C203157 - Bid Tab Sheet - signed.pdf

This is a Bid Tab Sheet for solicitation C203157 issued by the New York State Office of Mental Health for preventive maintenance of chiller systems and ancillary equipment at Pilgrim Psychiatric Center's West Brentwood campus. The solicitation sought qualified contractors to provide comprehensive preventive maintenance services for chiller systems and related equipment across three buildings (104, 101, and 701/702) at 998 Crooked Hill Road, West Brentwood, NY 11717. The scope of work includes seasonal startup and shutdown services, monthly preventive maintenance, and annual inspections for centrifugal chillers, air-cooled scroll chillers, chiller system controls, cooling towers, water filtration systems, condenser and chilled water pumps, variable frequency drives, and refrigerant monitor systems. A mandatory site visit was scheduled for September 2, 2026 at 11 AM ET, with a Notice of Intent to Bid due September 1 at 3 PM ET. Bids were due by 3 PM ET on September 24, 2026, with the contract term set for three years from January 1, 2027 through December 31, 2029, utilizing fixed pricing with no escalation permitted.

Four vendors submitted bids for this solicitation by the September 24, 2026 deadline. EMCOR Services NY/NJ Inc. submitted the lowest total estimated five-year cost at $524,263.24, followed by All Purpose Mechanical Service LLC at $698,490.00, Hi Tech Air Conditioning Service, Inc. at $873,611.20, and Eyeris Industries LTD at $945,391.29. The solicitation established MWBE and SDVOB participation goals of 16% MBE, 14% WBE, and 6% SDVOB. New York State Department of Labor prevailing wage rates apply to the contract. Contractors were required to provide unit costs for preventive maintenance tasks, hourly labor rates for straight time and overtime, and a fixed material markup of 10% with an estimated annual material allowance of $30,000. Emergency response within two hours of facility request was mandated, and all contractor employees with regular and substantial contact with facility patients required background checks and screening against the Staff Exclusion List and Statewide Child Abuse Registry.