C1553016_EIR_Solicitation.pdf

State of California • Natural Resources Agency Edmund G. Brown Jr., Governor

DEPARTMENT OF PARKS AND RECREATION Lisa Ann L. Mangat, Director Oceano Dunes District 340 James Way Ste 270 Pismo Beach, CA 93449 805-773-7175 * 805-773-7176 fax

REQUEST FOR PROPOSAL

RFP – Primary (low bid) Method

Notice to Prospective Proposers

March 30, 2016

You are invited to review and respond to this Request for Proposal (RFP), entitled Oceano Dunes Economic Impact Report number C1553016. In submitting your proposal, you must comply with these instructions.

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions (GTC-610) and Contractor Certification Clauses (CCC-307) that may be viewed and downloaded at Internet site http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx. If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of California State Parks this IFB is complete and without need of explanation.

However, if you have questions, or should you need any clarifying information, the contact person is:

Harvey Wood, Contract Administrator California State Parks

805-773-7175 harvey.wood@parks.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum. The deadline for project questions is April 8, 2016 at 12:00 pm.

http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

Request for Proposals Contract # C1553016

OCEANO DUNES SVRA – Economic Impact Report

TABLE OF CONTENTS

SECTION PAGE

A) Purpose and Description of Services

1. Introduction

2. Background

B) Minimum Qualifications for Proposers

1. Professional Qualification

2. Project Qualification

C) Proposal Requirements and Information

1. Key Action Dates

2. Optional Pre-Proposal Conference/Walkthrough

3. Work plan and Work Schedule Requirements

4. Cost Detail Format and Requirements

5. Submission of Proposal

6. Evaluation Process

7. Award and Protest

8. Disposition of Proposals

9. Agreement Execution and Performance

10. Amendments

D) Preference Programs

1. Small Business Notice

2. DVBE Notice (DPR 479SW) – REQUIREMENT WAIVED

E) Required Attachments

1. Required Attachment Check List

2. Proposal/Proposer Certification Sheet

3. Cost Proposal Work Sheet

4. Proposer References

5. Darfur Contracting Act Certification (DPR 74) (if applicable)

6. Small Business Preference (DPR 85) (if applicable)

7. Bidders DVBE Participation (DPR 486) (if applicable)

8. DVBE Declarations (Std 843) (if applicable)

F) Sample Standard Agreement Forms

1. Standard Agreement, Std 213…………………………………………………………………………..28

2. Exhibit A, Scope of Work

3. Exhibit B, Budget Detail and Payment Provisions

4. Exhibit C, General Terms and Conditions (GTC 610) ............................ Incorporated by Reference Available at http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

5. Exhibit D, Special Terms and Conditions

G) Sample Attachments

1. Sample Proposal Evaluation Form

2. Payee Data Record, Supplement and Instructions (Std 204 & DPR 88)**

3. Contractor Certification Clauses (CCC 307)**

**These documents are not required with the Proposal package but are required upon award of the contract.

http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

Department of Parks and Recreation RFP Number C1553016

A) Purpose and Description of Services

1. Introduction - The State of California, Department of Parks and Recreation (State) is seeking a firm to conduct, analyze, and report on the economic impact of State Parks, Oceano Dunes District in San Luis Obispo County. Please see Section C.3, Work Plan and Schedule Requirements, for a complete description of objectives and deliverables.

2. Background - The Oceano Dunes State Vehicular Recreation Area (ODSVRA) is geologically unique and provides a scenic and exciting playground for off-highway enthusiasts from all over the United States and abroad. The area is one of six (6) OHV areas administered by the California Department of Parks and Recreation. ODSVRA also offers visitors other recreational activities such as swimming, surfing, surf fishing, camping, hiking, equestrian riding and kite surfing. The area is located in the southern part of San Luis Obispo County and serves a number of cities within San Luis Obispo County such as Arroyo Grande, Pismo Beach, Grover Beach, and communities of Oceano and Shell Beach.

B) Minimum Qualifications for Proposers

1. Professional Qualification - Provide a cumulative list of professional qualifications of personnel committed to this project documenting at least twenty (20) years’ experience in marketing research, economic analysis, strategy development, tourism study and planning. Provide a duty statement and resume for each key person.

