C25740010.Re-BidPackage.pdf

STATE OF CALIFORNIA – NATURAL RESOURCES AGENCY

DEPARTMENT OF PARKS AND RECREATION

SAN LUIS OBISPO COAST DISTRICT

Bid Package

Re-Bid Chemical Toilet Rental & Service - HSSSHM & On-Call

San Luis Obispo Coast District

C25740010

Estimated Term: June 1, 2026 to May 31, 2031

NATURAL RESOURCES AGENCY OF CALIFORNIA

SAN LUIS OBISPO COAST DISTRICT

RE-BID CHEMICAL TOILET RENTAL & SERVICE - HSSSHM & ON-CALL

TABLE OF CONTENTS

Item Pages Table of Contents

I. INVITATION FOR BIDS & SCOPE OF WORK

(The pages in this section describe the nature of the contract services. Any significant changes to the scope of work must be made via addenda before the bid is closed.)

Invitation for Bids – Notice to Prospective Bidders

Notice to Contractors Letter

Exhibit A – Scope of Work

Exhibit A, Attachment 1 – Light Specifications

Exhibit A, Attachment 2 – Site Map(s)

Exhibit A, Attachment 3 – Hearst San Simeon State Historical Monument Rules of the Road

II. SMALL BUSINESS AND DVBE PREFERENCES AND INCENTIVES

(These programs are not required for this contract but the preference and incentives still apply.)

Small Business Notice (5% Preference) (DPR 478)

DVBE Notice & Checklist (DPR 479IW)

Bidder Declaration (GSPD 05-105)

Disabled Veteran Business Enterprise Declaration (DGS PD 843)

III. BLANK BID SUBMITTAL DOCUMENTS

(The pages in this section are required to be submitted with your bid unless otherwise stated on the Bid Document Checklist.)

Bid Document Checklist

Exhibit B, Attachment 1 – Service Bid Forms (DPR 325B)

Bidder Declaration (GSPD 05-105)

DVBE Documentation Checklist (DPR 479IW)

Disabled Veteran Business Enterprise Declaration (DGS PD 843)

Commercially Useful Function (DPR 87)

Darfur Contracting Act Certification (DPR 74)

Contractor Certification Clauses (CCC 04/2017)

Artificial Intelligence (AI) Disclosure Form (DPR 97B)

California Civil Rights Laws Attachment (DGS OLS 04)

IV. SAMPLE AGREEMENT

(The pages in this section represent a sample of the contract that will be awarded from this IFB. Any significant changes to the exhibits must be made via written addenda before the bid is closed.)

State’s Standard Agreement (STD 213)

Exhibit A, Scope of Work

Exhibit A, Attachment 1 – Light Specifications (included in section i, see above)

Exhibit A, Attachment 2 – Site Map(s) (included in section i, see above)

Exhibit A, Attachment 3 – HSSSHM Rules of the Road (included in section i, see above)

Exhibit B, Budget Detail and Payment provisions

Exhibit B Attachment 1 – Service Bid Forms (included in section iii, see above)

Exhibit C, General Terms and Conditions (incorporated by reference, view/download via https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-

Folder/Standard-Contract-Language)

Exhibit D, Special Terms and Conditions https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

I.

INVITATION FOR BIDS & SCOPE OF WORK

State of California • Natural Recourses Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director San Luis Obispo Coast District 750 Hearst Castle Road San Simeon, CA 93452-9741 Phone: (805) 927-6571 Fax: (805) 927-2113

INVITATION FOR BID

Notice to Prospective Bidders

May 12, 2026

You are invited to review and respond to an Invitation for Bid (IFB) entitled Re-Bid Chemical Toilet Rental & Service - HSSSHM & On-Call, located across various locations within San Luis Obispo Coast District. The Contract / Agreement Number is C25740010. In submitting your bid, you must comply with these instructions.

