C103578-SOW_DB_DFS_DWG.pdf

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NATIONAL INSTITUTES OF HEALTH

STATEMENT OF WORK

DESIGN-BUILD SERVICES

FOR

Building 10, Clinical Research Complex (CRC)

Electrical Vaults and Risers

WR# C103578

Prepared For Design-Build Services by Design-Build Contractor

By

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1. PROJECT CONTACT PERSONS:

A. CONTRACTING OFFICER (Overall authority in all matters for this project):

Jennifer M. Reed (Contracting Officer) Aaron Crawford (Branch Chief) Office of Acquisitions, ORF The National Institutes of Health 9000 Rockville Pike Building 13, 2nd Floor Bethesda, MD 20892

(301) 496-3274 Email: Crawfoa@mail.nih.gov

B. PROJECT OFFICER

Project management and the Contractor Officer’s Technical Representative (COTR) for this project:

Mohammad Al Gararheh, COR III, FAC PPM III Office of Research Facilities, NIH 9000 Rockville Pike Building 13 Bethesda, Maryland 20892 Telephone: (301) 978-1589 Email Address: AlGararhehM@mail.nih.gov

C. USER / CLIENT REPRESENTATIVE

Ramin Zandpour, P.E.

Chief – Electrical Engineering Branch

NIH / ORF / DFS

9000 Rockville Pike Bethesda, MD 20892 Bldg. 13/1343, Rm. K, MSC 5730

Telephone: 301-273-5657 Email: Zandpour@mail.nih.gv

D. In this scope of work, the Government point of contact shall be the PO and the

Design-Build- Contractor (DBC) point of contact shall be the Project Manager (PM). All correspondence shall only be issued either through the PO or the PM.

2. PROJECT GENERAL REQUIREMENTS

A. For project additional detail SCOPE OF WORK (SOW), a Copy of Concept Study provided to NIH that covers tasks under this contract is included with this SOW for this DB contractor to use as a guideline for this Design-Build contract. See Appendix.

B. The services described or specified herein shall not be deemed to be all encompassing having the effect of excluding services not specifically mentioned but mailto:Crawfoa@mail.nih.gov mailto:%20AlGararhehM@mail.nih.gov mailto:Zandpour@mail.nih.gv

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C. Design-Build Contractor (DBC/DB) shall have the complete responsibility for the execution of the Project, including provision of all labor, materials, supervision, coordination, equipment, transportation and other applicable element of cost either direct or indirect, as required for full and complete execution of the work and functional performance testing requirements. DB shall provide an organizational management chart including major subcontractors and point of contact for each, subcontractors may not be changed after submittal of proposal and award of contract. DB shall provide proposal including its major subcontractors and a Technical proposal that includes following categories; a) Recent and relevant experience of the firm, including design team, main trade subcontractors b) Project Management approach, c) Past performance, d) Building Information Modeling capabilities plan e) Narrative description of understanding of the scope of project together with drawings and sketches that provides DB understanding of work and explains DB execution plan.

D. The DBC shall use the SOW of the project as a guideline for the minimum work required.

The award of this contract shall be based on the approach taken by the DBC to resolve the given deficiency or work, the overall thoughtfulness of the design, and the general impact on the building operation. The contractor shall consider different approaches and innovative design/construction in accomplishing the general intent of the SOW, based on redundancy, reliability, construction phasing and advanced technology available today. The intent is to proceed with the work, in a complete manner, looking on the overall system performance and longevity as it best serves the building and its operation. The DBC’s proposed work shall be complete and omissions or wrong assumptions shall not be considered as reasons for Contract Adjustments and/or Change Orders after the award of the contract.

3. DESIGN-BUILD REQUIREMENTS

A. Project Requirements

1. The Scope of Work (SOW) has been developed as a general guideline and it is based on input from the customer and is attached as appendix.

2. Testing and special inspections as required by NIH Design Requirement Manual

(DRM) and applicable codes, shall be performed by an independent testing/inspection firm acquired by the DBC. DBC design shall clearly identify all testing and special inspection requirements based on applicable codes and regulations.

