C24651002_Instructions_to_Bidders.pdf

C24651002

Date:

Time:

Location:

at

Department of Parks and Recreation

Contact Person:

Phone No.:

E-mail:

DPR 940A (Rev. 7/2024)(Excel 7/24/2024)(Page 1 of 3) paige.casalegno@parks.ca.gov

Manchester State Park in Mendocino Sector of the Sonoma-Mendocino Coast District as identified in Exhibit A, Attachment III, Map

Thursday, September 19, 2024

2:00 p.m.

Sonoma-Mendocino Coast District Office

12301 N Highway 1

Mendocino, CA 95460

Paige Casalegno

(707) 991-0548

October 1, 2024 or upon DGS-OLS approval, whichever is later through March 31, 2028.

Sonoma-Mendocino Coast District

Mendocino, CA 95460

12301 N Highway 1, Box 1

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Prospective bidders may examine and obtain specifications and bid forms, or receive assistance with questions regarding this Invitation for Bids by calling, e-mailing or mailing a request to:

1.

At the above time and place the bids will be publicly opened and read for furnishing services, material, or equipment, or to perform all work required to:

complete and ready for use in accordance with plans and specifications and such addenda as may be issued prior to bid opening date.

Additional requirements/information are as follows:

For more information regarding the technical aspects of this service contract, contact Senior Environmental Scientist Terra Fuller via email at terra.fuller@parks.ca.gov or by phone at (707) 937-3689. Included in this solicitatoin are instructions to bidders and a sample standard agreement for your review and consideration of bid proposal. Disabled Veterans' Business Enterprise (DVBE) requirements are waived for this solicitation. Fill out in entirety all required bid forms.

The anticipated performance period of the contract is

Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

Sealed bids will be accepted by the Department of Parks and Recreation until the following date and time, at the following location.

3. Bids shall be submitted in duplicate a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

SERVICE CONTRACTS

INVITATION FOR BIDS/INSTRUCTIONS TO BIDDERS

CONTRACT/BID NO.:

mailto:paige.casalegno@parks.ca.gov mailto:paige.casalegno@parks.ca.gov mailto:paige.casalegno@parks.ca.gov mailto:paige.casalegno@parks.ca.gov mailto:paige.casalegno@parks.ca.gov mailto:paige.casalegno@parks.ca.gov

DPR 940A (Rev 7/2024)(Page 2 of 3)

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents are invited to be present.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

15. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

16. Generative Artificial Intelligence

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror/Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI including, GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder/Offeror/Contractor.

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder/Offeror/Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder/Offeror/Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk.

DPR 940A (Rev 7/2024)(Page 3 of 3)

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O.Box 942896 Sacramento, CA 94296-0001

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Protest Coordinator 707 Third Street, 7th Floor

West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

A. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accesible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

B. Inspection of bids is permitted as follows:

1. After bid opening, all bids shall be available for public inspection.

C. There are time limits in which to file a protest. A protest must be filed with the agency and DGS after notice of intent to award the contract, but before the actual award.

D. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

E. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Procedure for Protesting an Award

Bids may be submitted by mail or electronically via email in Portable Document Format (PDF) to SMCD.Bids@parks.ca.gov no later than Thursday, September 19, 2024 @ 2:00 p.m.

Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received. Submissions with attached PDF exceeding 10 megabytes (10MB) in size risk being rejected and can be deemed unresponsive. DPR will provide individual electronic email response confirming receipt of each submission received. If confirmation receipt is not received within one-hour of submission, please contact Paige.Casalegno@parks.ca.gov.

Confirmation of receipt is not a representation by DPR the submitted bid is responsive and complete. Bidders shall ensure electronic submission contains the attachment, the documents are fully responsive and do not lack any deficiency without error. Failure to do so risks the bid deemed unresponsive. It is recommended Bidders submit bids at least an hour in advance of the bid submission deadline to allow for confirmation of bid submission.

ELECTRONICALLY SUBMITTED BIDS AND DOCUMENTATION SHALL BE FORMATTED AS DESCRIBED

BELOW:

1. SEND BID TO SMCD.BIDS@PARKS.CA.GOV

2. SUBJECT LINE: BID CONFIDENTIAL - C24651002

3. INSERT THE BELOW IN BODY OF EMAIL:

Sonoma-Mendocino Coast District Contract Number: C24651002 Bids Due: Thursday, September 19, 2024 @ 2:00 p.m.

mailto:OLSProtests@dgs.ca.gov?subject=Protest%20of%20award