C18 - 26Q0027 - PWS - Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

for

MUSIC DIRECTOR

1.0 REQUIREMENT. Marine Corps Air Station (MCAS) Beaufort is procuring a Music Director/Contractor to complete the mission and objectives of the Marine Corps Air Station Religious Ministry Program for the Catholic and Protestant music program at Marine Corps Air Station Beaufort, South Carolina.

2.0 BACKGROUND. In support of the US Navy Regulations, SECNAVINST 1730.7D, commanders shall provide a Command Religious Program (CRP) which accommodates the religious needs, preferences, and rights of authorized personnel. As a component of the base, the Command Chaplain's Office has the mission to develop personnel and families of operating forces and the MCAS Beaufort community for spiritual and personal readiness, through ministries, pastoral care, and the provision for facilitation of the free exercise of religion.

3.0 SCOPE/OBJECTIVES. This is a non-personal service contract to perform contractor services in support of the Catholic and Protestant Chapel worship services and other religious events as determined by the Marine Corps Air Station Chaplain's Office and is required to support the missions and responsibilities of the Command Religious Program. An essential component of this requirement is the provision of a well-organized and professionally executed liturgical music program which promotes the full conscious and active participation of the assembly.

4.0 PERIOD OF PERFORMANCE. The period of performance shall be for a 12-month base period of with provisions for two (2) 1 2 - m o n t h option periods to be exercised at the discretion of the Government (FAR 52.217-9, "Option to Extend the Terms of the Contract").

Base Period 18 May 2026 – 17 May 2027 Option Period One 18 May 2027 – 17 May 2028 Option Period Two 18 May 2028 – 17 May 2029

5.0 PLACE OF PERFORMANCE. The place of performance is MCAS Beaufort Base Chapel, 566 Geiger Blvd, Beaufort, South Carolina, 29906.

6.0 SPECIFICATIONS/TASKS. This position is estimated at twenty (20) hours weekly to include the Contractor’s practice time and based on an annual calendar of activity that may have seasonal variation. The Contractor is expected to be present on Sunday morning, attend Monday morning staff meetings upon the request of the Command Chaplain, and have a flexible weekday schedule to accommodate practices and memorials. The Contractor shall provide all services as defined below.

6.0.1 Perform organ and piano accompaniment, provide choral direction for rehearsals, worship services, and other religious events in support of and as determined by the Marine Corps Air Station Chaplain’s Office.

6.0.2 Submit applicable notices and announcements concerning choir activities; performances for review by the Priest and Protestant Chaplain at least ten (10) days prior to inclusion in the Sunday bulletin or media release.

6.0.3 Work in cooperation with the chapel community to provide appropriate musical accompaniment and choral direction for the rehearsal and performance of Christmas Programs and Thanksgiving Day Services.

6.0.4 Actively work to improve the Catholic and Protestant worship music program.

6.0.5 Select, teach, and lead the Catholic and Protestant communities in traditional and contemporary worship.

6.0.6 Meet monthly with the Priest/Chaplain to coordinate musical support and liturgy planning.

6.0.7 Provide accompaniment and direction for a children’s choir during children’s church.

6.0.8 Be proficient and competent in musical interpretation and performance and able to sight read music.

6.1 WORSHIP SERVICE SCHEDULES. The Contractor shall provide both Catholic and Protestant services as provided below. The quantity listed for each service is the maximum number of times it may occur annually and is not to be exceeded.

6.1.1 Catholic Worship Schedule

Service Quantity

Sunday Mass 52 Seasonal/Special 19

Memorials 6 Rehearsals 52

6.1.2 Protestant Worship Schedule

Service Quantity

Sunday Services 52 Seasonal/Special 12

Memorials 5 Choir Rehearsals 52

Vacation Bible School 5 Miscellaneous 55

6.2 COORDINATION OF MUSICALARRANGEMENTS. The Contractor shall coordinate the musical arrangements with the Technical Representative prior to conducting any rehearsals or services.

6.3 MAINTAINING INSTRUMENTS. The Contractor shall apprise the Technical Representative of any malfunctions of the instruments and any required services needed to maintain the instrument’s musical integrity. Funding requests for necessary repairs, supplies, and musical literature shall be submitted to the Technical Representative.

6.4 SUNDAY WORSHIP SERVICES. The Contractor shall perform at two (2) worship services every Sunday. The Catholic service will take place at 9:00 A.M. and the Protestant service is at 11:00 A.M. Worship services are not anticipated to exceed one (1) hour.

6.5 REHEARSALS. The Contractor shall perform two (2) hours per week of rehearsals with the choir. Rehearsals will be conducted at the base chapel, and the time is at the discretion of the Contractor.

Practice sessions with the Cantors are conducted on Fridays at 12:00 P.M. Coordination with the choir and access to the buildings will be conducted with the Technical Representative.

6.6 SPECIAL/SEASONAL/MISCELLANEOUS SERVICES. The Contractor shall provide support for up to 20 special services which may be scheduled during the church calendar year or during civic holidays. The special services include such events as Holy Days of Obligation, Liturgical Holidays, funerals, memorials, worship nights, and special religious observances. The Technical Representative will notify the contractor no less than 72 hours prior to any special services.

6.6.1 Special and seasonal services may include but are not limited to the following.

Christmas Eve Holy Thursday Thanksgiving

Christmas Midnight Good Friday First Communion Christmas Day Easter Sunrise Confirmation

New Year’s Day Easter Vigil

6.6.2 Miscellaneous services may include but are not limited to the following.

Bible Studies Worship nights

National Day of Prayer Chaplain Corps Retirements National Prayer Breakfast Chaplain Events

6.7 ARRIVALTIME FOR PERFORMANCES. The Contractor, in support of regularly scheduled services and special events, shall arrive at the appointed place of performance no later than 30 minutes before the scheduled event.

