C23554022.IFB.RadioCommunicaitons.pdf

CALIFORNIA STATE PARKS

INVITATION FOR BIDS

for

Satellite Radio Broadcast System

Contract Number: C23554022

April 2024

State of California - The Resources Agency Department of Parks and Recreation

Oceano Dunes District

California Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

San Luis Obispo County, CA

C23554022

TABLE OF CONTENTS

Number of Pages

Cover Sheet Letter To Bidders Table of Contents Key Action Dates Notice to Bidders

PREFERENCE PROGRAMS

Small Business (SB) and TACPS Notices, DPR478

2.2 Disabled Veteran Business Enterprise (DVBE) Notice, Participation Requirement Waived, DPR479IW

PROJECT INFORMATION

Exhibit A, Attachment I, Scope of Work

SAMPLE DOCUMENTS (sample documents only, do not use) Standard Agreement, STD 213 SAMPLE Exhibit A, Standard Agreement, DPR603 SAMPLE Exhibit A. Attachment II, Travel Logs Exhibit B, Budget Detail and Payment Provisions DPR604 SAMPLE Exhibit C, General Terms and Conditions

(View and download at dgs.ca.gov/ols.Resources/standartcontractlanguage.aspx) Exhibit D, Special Terms and Conditions DPR605 SAMPLE Payee Data Record, DPR 88 SAMPLE Payee Data Record, STD 204 SAMPLE Payee Data Record, STD 205 SAMPLE

BID DOCUMENTS (fill out and return all forms and documents requested) Bidder’s Checklist Exhibit B, Attachment I Form DPR940b

Commercially Useful Function – Bidder Certification, DPR 87 Bidder’s Disabled Veteran Business Enterprise (DVBE) Participation GSPD05-105 Bidder’s DVBE Declarations DGS PD 843 Darfur Contracting Act Certification, DPR74 California Certification Clause, CCC 04/2017

DGS OLS 04

State of California - Natural Resources Agency

NOTICE TO BIDDERS

Bid Number: C23554022

BID SUBMISSIONS

1. Deadline: Sealed Proposals must be received no later than Thursday, April 24, 2024 at 2:00PM. Proposals received after the Deadline will be deemed non-responsive and not opened. Proposing firms are solely responsible for ensuring timely receipt of their Proposals.

2. Delivery/Bid Submission (3 Possible Methods):

a. Electronic Submission (preferred method): Proposals can be submitted electronically with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) via email to OD.Billing@parks.ca.gov

b. Mail Submission: Proposals will be accepted in a sealed envelope, mailed to the below address. Proposals must be received by 2:00pm on the date of deadline.

Postmarks not accepted.

Department of Parks and Recreation Oceano Dunes District 340 James Way, Suite 270 Pismo Beach, Ca. 93449

E name and address, along with the following:

IFB #C23554022

DO NOT OPEN

Proposals submitted without sealed cover and above labels will be rejected.

c. In-Person Submission: Proposals will be accepted in a sealed envelope delivered to Sarah Paddack at the following location:

Department of Parks and Recreation Oceano Dunes District 340 James Way, Suite 270 Pismo Beach, Ca. 93449

Envelopes must be sealed and plainly labeled with address, along with the following:

IFB #C23554022

DO NOT OPEN

Proposals submitted without sealed cover and above labels will be rejected.

Notice to Bidders

3. Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received or a time stamp when received at the Oceano Dunes District Office. A postmark does not qualify.

4. Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and may be deemed unresponsive. Department of Parks and Recreation (DPR) will provide an electronic email response confirming receipt of each submission received.

If a confirmation receipt is not received within 30-minutes of submission, please contact Sarah Paddack at sarah.paddack@parks.ca.gov to confirm your bid was received.

Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete.

5. Bidders are responsible for ensuring that the submission contains the attachment(s), is fully responsive and lacks any deficiency prior to submission. Failure by the bidder submit bids as directed risks the bid being deemed unresponsive and rejected. Bidders are advised to submit bids at least an hour in advance of the bid submission deadline to allow for confirmation of bid submission.

