C25550004-Off-Highway_Safety_Training.IFB.pdf

Invitation for Bid No. C25550004

Department of Parks and Recreation

Off-Highway Motor Vehicle Recreation Division

Off Highway Safety Training

October 2025

Table of Contents

Cover Page 1 Table of Contents 2 Letter to Bidders 3 Key Action Dates 4 Services Contract Invitation for Bids/Instructions to Bidders 5 Exhibit A, Attachment 1 – Statement of Work 8 Sample Documents 22

Standard Agreement (STD 213 SAMPLE) Standard Agreement Exhibit A (DPR 603 SAMPLE) Standard Agreement Exhibit B (DPR 604 SAMPLE) Standard Agreement Exhibit C, General Terms and Conditions View/download via: www.dgs.ca.gov/OLS/Resources Standard Agreement Exhibit D (DPR 605s SAMPLE)

Required Forms:

IFB Document Checklist 31 Service Contract Bid Form (Exhibit B, Attachment 1, DPR 940B) 32 Bid Request Worksheet (Exhibit B, Attachment 2 Cost Details Sheet) 33 Bidder Declaration (GSPD-05-105) 36 Contractor Certification Clauses (CCC 4/2017) 38 Darfur Contracting Act Certification (DPR 74) if not applicable mark “N/A” 42 Payee Data Record (STD 204) 43 Payee Date Record Supplement (DPR88) 45 Commercially Useful Function-(DPR 87) if not applicable mark “N/A 47 California Civil Rights Laws-OLS 04 48 Artificail Intelligence (AI) Declaration Form 49

C25550004 Off-Highway Safety Training

C25550004 Off-Highway Safety Training http://www.dgs.ca.gov/OLS/Resources

State of California • Natural Resources Agency Gavin Newsom, Governor

DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896 • Sacramento, CA 94296-0001

Invitation for Bid

IFB#: C25550004

For:

Off-Highway Safety Training

You are hereby invited to review and respond to this Invitation for Bid (IFB). To submit a bid for these services, you must comply with the instructions contained in this document as well as the requirements stated in the Statement of Work, Exhibit A, Attachment 1.

By submitting a bid, your firm agrees to the terms and conditions stated in this IFB.

Read the attached document carefully. The IFB due date is Tuesday, October 28, 2025, at 2:00 pm. Responses to this IFB and any required copies must be submitted via email to ohmvr.contracts@parks.ca.gov

Sincerely, Vanessa Baeza Associate Government Program Analyst OHMVR Division

(916) 639-2519

C25550004 Off-Highway Safety Training mailto:ohmvr.contracts@parks.ca.gov

KEY ACTION DATES

KEY ACTION

Release of Invitation for Bid (IFB) Questions Regarding IFB Answers to Questions Posted Submission of IFB Review of IFB Submission Anticipated Award Anticipated Contract Start Date

DATE

October 14, 2025 October 23, 2025 October 24, 2025 October 28, 2025 at 2:00pm PST October 28, 2025 October 29, 2025 December 1, 2025

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Date:

Time:

Location:

Department of Parks and Recreation

Contact Person:

Phone No.:

E-mail:

DPR 940A (Rev. 7/2024)(Excel 7/24/2024)(Page 1 of 3) ohmvr.contracts@parks.ca.gov

October 28, 2025 2:00 pm PST ohmvr.contracts@parks,ca,gov Attn: Vanessa Baeza

Vanessa Baeza 916-639-2519

December 1, 2025 through November 30, 2028

Off-Highway Motor Vehicle Recreation (OHMVR)

Off-Highway Safety training.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

1.

At the above time and place the bids will be publicly opened and read for furnishing services, material, or equipment, or to perform all work required to:

at Off-Highway Motor Vehicle Division's nine State Vehicular Recreation Areas complete and ready for use in accordance with plans and specifications and such addenda as may be issued prior to bid opening date.

Additional requirements/information are as follows:

Bids shall be submitted as an attachment in Portable Document Format (PDF) to ohmvr.contracts@parks.ca.gov no later than 2:00 pm; Tuesday, October 28, 2025. Bid submission time will be as of the electronic time stamp associated when the email submission received. Submissions with attached PDF in excess of 99-megabytes in size will be rejected and can be deemed unresponsive. Additional emails may be sent should the file size exceed 99 mega-byte size limit and title in sequential order. OHMVR will provide automatic confirmation receipt, this is not a representation that submitted bid is responsive and complete.

