C14 Redacted Sole Source Justification.docx

(Redacted) Subj: SOLE SOURCE MEMORANDUM TO ACQUIRE HYPERBARIC CHAMBER HEATING AND COOLING SYSTEM FROM ENGINEERED COOLING SERVICES (Redacted)

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification.”

This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001 (Contracts Department Code 02).

2. Nature and/or description of the action being approved.

This action will award a firm fixed price purchase order, on a sole source basis, to ENGINEERED COOLING SERVICES (ECS), CAGE (3CBK2), 2801 N. Davis HWY, Pensacola, FL 32503, to provide hyperbaric chamber test bath heating and cooling system in support of unmanned and manned diving operations, inside the Experimental Diving Facility hyperbaric chambers at NEDU.

3. A description of the supplies or services required to meet the agency’s needs. (including the estimated value). The contract effort is to acquire the following:

This action will award a firm fixed price purchase order to ENGINEERED COOLING SERVICES to provide Experimental Diving Facility (EDF) hyperbaric chamber test bath heating and cooling system removal and replacement, to include two 12.5-ton air cooled chillers and inline heating systems for the Alpha and Bravo hyperbaric chamber test baths.

· Complete on-site meeting with facility personal to review proposed work

· Demo out existing chill water piping and dispose of offsite or in selected area provided by base

Install new chiller – Model# AGZ002F

· All new pressure gauges, pressure taps, and temperature gauges will be provided and installed

· Remove and replace chill water pumps

· Install new change over valves to operate each chiller to each loop if necessary

· Install new inline electrical heaters for temperature controls

· Demo and remove Qty. 2 existing inline heaters for Chillers A & B

· Install Qty. 2 like in kind inline heaters for Chillers A & B

· Connect electrical to both heaters

· All associated controls will be replaced

· Pressurize and leak check all new piping

· Charge water systems with the appropriate glycol mixture for desired temperature

· New insulation to be 2” thick cellular glass on piping, valves and equipment to be insulated with 1” thick flexible elastomeric

· Insulate and jacket the piping indoors and outdoors PVC jacket indoors (blue) and Aluminum jacket outdoors

· Modify existing electrical service to support new amp ratings for selected chillers

· Provide and install two new 12.5-ton air cooled chillers

· Connect to new controls system

· Provide a factory start up and check performance data

· Provide all close out documents and warranty information on all equipment

· Provide owner and operating training on new equipment and controls system

· Install BACnet DDC Controls for Two (2) Existing Chillers serving Ark- A, B (Redacted)

· Install Additional Control for Ark-A,B Temperature Controls Loop

· Install Additional Monitoring/Integration for One (1) Existing Chiller serving EDF

· Install Tridium N4 Graphical Webserver and Touchscreen Display

· Provide as-built control drawings

(Redacted) The Government’s minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. (Redacted)

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

10 U.S.C. 2304(c)(1) [10 U.S.C. 3204(a)(1)], Only one responsible source and no other supplies or services will satisfy agency requirements, FAR 6.302-1(a).

10 U.S.C. 2304(c)(1) [10 U.S.C. 3204(a)(1)], Only one responsible source and no other supplies or services will satisfy agency requirements, FAR 6.302-1(a)(2)(iii).

Maintenance of the NEDU hyperbaric dive chamber heating and chilling system and the NEDU Ocean Simulation Facility hyperbaric diving chamber at NEDU, is a highly specialized service. ECS is the current vendor providing for the NEDU hyperbaric diving chamber heating and cooling systems maintenance needs. Since ECS already maintains chillers and associated systems critical to the mission of the NEDU Experimental Diving Facility (EDF), using this contractor will decrease risk of unacceptable delays in fulfilling NEDU’s requirements, because they are familiar with the unique requirements of NEDU’s critical chiller systems which are essential to the qualification of diver’s life support equipment for the U.S. Navy. To use another company unfamiliar with the unique requirements for the system capabilities to include size, piping, speed of heating and cooling, maintaining of temperatures, and specialized control systems needed of these heating and cooling systems for providing certification information to NAVSEA 00C regarding diving and evaluation of diver’s life support equipment will compromise overall performance under the demands of the systems to support critical testing protocols on equipment for Fleet divers. Use of another vendor may change or introduce new parameters such as decrease in capability, incompatible components to the current piping systems and hyperbaric chambers that may damage sensitive pressurized equipment, that may be harmful to all diving systems tested and maintained at NEDU, and negatively affect the diving and life support systems these instruments are vital components thereof.

Additionally, use of another vendor will likely compromise the integrity of the integration and compatibility of existing systems; since ECS is responsible for service and maintenance currently under contract N61331-22-P-0178, they are intimately familiar with the requirements to maintain compatibility with current systems so as not to compromise performance. ECS developed the digital control system and interface for NEDU’s Ocean Simulation Facility (OSF) hyperbaric chambers. ECS will build off these already-completed controls and interface, the EDF systems will have matching software and interfaces which reduces system complexity in an effort to eliminate the chance of user error and allows for modularity between systems throughout the Command. Furthermore, current manuals and SOPs can be leveraged by operators; avoiding additional costs to generate, test, and maintain additional documentation that would be developed by an alternate vendor – a single system type, control system, and interface is required for NEDU systems to achieve continuity across all hyperbaric chambers installed therein. Therefore, it is imperative that this particular vendor be used to limit the risk to life and health of the US Navy Divers who depend on this system.

As such, the Government does not expect significant savings through competition, due to the additional cost of creating, testing, and maintaining new procedures and manuals, and does expects significant and unacceptable delays that will negatively impact this requirement.

Therefore, it is in the Government’s best interest to award on a sole source basis to ECS.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

For the reasons specified in paragraph 4 above, ECS is the only source that can meet the Government’s needs. (Redacted)

7. Any other facts supporting the justification.

None

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, ECS is the only source that can meet the Government’s needs.

Signature Page Follows