6. Bidders may submit project questions to OD.Billing@parks.ca.gov no later than 2:00 p.m. on Thursday, April 18, 2024.

BID OPENINGS

Bids will be opened publicly during a scheduled conference-call at 2:00 p.m. on Thursday, April 25, 2024. Individuals interested in calling into the Bid Opening must send their request into OD.Billing@parks.ca.gov to receive a conference participation access code. One code will be available per bidder. A request for conference-call must be submitted 24-hours in advance to allow the State adequate time to accommodate all Bidders.

PROJECT DESCRIPTION

Bids will be submitted for performing the work as follows:

Furnish all labor, materials, tools and equipment necessary to provide mobile radio broadcasting for an existing radio station and in accordance with the plans and specifications therefore and such addenda thereto as may be issued prior to bid opening date.

Estimated Contract Timeframe: June 17, 2024 through June 16, 2027 Contract Performance Period: Three years from Contract Execution Date

INSTRUCTIONS TO BIDDERS

Prospective bidders may examine and obtain the bid forms, specifications and addenda (if any) by downloading this bid package website at: https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx. At the

C23554022 documents.

QUESTIONS AND ANSWERS

Notice to Contractors

Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by including your comments directly to OD.Billing@parks.ca.gov NO LATER THAN 2 p.m., seven (7) calendar days prior to bid opening date. Answers will be provided by Addendum which will be posted within the Bid Solicitation located on the Cal eProcure website stated above. It is the responsibility of the bidders to download any addenda as needed.

BIDDING REQUIREMENTS

1. Bids shall take into consideration all such conditions as may affect the work. Bidder should carefully examine the entire bid documents and become fully aware of the nature and location of the work, the quantities of work, and conditions to be encountered in performing the work.

2. Bid documents consist of all forms, instructions, notices, specifications, and any addenda thereto, that describe the project or services to be performed and the requirements for bidding. All bidders are responsible to inquire as to addenda issued.

3. Bids shall be submitted in duplicate a sealed envelope. This envelope shall include the return address of the bidder, be marked "Bid - Do Not Open" and delivered to the place shown above prior to the time and date of the bid opening. It is the responsibility of the bidder to ensure that his/her bid is received in proper time. Facsimile (Fax) responses will not be considered.

4. No bids will be accepted after the date and time set for the bid opening.

5. Prices shown on the Bid Form shall include all applicable taxes and other items of expense incident to the bid price.

6. Any bid may be withdrawn prior to the hour fixed above, provided that the written request for withdrawal is submitted by the bidder or his/her duly authorized representative and filed at, e-mailed to or sent by FAX to the place shown above. An oral or other form of request to withdraw a bid is not acceptable.

7. Bids will be opened and read publicly at the time and place indicated above. Bidders or their authorized agents are invited to be present.

8. Bids may be rejected if they show any alterations to form, additions not called for, conditioned bids, incomplete bids, or irregularities of any kind. Only those bids which cover all the work outlined will be considered. The State reserves the right to reject any or all bids.

9. If the contract is awarded, it will be awarded to the lowest responsible bidder whose bid complies with the prescribed requirements.

10. In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the originating office.

11. All bids shall remain valid for 30 calendar days after the bid opening date.

Notice to Bidders

12. The basic agreement for contracting with the State, "STD. 213 - Standard Agreement," is included in bid documents in sample form for informational purposes.

13. The contract shall be signed by the successful bidder and returned within five (5) working days after the bidder receives notice that the contract has been awarded.

14. The contract shall be a binding contract upon the State only after approval by the State.

PROCEDURE FOR PROTESTING AN AWARD

1. Upon written request by any bidder who has submitted a bid, the agency must post a notice of the proposed contract award in a place accessible by the general public including any internet site identified in the IFB at least five days prior to awarding the contract.

2. If contract is not awarded to the low bidder, the low bidder shall be notified by FAX, overnight courier, e-mail, or personal delivery five (5) working days prior to the award of contract.

3. Inspection of bids is permitted after the bid opening. All bids shall be available for public inspection at the Oceano Dunes District office by Appointment only. Contact Sarah Paddack at 805-773-7178.

4. There are time limits in which to file a protest. A protest must be filed with the agency and Department of General Services (DGS) after notice of intent to award the contract, but before the actual award. Once a protest is filed the contract may not be awarded until the protest is withdrawn or DGS has rendered a decision.