Prospective bidders may examine and obtain specifications and bid forms, or receive assistance with questions regarding this Invitation for Bids by calling, e-mailing or mailing a request to:

The anticipated performance period of the contract is

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

Sealed bids will be accepted by the Department of Parks and Recreation until the following date and time, at the following location.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

3. Bids will not be opened electronically until the designated bid opening date and time. Bids will be opened publicly over TEAMS at 2:00 pm on Tuesday, October 28, 2025. Individuals interested in attending the Bid opening must send their requests to ohmvr.contracts@parks.ca.gov to receive participation access. Please ensure request for TEAMS is submitted 24-hours in advance to allow time to accommodate bidders. Mail and Facsimile (Fax) responses will not be considered.

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.:

C25550004

DPR 940A (Rev 7/2024)(Page 2 of 3)

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents are invited to be present.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

15. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

16. Generative Artificial Intelligence The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

C25550004

DPR 940A (Rev 7/2024)(Page 3 of 3)

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O.Box 942896 Sacramento, CA 94296-0001

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Protest Coordinator 707 Third Street, 7th Floor

West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accesible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

B. Inspection of bids is permitted as follows:

1. After bid opening, all bids shall be available for public inspection.

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Procedure for Protesting an Award

C25550004 Off-Highway Safety Training mailto:OLSProtests@dgs.ca.gov?subject=Protest%20of%20award

Exhibit A, Attachment 1: Statement of Work

1.0 Statement of Work

1.1 Scope of Services

1.1.1 The scope of the Agreement for Services is to provide hands-on training programs at no cost to the public for Off-Highway Vehicles (OHV) which includes the following: 1- All-Terrain Vehicles (ATV), 2- Off-Highway Motorcycles (OHM), and 3- Recreational Off-Highway Vehicles (ROV). The training programs shall have an emphasis on safety and shall be conducted at all nine (9) State Vehicular Recreation Areas (SVRAs) statewide as listed: Prairie City SVRA, Carnegie SVRA, Hollister Hills SVRA, Oceano Dunes SVRA, Hungry Valley SVRA, Ocotillo Wells SVRA, Heber Dunes SVRA, Clay Pit SVRA, Eastern Kern County Onyx Ranch SVRA and on other accessible public or private lands meeting the program requirements, as determined by the OHMVR Division.

Members of the public are responsible for providing their own vehicles and/ or equipment utilized in the training. DPR, or partnership entities receiving training will provide equipment for their respective employees or volunteers.

The Contractor’s vehicles and/or equipment required to conduct training classes may be stored at a State Vehicular Recreation Area(s) with approval from the District Superintendent(s).

DPR reserves the right to have Contractor provide, when possible, an ATV, OHM and ROV class to selected DPR staff to ensure that the Contractor is providing training that meets the goals and expectations of DPR.

1.1.2 The Contractor shall be selected and designated to perform services for a term not to exceed three (3) years unless a formal extension of the term of the Agreement is authorized by DPR and issued in the form of an Agreement Amendment.

2.0 Minimum Requirements

Proposers shall comply with the following:

a) Contractor shall demonstrate experience and ability to work effectively with the DPR in compliance with OHV Safety Training regulations, California Vehicle Code (CVC), California Public Resources Code (PRC) and other rules, regulations, or orders as they may apply.

C25550004 Off-Highway Safety Training

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b) Contractor shall demonstrate education, professional certification, and prior experience in the providing of ATV, OHM, and ROV Safety Training to the public, reflective of industry accepted standards.

c) Contractor shall have an accident/incident reporting process.

Contractor shall be required to track all accidents/incidents and report to DPR or designee all accidents/incidents within 48 hours. Serious accidents/incidents resulting in injury or death require immediate notification.

d) Contractor shall have a comprehensive Injury and Illness Prevention Plan which includes a fire extinguisher and first aid supplies at all training classes and events.

e) Contractor shall provide a detailed sanitization plan for equipment to protect against the spread of communicable diseases.

