C2-SAP-PSS-(V1.19 01-31-2024)R1.pdf

CUI//SP-PROCURE//DL ONLY

V 1.19 (31 Jan 2024)

HQMC, INSTALLATIONS AND LOGISTICS (I&L)

SIMPLIFIED ACQUISITION PRE-SOLICITATION

STRATEGY

[Use for FAR Part 13 supply acquisitions and service acquisitions up to the Simplified Acquisition Threshold (SAT). Complete prior to issuance of the RFQ.]

PROCUREMENT REQUEST (PR) NO.

M933264558569

SOLICITATION NO.

M933264558569

1. Description of Procurement & History of Previous Procurements

This procurement is for automated software to upload Camp Pendleton’s utility bills from San Diego Gas & Electric (SDGE) into the EnergyCAP database to support the Marine Corps Base, Assistant Chief of Staff Facilities. This software allows Facilities to automate Camp Pendleton bill paying process.

EnergyCAP Utility Management – Government – Ongoing Platform Support – Open Market from 17 June 2024 to 16 June 2025 (1Yyear POP) will support current contract M0068123P0022 (Base + 4 OY’s).

2. Market Research (FAR Part 10 / DFARS Part 10)

After much research, the contracting office is unable to complete the modification against contract M0068123P0022 for the additional funds and line item for EnergyCAP Utility Management – Government – Ongoing Platform Support – Open Market - $39,000.00, 17 June 2024 to 16 June 2025.

Since it will more than double the Option Year that was just exercised. Which is out of scope. This procurement is for proprietary software and will be a sole-source award to EnergyCAP LLC. Confirmed that the software support is not provided by AbilityOne or UNICOR the mandatory sources.

3. Independent Government Estimate (IGE)

The IGE for this procurement is $39,000.00. Total contract value based on a 1 Year period of Performance and email quote from EnergyCAP LLC. dated

28 May 2024.

4. Screenings of Required Sources of Supplies and Services and Unique Authority (FAR Part 8 / FAR 13.003 / DFARS Part 208 / NMCARS

5201.601-90(c))

NOTE: If the supply/service is available from one of the required sources below and there is no exception or waiver, the item must be requisitioned by the requirements office through the appropriate source, or the contracting officer must procure the item under FAR Part 8, DFARS Part 208, or provide the requirement to the appropriate DoN HCA.

A. USMC Inventories, Excess from other Agencies, Wholesale Supply Sources, Coordinated Acquisition Program (CAP), Integrated Material

Management Program (IMMP)

Not available within existing inventories or not assigned to another requiring activity under CAP / IMMP

Available but not procured via CAP / IMMP. Procurement meets the exception(s) listed in DFARS 208.7003-1 / 208.7003-2

Not applicable – Procurement is for services

B. FPI/UNICOR (FAR Subpart 8.6 / DFARS Subpart 208.6)

Not a supply listed in the FPI Schedule

Meets authorized exception (FAR 8.605)

Not comparable to commercial industry (FAR 8.602(4))

Controlled by: DON, USMC, I&L HCA Controlled by: MCI-WEST RCO CUI Category(ies): PROCURE Limited Dissemination Control: DL ONLY POC: Angela Chavez, 760-725-4206

Simplified Acquisition Pre-Solicitation Strategy

Comparable – FPI Waiver attached (FAR 8.604)

Procurement is for an item for which FPI has a significant market share; as such, the requirement must be competed in accordance with

DFARS 208.602-70.

C. AbilityOne, formerly JWOD (NIB/NISH) (FAR Subpart 8.7)

Not offered

Purchase exception obtained (FAR 8.706)

D. DoD Enterprise Software Agreements (ESAs) (DFARS 208.7403)

Not commercial software or related services

Commercial software or related services are not in the DoD inventory and not on an ESA

Commercial software or related services available through a DoD ESA and the ordering office must comply with the procedures of FAR

Part 13. NMCARS Unique Contracting Authority (NMCARS 5201.601-90(c))

Not under the unique contracting authority of another DoN HCA

HCA-HCA delegation was obtained for the requirement. A copy of the delegation can be found in the contract file at Tab

5. Federal Supply Schedules (FAR Subpart 8.4 / DFARS Subpart 208.4)

Not available under FSS

Contracting Officer has determined that open market is in the best interest of the Government

6. Commercial Product or Commercial Service Determination (FAR 2.101)

This supply or service is a commercial product or commercial service and will be procured under FAR Part 12, using FAR Part 13 simplified acquisition procedures.

