County will include WSST in progress payments. The Contractor shall pay the WSST to the Department of Revenue.

9. TIME FOR COMPLETION

9.1 SUBSTANTIAL COMPLETION

The Bidder, by signing the Bid Form, acknowledges the requirement for substantially completing the work within the time identified on the Bid Form. The time as noted on the Bid Form shall commence from the date noted on the Notice to Proceed letter to be issued by the Owner.

Contractor’s Checklist begins on next page.

00200-13

10. CONTRACTOR'S CHECKLIST

All items in the Contractor’s Checklist must be submitted with the bid and are required to be signed by a representative authorized to bind contracts in compliance with Washington State Laws and to be responsive. A bid submitted without any of these items may be rejected, and Bidder found to be non-responsive.

A. ITEMS REQUIRED TO BE INCLUDED WITH BIDS:

1. Bid Form. Complete all pages. The total price must be shown in the space provided in both words and figures. Bid Form must be signed to be valid.

2. Certification of Authority of Signature. Included in the Bid Form. Must be completed and signed by the Bidder if Bidder’s company is a corporation or partnership.

3. Bid Deposit. 5% of the Base Bid amount.

4. Registration. A printout of the Bidder’s Labor and Industries License Detail Information sheet ( https://www.lni.wa.gov/).

5 Worker’s Compensation. A printout of the Labor and Industries Employer Liability Certificate ( https://www.lni.wa.gov/).

6. Current UBI Number. A printout of the Bidder’s Department of Revenue UBI number with account status “OPEN”.

7. Employment Security Department Number. Bidder shall submit proof from the Employment Security Department that they have an ESD number. Contractor may obtain this information from "Risk Unit" at ESD. The phone number is 360-902-9450.

The fax number is 360-902-9264. E-mail: publicworks@ESD.wa.gov

8. State Excise Tax Registration Number. A printout of the Bidders State Excise Tax registration number indicating that the account is “OPEN”.

9. Printout of contractor debarment status. The County may not award to a Contractor listed on L & I’s Debarred Contractor list found at https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx.

10. L&I Prevailing Wage Training Verification Form. Located in the project specifications Sample Forms section.

11. Certification of Compliance with Wage Payment Statutes. (In Sample Forms)

B. ITEMS TO BE INCLUDED WITH THE CONTRACT. The County will notify the Successful Bidder via email with a copy of the draft Contract. Contractor must submit the following items to begin process:

1. Contract. To be signed by Contractor’s representative who is authorized to bind contracts.

https://www.lni.wa.gov/ https://www.lni.wa.gov/ tel:3609029264 mailto:publicworks@ESD.wa.gov https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx

00200-14

2. Certificate of Insurance WITH accompanying additional insured endorsement as required in the Invitation to Bid, Instructions to Bidders, and the Contract.

3. Performance and Payment Bond to be executed by the Contractor and the Contractor's surety company. The Bond shall include contact information for the bonding agent. Performance and Payment Bond must include warranty period. (See Sample Forms Section.)

THE COUNTY WILL ISSUE NOTICE TO PROCEED IF ALL FORMS IN

SECTION A & B ABOVE ARE IN ORDER AND APPROVED.

C. NOTICE TO PROCEED. After Contract execution, the Contractor must submit the forms listed below to the County. A Notice to Proceed will be issued following County review and approval.

1. Subcontractor & Supplier Letter. To be completed and submitted to the County. (See Sample Forms)

2. Verification of Premium Status. This report can be obtained by going to https://www.lni.wa.gov/licensing-permits/contractors/hiring-a-contractor/verify-contractor-tradesperson-business#contractors.

3. Retainage Choice. 5% retainage required by RCW 60.28. The Contractor has a choice of having the funds retained in a County fund, deposited in an interest-bearing account, or placed in escrow with a bank or trust company for protection and payment of any persons or subcontractors who work for or provide materials and supplies to the public works contractor.

D. PAYMENT. Before payment can be issued, the following forms must be received by the County:

1. Statement of Intent to Pay Prevailing Wages. The County will set the project up in the LNI portal. Contractor and subcontractors file forms with and obtain approval from the Washington State Department of Labor & Industries and pay filing fees. Go to https://www.lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/ to file electronically.

2. Vendor Information Form. (See Sample Forms Section)

3. Invoice Voucher, requesting payment. (See Sample Forms Section)

E. FINAL INSPECTION. Before requesting Final Inspection, Contractor must ensure that the County is in receipt of the following information:

https://www.lni.wa.gov/licensing-permits/contractors/hiring-a-contractor/verify-contractor-tradesperson-business#contractors https://www.lni.wa.gov/licensing-permits/contractors/hiring-a-contractor/verify-contractor-tradesperson-business#contractors https://www.lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/ https://www.lni.wa.gov/licensing-permits/public-works-projects/contractors-employers/

00200-15

1. Consent of Surety to Final Payment. Contractor must request that Surety provides to County.

2. Punch List. Completed punch list, if applicable, certifying that all deficiencies identified at the Substantial Completion inspection have been completed.