6.8 NOTIFICATION OFABSENCES DUE TO EMERGENCIES. The Contractor shall notify the Technical Representative by telephone or email when they are unable to perform services due to illness, inclement weather, or an emergency.

6.9 SUBSTITUTIONS. In the event the Contractor will be unable to perform, the Contractor shall notify the Technical Representative with as much advance notice as possible. The Contractor shall provide an acceptable replacement meeting all qualifications stated in the contract and approved by the Technical Representative.

7.0 INVOICING. The Contractor shall submit invoices monthly after completion of services performed. Each invoice will include the title and quantity of services performed, the total cost owed for the services performed, the period covered, and the contract number.

8.0 CONDUCT. The Contractor shall behave in a manner that is conducive to Marine Corps standards. Any behavior that is contrary to good order and discipline will be documented. The Contractor shall work peacefully with volunteers and chapel staff and show respect for all denominational and faith-based groups.

9.0 UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the contractor.

10.0 PERSONNEL QUALIFICATIONS. The Contractor shall possess and maintain the necessary training, qualifications, and experience to accomplish all tasks identified in this PWS. The necessary minimum qualifications are as follows:

10.0.1 Must be able to sight read music and play piano and organ.

10.0.2 Familiar with liturgical or contemporary worship service formats.

10.0.3 Individual shall have a minimum of two (2) years of military music ministry experience (see section 6.6 for examples) and play in a church congregation.

10.0.4 Ability to play liturgical or contemporary Christian music.

11.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS):

Service PWS Reference

Performance Standard Acceptable Quality Level

Method of Surveillance

Provision of accompaniment

(organ and piano)

6.0.1 Direction for all congregational

music and singing required during worship services.

90% Technical

POC

Tracking

Cooperation with the chapel community

6.0.3

Provide appropriate musical accompaniment and choral direction for the rehearsal and performance of Christmas

Programs and Thanksgiving Day Services

90%

Technical POC Review for completion and accuracy

Administration 6.0.6

Meet monthly with the Priest/Chaplain to coordinate musical support and liturgy planning; submit applicable notices and announcements concerning choir activities and performances

90%

Customer input / random sampling / Technical

POC review

Musica l interpretation 6.0.8

Be proficient and competent in performance and able to sight read music.

90%

Customer input / random sampling / Technical

POC review

Absences 6.8 and 6.9

Written notice is provided to Command Chaplain for absences and ensure a replacement is available and a qualified and approved substitute.

90% Technical POC tracking

Conduct 8.0

Ability to work peacefully with others, both volunteers and chapel staff. Disciplined and orderly behavior aligned with Marine Corps standards.

90%

Documente d behaviors / Technical

POC

review

12.0 GOVERNMENT POINTS OF CONTACT. The Government points of contact are not warranted Contracting Officers and do not have the authority to take any action, either directly or indirectly, that would change the pricing, quantity, place of performance, delivery schedule, or any other terms and conditions of the contract.

12.0.1 Contract Administrator: Kasey King, kasey.king@usmc.mil, 910-451-3018

12.0.2 Technical Representative: Provided at time of award.

13.0 GOVERNMENT RESPONSIBILITIES.

13.1 MUSICAL INSTRUMENTS. The Base Chaplain's Office has adequate musical instruments on hand, to include an Allen R300 Organ and a Kawai GL-40 Classic Salon Grand Piano and will provide the contractor access to those instruments so they can perform the required services.

13.2 OTHER MUSICAL MATERIALS. The Technical Representative will provide hymnals and other musical materials necessary to perform the duties required of the contractor. All materials purchased will remain the property of the Government.

14.0 BASE ACCESS INSTRUCTIONS FOR MARINE CORPS AIR STATION BEAUFORT.

-To gain initial access to the base, Contractors and/or Delivery Drivers must have in their possession:

their contract number, delivery address, and sponsor’s contact information.

For SERVICES the Technical Representative is the sponsor.

For delivery of SUPPLIES the customer/delivery point of contact is the sponsor.

Contract Number: Provided at time of award.

Sponsor: Provided at time of award.

Delivery Address: Provided at time of award.

-Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and/or subcontractors are properly registered within DBIDS.

-DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals' information will occur each year.

-Contractors requiring access for over 60 days will receive a credential valid for up to one year.

-Contractors requiring access for less than 60 days will receive a temporary paper pass.

-Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from DBIDS enrollment.

-If you have questions regarding base access, Contractor CACs, or DBIDS requirements, contact the Marine Corps Air Station Beaufort Contractor Vetting Office (CVO). The CVO is located in the Visitor’s Center, Bldg. 2077 adjacent to the Main Gate. The CVO is open Monday through Friday, 6:30 a.m. to 12:00 p.m. and 1:00 p.m. to 3:30 p.m. The CVO is closed on weekends and holidays.

Contractor Vetting Office - 843-228-7750

DBIDS website: https://dbids-global.dmdc.mil/home/

-Contractors will report to the Contractor Vetting Office (CVO) to confirm their access requirements, undergo a background check and receive their credential/pass.

mailto:kasey.king@usmc.mil https://dbids-global.dmdc.mil/home/

DISTRIBUTION: DoW COMMUNITY ONLY

PLEASE NOTE: Individuals with active warrants may be subject to arrest on the spot. The Government will not be responsible for any contractor access delays. Delays in obtaining access are strictly the liability of the contractor.