Note that all agreements entered into with the State of California will include by reference the General Terms and Conditions Section 02/2025 and the Contractor Certification Clauses CCC-04/2017. These may be viewed and downloaded at the internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language. If you do not have access to the internet, a hard copy can be provided by contacting the person listed below.

In the opinion of The Department of Parks and Recreation, this invitation for Bid is complete and without need of explanation. However, if you have questions or should you need any clarifying information, the contact person for this IFB is:

Christopher Iniguez Department of Parks and Recreation

San Luis Obispo Coast District

(805) 927-2073

DPR.BidsSLOCoastDistrict@parks.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Sincerely, Christopher Iniguez Contract Administrator https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language mailto:DPR.BidsSLOCoastDistrict@parks.ca.gov

Notice to Contractors

State of California - Natural Resources Agency

NOTICE TO CONTRACTORS

San Luis Obispo Coast District

Re-Bid Chemical Toilet Rental & Service - HSSSHM & On-Call Bid Number: C25740010

Bids must be submitted by mail or electronically via e-mail with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) to DPR.BidsSLOCoastDistrict@parks.ca.gov no later than 3:00 p.m. PST, Thursday, May 28th, 2026. Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received. Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and can be deemed unresponsive. DPR will provide an individual electronic email response confirming receipt of each submission received. If a confirmation receipt is not received within 30-minutes of submission, please contact Christopher Iniguez at the email address above to confirm your bid was received. Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete. Bidders are responsible for ensuring that the electronic submission contains the attachment, is fully responsive and lacks any deficiency prior to submitting to the email address above.

Failure to do so risks the bid being deemed unresponsive. It is recommended that Bidders submit bids at least an hour in advance of the bid submission deadline to allow for confirmation of bid submission. Bids will be opened publicly over conference-call at 3:00 p.m. PST, Thursday, May 28th, 2026. Individuals interested in calling into the Bid Opening must send their request into DPR.BidsSLOCoastDistrict@parks.ca.gov to receive a conference participation access code. Please ensure a request for conference-call is submitted 24-hours in advance to allow DPR adequate time to accommodate all Bidders. Bids will be submitted for performing the work as follows:

Note: A job walk thru will not be held.

Estimated Contract Term: June 1, 2026 through May 31, 2031 Contract Performance Period: Five (5) years from Contract Execution Date

Instructions to Download Bid Package: Prospective bidders may examine and obtain the bid forms, specifications, plans and addenda (if any) by downloading this bid package from the Department of General Services’ (DGS) website at:

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx. At the website go to Quicklinks, View/Search Bids, and enter Bid Number “C25740010” in the “Event Name” field. Click on the “Search” button to view the full advertisement and bid documents.

Questions and Answers: Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by including your comments directly to DPR.BidsSLOCoastDistrict@parks.ca.gov NO LATER THAN 3:00 p.m., seven (7) calendar days prior to bid opening date. Answers will be provided by Addendum which will be posted within the Bid Solicitation located on the Cal eProcure website stated above. It is the responsibility of the bidders to download any addenda as needed.

mailto:DPR.BidsSLOCoastDistrict@parks.ca.gov mailto:DPR.BidsSLOCoastDistrict@parks.ca.gov https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

Bidding Requirements: No bids will be accepted after the date and time set for bid due date.

No bid will be considered unless it is made on a standard bid form furnished by the Department of Parks and Recreation, and is made in accordance with the "Instructions to Bidders".

Bids must be submitted for the entire work as described herein. DPR reserves the right to waive any irregularity in a bid or to reject any or all bids.

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and e-mailed to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements. The apparent low bidder will be required to execute a contractual agreement in the form of a "Standard Agreement Form 213" which shall be binding upon the State of California only upon approval by the State.

In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

All bids shall remain valid for 30 calendar days after the bid opening date.

The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

Executive Order N-6-22 – Russia Sanctions: On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Generative Artificial Intelligence: The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.”

Procedure for Protesting an Award: Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accessible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by e-mail, or personal delivery five (5) working days prior to the award of contract. Inspection of bids is permitted after the bid opening. At that time, all bids shall be available for public inspection.

