CALIFORNIA STATE PARKS

INVITATION FOR BIDS

For

Heavy Equipment Rental Services

Contract Number:

C26554001

Anticipated Project Period:

October 1, 2026 – January 31, 2027

State of California – The Natural Resources Agency Department of Parks and Recreation

Oceano Dunes District

State of California Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director Oceano Dunes District 340 James Way Ste 270 Pismo Beach, CA 93449 805-773-7178 * 805-773-7176 fax

INVITATION FOR BIDS

Notice to Prospective Bidders

August 28, 2026

You are invited to review and respond to this Invitation for Bid (IFB), entitled, Heavy Equipment Rental #C26554001. In submitting your bid, you must comply with the Instruction to Bidders, attached herein.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE incentive still applies. There is no minimum DVBE participation Requirement for this solicitation.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (02/2025) https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

Profit businesses using a fictitious name other than their legal business name shall be required to provide their “Legal Business Name” d/b/a “Fictitious Business Name” on contract forms in compliance with Business and Professions Code §17900-17930. This code does not apply to a nonprofit corporation or association, et al., §17911.

Before transacting intrastate business in California the business must first qualify/register with the California Secretary of State. (California Corporations Code section 2105, 15909.02, 16959 or 17708.02.)

Please direct questions or concerns regarding this solicitation to:

Kayla Houser, Contract Administrator

805-773-7178 OD.Billing@parks.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

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Date Time

8/26/2026

9/4/2026 2:00 PM

9/8/2026

9/15/2026 2:00 PM

9/16/2026 2:00 PM

9/23/2026

9/30/2026

Propsal Submission Deadline

Proposal Opening and Review

Proposal Intent to Award

Proposal Award

Key Action Dates

Event

IFB release to Bidders

Question Submittal Deadline

Answers to Questions

State of California – The Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Oceano Dunes District Heavy Equipment Rental

State of California-Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DRP 940A (REV 19/2025)

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTION TO BIDDERS

CONTRACT/BID NO.: C26554001

Sealed bids will be accepted by the Department of Parks and Recreation until the following date and time, at the following location. Proposals received after the Deadline will be deemed non-responsive and not opened. Proposing firms are solely responsible for ensuring timely receipt of their Proposals.

Date: Tuesday, September 15, 2026 Time: 2:00 PM PST Location: Oceano Dunes District Office 340 James Way, Suite 270 Pismo Beach, CA 93449 Project Description

Furnishing of services, material, or equipment, or to perform all work required to:

Provide for rental one (1) 500 + horsepower rubber tracked tractor, (1) approx. 20 cu yd pull behind dump scraper, at: Oceano Dunes SVRA, 900 Pacific Blvd, Oceano CA 93445, San Luis Obispo County, complete and ready for use in accordance with plans and specifications and such addenda as may be issued prior to bid opening date.

Estimated Contract Term: October 1, 2026, to February 28, 2027

Anticipated Contract Performance Period: Four (4) months from formal start date, to be determined by State Representative.

Delivery/Bid Submissions (3 Possible Methods):

1. Electronic Submission (preferred method): Proposals can be submitted electronically with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) via email to OD.Billing@parks.ca.gov .

2. Mail Submission: Proposals will be accepted in a sealed envelope, mailed to the below address. Proposals must be received by 2:00 pm on the date of deadline. Postmarks not accepted.

Department of Parks and Recreation Oceano Dunes District 340 James Way, Suite 270 Pismo Beach, CA 93449

3. In-Person Submission: Proposals will be accepted in a sealed envelope delivered to Kayla Houser at the following location. Proposals must be received by 2:00 pm on the date of the deadline.

Department of Parks and Recreation Oceano Dunes District 340 James Way, Suite 270 Pismo Beach, CA 93449

NOTE FOR MAIL AND IN-PERSON SUBMISSION: Envelopes must be sealed and plainly labeled with Proposing firm’s name and address, along with the following:

IFB # C26554001

Heavy Equipment Rental

DO NOT OPEN

Proposals submitted without sealed cover and above labels will be rejected.