2. Project Qualifications - List at least five studies that demonstrate proposer is a marketing advisory firm specializing in providing marketing research, economic analysis, strategic planning and strategy development services in the travel, tourism and recreation industries.

C) Proposal Requirements and Information

1) Key Action Dates

Event Date Time*

RFP available to prospective proposers 03/30/16 11:00 am

Optional Pre-proposal Conference/Walkthrough* 04/07/16 9:00 am

Written Question Submittal Deadline 04/08/16 12:00 pm

Final Date for Proposal Submission 04/13/16 2:00 pm

Cost Proposal Opening 04/14/16 10:00 am

Notice of Intent to Award 04/15/16 9:00 am

Proposed Award Date 04/22/16 10:00 am

2) Optional Pre-Proposal Conference\walkthrough

a) An optional pre-proposal conference\walkthrough is scheduled at 9:00 am, April 7, 2016, 40 W. Grand Ave, Grover Beach, San Luis Obispo County, Ca, for the purpose of discussing concerns regarding this RFP.

b) In the event a potential proposer is unable to attend the optional pre-proposal conference, an authorized representative may attend in their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential proposer at a pre-proposal conference.

c) For contractors who need assistance due to a physical impairment, a reasonable accommodation will be provided by the awarding agency upon request for the pre-proposal conference. The Contractor must call Dena Bellman at 805-365-5147 no later than the fifth working day prior to the scheduled date and time of the pre-proposal conference to arrange for a reasonable accommodation.

3) Work Plan and Work Schedule Requirements

a) The contractor shall develop a work plan or schedule for task completion. Identify each major task, necessary subtask, and/or specific milestones by which progress can be measured and payments made.

b) The contractor shall provide all work and materials necessary to conduct, analyze, and report on the economic impact of State parks within Oceano Dunes District. All work will be done utilizing the most current reporting standards and methodologies to determine the economic impact of visitors to Oceano Dunes District on the local San Luis Obispo County.

Reference material of the 2010-2011 report is available upon request.

c) The project term is 18 months from written notice to proceed.

Phase 1 - Information and Data Collection

d) Contractor will collect visitor profile information from visitors of ODSVRA. Data collection will be done by the contractor in the most advantageous manner, with a stratified representative sample of visitors to ODSVRA. Sample size will be determined by the State representative. Contractor will develop a questionnaire in collaboration with State representative to solicit appropriate information.

Phase 2 - Information Data Analysis

e) Contractor will tabulate, segment, and analyze collected data in an effort to quantify direct visitor spending, the direct, indirect and induced economic impacts as well as job and tax creation for San Luis Obispo County. This analysis will include a detailed description of travel generated sales tax, earnings, and tax receipts, updated with the most recent data available for 2016. The contractor will utilize an IMPLAN or similar model to describe secondary (indirect and induced) earnings and employment generated by travel and tourism, illustrating the nature and magnitude of secondary impacts on the county’s economy.

Phase 3 - Final Report Development

f) Utilizing the Phase 2 information, the contractor will organize the research information into an easy to read final report for management planning and decision making. The contractor will collaborate with State’s representative to create a format and quantity acceptable to the State. Formats may include printed and electronic media.

4) Cost Detail Format and Requirements

The proposed work shall be broken down into the outline in Work Plan and Work Schedule for the purpose of this proposal. The total costs of all tasks and milestones cannot exceed $50,000.00. Use the Sample Cost Proposal Worksheet, Section E, Attachment 3, as a guide in preparing a cost proposal.

A. Format: The following format is required for all proposals:

1) To facilitate the State's evaluation, it is requested that all written proposals be submitted in the sequence as presented in subparagraph B. (1) through D. (3) below, along with cost proposal specified in subparagraph E.

2) Provide one (1) Original plus two (2) copies, of the written technical proposal. Also provide one (1) Original plus one (1) copy of the cost proposal.

3) Per PCC §10344, COST PROPOSAL TO BE SUBMITTED IN A SEPARATE

SEALED ENVELOPE.

4) Proposals should provide straightforward and concise descriptions of the proposer's ability to satisfy the requirements of this RFP. The proposal must be complete and accurate. Omissions, inaccuracies or misstatements will be sufficient cause for rejection of a proposal.