There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, West Sacramento, CA 95605 OLSprotests@dgs.ca.gov

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O.Box 942896 Sacramento, CA 94296-0001 Veronica.cruz@parks.ca.gov mailto:OLSprotests@dgs.ca.gov mailto:Veronica.cruz@parks.ca.gov

Contractor Name:

Agreement No.: C25740010

EXHIBIT A

SCOPE OF WORK

1. PROJECT SUMMARY

A. Contractor shall provide all labor, equipment, and materials required to provide chemical toilet and handwash station rentals and services as well as on-call district wide chemical toilet and hand-wash stations rentals and service (See Exhibit B, Attachment 1) in accordance with the work specifications. Services include:

1. Pumping services for State-owned chemical toilets

2. ADA portable chemical toilet unit rental & service

3. Standard portable chemical toilet unit rental & service

4. Standard portable hand-washing station unit rental & service

5. On-Call district wide chemical toilet rentals & services

6. On-Call district wide hand-washing stations rentals & services

7. Service repair calls and emergencies

B. The services will be performed at the following location(s):

Hearst San Simeon State Historical Monument Visitor Center 750 Hearst Castle Rd San Simeon, CA 93452

William Randolph Hearst Memorial Beach (Hearst State Beach) 750 Hearst Castle Rd San Simeon, CA 93452

Hearst San Simeon State Historical Monument, Hilltop Workshops

750 Hearst Castle Rd San Simeon, CA 93452

Hearst San Simeon State Historical Monument, Hilltop N.U.T and Rear Courtyard 750 Hearst Castle Rd San Simeon, CA 93452

District-Wide On Call

C. The rates specified in Exhibit B, Attachment 1, shall stay in effect for the entire contract term.

2. PROJECT REPRESENTATIVES

A. The Contract Representatives during the term of this Agreement will be:

Representatives DPR Contract Administrator Contractor’s Contract

Administrator

Agency | Contractor: San Luis Obispo Coast District Name and Title: John Fairweather, Deputy District

Superintendent

Address: 750 Hearst Castle Rd

City, State, Zip: San Simeon CA 93452

Phone Number: (805) 712-4865 E-mail Address john.fairweather@parks.ca.gov

B. The State reserves the right to identify a DPR Designated Representative in the absence of the

DPR Contract Administrator.

C. Any changes in Contractor’s Contract Administrator must be immediately reported in writing no later than 5 business days to the DPR Contract Administrator or DPR Designated Representative.

3. TERM OF CONTRACT

A. The contract term shall be June 1, 2026, or upon DGS approval, whichever is later through May 31, 2031, or 60 months from DGS approval, whichever is later.

4. QUALIFICATION REQUIREMENTS

A. Services on equipment shall be performed by Trained Service Technicians. Contractor shall provide verification that the technicians have been trained and what their training entails upon request.

5. PERFORMANCE DETAILS

A. Contractor is responsible for supplying miscellaneous materials incidental to service, including safety materials needed or required to perform service at no additional charge to the State.

B. Any damage to existing facilities or structures resulting from this work shall be reported immediately or within 24 hours of discovered damage to the DPR Contract Administrator or DPR Designated Representative and be repaired immediately by the Contractor to the satisfaction of the DPR Contract Administrator or DPR Designated Representative at no cost to the State. Such repairs shall comply with all applicable provisions of this Agreement.

C. All work shall be performed professionally by experienced personnel outfitted with the appropriate tools and equipment to complete the job properly. Unless otherwise indicated herein. Contractor shall follow all rules for working at the Hearst San Simeon State Historical Monument (HSSSHM) listed on Exhibit A, Attachment 3 – Hearst San Simeon State Historical Monument Rules of the Road which is hereto attached to this contract.

6. SERVICE DETAILS

A. Work Days, Hours and State Holidays - Pumping services to be performed according to the work schedule, Exhibit B, Attachment 1.

B. Scheduling of Work – After the Agreement has been approved, Contractor shall confer with the DPR Contract Administrator or DPR Designated Representative mailto:john.fairweather@parks.ca.gov

C. Service days will be in accordance with Exhibit B, Attachment 1 made part of this agreement.

Contractor vehicle should arrive at Kiosk Gate between 7:00 a.m. and 7:30 a.m. on scheduled service days. Toilets need to be pumped and contractor trucks off of hilltop prior to tour starting at 9:00 a.m.

D. During the term of this Agreement, and notwithstanding the described hours and calendar schedule, the DPR Contract Administrator or DPR Designated Representative and Contractor shall mutually agree in writing to modify workdays or hours to reasonably accommodate the completion of work.

7. WORK SPECIFICATIONS

A. Chemical Toilet Rentals

1. Toilet Building: The building shall be a patented chemical-type toilet mounted on suitable skids. Minimum wall thickness shall be 1/8 inch. Toilet buildings’ interior and exterior shall all be the same color and uniform in color. The color of toilet buildings shall be determined by the bidder. Colors shall be agreed upon between the State and the contractor before placement. Toilet buildings shall be equipped and provided with lights for illumination of the interior of the building by a State Parks representative. Interior lights shall be installed by the State and left in place on the toilets. The contractor shall be responsible for removal of the lights upon the end of the contract. The State shall not be responsible for damages incurred from removing the lights. Light specifications for reference are hereby attached to Exhibit A, Attachment 1 – Light Specifications.

Hand-washing stations shall be included with the rental of toilet buildings with one (1) station for every staging area, unless otherwise specified, refer to Exhibit A, Attachment 2 - Site Map(s).

2. Quantity and Placement of Chemical Toilet Units: The initial quantity of chemical toilet units to be furnished will be ordered in writing by the District Superintendent or State representative. Increases or decreases from this quantity will be made only on written order by the District Superintendent or State representative. DPR may reject any unit which is determined not to be in conformance with these specifications. The contractor will be responsible for placing the toilet units. Specific location will be designated by the District Superintendent or State representative per Exhibit A, Attachment 2 – Site Map(s). Because of necessity, DPR may move units and will communicate with the Contractor, as needed.

The units will be moved in a manner designated by the contractor. DPR shall not be held liable for any damage incurred through such movement.

3. Interior Dimensions: Interior dimensions shall be a minimum of three feet three inches by three feet three inches (3'3" x 3'3") measured horizontally at one foot (1'0") above seat height. The average unobstructed height above the floor shall be six feet six inches (6'6").

Handicapped accessible units (if requested) shall meet the Americans with Disabilities Act (ADA) Compliance standards for such units.

4. Entrance Door: Entrance doors shall close automatically by means of a spring or other self-closing device. The approved inside locking device or hook and eye shall be installed five feet (5'0") above the interior floor. The minimum size of the door opening shall be six feet by two feet (6'0" x 2'0"). Handicapped accessible units (if requested) shall meet the ADA

Compliance standards for such units. If outside steps are used, they should be of ample size, firmly fastened, and preferably of one-piece construction.

5. Cross Ventilation: Each toilet shall contain walls, roof, or door openings for ventilation. All such openings shall be fly-proofed by enclosing with metal mosquito screening.

6. Toilet Facilities: Toilet facilities shall include one (1) individual urinal and one (1) commode having a hinged water closet seat, manufactured type, with a nonporous surface, in good condition. The urinal shall be set entirely separate from the seat and chemical chamber. The depth of the urinal shall be a minimum of eight inches (8"). Toilet seats shall have a drop take beneath the seat with a minimum length of eight inches (8"). Handicapped accessible units, if requested, shall meet the ADA Compliance standards for such units. Hand-washing stations shall be placed one (1) per toilet facility staging site. Hand-washing stations shall have standard hand soap, dispensable paper towels, and water-holding tanks with each station.