5. After filing a protest, the protestant has five calendar days to file a detailed written statement of the protest grounds if the original protest did not contain the complete grounds for the protest.

Protests of award shall be in writing and filed with:

Department of General Services Office of Legal Services

Attention: Protest Coordinator 707 Third Street, 7th Floor

West Sacramento, CA 95605

A copy of the written protest should be sent to:

Department of Parks and Recreation Administrative Services Division Manager, Contract Services Unit

P.O.Box 942896 Sacramento, CA 94296-0001

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478 (Rev. 9/2023)(Excel 9/20/2023)(Page 1 of 3)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE AND TACPA NOTICES

5% Small Business Preference / Target Area Contract Preference Act (TACPA) (page 3)

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

The State of California www.dgs.ca.gov/PD/Contact

Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 2 of 3)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact

TARGET AREA CONTRACT PREFERENCE ACT (TACPA)

Information regarding TACPA including bidder questions about eligibility, please contact:

The State of California Receptionist: (916) 375-4940 Department of General Services Procurement Division - Dispute Resolution Unit 707 Third Street, Second Floor Worksite Eligibility Determinations:

West Sacramento, CA 95605 TACPA@dgs.ca.gov

DPR 478 (Rev. 9/2023)(Page 3 of 3)

Any vendor whose bid is over $100,000 may apply for Target Area Contract Preference Act (TACPA) preference. TACPA provides 5 to 9 percent preferences for a California business that is located in the qualified zone.

How does the TACPA Preference Work?

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the bidder (not mandatory), is for bidder evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders seeking to take advantage of this preference will need to review the DGS Procurement website and submit the appropriate response forms with their bid. The bidder may omit these forms if there is no intention to claim this preference.

Please carefully review the forms and requirements. Bidders are not required to apply for these preferences.

Denial of the TACPA preference request is not a basis for rejection of a bid.

The required applications/forms are as follows:

• STD. 830, TACPA Preference Request for Goods and Services Solicitations

• DGS/PD 525, Manufacturer’s Summary of Contract Activities and Labor Hours

• DGS/PD 526, Bidder’s Summary of Contract Activities and Labor Hours

These forms can be found on the California Statewide Forms Directory at:

https://forms.dgs.ca.gov/content/DGSFormsPortal/california-state-forms-directory.html

Contracts awarded with applied preferences will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Note: You do not need to be a certified Small Business to apply for the TACPA Preference.

DPR 479IW (Rev. 10/2022)(Excel10/19/2022)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency http://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form DPR 489. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) DPR 486, Bidder’s DVBE Participation: The DPR 486 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a

$4,900.00

(5% x $98,000)

$3,920.00

(4% x $98,000) n/a

97,100.00

($102,100 - $4,900)

96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 3 of 5)

Final Rank:

DVBE Incentive (from Table A)

Incentive Amount

(% x Lowest Responsive and

Responsible Bid Price)

Adjusted Bid Price

(Bidder's Price - Bidder's Incentive

Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified

DVBE Prime or Subcontractors

Initial Ranking

2% - 2.99%

.01% - 1.99%

5% of lowest responsive and responsible bid

4% of lowest responsive and responsible bid

3% of lowest responsive and responsible bid

2% of lowest responsive and responsible bid

1% of lowest responsive and responsible bid

Confirmed DVBE

Participation of DVBE Incentive Amount for IFB

5% or more

4% - 4.99%

3% - 3.99%

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated DPR 486 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b. DPR 486 - Part 2

c. DGS PD 843

DPR 479IW (Rev. 10/2022)(Excel 10/19/2022)(Page 5 of 5)

a. DPR 486 - Part 1

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (DPR 486 AND DGS PD 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

Signed “Bidder’s Certification.”

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

Contractor Name:

Agreement: #C23554022

Exhibit A, Attachment I Statement of Work

I. Introduction

a) California Department of Parks and Recreation (DPR), Oceano Dunes District (ODD) is seeking a firm to provide mobile radio broadcasting for an existing radio station. The call sign is WPQY890 and licensed by the California Office of Emergency Services. The radio station provides public service broadcast information about endangered shorebirds and also use for park, emergency and evacuation information. Radio equipment will be installed at the Oceano Dunes District Maintenance Yard, 900 Pacific Blvd, Oceano, Ca, San Luis Obispo County.