2.1 Project Deliverables

2.1.1 OHV Safety Training – General Provisions:

a) Contractor shall provide sixteen (16) classes a year, four (4) per quarter for each type of training (ATV, OHM, and ROV). At a minimum, contractor shall offer four (4) classes in Northern California, four (4) classes in Central California, and eight (8) classes in Southern California for each type of training, each fiscal year July 1 through June

30. Class sizes will be limited to the maximum class size of six (6) trainees per instructor unless the petitioning safety training organization can justify the safe use of more than six (6) OHV’s per instructor. For purposes of this contract, Northern California shall be defined as the land north of Highway 12, Central California shall be defined as the lands south of Highway 12 and north of Highway 58, and Southern California shall be defined as lands south of Highway 58.

Contractor shall not invoice the State for classes that were not executed/completed.

Contractor may invoice the state for any scheduled classes with pre-enrolled students even if those students do not attend the class.

b) A Supervision/Monitoring plan must be submitted to OHMVR Division within 30 days from the execution of this agreement detailing how instructors will be supervised/monitored per the guidelines within this agreement to ensure that curriculum standards are being met.

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c) Training shall be held on accessible public or private lands meeting the program requirements of a flat off-highway area no less than 150’ by 200’ for ATVs and OHMs, and no less than 220’ by 220’ for ROVs.

Contractor shall ensure site selection and facilities meet requirements per training standards set forth in this agreement.

d) Contractor shall provide the State Representative or designee a schedule of the upcoming ATV, OHM or ROV classes for the public.

Schedule to include date, time, and location and what type of class will be taught for the quarter. Contractor shall provide the schedule to the State Representative or designee no later than two (2) weeks prior to the start of the quarter. Upon DPR’s request, class locations may be changed. The schedule provided will be in a format suitable for the public use.

e) The Training Schedule and Outreach plan are to be submitted to OHMVR Division within 30 days from the execution of this agreement. Training to be offered within 15 days from the approved training schedule, weather permitting.

f) All training materials and outreach handouts that contractor uses as part of course curriculum must be compliant with the Americans with Disabilities Act (ADA). Please see the California State Parks Accessibility Guidelines. For information about electronic content accessibility, please visit the Department of Rehabilitation’s Web Accessibility Toolkit page https://www.dor.ca.gov/Home/AB434.

g) Contractor shall provide a training roster of all training participants trained via this contract to the DPR Representative or designee, in addition to the Contractor’s reporting requirement.

h) Any additional training classes requested by the Contractor shall be based on public demand and require preapproval by the DPR representative or designee. Requests shall be made two weeks prior to the class and notification of additional training classes shall be posted on the Contractor’s website for public information.

i) Contractor shall schedule ATV, OHM and ROV Instructor Training classes at the State’s request. ATV, OHM and ROV approved class schedules shall be posted on the Contractor’s website, in ADA compliant text. Class schedules shall include information for the public on how to schedule the classes with the contractor.

j) Classes provided by the contractor via this agreement at a State Vehicle Recreation Area (SVRA) shall not be charged a fee by the

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SVRA. However, the Contractor must contact each SVRA to reserve training areas prior to developing the training schedule. This agreement does not provide priority scheduling with SVRAs. If the Contractor or partnership organizations provides training to outside entities not outlined within this agreement, the vendor is responsible for all applicable fees at the SVRA and those expenses are sole responsibility of contractor and not payable through this agreement.

2.1.2 All-Terrain Vehicle (ATV) Specific Training:

a) Overview- The Contractor shall provide hands-on ATV training for the public, including youth (ages 6 to 17) and all others with an emphasis on safety. Contractor shall ensure that trainees are instructed in the applicable California laws related to ATVs. Training participants shall learn basic techniques for responsible operation of the ATV. Basic ATV operation techniques shall include starting, stopping, turning, uneven terrain, and operating the vehicle with minimal impact on the environment. ATV instructors must have successfully completed the ATV Instructor examination administered by the DMV and have been issued an appropriate instructor license by DMV prior to conducting any training classes. The training shall meet the requirements of the ATV Safety Certificate Program listed within the California Vehicle Code (CVC) 38501(a). Participants who successfully complete the ATV Safety Certificate program shall be sent an ATV Safety Certificate from the ATV Safety Training Organization (STO). All training staff must be currently DMV licensed hands-on instructor/coaches who have completed the California Specific Course and are sponsored by an

STO.

b) Applicable Laws- Contractor’s ATV Safety Training curriculum must contain instruction in and be in compliance with the following California laws applicable to ATV operation and training:

(a) CVC Section 11108- (a) Every person licensed under this chapter (Driving Schools and Driving Instructors) shall keep a record showing all of the following:

1- The name and address and license number of the school.