5) The proposal package shall be prepared in the least expensive method (i.e., cover page with staple in upper left-hand corner, no bulky bindings, no coil binding, etc.).

Binder clips are acceptable.

B. Identification of Proposer: Proposal must include:

1) Name, address and telephone number of business entity proposing to do business with the State.

2) Name, address, and telephone number of proposing firm's representative to contact regarding the proposal.

3) Type of business entity (e.g., individual, corporation, partnership).

4) If a corporation, provide date of registration to do business in California. Provide a description of corporate structure and Parent Corporation, if any, with names and titles of officers, and the signature of the officer or officers authorized to sign contracts on behalf of the corporation; place and date of incorporation and corporation identification number.

5) If partnership, describe whether general, or limited partnership, with names and titles of partners together with signatures of partner or partners authorized to sign contracts on its behalf.

C. Proposer's Experience and References:

NOTE: Please address each item below clearly and succinctly as these will be used to score the proposal, see Sample Attachments G.1, Sample Proposal Evaluation Form.

Proposers must furnish background and reference requirements as listed below in order to achieve the total available points. Failure to furnish a listed requirement will result in zero (0) points per criterion.

1) In-House Production Capability

A. Describe the percentage of this project’s budget estimated to be completed in-house versus sub-contracted.

B. Proposers shall document their personnel as follows: List classification, name, title. Exclude partners and sub-contractors not directly employed by the proposer.

2) Project Management

Provide references for three projects at County or State level that Proposer has completed for similar clients. Include: name of company or agency, contact person for questions about proposer’s performance, phone number for company or agency; phone number for contact person; address of company or agency; goal of project; final cost of project. Two references will be contacted for information about proposer’s performance in regard to project management and administration.

3) Results Analysis

Two references from Item #2 above will also be contacted to evaluate client satisfaction with outcome of proposer’s project.

4) Analysis Report

Furnish report sample from at least one project the proposer has completed for similar clients. Samples should demonstrate economic impact related to travel, tourism, or recreation in San Luis Obispo County or other county of similar demographics. Clearly indicate exactly what part of the job the proposer’s company produced for example shown.

D. Detailed Plan:

The proposer shall develop and furnish to the State a work plan schedule for task completion in form and content satisfactory to State Representative presenting an orderly and realistic plan for completing the Work. Identify each major task, necessary subtask, and/or specific milestones by which progress can be measured and payments made.

1) Scope: Define specifically the scope of the projects within the program to be undertaken to conduct research, analyze, and report on economic impacts in targeted areas. Include estimated time schedule of the major tasks to be accomplished to implement and fulfill the plan.

2) Objectives: Contractor shall identify and discuss briefly the specific objectives they shall achieve through the conduct of the projects within the program, as defined and specified in the plan.

3) Detailed Work Approach (Methodology): Contractor shall discuss each of the activities they will conduct to achieve the scope and objectives defined and identified in the plan.

E. Cost Proposal:

Information requested in this section is required to support the reasonableness of the proposal. Two (2) copies of the cost data, including all applicable taxes and other expenses, must be submitted in separate sealed envelope, bearing the proposers name, and clearly marked "Cost Proposal". Use the following sample format (or use optional Attachment 3, Section E, formatted to fit your specific needs):

THIS IS AN EXAMPLE ONLY

1) Direct Labor: Itemize to show the following:

a) Category of personnel.

b) Estimated hours.

c) Rate per hour.

d) Total cost for each category of personnel.

e) Total cost of each program segment or project.

2) Direct Costs: Include costs such as equipment, supplies, messenger services, copying, postage, packaging, telephone, and other appropriate expenses, including travel costs.

“Travel expenses and per diem related to the services provided under this agreement shall not exceed the rates paid to the State’s non-represented/excluded employees. The rates are posted at http://www.calhr.ca.gov/employees/Pages/travel-rules-excluded.aspx. All travel costs are subject to approval by the State’s Representative and must be supported by a travel expense voucher showing purpose, location, dates, time of travel, rates claimed, mileage logs, and any other applicable receipts.”

3) Subcontractor(s) Costs: Itemize costs of proposed subcontractors.