3. Operations and Maintenance Training and Manuals: Submit a letter certifying that all operations and maintenance training required by the Contract has been performed for County personnel. Provide a digital copy and two hard copies of O & M manuals, and any other paperwork necessary to maintain the facility and its systems to the County PM.

4. As-built Drawings. A clean set of drawings should have been maintained on the job site which are updated on a regular basis identifying as-built construction conditions marked in red (clarifying actual conditions or indicating conditions different than those noted by the Engineer).

5. Insurance. Submit evidence of final, continuing insurance coverage including warranty period, per the Contract requirements.

6. Security Clearance. All badges and other items connected with security clearance have been returned to Thurston County.

F. FINAL ACCEPTANCE. Before Final Acceptance can be issued, the Contractor must submit the following forms to the County:

1. Affidavit of Wages Paid. Responsibility of Contractor and subcontractors to obtain approval from L & I and provide affidavit to County.

*2. Updated List of Subcontractors and Suppliers. Provide an updated list of subcontractors and suppliers and a letter certifying that all subcontractors and suppliers have been paid for labor and materials previously billed. * If no new subs or suppliers were used since you filed the last List, update the list with the current date and email to County.

3. Certificate of Occupancy. Upon successful completion of all contract work, request the Building Permit from regulatory agency be issued to the County.

4. Non-asbestos Certification. Include the Letter of Certification with the final report stating that no asbestos containing materials were used in performance of the work, except as required in the performance of asbestos abatement.

5. Industrial Insurance Verification Form. Must be signed and submitted to County.

(See Sample Forms section)

G. BEFORE FINAL PAYMENT. Contractor must submit the following form(s) to the County:

1. Certificate of Worker’s Compensation Coverage. Go to L & Is ‘Verify a Contractor’ section. (https://secure.lni.wa.gov/verify/) https://secure.lni.wa.gov/verify/

00200-16

H. NOTICE OF COMPLETION. Before County files for ‘Notice of Completion’, the following Letters of Acceptance (‘Letters’) must be received by County. After Project Acceptance, the Letters will be issued to County on Contractor’s behalf.

1. Filed by Thurston County: L&I Notice of Completion of Public Works Contract: Once L & I is satisfied that all taxes have been paid a Certificate of Release will be mailed.

(For projects valued over $35,000.)

2. Certificate of Payment of State Excise Taxes by Public Works Contractor. (Projects where Contract amount is over $35,000). Upon receipt of County's Notice of Completion, and determining that Contractor has paid all taxes due, the Washington State Department of Revenue shall send County the Certificate of Payment of State Excise Taxes by Public Works Contractor, releasing its lien on the retained percentage.

3. Certificate of Payment of Contributions, Penalties, and Interest on Public Works Contract. (Projects where Contract amount is over $35,000.) Upon the receipt of a copy of the County's Notice of Completion which is sent to the Washington State Department of Revenue and determining that the Contractor has complied with the provisions of the Employment Security Act, the Washington State Employment Security Department shall send County the Certificate of Payment of Contributions, Penalties, and interest on Public Works Contractor, releasing its lien on the retained percentage.

4. Contractor's Affidavit of Release of Lien. Submit to County for each lien or intent to lien filed with the County during construction.

5. Invoice Application for Payment of Retainage. Contractor is to hold retainage invoice until notified that County has received all three Letters of Acceptance. (See Sample Forms)

BID FORM

00400 BID FORM

00400 - 1

COMPANY NAME: _______________________________________________________

BID FORM

ALL BIDDERS MUST COMPLETE THIS PAGE AND THE APPLICABLE PARTS OF ALL PAGES OF

THIS BID

The undersigned hereby certifies that they have examined and have read and thoroughly understand the Request for Bid and Contract including insurance requirements and the method by which payment will be made for said work.

BASE BID: (Including Trench Excavation Safety Provisions, if applicable to project)

BASE BID TOTAL: $___________________________

(Total Base Bid Amount Written in Words)

Sales Tax: The Bid prices do not include Washington State Sales Tax (WSST). For work performed, Contractor shall include WSST on the invoice and collect from County.

APPRENTICESHIP PARTICIPATION: Pursuant to chapter 15.20 of the Thurston County Code construction contracts above $1,000,000 are required to have 15% of the total labor hours as apprenticeship labor hours. The undersigned agrees to utilize this level of apprenticeship participation as required under chapter 15.20 of the Thurston County Code for bids over $1 Million.

TIME FOR COMPLETION: The undersigned hereby agrees to substantially complete all of the work included in the Base Bid and all accepted Alternate Bids within Ninety (90) calendar days after the date of Notice to Proceed with the work.

LIQUIDATED DAMAGES: The undersigned hereby acknowledges and agrees to abide by all provisions of the Liquidated Damages Section of the General Conditions (Section 3.8) as it pertains to the Contractor for all work under this contract. The undersigned further agrees to pay to the Owner as Liquidated Damages the sum of one hundred ($100) dollars for each consecutive calendar day that he shall be in default after the time for Substantial Completion specified herein.