DRP 940A (REV 19/2025)

Submission Details

1. Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received or a time stamp when received at the Oceano Dunes District Office. A postmark does not qualify.

2. Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and may be deemed unresponsive. Department of Parks and Recreation (DPR) will provide an electronic email response confirming receipt of each submission received. If a confirmation receipt is not received within 30-minutes of submission, please contact Kayla Houser at kayla.houser@parks.ca.gov to confirm your bid was received.

Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete.

3. Bidders are responsible for ensuring that the submission contains the attachment(s), is fully responsive and lacks any deficiency prior to submission. Failure by the bidder submit bids as directed risks the bid being deemed unresponsive and rejected. Bidders are advised to submit bids at least an hour in advance of the bid submission deadline to allow for confirmation of bid submission.

4. Prospective bidders may examine and obtain specifications and bid forms, or receive assistance with questions regarding this Invitation for Bids by calling, e-mailing or mailing a request to:

Department of Parks and Recreation 340 James Way, Suite 270 Pismo Beach, CA 93449 Contact Person: Kayla Houser Phone #: 805-773-7178 E-mail: kayla.houser@parks.ca.gov

Questions and Answers

Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by including your comments directly to OD.Billing@parks.ca.gov NO LATER THAN 2:00 pm, September 4, 2026. Answers will be provided by Addendum which will be posted within the Bid Solicitation located on the Cal eProcure website stated above. It is the responsibility of the bidders to download any addenda as needed.

Bid Opening

Bids will be opened publicly during a scheduled conference-call at 2:00 pm on Wednesday, September 16, 2026.

Individuals interested in calling into the Bid Opening must send their request into OD.Billing@parks.ca.gov at least 24-hours in advance of the call to receive a conference participation access code and allow the State adequate time to accommodate all bidders. One code will be available per bidder.

Bidding Requirements

1. Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

3. Bids shall be submitted in duplicate a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

DRP 940A (REV 19/2025)

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents are invited to be present.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

15. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

16. Generative Artificial Intelligence

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.”

DRP 940A (REV 19/2025)

Procedure for Protesting an Award

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accessible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

B. Inspection of bids is permitted as follows:

1. After bid opening, all bids shall be available for public inspection.

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Protest Coordinator 707 Third Street, 7th Floor

West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O. Box 942896 Sacramento, CA 94296-0001

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478 (Rev. 7/2026)(Excel 7/16/2026)(Page 1 of 3)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business

Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE AND TACPA NOTICES

5% Small Business Preference / Target Area Contract Preference Act (TACPA) (page 3)

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

The State of California www.dgs.ca.gov/PD/Contact

Department of General Services 24-hour recording: (916) 322-5060

Office of Small Business and DVBE Services FAX: (916) 375-4950

707 Third Street, First Floor – Room 400 certification@dgs.ca.gov

West Sacramento, CA 95605

DPR 478 (Rev. 7/2026)(Page 2 of 3)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact http://www.dgs.ca.gov/PD/Contact mailto:certification@dgs.ca.gov http://www.caleprocure.ca.gov/

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Information regarding TACPA including bidder questions about eligibility, please contact:

The State of California

Department of General Services

Procurement Division - Dispute Resolution Unit

707 Third Street, Second Floor Worksite Eligibility Determinations:

West Sacramento, CA 95605 TACPA@dgs.ca.gov

DPR 478 (Rev. 7/2026)(Page 3 of 3)

Any vendor whose bid is over $100,000 may apply for Target Area Contract Preference Act (TACPA) preference. TACPA provides 5 to 9 percent preferences for a California business that is located in the qualified zone.

How does the TACPA Preference Work?

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the bidder (not mandatory), is for bidder evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders seeking to take advantage of this preference will need to review the DGS Procurement website and submit the appropriate response forms with their bid. The bidder may omit these forms if there is no intention to claim this preference.

Please carefully review the forms and requirements. Bidders are not required to apply for these preferences.