4) Indirect Costs (Overhead and Fringe Benefits): Show other costs and expenses which do not fall within the categories above.

5) Fee (Profit): Net to firm after all expenses in completing the contract are covered.

http://www.calhr.ca.gov/employees/Pages/travel-rules-excluded.aspx

5) Submission of Proposal

a) Proposals should provide straightforward and concise descriptions of the proposer's ability to satisfy the requirements of this RFP. The proposal must be complete and accurate.

Omissions, inaccuracies or misstatements will be sufficient cause for rejection of a proposal.

b) The proposal package should be prepared in the least expensive method.

c) All proposals must be submitted under sealed cover and sent to Department of Parks and

Recreation, Oceano Dunes District Office by dates and times shown in Section C, Proposal Requirements and Information, Item 1) Key Action Dates. Proposals received after this date and time will not be considered.

d) A minimum of three (3) technical proposals and two (2) cost proposals must be submitted as stated in Section 4A(2).

e) The original proposal must be clearly marked "ORIGINAL". All documents contained in the original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets may contain photocopies of the original package.

f) The proposal envelopes must be plainly marked with the RFP number and title, proposing firm name and address, and must be marked with "DO NOT OPEN", as shown in the following example:

Oceano Dunes District 340 James Way, Suite 270 Pismo Beach, Ca. 93449

RFP #C1553016

Economic Impact Analysis Report

DO NOT OPEN

If the proposal is made under a fictitious name or business title, the actual legal name of proposer must be provided.

The bid price and all cost information must be submitted in duplicate in a separate sealed envelope. The envelope should be affixed to the outside of the proposal package and marked “Sealed Cost Proposal-DO NOT OPEN”.

Proposals not submitted under sealed cover and marked as indicated may be rejected.

g) Sealed Proposals will be accepted up to April 13, 2016 at 2:00 pm by mail or hand delivery to the address below:

Oceano Dunes District Office 340 James Way, Suite 270 Pismo Beach, CA 93449

h) All proposals shall include the documents identified in Attachment 1, Required Attachment

Checklist see Section E. Proposals not including the proper “required attachments" shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

i) Mail or deliver proposals to the address specified in item (f) above.

j) Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

k) A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive any immaterial deviation in a proposal. The State's waiver of immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

l) Costs incurred for developing proposals and in anticipation of award of the agreement are entirely the responsibility of the proposer and shall not be charged to the State of California.

m) An individual who is authorized to bind the proposing firm contractually shall sign the

Attachment #2, Proposal/Proposer Certification Sheet, see Section E. The signature must indicate the title or position that the individual holds in the firm. An unsigned proposal may be rejected.

n) A proposer may withdraw its proposal by submitting a written withdrawal request to the

State, signed by the proposer or an authorized agent in accordance with h) above. A proposer may thereafter submit a new proposal prior to the proposal submission deadline as set forth in the Key Action Dates. Proposals may not be withdrawn without cause subsequent to proposal submission deadline.

o) The awarding agency may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum to all parties who received a proposal package.

p) The awarding agency reserves the right to reject all proposals. The agency is not required to award an agreement.

q) Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the RFP requirements.

r) Where applicable, proposer should carefully examine work sites and specifications. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

s) More than one proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered. (optional with agency)

t) The State does not accept alternate contract language from a prospective contractor. A proposal with such language will be considered a counter proposal and will be rejected.

The State’s General Terms and Conditions (GTC) are not negotiable.

u) No oral understanding or agreement shall be binding on either party.

v) The term of the proposed contract awarded as a result of this Request for Proposals (RFP), if an award is made, will be for 18 months from written notice to proceed.

w) The consideration to be paid Contractor shall be computed in accordance with Contractor’s Cost Proposal and shall include full compensation for all of Contractor’s services and expense incurred in the performance hereof, including travel, per diem or any other direct or indirect expense incident to providing the services.

x) Progress Payments: If the term of this contract is 90 days or longer, progress payments for services performed shall be made not more frequently than monthly in arrears upon receipt and approval by the State's Project Manager of itemized invoices in triplicate. Monthly payments will be made based on the percentages of work accomplished for the individual work items described in Contractors Cost Proposal. From amount earned for each item there shall be retained from each progress payment an amount equal to ten percent (10%).