REGISTRATION: Attach a printout of the Bidder’s Labor and Industries License Detail Information sheet to the submitted Bid Form. This document is attainable at www.lni.wa.gov/tradeslicensing/.

http://www.lni.wa.gov/tradeslicensing/

00400 - 2

WORKER’S COMPENSATION: Attach a printout of the Bidder’s Labor and Industries Employer Liability Certificate to the submitted Bid Form. This document is attainable at www.lni.wa.gov/tradeslicensing/.

CONTINUED ON THE FOLLOWING PAGES

http://www.lni.wa.gov/tradeslicensing/

00400 - 3

ALL BIDDERS MUST COMPLETE THIS SECTION

Bidder acknowledges receipt of the following addenda:

Addendum No. _____ Date Received __________ By_______________________________________

Addendum No. _____ Date Received __________ By _______________________________________

Addendum No. _____ Date Received __________ By _______________________________________

Addendum No. _____ Date Received __________ By _______________________________________

CONTINUED ON THE FOLLOWING PAGES

00400 - 4

ALL BIDDERS MUST COMPLETE THE FOLLOWING SECTION:

NON-COLLUSION DECLARATION

I, by signing the Bid, hereby declare, under penalty of perjury under the laws of the United States that the following statements are true and correct:

1. That the undersigned person(s), firm, association or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this Bid is submitted.

2. That by affixing my signature hereto on this signature page of this Bid, I am deemed to have signed and have agreed to the provisions of this declaration. You are advised that you are required to affix your signature to all applicable sections of this document. Failure to do so may result in the invalidation of your bid.

FIRM'S LEGAL NAME: ___________________________________________________

BIDDER'S NAME: _____________________________________________________

BIDDER'S TITLE: _____________________________________________________

PHYSICAL ADDRESS: ____________________________________________________

Street Address City State Zip Code

MAILING ADDRESS: _____________________________________________________

Street or P.O. Box City State Zip Code

BY: __________________________________________________Sign here

SIGNATURE OF AUTHORIZED REPRESENTATIVE

(NOTE: Signature is required for Bid to be valid)

PHONE NO._________________________ FAX NO.__________________________

E-MAIL ADDRESS: ____________________________________________________

CONTRACTOR'S WASHINGTON REGISTRATION NO._______________________

CONTRACTOR'S FEDERAL I.D. TAX NUMBER_____________________________

00400 - 5

COMPLETE THIS SECTION IF YOU ARE A CORPORATION OR PARTNERSHIP

NOTE: If the Bidder is a corporation, write State of Incorporation; and if partnership, give full names and addresses of all general partners below:

COMPLETE THIS SECTION IF YOU ARE A CORPORATION

CORPORATION CERTIFICATION OF AUTHORITY OF SIGNATOR

I, ___________________________, certify that I am authorized to bind the Corporation named as Contractor herein, that _________________________________________ who signed this Bid on behalf of the Contractor was then

_________________________________________ of said Corporation that said Bid was duly signed for and on behalf of said Corporation by the authority of its governing body and is within the scope of its corporate powers.

Printed Name Signature

Title Date

COMPLETE THIS SECTION IF YOU ARE A PARTNERSHIP

PARTNERSHIP CERTIFICATION OF AUTHORITY OF SIGNATOR

I, ____________________________, certify that I am a general partner of the company named as Contractor herein and that I am authorized to bind the partnership to this Bid.

(General Partner Printed Name) (General Partner Signature)

(Date)

TC One-Page Contract (Construction) Rev. 1/10/2024

THURSTON COUNTY GOVERNMENT

3000 PACIFIC AVE SE, SUITE 210

OLYMPIA, WA 98501

SAMPLE PUBLIC WORKS SHORT FORM CONTRACT

Date:

County Information (hereafter referred to as “County or Purchaser”)

Send Contract Documents to the Attention of: Contract No. (To be provided upon project award)

Department CENTRAL SERVICES Project Name Coroner’s Interior Upgrades – Sheet Vinyl

Admin Contact/Title BRANDIE JACKSON Project No. C33502

Phone (360) 754-2972 PM Name KATHY XAYAVONGSA

Email BRANDIE.JACKSON@CO.THURSTON.WA.US PM Phone (360) 968-0526

Billing Information

Billing Email BRANDIE.JACKSON@CO.THURSTON.WA.US Terms Net 45 Days

Contractor Information (hereafter referred to as “Contractor”) Legal Business Name Contact Name

Doing Business As Title

Address City, State, Zip

Email Phone

Accepted by Contractor: Accepted by County:

Authorized Signature Date Authorized Signature Date

Printed Name Printed Name

Instructions & Cost

ADDITIONAL INSTRUCTIONS PER THE INVITATION TO BID APPLY.

Scope of Work: The work includes, but is not…