2- The name and address of each person given instruction.

3- Excepting all-terrain vehicle safety training organizations, the instruction permit number or driver’s license number of every person given instruction in the driving of a motor vehicle.

4- Excepting all-terrain vehicle safety training organizations, the date any instruction permit was issued.

5- The name and instructor’s license number of each instructor.

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6- The particular type of instruction given and the date of the instruction.

7- The amount of time devoted to each type of instruction.

8- The total number of hours of instruction.

9- The total cost to the student of the instruction.

(b) -The records shall be retained for at least three years and shall be open to the inspection of the department at all reasonable times, but shall be only for the confidential use of the department.

(c)- Whenever the licensee suspends or terminates the licensed activity, the licensee shall surrender the records to the department for examination not later than the end of the third day, excluding Saturdays, Sundays, and legal holidays, after the date of suspension or termination. The department may duplicate or make a record of any information contained in the licensee’s records. All of the licensee’s records shall be returned to the licensee not later than 30 days after the date of surrender.

(d)-Every all-terrain vehicle safety training organization shall maintain records for all-terrain vehicle safety instructors who are authorized to offer that organization’s courses of instruction.

(e)-Each all-terrain vehicle safety instructor shall report the information required under this section to the all-terrain vehicle safety training organization no later than the 15th day of the month following the date instruction was provided.

Instructors shall notify the organization, which shall, in turn, notify the department at least 30 days in advance of providing a course of instruction, of the time, date, location, and type of instruction to be given.

CVC Section 23152- (applicable sections apply on or off-highway)

(a) It is unlawful for a person who is under the influence of any alcoholic beverage to drive a vehicle.

(b) It is unlawful for a person who has 0.08 percent or more, by weight, of alcohol in his or her blood to drive a vehicle.

(c) It is unlawful for a person who is addicted to the use of any drug to drive a vehicle.

(f) It is unlawful for a person who is under the influence of any drug to drive a vehicle.

(g) It is unlawful for a person who is under the combined influence of any alcoholic beverage and drug to drive a vehicle.

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CVC Section 38304- The operator of an off-highway motor vehicle shall be able to reach and operate all controls necessary to safely operate the vehicle.

CVC Section 38305- No person shall drive an off-highway motor vehicle at a speed greater than is reasonable or prudent and in no event at a speed which endangers the safety of other persons or property.

CVC Section 38310- The prima facie speed limit within 50 feet of any campground, campsite, or concentration of people or animals shall be 15 miles per hour unless changed as authorized by this code and, if so changed, only when signs have been erected giving notice thereof.

CVC Section 38319- No person shall operate, nor shall an owner permit the operation of, an off-highway motor vehicle in a manner likely to cause malicious or unnecessary damage to the land, wildlife, wildlife habitat or vegetative resources.

CVC Section 38500.1(b)- Upon presentation to the Off-Highway Vehicle Safety Education Committee (OHVSEC) of a proposed program by an applicant to become an approved all-terrain vehicle safety training organization, the committee shall determine whether the applicant's program meets the minimum criteria and, if approved, shall recommend the organization for licensing pursuant to Section 11105.6. Contractor must be an OHVSEC approved California Department of Motor Vehicles (DMV) licensed All-terrain Vehicle Safety Training Organization (STO).

CVC Section 38501(a)- An all-terrain vehicle safety training organization, commencing on January 1, 1989, shall issue an all-terrain vehicle safety certificate furnished by the department to any individual who successfully completes a course of instruction in all-terrain vehicle operation and safety as approved and certified by the Off-highway Vehicle Safety Education Committee.

CVC Section 38503- No person under the age of 18 years, on and after January 1, 1990, shall operate an all-terrain vehicle on public lands of this state unless the person satisfies one of the following conditions:

a- The person is taking a prescribed safety training course under the direct supervision of a certified all-terrain vehicle safety instructor.

b- The person is under the direct supervision of an adult who has in

C25550004 their possession an appropriate safety certificate issued by this state or issued under the authority of another state.

c- The person has in possession an appropriate safety certificate issued by this state or issued under the authority of another state.