II. Scope/Objectives

a) Mobile broadcast transmission equipment with Pyko2 or equivalent, satellite communication system with minimum 5MB upload and 25MB download speed, an audio player with 16GB USB storage and remote access, network storage systems, and indoor enclosure cabinet. Solid-state electronics equipment will be utilized for optimum reliability and transmission equipment will be appropriate for a 10-watt radio station.

b) Contractor shall provide and maintain a Universal Power Supply (UPS) battery system to protect the equipment and keep it functional at least 30 minutes during a power outage.

c) Include initial minimum impact installation, monitoring and tracking of radio station and relocation of equipment if necessary and eventual removal at the end of the project. Equipment will be sanitized before delivery.

d) Contractor shall provide all equipment including satellite service and hardware.

Contractor is responsible for the onsite installation and maintenance of all broadcast related equipment and services.

e) Contractor shall provide preventative maintenance and checkup of the system, physically onsite, no less frequently than once per year for cleaning, testing and general maintenance of the equipment.

f) Contractor shall provide all maintenance for broadcast equipment and network storage systems as need request.

g) A standard monthly service plan that will include: Strategic planning, development and collection of radio content for broadcast. Up to 35 custom radio messages, conceivably seven different messages under five different topics to begin. Twelve new custom radio messages, conceivably three per month.

Creative writing, pre and post studio production of custom radio messages and e-transfer of audio to remote radio site(s) and audio player. Broadcast management and message updating, network monitoring and tracking of radio stations and emergency audio content services on site and remotely.

h) Radio service shall be maximized to reach target areas of approximately five miles in all directions, or a ten-mile radius.

i) Satellite equipment must be able to function in a marine environment and able to withstand high winds, moist air and blowing sand.

III. Schedule

a) Upon start date of contract, contractor will need to have equipment up and running 10 business days after contract start date.

b) Upon expiration/termination of contract, contractor will have 15 business days to have equipment removed from premises.

IV. Reimbursements

a) Radio Equipment: Contractor shall be reimbursed for installation, removal, and maintenance costs of the radio equipment; including travel to and from the work location. Contractor shall not be reimbursed for the equipment itself.

b) Satellite Equipment: Contractor shall be reimbursed for installation and setup oversee the installation and functionality of the satellite equipment. Contractor is responsible for all satellite related expenses; however contractor shall be reimbursed in Exhibit B, Attachment I, Item #2, of this agreement for the monthly rates.

i. Satellite monthly fees: Contractor shall provide a copy of the service pay no more than the amount invoiced by the service provider.

ii. Should the contractor seek reimbursement of the satellite equipment hardware, the satellite equipment shall become the property of the State of California on the last day of this agreement and shall not be removed. The contractor shall be responsible for the maintenance and functionality of the satellite equipment during the duration of this agreement either under

V. Travel

a) Contractor shall estimate travel costs associated with the proposed project. It is understood and agreed that State will pay only for travel rendered as authorized by the ODSVRA Project Manager.

b) Travel expenses and per diem related to the services provided under this -represented/excluded employees. These rates are posted at:

http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx

c) All travel costs are subject to approval by the ODSVRA Project Manager and must be supported by a travel expense voucher showing purpose, location, dates, time of travel, rates claimed, mileage logs, and any other applicable receipts.

d) Each cost proposal must include a separate line item for travel costs associated with satellite installation and equipment maintenance. Contractor shall be reimbursed for actual documented expenses up to, but not to exceed, the line item. Actual costs may vary based on number of trips required, travel distance, and actual document costs incurred during the travel.

e) Rental vehicle reimbursements will only be allowed for the actual days used on the project and reimbursed at the allowable State rates.

f) Leased or rented vehicles may be reimbursed as a personal vehicle for mileage only. The State will not be responsible for reimbursing lease or rental fees.

g) All travel expenses must be directly applicable to time periods specifically designated to the project. A travel log must be provided showing project dates and corresponding travel expenditures for each invoice.

h) Refer to Sample Log and Rates in Exhibit A, Attachment II attached to this agreement.