7. Numbering of Toilet Units: Each toilet-building unit shall be numbered neatly with the minimum size of numbers to be one- and one-half inches (1-1/2") high.

8. Signs: Signs on the units will display the universal logo for unisex - no advertisements.

9. Overall Appearance of Toilet Units: Units shall be maintained in top condition during the term of this contract. Units not maintained, and under the terms of this contract found to be substandard, will be removed at the contractor's expense and replaced with units in a proper state of repair. The District Superintendent or State representative shall determine and designate which units are substandard and shall give written notice of this fact to the contractor by registered mail, return receipt. A copy of said notice will be retained by the District Superintendent or State representative. Seven (7) calendar days after the date of written notification, payments on units designated as substandard will cease and such nonpayment will become retroactive to the date of the original notification. Deductions from monthly payments will be made as in the Instructions to Bidders for Chemical Toilet Rental and/or Service.

10. Chemical Solution: Carrier solutions in chemical toilets shall be of a Bio-Formation type and odor controlling. The products shall be approved for use in this state and shall be biodegradable. The products shall be non-corrosive and non-pathogenic. The products shall be used as described by the manufacturer of the product. D-Scent meets the requirements of this application. Other products with similar characteristics can be utilized.

11. Deodorants, Disinfectants and Paper Supplies: Each unit shall have a deodorant block at all times. Additional deodorants, cleaners, and disinfectants shall be supplied by the contractor to maintain all toilet units. On each service trip the contractor shall supply and replenish the following items to full stock:

a. Toilet tissue, folding sheet type with two (2) dispenser(s) in each unit.

b. Seat covers with one (1) dispenser(s) in each unit.

c. One (1) hand sanitizer pump in each unit.

B. Chemical Toilet Service

1. Pumping service is to be performed for each of the tanks listed in Exhibit B, Attachment 1 according to the specified schedule. Each service shall consist of pumping the tank and appropriately disposing of the sewage. Pumping discharge shall be done in such a manner to prevent spillage of any waste onto the ground surrounding the units and shall meet all requirements of the Health and Safety Code of the State of California.

2. Service days shall be performed in accordance with the schedule, Exhibit B, Attachment 1, or as ordered in writing by the DPR Contract Representative or District Superintendent.

When any regular service day falls on a legal holiday, service on that holiday will be required under the terms of this contract.

3. All objects, garbage and debris must be removed from holding tanks each time the tanks are pumped. Contractor is responsible for filtering and removal/disposal of all non-waste items from inside chemical toilets on or upon pumping and cleaning unrelated to sewage, such as rocks, hazardous waste items such as syringes, etc.

a. Trash cans shall be provided by State Parks next to the units.

4. Water must be available for servicing tanks. Tanks must be washed down with a high-pressure stream of water so compacted waste and toilet paper are broken up, and holding tanks cleaned out to prevent buildup of solids, scum, or sand/soil concentrations.

5. Additional service may be requested by the District Superintendent or State representative.

Payment for such emergency unit service will be in accordance with Exhibit B, Attachment 1.

Please note, the chemical toilets located at the HSSSHM Hilltop are State-Owned chemical toilets and will only require service, not rental.

C. Hand-Wash Station Rental & Service

1. Hand-Washing Stations: Hand-washing station units shall be placed where indicated on Exhibit A, Attachment 2 - Site Map(s). Hand-washing stations shall have standard hand soap, dispensable paper towels, and water-holding tanks with each station.

2. Hand-Washing Station Service: Hand-washing stations shall be serviced in accordance with Exhibit B, Attachment 1. Servicing of the hand-washing stations shall include removing grey water from the holding tank, refilling holding tanks with fresh water, and stocking dispensable paper towels and hand soap in the dispensers. Water used to refill hand-wash station holding tanks shall be provided by the contractor.