CVC Section 38504- No person under 14 years of age, on and after January 1, 1990, shall operate an all-terrain vehicle on public lands of this state unless the person satisfies one of the conditions set forth in Section 38503 and, in addition, is accompanied by and under the direct supervision of a parent or guardian or is accompanied by and under the direct supervision of an adult who is authorized by the parent or guardian.

CVC Section 38505- No person, on and after January 1, 1989, shall operate, ride, or be otherwise propelled on an all-terrain vehicle on public lands unless the person wears a safety helmet meeting requirement established for motorcycles and motorized bicycles, pursuant to Section 27802.

CVC Section 38506- No operator of an all-terrain vehicle may carry a passenger when operating on public lands. However, the operator of an all-terrain vehicle, that is designed for operation off of the highway by an operator with no more than one passenger, may carry a passenger when operating on public lands.

c) ATV Operator Age-Appropriate Requirements- ATV operators must meet the age requirements as listed on the “Age Recommendation Warning Label” affixed to the ATV. As a result of the federal 2008 Consumer Product Safety Improvement Act (CPSIA) ATVs sold after April 13, 2009 are required to be equipped with an “Age Recommendation Warning Label”. Most ATVs sold prior to this date are equipped as well as this has been a component of the ANSI voluntary standard for ATVs.

In the case where an older ATV is not equipped with an age label or if the label is missing, the following shall apply:

-ATVs less than 70cc, operator must be age 6 or older.

-ATVs 70cc up to and including 90cc, operator must be age 12 or older.

-ATVs greater than 90cc, operator must be age 16 or older.

d) Learning Objectives- Only ATV curricula approved by the Safety Education Committee may be used to provide statewide training. At a minimum, learning objectives shall include:

-Environmentally responsible ATV riding practices.

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-Pre-ride inspection.

-ATV riding risk management strategies.

-Location and function of ATV controls.

-How to start an ATV.

-How to ride an ATV in a straight line.

-How to stop an ATV.

-How to turn an ATV.

-How to ride an ATV on hills and uneven terrain.

e) Certificates of Completion- Students who have successfully completed the course curriculum will have met the functional equivalent of completing the California ATV Safety Education Course and shall be issued a California ATV Safety Education Certificate. The instructor shall issue completion cards upon completion of the hands-on course.

The completion card will satisfy State-training requirements for 90 days for ATV’s, or until receipt of the State Certificate. Certificates shall include at a minimum: a tracking/serial number, the name and date of birth of the participant, date of completion and the issuing organizations business information. The safety card must be provided within 7 business days after course completion.

2.1.3 Off-Highway Motorcycle (OHM) Specific Training:

a) Overview- The Contractor shall provide hands-on OHM training to students ages six (6) and older with an emphasis on safety. Contractor shall ensure that trainees are instructed in the applicable California laws related to OHMs. Training participants will learn basic techniques for responsible operation of the OHM. Basic OHM operation techniques shall include starting, stopping, turning, uneven terrain, and operating the vehicle with minimal impact on the environment.

b) Applicable Laws- Contractor’s OHM Safety Training curriculum must contain instruction in and be in compliance with the following California laws applicable to OHM operation and training:

CVC Section 23152- (applicable sections apply on or off-highway)

(1) It is unlawful for a person who is under the influence of any alcoholic beverage to drive a vehicle.

(2) It is unlawful for a person who has 0.08 percent or more, by weight, of alcohol in his or her blood to drive a vehicle.

(3) It is unlawful for a person who is addicted to the use of any drug to drive a vehicle.

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(4) It is unlawful for a person who is under the influence of any drug to drive a vehicle.

(5) It is unlawful for a person who is under the combined influence of any alcoholic beverage and drug to drive a vehicle.

CVC Section 38304- The operator of an off-highway motor vehicle shall be able to reach and operate all controls necessary to safely operate the vehicle.

CVC Section 38305- No person shall drive an off-highway motor vehicle at a speed greater than is reasonable or prudent and in no event at a speed which endangers the safety of other persons or property.

CVC Section 38310- The prima facie speed limit within 50 feet of any campground, campsite, or concentration of people or animals shall be 15 miles per hour unless changed as authorized by this code and, if so changed, only when signs have been erected giving notice thereof.