VI. Special Considerations

a) Contractor shall be responsible for the security, functionality and condition of their equipment. The state will not be responsible for damage as a result of weather, or any other unforeseen circumstance.

2. The term of this Agreement is:

SAMPLE

Contractor's Name:

Agreement Number:

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: Picmo Beach, CA 93449 City/State/Zip Code:

Phone: Phone:

Fax: Fax:

E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011) roger.jacobs@parks.ca.gov

Oceano Dunes Distrct

Roger Jacobs

Broadcasting shall be performed remotely. Physical equipment location for installation, removal and maintenance is located at the Oceano Dunes Auto Shop,900 Pacific Blvd, Oceano, Ca. 93445. San Luis Obispo County.

Essential services shall be provided 24 hrs/day, 7 days/weelg 52 weeks/year. On-Site work will be performed Tuesday - Saturday, 0700 - 1400 hrs excluding Sundays, Mondays and Holidays

340 James Way, Suite 27

C23554022

Satellite Radio Broadcast System

Department of Parks and Recreation

EXHIBIT A

(Standard Agreement)

California Department of Parks and Recreation (DPR), Oceano DunesDistrict (ODD) is to provide mobile radio broadcasting for an existing radio station. The call sign is WPQY890 and licensed by the California Office of Emergency Services. The radio station provides public service broadcast information about endangered shorebirds and also use for park, emergency and evacuation information. Radio equipment will be installed at the Oceano Dunes District MaintenanceYard, 900 Pacific Blvd, Oceano, Ca, San Luis Obispo County. Contractor shall provide mobile radio broadcasting as specified in Exhibit A, Attachment l, Statement of Work, included with this agreement.

AGREEMENT #C23554022

Contract Number: ____________________ Prepared by (contractor name)

Vehicle Used

Start End Start Location End Location Purpose Miles Driven

EXHIBIT A, ATTACHMENT II

TRAVEL LOG

Travel TypeTime

CommentsDATE

Travel Reimbursements For bargaining units with an existing Memorandum of Understanding (MOU), if the MOU contains travel language that is in conflict with this language, the MOU language shall be controlling with the following exception: the meal and short-term lodging reimbursement rates listed below are applicable to all excluded state employees as well as all rank and file state employees on authorized travel status.

General Information Exempt, excluded, and represented state employees may be eligible for the reimbursement of authorized out-of-pocket expenses that are reasonably, actually, and necessarily incurred as a result of conducting state business. In accordance with current state policy, employees may be eligible to receive reimbursement for expenses such as:

Method of travel (transportation) Meals and incidentals Short-term lodging

Out-of-state travel Out-of-country travel

Personal vehicle mileage Other actual and necessary business and/or travel costs incurred while conducting official state business

HR Manual sections 2201 – Travel and Relocation Policy

(http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201) , 2202 – Mileage Reimbursement

(http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202) , and 2203 – Allowances and Travel Reimbursements

(http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203) provide additional information about travel reimbursements, including links to authorities and resources. To learn more about recent and upcoming changes to the travel program, please see CalHR's new Travel Frequently Asked Questions page

(/benefits/Pages/Travel-Program-FAQ.aspx) .

Meal and Incidental Rates

SAMPLE

http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203 https://www.calhr.ca.gov/benefits/Pages/Travel-Program-FAQ.aspx https://www.calhr.ca.gov/benefits/Pages/Travel-Program-FAQ.aspx

The following reimbursement rates for meals and incidentals are maximums, not allowances. In the event of an audit, employees must be able to produce receipts substantiating the amount claimed.

HR Manual section 2203 – Allowances and Travel Reimbursements

(http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203) provides additional information, including travel timeframes (fractional day of travel, trip of less than 24 hours, trip of more than 24 hours, etc.).

Meal and Incidental Expense

Category

Current Reimbursement Rate

Through December 31, 2023 for

Actual Expense

Effective January 1, 2024:

Reimbursement Rate for Actual

Expense**

Breakfast Up to $7 Up to $13

Lunch Up to $11 Up to $15

Dinner Up to $23 Up to $26

Incidentals Up to $5 Up to $5

Total Daily Maximum Allowance Up to $46 Up to $59

**As noted in HR Manual section 2203 – Allowances and Travel Reimbursements

(http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203) , receipts are not required to claim meal and incidental expenses up to the maximum allowable reimbursement rates specified above. Receipts for meals must be maintained by the employee as substantiation that the amount claimed was not in excess of the amount of the actual expense. The employing department may request receipts at any time.