Denial of the TACPA preference request is not a basis for rejection of a bid.

The required applications/forms are as follows:

• STD. 830, TACPA Preference Request for Goods and Services Solicitations

• DGS/PD 525, Manufacturer’s Summary of Contract Activities and Labor Hours

• DGS/PD 526, Bidder’s Summary of Contract Activities and Labor Hours

These forms can be found on the California Statewide Forms Directory at:

https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

Contracts awarded with applied preferences will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Note: You do not need to be a certified Small Business to apply for the TACPA Preference.

mailto:TACPA@dgs.ca.gov https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-a-Target-Area-Contract-Preference http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

DPR 479IW (Rev. 7/2026)(Excel 7/17/2026)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IW (Rev. 7/2026)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a

$4,900.00

(5% x $98,000)

$3,920.00

(4% x $98,000) n/a

97,100.00

($102,100 - $4,900)

96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 7/2026)(Page 3 of 5)

Confirmed DVBE

Participation of DVBE Incentive Amount for IFB

5% or more

4% - 4.99%

3% - 3.99%

2% - 2.99%

.01% - 1.99%

5% of lowest responsive and responsible bid

4% of lowest responsive and responsible bid

3% of lowest responsive and responsible bid

2% of lowest responsive and responsible bid

1% of lowest responsive and responsible bid

Final Rank:

DVBE Incentive (from Table A)

Incentive Amount

(% x Lowest Responsive and

Responsible Bid Price)

Adjusted Bid Price

(Bidder's Price - Bidder's Incentive

Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified

DVBE Prime or Subcontractors

Initial Ranking

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD

Department of General Services 24-hour recording: (916) 322-5060

Office of Small Business and DVBE Services FAX: (916) 375-4950

707 Third Street, First Floor – Room 400 Certification@dgs.ca.gov West Sacramento, CA 95605

DPR 479IW (Rev. 7/2026)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies http://www.dgs.ca.gov/PD mailto:Certification@dgs.ca.gov http://www.parks.ca.gov/advocate https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true http://www.caleprocure.ca.gov/

b. DGS PD 843, DVBE Declaration

DPR 479IW (Rev. 7/2026)(Page 5 of 5)

a. GSPD 05-105, Bidder Declaration

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (GSPD 05-105 AND DGS PD 843) WILL RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the corresponding percentage of the total bid price for the services/goods to be provided by each subcontractor.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

Agreement Number: C26554001

EXHIBIT A - ATTACHMENT I

SCOPE OF WORK DETAIL

BACKGROUND

The San Luis Obispo County Air Pollution Control District (APCD), Dust Rule 1001, requires the California Department of Parks and Recreation (DPR) to take measures to reduce dust emissions at Oceano Dunes State Vehicular Recreation Area (ODSVRA). The renting of Heavy Equipment allows DPR staff to implement proactive measures associated with Dust Rule 1001 requirements.

EQUIPMENT REQUIREMENTS

1. Contractor agrees to furnish all equipment, tools, materials and necessary labor for delivery and equipment maintenance to provide Heavy Equipment Rental services to the DPR for the following equipment.

Examples of accepted equipment are provided in “Exhibit A, Attachment III – Heavy Equipment Rental, Sample Photos and Descriptions”

a. Rental of one (1) full size rubber wide-track tractor for duration of (4) months, the full contract term. The tractor shall meet the following specifications:

i. Tracks may either be an independent quad-track or two (2) single contiguous tracks.

ii. Tractor base weight shall be approximately 50,000 to 60,000-pounds;

engine shall be rated at 500 to 600 horsepower.

iii. Tractor shall include a 3-point hitch and drawbar to match scraper, see Section 2(c).

iv. Tractor shall include enclosed cab, air conditioning, heating, air ride seat, functional gauges, switches and controls, full hydraulic cab controls for operating the scraper while in motion.

b. Rental of one (1) direct mount pull behind, non-agriculture, non-ejector, dump scraper with hydraulic controls for lifting, scraping, loading and dumping capabilities while in motion, for a duration of (4) months, the full contract term. The scraper shall meet the following specifications:

i. Scraper must be compatible with the tractor requested in Section 2.b.

ii. The scraper cutting width must match the tractor tread width, plus or minus 6 inches. (E.g. should the tractor create a 12-foot-wide track the scraper cutting width shall be 11.5 to 12.5 feet wide. The Ashland 2012CS and IMC 225CS are examples of desirable designs for these conditions.)