CVC Section 38319- No person shall operate, nor shall an owner permit the operation of, an off-highway motor vehicle in a manner likely to cause malicious or unnecessary damage to the land, wildlife, wildlife habitat or vegetative resources.

c) Operator age guidelines do not apply to OHM vehicles, but the OHM being used for the training must be appropriate size and power for the user.

d) Learning Objectives- At a minimum, learning objectives shall include:

-Environmentally responsible OHM riding practices.

-Pre-ride OHM inspection.

-OHM riding risk management strategies.

-Location and function of OHM controls.

-How to start an OHM.

-How to ride an OHM in a straight line.

-How to stop an OHM.

-How to turn an OHM.

-How to ride an OHM on hills and uneven terrain.

e) Certificates of Completion- The instructor shall issue completion cards upon completion of the hands-on OHM training. Completion cards shall include at a minimum; a tracking/serial number, and the name of the participant, date of completion and the issuing organizations business information. The safety card must be issued within 7 business days after course completion.

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2.1.4 Recreational Off-Highway Vehicle (ROV) Specific

Training:

a) Overview- The Contractor shall provide hands-on ROV, training with an emphasis on safety. Contractor shall ensure that trainees are instructed in the applicable California laws related to ROVs. Training participants must have completed the written, either in person or on-line, ROV training prior to taking the course, plus be a minimum of 16 years old AND have a valid driver’s license. Training participants will learn basic techniques for responsible operation of the ROV. Upon successful completion of the ROV course, students shall be issued a basic ROV course completion card.

b) Applicable Laws- Contractor’s ROV Safety Training curriculum must contain instruction in and be in compliance with the following California laws applicable to ROV operation and training:

CVC Section 23152- (applicable sections apply on or off-highway)

(a) It is unlawful for a person who is under the influence of any alcoholic beverage to drive a vehicle.

(b) It is unlawful for a person who has 0.08 percent or more, by weight, of alcohol in his or her blood to drive a vehicle.

(c) It is unlawful for a person who is addicted to the use of any drug to drive a vehicle.

(f) It is unlawful for a person who is under the influence of any drug to drive a vehicle.

(g) It is unlawful for a person who is under the combined influence of any alcoholic beverage and drug to drive a vehicle.

CVC Section 38304- The operator of an off-highway motor vehicle shall be able to reach and operate all controls necessary to safely operate the vehicle.

CVC Section 38305- No person shall drive an off-highway motor vehicle at a speed greater than is reasonable or prudent and in no event at a speed which endangers the safety of other persons or property.

CVC Section 38310- The prima facie speed limit within 50 feet of any campground, campsite, or concentration of people or animals shall be 15 miles per hour unless changed as authorized by this code and, if so changed, only when signs have been erected giving notice thereof.

CVC Section 38319- No person shall operate, nor shall an owner permit the operation of, an off-highway motor vehicle in a manner

C25550004 likely to cause malicious or unnecessary damage to the land, wildlife, wildlife habitat or vegetative resources.

CVC Section 38600- A person operating a recreational off-highway vehicle shall be at least 16 years of age or be directly supervised in the vehicle by a parent or guardian or by an adult authorized by the parent or guardian.

CVC Section 38601- A person shall not operate, or allow a passenger in, a recreational off-highway vehicle on public lands unless the person and the passenger are wearing safety helmets meeting the requirements established for motorcycles and motorized bicycles pursuant to Section 27802.

CVC Section 38602- A person operating, and any passenger in, a recreational off-highway vehicle shall wear a seatbelt and shoulder belt or safety harness that is properly fastened when the vehicle is in motion.

CVC Section 38603-

(a) A person operating a recreational off-highway vehicle with a model year of 2014 or later shall not allow a passenger to occupy a separate seat location not designed and provided by the manufacturer for a passenger person.

(b) Seats that are installed in a separate seat location not designed and provided by the manufacturer for a passenger in vehicles with model year of 2013 or earlier may be occupied by a passenger if the occupant of the seat is fully contained inside of the vehicle’s rollover protection structure at all times while the vehicle is being operated.

CVC Section 38604-

(a) A person operating a recreational off-highway vehicle shall not ride with a passenger, unless the passenger, while seated upright with his or her back against the seatback, can grasp the occupant handhold with the seatbelt and shoulder belt or safety harness properly fastened person.

(b) For purposes of this chapter, “occupant handhold” means any factory or aftermarket device grasped by an occupant to provide support and to assist in keeping arms and hands within the recreational off-highway vehicle. The steering wheel shall be considered an occupant handhold for the recreational off-highway vehicle operator.