One hundred percent (100%) of payment shall be made upon acceptance and approval of the item. In the aggregate, progress payments shall not exceed ninety percent (90%) of the total amount of the contract, pending satisfactory completion of the entire contract.

The retained amount will be paid to the Contractor upon acceptance by the State of a successfully completed contract.

y) Contractor's key personnel as indicated in contractor's response to the RFP may not be substituted without the written consent of the State's Project Manager.

6) Evaluation Process

a) At the time of proposal opening, each proposal will be checked for the presence or absence of required information in conformance with the submission requirements of this

RFP.

b) Proposals that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the proposer, may be rejected.

c) The final selection will be made to the lowest monetary responsible proposer achieving a passing score, after application of preferences.

d) Phase I

The proposals that meet the minimum qualifications will be evaluated and scored according to the criteria indicated below. A minimum of 80 points must be achieved in this phase to be considered responsive. A responsive proposal is one, which meets or exceeds the requirements stated in this RFP.

Rating/Scoring Criteria Maximum Possible Points

Total Possible Points 100 (Flexible)

e) Phase II

This phase consists of opening and evaluating the sealed cost proposals. All proposals that enter Phase II will have received 80 points or more and are considered fully capable of performing the required services.

f) The sealed envelopes containing the bid price and cost information for the proposals that meet the format requirements and standards shall then be publicly opened and read. The agreement will be awarded to the lowest responsible bidder meeting the requirements outlined in this RFP.

7) Award and Protest

a) Notice of the proposed award shall be posted in a public place in the office of Department of Parks and Recreation, Oceano Dunes District, 340 James Way, Ste 270, Pismo Beach, Ca. 93449, for five (5) working days prior to awarding the agreement.

a) If any proposer, prior to the award of agreement, files a protest with the following agencies;

(1) Department of Parks and Recreation

Administrative Services Division Manager, Contract Services Unit 1416 9th Street, Post Office Box 942896 Sacramento, CA, 94296-0001

(2) Department of General Services Office of Legal Services Attention: Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, Ca. 95605 on the grounds that the (protesting) proposer would have been awarded the contract had the agency correctly applied the evaluation standard in the RFP, or if the agency followed the evaluation and scoring methods in the RFP, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. Any protests should be submitted by certified or registered mail.

c) Within five (5) days after filing the initial protest, the protesting proposer shall file with the

Department of General Services, Office of Legal Services and the (insert name of awarding agency) a detailed statement specifying the grounds for the protest.

d) Upon resolution of the protest and award of the agreement, Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at www.osp.dgs.ca.gov under the heading FORMS MANAGEMENT CENTER. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

http://www.osp.dgs.ca.gov/

e) Upon resolution of the protest and award of the agreement, Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC), which can be found on the Internet at www.ols.dgs.ca.gov/Standard+Language.

8) Disposition of Proposals

a. Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

9) Agreement Execution and Performance

a. Service shall start not later than ten (10) business days from written notice to proceed, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five

(5) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor’s Proposal price and the actual cost of performing work by another contractor.

b. All performance under the agreement shall be completed on or before the termination date of the agreement.

10) Amendments

a. This agreement may be amended to add time or add funds, at the same rate, in the event that unforeseen circumstances or contingencies beyond the control of both parties exhaust the proposed cost. No amendment, change or modification to this Agreement shall be effective or enforceable unless it is in writing and executed by an officer of each party to this agreement.

END OF DOCUMENT

http://www.ols.dgs.ca.gov/contracts

Section D

Preference Program Information

COVER SHEET

RFP #C1553016

DPR 478 (New 2/2010)(Excel 2/22/2010)(Page 1 of 3)

Small Business (SB) Notice 5% Small Business Preference

What is a California Certified Small Business (SB)?

For a business to be considered a Small Business (SB), they must be certified with the State of California

- Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

Your business may be eligible if it meets all of the following:

• Must be independently owned and operated.

• Cannot be dominant in its field of operation.

• Must have its principal office located in California.

• Must have its owners (or officers in the case of a corporation) domiciled in California.

