c335 LBF Locker Refurb_SOW.docx

Statement of Work (SOW) for Refurbishment of Shipboard Lithium Battery Charging Stations and Lockers

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 335, which is responsible for shipboard lithium battery lockers.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

The Lithium Battery Facility (LBF) Locker In-Service Engineering Agent (ISEA), Code 335, of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD) provides configuration control and engineering oversight of the LBF lockers on U.S. Navy ships. Large-form lithium batteries have been in use on Navy ships for a variety of purposes. They have a high energy density and require specialized storage to ensure safe, reliable operation and use. Specialized lockers were designed for the storage and charging of these batteries. A total of 41 lockers were procured previously and placed on multiple ships. These lockers have since been removed due to multiple manufacturing defects. The 41 lockers comprise two shipsets, one (1) LHD shipset and one (1) LHA shipset. The LHD shipset consists of seven (7) BCSs, nine (9) 1x3 BSLs, and three (3) 1x4 BSLs. The LHA ship set consists of eight (8) Battery Charging Stations (BCS), nine (9) 1x3 Battery Storage Lockers (BSL), and five (5) 1x4 BSLs.

1.2 SCOPE OF WORK

The contractor shall (1) identify and (2) correct/repair the manufacturing defects in accordance with the government drawing package. The Government will provide the BCSs and BSLs for rebuild as Government Furnished Property.

2.0 APPLICABLE DOCUMENTS

2.1 1x2 Battery Charging Station (BCS), NAVSEA Dwg # 803-8603354C

2.2 1x3 Battery Storage Locker (BSL), NAVSEA Dwg # 803-8603355C

2.3 1x4 Battery Storage Locker (BSL), NAVSEA Dwg # 803-8603356B

2.4 American Welding Society (AWS) Standards including, but not limited to D1.1, D1.3, and D1.6

2.5 MIL-STD-1689; Department of Defense Manufacturing Process Standard: Fabrication, Welding and Inspection of Ships Structure

2.6 ISO Standard: ISO 9001:2015

The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.

3.0 REQUIREMENTS

3.1 Lithium Battery Locker Refurbishment

3.1.1 Initial Locker Inspection

3.1.1.1 The contractor shall (1) inspect and (2) validate functionality of all 41 Government-furnished BCSs and BSLs in order to assess the manufacturing defects and discrepancies between the existing hardware and the technical design data provided.

3.1.1.2 The Contractor shall notify the Government no later than 14 days prior to any inspection(s), so that the Government has the opportunity to witness and attend the inspection(s) with the contractor. The Government reserves the right to inspect all lockers or only a sample set with the Contractor.

3.1.1.3 The contractor shall an inspect the locker welds in accordance with the inspection requirements specified in the applicable standard for the base material used. Inspections shall be performed on the following quantity of BCSs and BSLs per shipset:

3.1.1.4 The contractor shall validate functional operation of all locking mechanisms, doors, handles, pins, ventilation flaps, and drawers on the BCS’s, 1x3 BSLs, and 1x4 BSLs.

3.1.1.5 The contractor shall validate functional operation of all drawer mechanisms, using the drawer load specified in the applicable BCS or BSL drawing specified in Section 2.0.

3.1.1.6 The contractor shall develop a detailed tracking log of all design discrepancies and/or manufacturing defects associated with each BCS and BSL, and include recommended solutions for how to repair or address each discrepancy or defect (CDRL A001).

Examples of manufacturing defects or discrepancies identified include, but are not limited to:

(1) Corrosion of certain fasteners

(2) Incorrect door handle hardware/components

(3) Potentially incorrect door latch rod construction and/or plating

(4) Incorrect fasteners

(5) Improper door alignment

(6) Bent or broken vent flap pins

(7) Missing or damaged insulation or flashing

(8) Minor welding issues

3.1.2 Battery Charging Station and Battery Storage Locker Refurbishment

3.1.2.1 Subsequent to government approval of CDRL A001, the government will issue separate task orders for the refurbishment of the two (2) shipsets of BCSs and BSLs.

3.1.2.2 The contractor shall submit welding procedures(s) and welding procedure qualification data for government approval prior to start of BCS and BSL refurbishment work under the task order (CDRL A004).

3.1.3 Post-Refurbishment Demonstrations and Inspections

3.1.3.1 After completing the locker refurbishment, the Contractor shall demonstrate proper operation of locking mechanisms, doors, handles, pins, ventilation flaps, and drawers on the BCS’s, 1x3 BSLs, and 1x4 BSLs. Demonstration of the drawer operation shall use the drawer load specified in the applicable BCS or BSL drawing specified in Section 2.0. The contractor shall submit a test inspection report documenting the results of the demonstration and inspection conducted in paragraph (CDRL A003).

3.1.3.2 The Government will perform a Post-Refurbishment Inspection with the Contractor, no later than 14-days after receipt of contractor report; the Government reserves the right to inspect all lockers with the Contractor.

3.1.3.3 If not already present, the Contactor shall affix nameplates on the interior of each assembled BCS, 1x3 BSL, and 1x4 BSL. The nameplate shall provide the following information:

· Contractor’s name

· Contractor’s address

· Contractor’s phone number

· NAVSEA drawing number and revision level

· Contract number

· A sequential serial number The contractor shall recommend material to be used for the nameplate and how it shall be adhered to the BCS or locker; the government will review, comment and approve (CDRL A001).

3.1.3.4 The Contractor shall submit a Certificate of Compliance to the Government certifying all refurbished BCSs and lockers comply with the applicable drawings listed in Section 2.0 (CDRL A002).

3.1.4 Material Storage, Packaging and Shipping

3.1.4.1 The Contractor shall store all US Navy material indoors, and in compliance with applicable clauses for storing Government Furnished Material. The Contractor shall be responsible for maintaining the condition of, and controlling access to any US Navy assets while the assets are at the Contractor's facility until the time that the asset(s) is (are) delivered to a US Navy facility, in accordance with applicable clauses for material storage and control of Government Furnished Material

3.1.4.2 Upon successful completion of the post-refurbishment Demonstrations and Inspections, the Contractor shall package and ship the refurbished equipment to the following address:

NSWC Philadelphia Div.

NSLC Detachment 1601 Langley Ave, Bldg. 542 Philadelphia, PA 19112

3.1.4.2.1 The packaging shall provide a means of humidity control within each BCS and BSL through the use of a non-toxic desiccant, in quantities appropriate for each package’s interior size, to prevent instances of corrosion.

3.2 Commonality of Systems, Subsystems, and Components – N/A

3.3 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.3.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.4 Diminishing Manufacturing Sources and Material Shortages Management (DMSMS) Contract Requirements – N/A

3.5 Parts Obsolescence – N/A

4.0 DATA REQUIREMENTS

· CDRL A001, Manufacturing Defects and Discrepancies Log

· CDRL A002, Certificate of Compliance

· CDRL A003, Test Inspection Report (Post-Refurbishment Demonstration and Inspection Report)

· CDRL A004, Welding Procedures

· CDRL A005, Contract Status Report

· CDRL A006, Government Property Inventory Report (PERIODIC)

· CDRL A007, Government Property Inventory Report (FINAL)

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING – N/A

5.2 ON SITE WORK – N/A

5.3 DD254 REQUIREMENT – N/A

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI)

All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA – N/A

5.7 U-NNPI SECURITY REQUIREMENTS – N/A

5.8 U-NNPI – N/A

6.0 PLACE OF PERFORMANCE

6.1 The contractor's primary place of performance shall be at the contractor’s facilities. It is estimated that 100% of the work will occur off-site at the contractor facility.

7.0 TRAVEL - N/A

8.0 GOVERNMENT FURNISHED PROPERTY (GFP)

The government will furnish a total of 41 BSLs and BCS’s and ship them to the contractor facility.

The breakdown is as follows:

The government will ship the LHD shipset to the contractor within 30-days of contract award for inspection. The earliest date the LHA shipset will be delivered to the contractor will be September 2023.

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.3 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to Exhibit X, Government Property Inventory Report. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting

SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing. Recovering excess property from the Contractor via the Plant Clearance Automated Reutilization Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.6 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j). The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer and the Accountable Property Officer.

8.6.1 Property Disposition Instructions –N/A

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document” The contractor must obtain a DD-1149s before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR. All GFP returned to the Government shall include a DD 1149 to document transfer of liability back to the Government.

8.7 Contract Closeout Reporting:

DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the Contractor is maintained. Government Furnished Materials Reporting: The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFM module of the PIEE system IAW DFARS 252.211-7007 and PGI 245.103-72 for the purpose of accountability.

9.0 GOVERNMENT FURNISHED INFORMATION

9.1 NAVSEA Drawing 803-8603354C, Charging Station Locker, Lithium Battery, provided electronically at time of solicitation and time of award

9.2 NAVSEA Drawing 803-8603355C, Stowage Locker (1x3), Lithium Battery, provided electronically at time of solicitation and time of award

9.3 NAVSEA Drawing 803-8603356B, Stowage Locker (1x4), Lithium Battery, provided electronically at time of solicitation and time of award

10.0 PURCHASES - N/A

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Electronic End-Items – N/A

11.2 Non-Electronic Materials

11.2.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

11.2.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.2.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.2.1.3 Contractor shall notify the contracting officer when critical or high risk materiel cannot be obtained from an authorized supplier;

11.2.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier

11.2.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 PERSONNEL – N/A

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (ECRAFT) SYSTEM – N/A

14.0 SPECIAL REQUIREMENTS

14.1 Quality Management System

14.1.1 - The contractor shall maintain a Quality Management System (QMS) in accordance with Level 1 ASQ/ANSI/ISO 9001:2015 standards.

14.1.2 - N/A

14.1.3 - N/A

14.1.4 - N/A

14.1.5 - N/A

SOW-PWS Template 21 November 2022 version Page 3