C25102-HE942-21 A WorkSafe Service.pdf

C25102-HE942-21Special Procurement Request #C25102-HE-942-21-A WorkSAFE (1) - final Page 1 of 3

REQUEST FOR SPECIAL PROCUREMENT

No. C25102-HE942-21

Date of Request: 7/1/21 Department Name: Health & Human Services

Department Contact Name: Linda Wilson

Type of Request: Class Special Procurement X Contract-Specific Special Procurement

Time Period Requested: From: July 1, 2021 To: June 30, 2023

Total Estimated Cost: $189,600.00

Title: Supplies and/or Services to be Acquired:

A WorkSAFE Service, Inc. shall provide urinalysis collection services to the five Specialty 2021-2023 Court programs;

Marion County Adult Drug Court, Marion County Fostering Attachment Treatment Court (FATC), Marion County Mental Health Court, Marion County Supervised Treatment and Recovery (STAR) Court, and Marion County Veterans Treatment Court.

Request, Background and Proposed Contracting Procedure:

a. Request:

Marion County Health & Human Services is acting as a fiscal intermediary for Marion County Circuit Court Specialty Programs for the 2021-2023 Criminal Justice Commission (CJC) Grants; Marion County Adult Drug Court, Marion County Mental Health Court, Marion County Family Drug (FATC) Court, Marion County Supervised Treatment and Recovery (STAR) Court, and Marion County Veterans Treatment Court.

In each of the five (5) Specialty Court grant applications, A WorkSAFE Service, Inc. shall be funded $37,920.00 (total funding for all courts is $189,600.00) to be the sole vendor providing urinalysis collection services for a period of performance; July 1, 2021 through June 30, 2023.

b. Background:

In its capacity as the fiscal intermediary, Marion County Health & Human Services shall award a separate subcontract to each of the specialty courts listed above. Each of the five (5) Marion County Circuit Court Specialty Programs have requested approval to renew their two (2) year agreement with A WorkSAFE Service, Inc. The vendor is identified in each of the CJC 2021-2023 Grants as the sole vendor providing urinalysis collection services.

The Specialty Courts are using this vendor for its current CJC 2019-2021 Grants. The period of performance in the grant ends June 30, 2021. However, as the five treatment court programs provide court mandated 24/7 services, the vendor has agreed to continue its services without interruption after June 30, 2021.

In accordance with Marion County Public Contracting Rules 20-0285, Health & Human Services shall post a Notice on ORPIN for seven (7) days in June 2021 notifying the public of its intent to establish a contract with A WorkSAFE Service, Inc.

c. Proposed Contracting Procedure:

C25102-HE942-21Special Procurement Request #C25102-HE-942-21-A WorkSAFE (1) - final Page 2

Upon approval of this Special Procurement request, Health & Human Services shall make a direct award to the Contractor; July 1, 2021 through June 30, 2023. The Contract shall be funded $189,600.00. The Contract’s Statement of Work shall call out each of the Specialty Court’s tasks and funding.

Justification for use of Special Procurement: Describe the circumstances that justify the use of a Special Procurement. Attach relevant documentation.

As stated in (b.) above, Health & Human Services acting as a fiscal intermediary to administer the Specialty Court’s five CJC grants. Health & Human Services does not participate in the grant’s application processes; whereby subcontractors and their negotiated funding amounts are identified.

A WorkSAFE Service Inc. is providing urinalysis testing services for up to one-hundred ten (110) participants in the five treatment court programs. In providing these services, the contractor is conducting computerized monthly random urinalysis selections in accordance with Court participant’s level of treatment, providing a dedicated call in telephone line for reporting, conducting observed urine drug screen collections seven (7) days per week, entering and updating data in the Court’s program data base and adhering to Department of Transportation (DOT) mandated requirements for participants in Veterans Treatment Court, Adult Drug Treatment Court, Mental Health Treatment Court and FATC.

Findings to Satisfy the Required Standards: This proposed special procurement:

X (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because:

Posting an open invitation for an RFP during an already existing contracting period would be disadvantageous to other potential contractors. Services need to be maintained, 365 days per year, have a dedicated hotline call service for court personnel and participants, and contractor’s location must be easily accessible by local mass transportation. The Specialty Courts require a vigorous chain of custody; to include direct observation of UA’s.

Establishing written Court approved UA collection procedures usually takes about six months, and participants in the Court programs must have consistent and uninterrupted services. In addition to the Courts approved procedures, the Contractor must already have established and approved Department of Transportation (DOT) mandated requirements for observing urine collection.

and

X (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055, 279B.060, 279B.065, or 279B.070, or any rules adopted thereunder because:

The interruption of Court mandated services could adversely affect the court participant’s successful treatment outcomes, thus jeopardizing their continuation in the Court’s program. These individuals would then need to be returned to correctional institutions, whereby adding financial burden on local public funds. The Specialty Court programs are funded through state and federal grant dollars, thus freeing up local public funds to be directed to other needed local community improvement programs.

Special Procurement Authorized: Yes No

Chief Administrative Officer or Designee Date

C25102-HE942-21Special Procurement Request #C25102-HE-942-21-A WorkSAFE (1) - final Page 3

Reviewed by Contracts and Procurement Date