• Together with its affiliates, be either:

° A business with 100 or fewer employees, and an average annual gross receipts of $14 million or less over the previous three tax years, or ° A manufacturer with 100 or fewer employees.

• Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $3,500,000 or, the small business is a manufacturer with 25 or fewer employees.

Please see the following website for more information about SB certification benefits and eligibility requirements: http://www.pd.dgs.ca.gov/smbus/sbcert.htm

What is the SB Preference?

State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

http://www.pd.dgs.ca.gov/smbus/sbpref.htm

In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

RFP # C1553016, Section D.1

Bid After 5% Preference

$30,750

$28,975

$29,520

$28,421

DPR 478 (Page 2 of 3)

4 $29,870

Claims small business status, but is not CA certified

Does not claim to be a small business Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

2 $28,975

3 $29,520

Bidder Bid Amount Small Business Status

1 $30,750

How does the 5% Small Business Preference Work?

The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

Computation Method

Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

The contract is awarded to Bidder 4 for $29,870.

NOTE: The 5% preference is used only for computation purposes to determine the successful bidder and does not alter the amounts of the actual bids.

Documentation

Please provide a printout from the eProcurement website showing your certification and expiration date.

https://www.bidsync.com/DPXBisCASB

If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete DPR 85 with your bid.

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

The State of California www.pd.dgs.ca.gov/smbus Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 478 (Page 3 of 3)

To locate SB/MB contractors:

Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at http://www.bidsync.com/DPXBisCASB Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.eprocure.dgs.ca.gov (View CSCR Ads).

The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors.

For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

DPR 479PW (New 2/2010)(Excel 2/22/2010)(Page 1 of 5)

Disabled Veteran Business Enterprise (DVBE) Notice

What is a Disabled Veteran Business Enterprise (DVBE)?

For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements: http://www.pd.dgs.ca.gov/smbus/dvbecert.com.

Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE participation and/or incentive program requirements.

Commercially Useful Function Definition

California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70; and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

As defined in MVC §999, a person or an entity is deemed to perform a "commercially useful function" if a person or entity does all of the following:

• Is responsible for the execution of a distinct element of the work of the contract.

• Carries out the obligation by actually performing, managing, or supervising the work involved.

• Performs work that is normal for its business services and functions.

• Is not further subcontracting a portion of the work that is greater than is expected by normal industry practices.

A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

What is the DVBE Incentive Program?

The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Request for Proposal (RFP), Primary Method (Participation Requirement Waived)

State of California - Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION RFP # C1553016 Section D.2

DPR 479PW (Page 2 of 5)

The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

Who is eligible to receive the incentive?

Any responsive and responsible bidder who has attained .01% DVBE participation or higher.

PLEASE NOTE: If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

• the total amount the prime contractor received under the contract

• the name and address of the DVBE(s) that participated in the performance of the contract

• the amount each DVBE received from the prime contractor

• that all payments under the contract have been made to the DVBE(s)

• the actual percentage of DVBE participation that was achieved

You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on DPR 489.

If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d))

Documentation

Bidders must document DVBE participation commitment by completing and submitting the following forms:

• DPR 486, Bidder’s DVBE Participation

• STD. 843, DVBE Declarations

DPR 486, Bidder’s DVBE Participation: The DPR 486 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package.

STD. 843, DVBE Declarations: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A STD. 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime or a sub.

Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a

$4,900.00 (5% x

$98,000)

$3,920.00 (4% x

$98,000) n/a

97,100.00 ($102,100 -

$4,900)

96,080.00 ($100,000 -

$3,920)

3 2 1

DPR 479PW (Page 3 of 5)

Confirmed DVBE Participation of DVBE Incentive Amount for RFP Primary Method 5% or more 4% - 4.99% 3% - 3.99% 2% - 2.99%

.01% - 1.99%

5% of lowest responsive and responsible Proposer 4% of lowest responsive and responsible Proposer 3% of lowest responsive and responsible Proposer 2% of lowest responsive and responsible Proposer 1% of lowest responsive and responsible Proposer

Adjusted Bid Price (Bidder's Price - Bidder's Incentive Amount)

Final Rank:

Bidder Name

Original Bid Price DVBE Participation for certified DVBE Prime or Subcontractors

Initial Ranking

DVBE Incentive (from Table A) Incentive Amount (% x Lowest Responsive and Responsible Bid Price)

How does the DVBE Incentive Program Work?