D. District-Wide Chemical Toilet & Handwash Station Rental & Service

1. Contractor shall, in accordance with Exhibit B, Attachment 1, provide on-call rentals and service for chemical toilets and hand-wash stations. Contractor shall hold units for the State and provide them district-wide upon request. A district-wide map of the State parks in the San Luis Obispo District is provided in Exhibit A, Attachment 2 - Site Map(s).

8. EMERGENCY SERVICE CALLS

A. When contacted by the State’s Representative, the Contractor shall respond as soon as possible to the service site with all necessary labor, tools, and equipment to perform pumping when the service is identified as an emergency. An emergency is defined as a tank that is full or when there is an imminent threat of raw sewage exposure.

B. The Contractor will furnish the State’s Representative with telephone numbers for 24-hour contact.

C. The Contractor must respond to emergencies within four (4) hours of the initial State’s Representative’s call.

D. Emergency services shall be paid at the rates specified on Exhibit B, Attachment 1.

9. ADDITIONAL SPECIFICATIONS

A. Any spillage must be cleaned up and disinfected prior to leaving the job site by the Contractor.

B. The Contractor will conduct their operations in a safe and responsible manner so as not to jeopardize the health and safety of themselves, their employees, park visitors or State’s employees. The Contractor will follow OSHA regulations as they apply to accomplishing the services of this contract.

10. INSPECTIONS BY STATE AND RECORD OF SERVICE

A. At completion of each service, the service person will leave at the designated office a signed statement verifying the date and time services were completed. The service person may at his/her option make this statement in duplicate and obtain signature of a park employee to verify the preparation and submission of statement to park unit.

11. IMAGE AND TRADEMARK USE

A. Without exception, contractors, their employees, and subcontractors are not allowed to publish or make available for publication any image of Hearst San Simeon State Historical Monument®, without express written permission. In addition, the names “Hearst Castle®”, “Hearst Monument®” “La Cuesta Enchanted®”, “The Enchanted Hill®”, and “Hearst San Simeon State Historical Monument®” are trademarks if Hearst San Simeon State Historical Monument® and not be used in any way which seems to endorse products, services, or persons.

12. AMENDMENTS/MODIFICATIONS

A. The Department of Parks and Recreation reserves the right to amend the contract total with mutual consent of the parties hereto, up to, not more than 30% (not to exceed $250,000) of the original contract in accordance with SCM Vol.1, Section 5.81.

B. The Department of Parks and Recreation reserves the right to add services or reduce services at their sole discretion. Any such modifications shall be rendered at the same rates referenced in Exhibit B, Attachment 1.

EXHIBIT A, ATTACHMENT 1

LIGHT SPECIFICATIONS

1. TOILET BUILDING LIGHTS

*Toilet building interior lights shall be installed via double sided tape and equipped with batteries by the State Parks. The state shall be responsible for replacing batteries of interior lights. Lights will be similar in design to the example below. Contractor shall be responsible for removing lights upon end of contract for any chemical toilets rented through district wide callouts. The State shall hold no responsibility for damages occurred through installation or removal of lights. The Contractor shall be responsible to not damage lights during service of chemical toilets and will report any damages to the State representative.

EXHIBIT A, ATTACHMENT 2 - SITE MAP(S)

1. HSSSHM HILLTOP WORKSHOPS STATE-OWNED TOILETS

2. HSSSHM N.U.T. AND REAR COURTYARD STATE-OWNED TOILETS

3. HSSSHM VISITOR CENTER CHEMICAL TOILETS

4. HSSSHM VISITOR CENTER HANDWASH STATIONS

5. HEARST STATE BEACH CHEMICAL TOILETS

6. HEARST STATE BEACH HANDWASH STATIONS

7. SLOCD DISTRICT WIDE STATE PARK LOCATIONS

Contractor’s Name:

Contract No.: C25740010

EXHIBIT A, Attachment 3 Hearst San Simeon State Historical Monument Rules of the Road

1. Every Visitor must be cleared for entry and exit at both the Visitor Center and Hilltop gates.

2. Every non-employee vehicle must have a visitor permit.

3. Observe the 25 M.P.H. speed limit on the main road to the Hilltop. Once inside the gates (#4 and #5) at the Hilltop observe the 10 M.P.H. speed limit while on the Hilltop.