DELIVERY AND RECEIVING OF EQUIPMENT

1. Contractor shall deliver each piece of equipment requested within ten (10) business days of being notified by the State Representative.

2. Upon delivery of the rented equipment, the contractor representative and State Representative shall perform a walk around inspection of the delivered equipment. The State Representative shall document all cosmetic and mechanical issues discovered at the time of inspection using the “Rental Equipment Inspection Checklist Incoming/Outgoing” included as Exhibit A, Attachment II. Both parties shall sign and date the form.

a. Deficiencies identified on the checklist regarding electrical, mechanical or hydraulic components related to the operation and function of the equipment shall be corrected within forty-eight (48) hours.

b. Safety related deficiencies shall be corrected before the equipment is operated.

c. If the equipment must be parked for safety or deficiency issues, the State will not incur rental fees while the equipment is inoperable. The State will prorate a rental rate adjustment for each day the equipment is parked until the issue is resolved to the satisfaction to the State’s Representative.

3. Manufacture repairs, recalls and updates, applicable to the equipment being delivered, and issued by the Manufacture prior to the start of this agreement, must be installed or applied as applicable per manufacture requirements.

EQUIPMENT USAGE

1. Rubber tires or tracks, which ever may apply to the equipment, shall meet the safety and wear conditions of the State Heavy Equipment Mechanic or Operator at the time of delivery.

a. Tread with less than 50% tread life, deep cuts, missing rubber, rips, tears or other abnormalities may be rejected at the State’s discretion and corrected at the contractor’s expense.

b. The State shall not be responsible for reduced tread life at any percentage, during, or at the end, of this agreement term.

2. The Heavy Equipment will be used in a sand dune and coastal environment for the duration of this contract. The contractor agrees to accept responsibility for the implied impacts and costs the environment may have upon the equipment during the rental.

OBLIGATIONS

1. The contractor agrees to keep the equipment and its appurtenances in good repair and operative condition and to make all necessary repairs and adjustments without qualification and without cost to the State, with clear right of the State to terminate or cease paying rent should the contractor fail to maintain the equipment properly.

2. For maintenance purposes, the contractor's representative shall be given full and adequate access to the equipment upon forty-eight (48) hours advanced notice during normal working hours, Monday through Friday, 7:00 am to 4:00 pm, excluding weekends and holidays.

3. In the event of an equipment failure beyond the State’s control, including but not limited to; flat tires, other than hazard related, electrical issues, hydraulic issues, or mechanical issues, that may render the equipment inoperable for more than forty-eight (48) hours, the State shall prorate a rental rate adjustment.

a. The number of days prorated shall be determined from the date and hour the contractor was notified until the equipment is satisfactorily repaired and operable or replaced with like equipment meeting the conditions and specifications of this agreement.

4. State agrees to not remove, alter, disfigure, or permanently cover up any numbering, lettering, or insignia as part of the original equipment or Contractor’s identification.

EQUIPMENT RECALLS

1. The contractor shall notify the State Representative of any equipment recalls within five

(5) business days of receiving such notice.

a. The contractor shall provide the State Representative forty-eight (48) hours advance notice before servicing the equipment.

b. In the event the recall requires removal of the equipment from State Property for servicing, the equipment shall be replaced on the same day as removing the recalled equipment and no later than ten (10) business days from notice to stop using the recalled equipment.

c. The State reserves the right to prorate the invoice if an operable piece of equipment, meeting the agreement specifications, is not provided within ten (10) days of removing the recalled equipment.