The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference;

however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

Table A – RFP Primary (aka Low Price) Method

Computation Method

Primary (aka Low Price) Method

The State of California www.pd.dgs.ca.gov/smbus Department of General Services Receptionist: (916) 375-4940 Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060 707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDCHelp@dgs.ca.gov

DPR 479PW (Page 4 of 5)

Substitution of Proposed DVBE

• If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

• The notice must include a minimum of: (1) a written explanation of the reason for the substitution;

and (2) an updated DPR 486 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

• Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

To locate DVBE contractors:

Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at http://www.bidsync.com/DPXBisCASB Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.eprocure.dgs.ca.gov (View CSCR Ads).

The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies DVBE contractors.

For more information, please contact OSDS to find out more:

http://www.pd.dgs.ca.gov/smbus mailto:OSDCHelp@dgs.ca.gov

DPR 486 - Part 2

STD. 843

DPR 479PW (Page 5 of 5)

DPR 486 - Part 1

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated by law, state agencies have a goal to award at least 3% of their annual contract dollars to certified DVBE’s.

When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

PLEASE NOTE: INCOMPLETE DOCUMENTATION (DPR 486 AND STD. 843) MUST RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated

The names of each participating DVBE company is listed with the dollar value and applied percentage of the bid.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

Signed “Bidder’s Certification”

A completed and signed STD. 843 is included with the bid for every DVBE (whether prime or sub) included.

Section E Required Attachments

ATTACHMENT E.1

REQUIRED ATTACHMENT CHECK LIST

A complete proposal or proposal package will consist of the items identified below.

Complete this checklist to confirm the items in your proposal. Place a check mark or “X” next to each item that you are submitting to the State. For your proposal to be responsive, all required attachments must be returned. This checklist should be returned with your proposal package also.

Attachment Attachment Name/Description

_____ Attachment 1 Required Attachment Check List*

_____ Attachment 2 Proposal/Proposer Certification Sheet*

_____ Attachment 3 Cost Proposal Work Sheet*

_____ Attachment 4 Proposer References*

_____ Attachment 5 Darfur Contracting Act Certification **

_____ Attachment 6 Small Business Preference (DPR 85)**

_____ Attachment 7 Bidders DVBE Participation (DPR 486)**

_____ Attachment 8 DVBE Declarations (Std 843)**

* Required information.

**Provide if applicable

ATTACHMENT E.2

PROPOSAL/PROPOSER CERTIFICATION SHEET

This Proposal/Proposer Certification Sheet must be signed and returned along with all the "required attachments", Section E, as an entire package according to Section C.5 with original signatures. The proposal must be transmitted in a sealed envelope in accordance with RFP instructions.

Do not return Sections C, F, and G.

For RFP Primary Only:

A. Our all-inclusive cost proposal is submitted in a sealed envelope marked

"Cost Proposal - Do Not Open".

B. Place all required attachments behind this certification sheet.

C. I understand the DVBE participation goals for this project have been WAIVED.

D. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

An Unsigned Proposal/Proposer Certification Sheet May Be Cause For Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

9. Indicate applicable license and/or certification information:

10. Proposer’s Name (Print) 11. Title

12. Signature 13. Date

14. Are you certified with the Department of General Services, Office of Small Business and Disable Veteran Business Enterprise Services (OSDS) as:

a. California Small Business Enterprise

Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending:

Completion Instructions for Proposal/Proposer Certification Sheet

Complete the numbered items on the

Proposal/Proposer Certification Sheet by following the instructions below.

Item Numbers

Instructions

1, 2, 2a, 3

Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation.

The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

10,11 12, 13, Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box. If your certification is pending, enter the date your application was submitted to OSDS.

ATTACHMENT E.3

COST PROPOSAL WORKSHEET

Submission of this information is mandatory. Proposals not including this information will be considered nonresponsive. You are not required to use this form. Please note: If you choose to submit the information in a different format, it must include the elements below.

DIRECT LABOR HOURS RATE TOTAL

Program Manager __________@ __________ __________

Staff Assistant __________@ __________ __________

Technician __________@ __________…