Personal Vehicle Mileage Reimbursement Rates HR Manual section 2202 – Mileage Reimbursement (http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202) provides additional information, including the following policies: personal vehicle mileage reimbursement, private aircraft mileage reimbursement, and receipts.

Employees must have advance approval to drive a personal vehicle on state business.

Effective dates for represented employees may be found in the applicable MOU (/state-hr-professionals/Pages/bargaining-contracts.aspx) .

Claims for travel prior to a new rate's effective date shall receive the prior rate.

For historical mileage reimbursement rates, please review the State Controller's Office's Payroll

Procedures Manual, Section N (https://www.sco.ca.gov/ppsd_ppm.html) .

SAMPLE

http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202 https://www.calhr.ca.gov/state-hr-professionals/Pages/bargaining-contracts.aspx https://www.calhr.ca.gov/state-hr-professionals/Pages/bargaining-contracts.aspx https://www.sco.ca.gov/ppsd_ppm.html https://www.sco.ca.gov/ppsd_ppm.html

2023 Personal Vehicle Mileage Reimbursement Rates Type Reimbursement Rate per Mile

Personal Vehicle (approved business/travel expense) $0.655

Personal Vehicle (state-approved relocation) $0.22

Private Aircraft (per statute mile)* *$1.74

*Unless otherwise stated in the applicable MOU, the personal aircraft mileage reimbursement rate is the applicable “Private Aircraft” rate provided in this chart .

2024 Personal Vehicle Mileage Reimbursement Rates

Type Reimbursement Rate per Mile

Personal Vehicle (approved business/travel expense) $0.67

Personal Vehicle (state-approved relocation) $0.21

Private Aircraft (per statute mile)* *$1.76

*Unless otherwise stated in the applicable MOU, the personal aircraft mileage reimbursement rate is the applicable “Private Aircraft” rate provided in this chart .

Mileage reimbursement covers:

Gasoline The cost of maintenance (oil, lube, routine maintenance) Insurance (liability, damage, comprehensive and collision coverage)

Licensing and registration Depreciation and all other costs associated with operation of the vehicle

Short-Term Lodging Reimbursement Rates HR Manual sections 2201 – Travel and Relocation Policy

(http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201) and 2203 – Allowances and Travel Reimbursements

(http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203) provide additional travel policy information, including lodging reimbursement policy and the excess lodging request approval process.

Employees who incur approved overnight lodging expenses may be reimbursed.

SAMPLE

http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203 http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2203

Employees must stay at a commercial lodging establishment catering to short-term travelers, such as a hotel, motel, bed and breakfast, public campground, etc.

Employees must provide a receipt to claim reimbursement; no reimbursement will be paid without a receipt.

Should the base room rate exceed the rates noted below, an Excess Lodging Rate Approval Request

(STD 255C) (http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255C.pdf) must be submitted and approved by your department and/or CalHR before the trip takes place.

Maximum Lodging Reimbursement Rates per Night

County **Current Maximum Lodging

Reimbursement Rate Through

December 31, 2023

Effective January 1, 2024:

Maximum Lodging

Reimbursement Rate

All counties except those listed below

$90 $107

Alameda $140 $189

City of Santa Monica $150 $270

Los Angeles $120 $169

Marin $110 $166

Monterey $125 $184

Napa $95 $195

Orange $120 $169

Riverside $95 $142

Sacramento $95 $145

San Diego $125 $194

SAMPLE

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255C.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255C.pdf

Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in

, marked Exhibit B, Attachment 1, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted not more frequently than monthly in arrears to:

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice

A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

C23554022

Service Contract Bid Form

EXHIBIT B

(Standard Agreement) of

Oceano Dunes District 340 James Way, Suite 270

Pismo Beach, CA 93449

OR emailed to (PREFERRED METHOD) od.billing@parks.ca.gov

Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS

5 Disabled Veterans Participation Goals

A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)

C23554022

Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD.

817 within 60 days to certify payment information to the awarding department, in accordance with Military and Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section

999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect.