C14 Redacted Sole Source.pdf
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- Solicitation number
- N61331-25-T-TB04
About this file
This is a Sole Source Memorandum documenting a direct procurement of specialized equipment by the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD). The procurement involves two PDC-4-2500(150)-3500(150) Diaphragm Compressors with a total estimated value exceeding $250,000, to be acquired directly from PDC Machines on a sole source basis. The justification emphasizes the critical need for consistency in testing procedures, with PDC Machines being the only manufacturer capable of meeting specific space, purity, and pressure output requirements for the mission.
The sole source determination highlights significant technical and safety rationales, including potential risks of using alternative compressor brands that could jeopardize testing integrity and potentially endanger personnel. The procurement will utilize simplified acquisition procedures, and the contracting officer has determined this represents the best value considering price, special features, and administrative costs. The requirement will be synopsized on SAM.gov, and the acquisition is driven by the need to maintain existing system compatibility and minimize operational risks associated with introducing alternative equipment.
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Text version
(Redacted)
Subj: SOLE SOURCE MEMORANDUM TO PROCURE PDC MACHINE COMPRESSORS
(PR 1301223832)
1. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”
This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001 (Contracts Department Code 02).
2. Nature and/or description of the action being approved.
This action will award a purchase order, on a sole source basis, to PDC Machines for the items listed in Paragraph 3 of this document.
3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).
NSWC PCD currently has a need to procure the following item(s):
Item Description Qty.
PDC-4-2500(150)-
3500(150)
Diaphragm Compressor, complete Basic system with as detailed in specification attached.
This acquisition will be conducted using simplified acquisition procedures with a total estimated value greater than $250,000. The Government's minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. (Redacted)
4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply orservice.
10 U.S.C. 2304(c)(1), 10 U.S.C. 2304(d)(1)(B). Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements FAR 6.302-1(a)(2)(iii).
The Naval Surface Warfare Center Panama City Division (NSWC PCD) currently has a requirement for the items listed in Paragraph 3 of this document. With PDC Machines compressors currently in operation and maintained by the project team. Procuring the same brand ensures consistency in testing procedures and results. Introducing a different brand risks variations in test results, potentially jeopardizing the pressure system's integrity. Additionally, these are the only brand that meet the space, purity, and pressure output for this mission. This risk of utilizing alternate pump is unacceptable as it could endanger personnel due to variances in testing results, even leading to fatalities. Furthermore, a brand change necessitates significant building and piping modifications, causing unplanned expenses and system downtime.
Therefore, acquiring PDC Machines compressors directly from the manufacturer is in the Government's best interest. This approach maintains system consistency, minimizes risk, and ensures the safety of all personnel.
As such, the Government does not expect significant savings through competition and does expect significant and unacceptable delays that will negatively impact this requirement.
Therefore, it is in the Governments’ best interest to acquire the compressors from PDC Machines.
5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).
The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.
6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.
For the reasons specified in paragraph 4 above, PDC Machines is the only source that can meet the Government’s needs. This requirement will be synopsized in the government point of entry SAM.gov because it is estimated to be greater than $25,000.00.
7. Any other facts supporting the justification.
None
8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.
As stated in paragraph 4 and 6 above, PDC Machines is the only company that can provide the design of the system as required.
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