(c) Occupant handholds shall be designed to allow the recreational off-highway vehicle passenger to exit the vehicle without interference from the handholds.

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c) Learning Objectives- At a minimum, learning objectives shall include:

-Environmentally responsible ROV riding practices.

-Pre-ride ROV inspection.

-ROV riding risk management strategies.

-Location and function of ROV controls.

-How to start an ROV.

-How to ride an ROV in a straight line.

-How to stop an ROV.

-How to turn an ROV.

-How to ride an ROV on hills and uneven terrain.

d) Certificates of Completion- The instructor shall issue completion cards upon completion of the hands-on ROV training. Completion cards shall include at a minimum; a tracking/serial number, and the name of the participant, date of completion and the issuing organization’s business information. The safety card must be issued within 7 business days from course completion.

2.1.5 Instructor Training Classes

a) Instructor training classes will be scheduled by the OHMVR Division’s State Representative or designee, in conjunction with the Contractor.

Once dates are agreed upon, trainings shall be posted on contractor’s website, contractor will facilitate class signups. Priority shall be given to DPR staff other participants will be scheduled on first come first serve basis.

b) Annually, provide three (3) four-day ATV instructor-training workshops to prepare ATV instructor candidates to become DMV licensed ATV Safety Training Organization instructors. Instructor candidates will need to complete an application process, pass a knowledge test, and pass a practical student teaching experience before they can become a licensed ATV Safety Training Organization instructor. Instructor candidates may only be employees of DPR, approved members of cooperating associations with formal agreements with DPR, a non-profit partner with which DPR has formal agreements, a Federal agency or Local agency (County or City). Course should be provided quarterly in March, June, September of each contract year. The training dates may be changed upon mutual consent of vendor and DPR representative.

c) Annually, provide three (3) four-day OHM instructor training workshops.

Instructor candidates will need to complete an application process, pass a knowledge test, and pass a practical student teaching experience before they can become a licensed Safety Training Organization instructor. Instructor candidates will be employees of DPR, or members of cooperating associations and non-profit partners with formal agreements with DPR or Federal agency or Local agency (County or City) that have duties with nexus to Off Highway Motorized Vehicle Recreation. Course should be provided quarterly in March, June, September of each contract year. The training dates may be changed upon mutual consent of vendor and DPR representative.

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d) Annually, provide three (3) four-day ROV instructor training. Instructor candidates will need to complete an application process, pass a knowledge test, and pass a practical student teaching experience before they can become a licensed Safety Training Organization instructor. Instructor candidates will be employees of DPR, or members of cooperating associations and non-profit partners with formal agreements with DPR or Federal agency or Local agency (County or City) that have duties with nexus to Off Highway Motorized Vehicle Recreation. Course should be provided quarterly in March, June, September of each year. The training dates may be changed upon mutual consent of vendor and DPR representative.

e) The instructor shall issue completion cards upon completion of the ATV, OHM, or ROV instructor training. Completion cards shall include at a minimum; a tracking/serial number, and the name of the participant, date of completion and the issuing organizations business information.

The completion cards shall be provided within 7 business days after course completion.

f) Completed training rosters for instructor and public training are to be submitted to OHMVR Division’s State Representative or designee, in addition to electronic or manual transmission of the rosters required by the training organization. Rosters must be submitted within 60 days after the class is completed.

2.1.6 OHV Safety Days

Contractor shall conduct six (6) OHV “Safety Day” events annually throughout the State at on agreed upon dates. Three (3) of the events will be held Central California, two (2) events shall be held in Southern California and one (1) in Northern California at an area approved by the State Representative or designee.

Safety Day event topics and format to be determined in conjunction with the State Representative or designee, but shall include some aspect of OHM, ATV and/or ROV rider safety training or education. Events can include costs for development of Safety Day specific training materials. Contractor must also participate in OHV Safety week, hosted by the OHMVR Division

2.1.7 Record Keeping

a) Contractor shall keep records on magnetic medium compatible with Microsoft Windows and Microsoft Office 2016 as a minimum. All records to be electronically backed-up frequently and stored off premises. Contractor must provide details to Off Highway Vehicle Safety Education Committee where the backup copy is stored. Updated data shall be provided quarterly to DPR, OHMVR Division, and received not later than the 10th of the month after the close of the prior quarter. Data shall include all participant data, location, instructors, date, time, pass or fail and certificate numbers issued.