This supply or service is not a commercial product or commercial service. The RFQ will utilize the Uniform Contract Format (UCF) and will contain the appropriate FAR Part 13 clauses for other than commercial products or commercial services.

7. Supplier Performance Risk System (SPRS) Item Risk Assessment (DFARS 204.7603(a))

Not Applicable – Requirement does not include end products identified by a material identifier described at DFARS PGI 204.7603

Requirement includes end products identified by a material identifier described at DFARS PGI 204.7603, and an item risk search was conducted in accordance with DFARS 204.7603(a).

The contracting officer performed an item risk search in SPRS and found that none of the items being procured represent high performance risk to the Government. Item Risk Score is Green 281.00.

8. Multiple Award Preference for IDIQ Contracts (FAR 16.504(c))

Not applicable; Contract is not an IDIQ

The Contracting Officer considered the factors described at FAR 16.504(c)(1)(ii) and determined that making multiple awards is in the best interest of the Government.

The Contracting Officer considered the factors described at FAR 16.504(c)(1)(ii) and determined that making a single award is in the best interest of the Government because

9. Set Aside Information

Total (100%) Set-Aside (DD Form 2579 not required per DFARS 219.201(c)(10)(A)):

Withdrawn Total Set-Aside > Micro-purchase Threshold (MPT) (Full and Open) – See DD Form 2579 located in the contract file

Not Applicable – Outside the US and its outlying areas (FAR 19.000(b)).

10. Transportation

Not Applicable; Services acquisition

FOB Destination

FOB Origin: Provide justification for the use of FOB Origin

11. Non-Performance Based Services Acquisition

Not Applicable; Supply Acquisition

Not Applicable; Performance Based Services Acquisition

Non-Performance Based Services Acquisition:

12. Service Contract Labor Standards (FAR Subpart 22.10)

Not Applicable; Supply Acquisition

Not Applicable:

The Service Contract Labor Standards statute is applicable. Wage Determination # will be attached to the solicitation.

13. Sole Source

A sole source statement is is not applicable to this procurement. If applicable, a sole source justification, signed by the Contracting Officer, is provided in the contract file.

14. Brand Name

A brand name statement is is not applicable to this procurement. If required by FAR 13.106-1(b)(3), the brand name statement will be posted to the Governmentwide point of entry (GPE) and provided in the contract file.

15. Basis for Award

Basis for award will be capability of sole source intended awardee to providing pricing that is determined to be fair and reasonable.

16. Exception to DFARS 252.232-7003

Not Applicable; Wide Area Workflow (WAWF) will be used for invoicing and payment. DFARS 252.232-7003 and 252.232-7006 will be included in the solicitation.

DFARS 252.232-7003 will not be included in the solicitation. Pursuant to DFARS Subpart 232.70 – Electronic Submission and Processing of

Payment Requests and Receiving Reports, the following exception to the application of DFARS 252.232-7003 applies to the subject solicitation:

232.7002(a)(1): Classified contracts or purchases when electronic submission and processing of payment requests and receiving reports could compromise the safeguarding of classified information or national security;

232.7002(a)(2): Cases in which contractor submission of electronic payment requests and receiving reports is not feasible (e.g., when contract performance is in an environment where internet connectivity is not available);

232.7002(a)(3): Cases in which DoD is unable to receive payment requests or provide acceptance in electronic form;

232.7002(a)(4): Cases in which the contractor has requested permission in writing to submit payment requests and receiving reports by nonelectronic means, and the contracting officer has provided instructions for a temporary alternative method of submission of payment requests and receiving reports in the contract administration data section of the contract or task or delivery order (e.g., section G, an addendum to FAR

52.212-4, or applicable clause);

232.7002(a)(5): When the Governmentwide commercial purchase card is used as the method of payment, in which case only submission of the receiving report in electronic form is required.

17. Additional Remarks for Block No(s).

NAICS: 518210 – Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services PSC: 7A21 – It and Telecom – business Application Software (Perpetual License Software) Size Standard: $40.0 Million Dollars

PREPARED BY (SPECIALIST/BUYER): (Signature)

Angela R. Chavez

DATE:

6/11/24

APPROVED (CONTRACTING OFFICER): (Signature)

Nina A. Kanoa

DATE:

6/11/24

Distribution List for DL ONLY Limited Dissemination Control

MCFCS Personnel

LB Personnel

Procurement Team Personnel (to include but not limited to: Legal, Customers/Requirements Owners, Source Selection Personnel, Small Business Representatives)

Any other individual designated by the KO