FUEL CONSIDERATIONS

1. Tier levels for Diesel Engines will not be enforced by the State. For Rentals less than one (1) year, compliance with the Off-Road Regulation (CARB) will be the responsibility of the rental company (i.e., the lessor). The rental company must report and label the vehicles and ensure they have the proper emissions controls.

2. State Agencies have recently been required to begin using R99 Renewable Diesel for

State owned diesel engines. The contractor is responsible to notify the Project Manager if R99 is not acceptable for use in the Contractor’s equipment. The State will use Petro Diesel upon request of the Contractor.

RENTAL PERIOD

1. The rental period shall begin when the equipment is delivered to 900 Pacific Blvd, Oceano, CA 93445, and conclude on the date established by the State Representative upon written notice to the contractor.

a. The rental period shall not include transportation time frames to deliver or return equipment.

b. The rental period shall not include time the equipment is housed on State property waiting collection by the Contractor, its agents or its employees.

SUB-CONTRACTING

Contractor shall provide the legal business name and contact name and phone number for sub-contractors, agents or suppliers acting on behalf of the Contractor and not employed directly by the contractor before entering State property. Contractor shall notify the Park Maintenance Chief at 805-773-7179.

INDEMNIFICATION

1. State agrees to return the equipment in good operating condition, subject to reasonable wear and tear. The State shall not be liable for repairs and liability for damage or loss to rented equipment arising from causes beyond the control of the State, except for that made necessary by or resulting from the negligent act or omission of the State or its officers, employees, or agents.

2. Contractor shall indemnify the State for loss or damage to property, material, or equipment belonging to Contractor, its agents, employees, suppliers, or anyone directly or indirectly employed by the Contractor while said material property, or equipment is in Contractor’s care, custody, control or under Contractor’s physical control.

3. Contractor shall give the State immediate notice in the event that any of said equipment is levied upon or is about to become liable or is threatened with seizure, and Contractor shall indemnify the State against all loss and damages by such action.

DELIVERY, PICKUP AND SERVICE LOCATION:

1. Oceano Dunes District Maintenance Yard, 900 Pacific Blvd, Oceano, Ca. 93445.

2. Equipment is to be picked up with fourteen (14) days of notification of completion from DPR staff.

EXHIBIT A - ATTACHMENT II

HEAVY EQUIPMENT INSPECTION CHECKLIST

Rental Equipment Inspection Checklist Incoming/Outgoing

Inspection Date: Time:

Equipment Type: Unit #:

What to Inspect and Look for: Good/ Present Needs Repair/ Not N/A

Backup lights and alarm Blade/Boom/Ripper condition Brake condition (dynamic service, park, etc.)

Brake fluid Cab, mirrors, seat belt, chair and glass Cooling system fluid Coupling devices and connectors Engine oil Exhaust system Fall protection (lanyards/harnesses) Fire extinguisher condition Frame, ladder(s) and walkway Guardrails/ Outriggers/Brakes

Ground engaging attachments Hand grabs and steps Horn and gauges Hose condition Hydraulic oil Lights Oil leak/lube

OTHER

Personal Protective Equipment Power cable and/or hoist cable (s)

ROPS

Safety Decals

Seatbelts Steering (standard and emergency) Tires or tracks Transmission fluid Turn signals Wheels/ Tires Windshield wipers and fluid

General safety condition:

Problems or repairs needed:

Repairs or Maintenance completed:

Other Notes:

Inspection Completed By:

(Print Name)

Signature:

Contractor Representative:

(Print Name)

Signature: ______________________________________________________________

When receiving or discharging rented heavy equipment, an Oceano Dunes District Park Maintenance Chief, Heavy Equipment Operator or Heavy Equipment Mechanic shall survey the equipment with the contractor’s representative and complete this form. Both parties shall sign this document in agreement regarding the condition of the equipment being received or discharged.

Use a separate inspection form for each piece of equipment.

The original form shall be submitted to the contract administrator at the District Office.

California Department of Parks and…