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2.1.8 Outreach

a) Upon approval of the agreement the Contractor shall provide an outreach plan to OHMVR Division for approval by State Representative or designee. The Outreach plan will detail how the Contractor will promote the availability of safety training, the need for compliance with State law, and environmental education as it relates to responsible off-highway recreation. It shall also include materials on how to obtain safety training and State training requirements. Outreach Plan to provided December 30th of each contract year for the next year planned outreach events.

b) Contractor must have a toll-free phone number to be answered by a person during the hours of 0800 hours and 1600 hours, excluding weekends and Federal and State holidays. All other times a recording must be used to give information regarding how to obtain training. The toll-free number shall be posted on Contractor’s website and all printed materials.

c) Upon direction of the State’s representative the Contractor to provide outreach materials at but not limited to:

- Dealerships within California (hang tags for showroom product.

- State operated Off-Highway Vehicle (OHV) riding areas.

- Federally operated riding areas and forests.

- Law enforcement officers.

- OHV Clubs.

- Social Media.

- Fairs.

- Special events at OHV areas.

- The State Training Organization’s (STO) website.

- Contractor’s website.

d) At a minimum, the Contractor shall attend four (4) of any of the following a year: Fair (State, County, local), special event, or trade show and shall promote free safety training for ATV’s, OHM’s and ROV’s to the public. Contractor shall provide an annual event plan to the State Representative or designee for approval. The annual outreach event plan to be provided to the DPR representative via email as outlined on agreement Exhibit A, DPR representative by December 30th of each contract year.

2.1.9 Amendments

This agreement may be amended with mutual consent of the parties hereto. This agreement may be amended to extend the term or add funds at the same the rates. Per SCM 5.81 (A)(b) (ii) Added funds can only be 30% of the agreement total and in accordance to this section.

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2. The term of this Agreement is:

SAMPLE

C25550004

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)

Department of Parks and Recreation

EXHIBIT A

(Standard Agreement)

SAMPLE

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Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

EXHIBIT B

(Standard Agreement) of

SAMPLE

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Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect. If after 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor fails to comply with the certification requirements, the State shall permanently deduct ten thoursand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). The withholding applies to all contracts with a DVBE subcontractor.

Notwithstanding any other law, an awarding department shall not withhold more than the amount specified on the final payment of any disabled veteran business enterprise contract for the purposes of ensuring compliance with the certification requirements of M&VC 999.5.

EXHIBIT B

(Standard Agreement) of

SAMPLE

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Page: 1 5

SPECIAL TERMS AND CONDITIONS

1. Insurance Requirements

A. Policy

B. Coverage (Additional coverage beyond the following, when required, shall be identified through an attachment to this exhibit.)

C. Endorsements (The following must appear on the Endorsement Page.)

D. Contractor’s Additional Responsibilities

DPR 605S (Rev. 7/2024)(Excel 7/24/2024)

EXHIBIT D — SERVICES

(Standard Agreement) of

When Contractor submits a signed agreement to State, Contractor shall furnish to State a Certificate(s) of Insurance and endorsements in compliance with the following requirements:

Additional Insured: That the State of California, its officers, agents, employees and servants are included as additional insured, but only insofar as the operations under this agreement are concerned. The endorsements are to be provided for the general liability and motor vehicle liability policies.

Waiver of Subrogation: When work is performed on State-owned or controlled property the Workers' Compensation and Employers' Liability policy shall be endorsed with a waiver of subrogation endorsement in favor of the State. This endorsement shall also be provided.

The Certificate of Insurance shall: (a) be in a form acceptable to State; (b) be written by an insurer acceptable to State; (c) be maintained at Contractor’s sole expense; (d) be in full force for the complete term of the agreement; (e) be primary, and not in excess to any insurance carried by State; (f) be furnished to State within fifteen (15) days, upon request.

General Liability Insurance: Contractor shall procure commercial general liability insurance covering liability arising out of premises operations, products/completed operations, independent contractors, personal/advertising injury and liability assumed under an insured contract with limits not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Said policy shall apply separately to each insured against whom any claim is made or suit is brought subject to Contractor’s limits of liability.

Motor Vehicle…