4. Do not pass the buses or any other vehicles on the road.

a. The only exception is when a driver pulls over to the right and uses their left turn signal as an indication to pass. It is your responsibility to ensure it is safe to pass.

If a bus or other vehicle is stopped with no turn signal on Do Not Pass.

5. Give the uphill traffic the right-of-way.

6. Do not stop on the way up or down the hill.

7. Seat belts are to be worn at all times.

Important Reminders;

• Please keep up with other vehicles without tailgating.

• Stay approximately five car-lengths behind other vehicles.

• There is two-way traffic on this road, so please stay to the right (in your lane) at all times, and do not “cut” corners. Obey all traffic control lights or signs.

• Be aware of other vehicles coming down and up the hill.

• This is open grazing land, so watch for livestock, and yield to them whenever necessary.

• We suggest using first or second gear when going down the hill.

• Please wear your security pass visibly at all times.

• Please follow all directions given at the kiosk so that we can get you to your appointment in a safe and orderly manner.

Enjoy your visit.

Sign Date

II.

SMALL BUSINESS AND DVBE PREFERENCES AND

INCENTIVES

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478 (Rev. 9/2023)(Excel 9/20/2023)(Page 1 of 3)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE AND TACPA NOTICES

5% Small Business Preference / Target Area Contract Preference Act (TACPA) (page 3)

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.dgs.ca.gov/PD/Contact

Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 2 of 3)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance:

www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS- PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact OSDS to find out more:

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Information regarding TACPA including bidder questions about eligibility, please contact:

The State of California Receptionist: (916) 375-4940 Department of General Services Procurement Division - Dispute Resolution Unit 707 Third Street, Second Floor Worksite Eligibility Determinations:

West Sacramento, CA 95605 TACPA@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 3 of 3)

Any vendor whose bid is over $100,000 may apply for Target Area Contract Preference Act (TACPA) preference. TACPA provides 5 to 9 percent preferences for a California business that is located in the qualified zone.

How does the TACPA Preference Work?

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the bidder (not mandatory), is for bidder evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders seeking to take advantage of this preference will need to review the DGS Procurement website and submit the appropriate response forms with their bid. The bidder may omit these forms if there is no intention to claim this preference.

Please carefully review the forms and requirements. Bidders are not required to apply for these preferences.

Denial of the TACPA preference request is not a basis for rejection of a bid.

The required applications/forms are as follows:

• STD. 830, TACPA Preference Request for Goods and Services Solicitations

• DGS/PD 525, Manufacturer’s Summary of Contract Activities and Labor Hours

• DGS/PD 526, Bidder’s Summary of Contract Activities and Labor Hours

These forms can be found on the California Statewide Forms Directory at:

https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

Contracts awarded with applied preferences will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Note: You do not need to be a certified Small Business to apply for the TACPA Preference.

DPR 479IW (Rev. 4/2026)(Excel 4/23/2026)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Apply-for-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DPR 479IW (Rev. 4/2026)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a $4,900.00

(5% x $98,000) $3,920.00

(4% x $98,000) n/a 97,100.00

($102,100 - $4,900) 96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 4/2026)(Page 3 of 5)

Final Rank:

DVBE Incentive (from Table A)

Incentive Amount (% x Lowest Responsive and Responsible Bid Price)

Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

2% - 2.99%

.01% - 1.99%

5% of lowest responsive and responsible bid

4% of lowest responsive and responsible bid

3% of lowest responsive and responsible bid

2% of lowest responsive and responsible bid

1% of lowest responsive and responsible bid

Confirmed DVBE Participation of DVBE Incentive Amount for IFB

5% or more

4% - 4.99%

3% - 3.99%

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 4/2026)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State.