3. The DBC shall present in their proposal a team of Architect-Engineers and other necessary professional consultants, building trades, and the major sub-contractors to design and construct this project. Contractor may not replace the design-build team members, any such changes if it becomes required shall be approved by government and new proposal may become required. The Engineering firm shall have experience at the campus including understanding of electrical vaults and short circuit calculations as well as understanding of electrical design concept

4 | P a g e provided with this package. Contractor shall submit with their proposal a technical description prepared by the Architect-Engineer describing their understanding of this SOW as well as indicating that their design meets the entire requirements provided in this SOW.

4. This document and all attachments to this request may be called the Project

Requirement Documents (PRD) and/or Program of Requirement (POR) and is intended to provide performance requirements and minimum level of quality expected for this project, but is not construed as conceptual, preliminary, or final design and construction documents. The price proposal shall be provide for a complete system, including all labor, materials, fees, costs and due in response to this request for proposal and cannot be changed with completed and final design work. The DBC is expected to prepare conceptual, preliminary and final design work to 100% level, coordinated and approved by NIH guidelines and requirements. Final NIH approval of the AE sealed and signed Construction Documents is required to complete the Design Phase of this project.

5. The DBC shall submit architectural, structural, mechanical, electrical, plumbing, and any other engineering disciplinary services required. All shop drawings shall be reviewed and stamped by the DBC design team.

6. Contractor shall demonstrate their knowledge of BIM by presenting in their technical proposal a conceptual model of the project progression incorporating their understanding of the project scope.

7. When the term AE is used it refers to the DBC, the DBC is responsible for all design work at all stages of this contract, and shall provide AE sealed and signed Final Construction Documents (Construction Permit Set), submitted for review and approval by NIH for compliance with NIH design requirements and standards.

NIH Fire Marshal stamped approval of the Final Construction Documents constitutes the Construction Permit Set that must be kept at the construction site at all times for NIH inspection.

8. The DBC is responsible for performing all architectural and engineering, code analysis and other professional services normally associated with the execution of this type of project. The PRD/POR is the requirements document for Design-Build contracting and not a Bridging method.

9. The DBC shall deliver a project that meets the all the requirement documents, basis of design and all other narrative and descriptive information provided and referenced as part of this request for proposal for this design-build project. NIH considers all information, standards, guidelines, Design Requirements Manual, applicable codes as reflecting the requirements of this project. The DBC shall complete all design and construction for turn-key delivery of the project.

10. The DBC shall include in his price proposal all costs for investigating existing utilities availability and must resolve this requirement in the field verification and site investigation phase in order to select and design the proper service and building systems required by the scope of work of this project. The DBC shall

5 | P a g e incorporate all work in their proposal for all relocation or extending these utilities.

11. The DBC shall carefully study and compare all parts of the Contract Documents with each other and with all information furnished by NIH and shall immediately report any discrepancies, conflicts, or inconsistencies in writing to the PO and CO.

The DBC shall not be liable to NIH for any damages resulting from discrepancies, conflicts, or inconsistencies in the Contract Documents unless the DBC recognized, or should have recognized such discrepancies, conflicts, or inconsistencies and failed to report them to the PO and CO.

B. Existing Conditions Survey, Demolition and Site Utilities

1. The DBC must field verify/confirm all provided information and perform all required engineering to deliver a fully functional and operational system(s) and/or work areas based on their own findings and adjustments to these requirements.

2. The required points-of-connection to existing utilities and services must be coordinated and located by the DBC and approved by the National Institutes of Health (NIH) prior to starting construction, and must be included in the DBC design. This may require the DBC to complete measurements and metering of the existing utilities to verify if the DBC design requirements will be obtainable.

C. Operation & Maintenance ‘Friendly’ Design Requirements

1. The DBC must complete a design that utilizes features and building elements that allow for the most accessible means for service personnel to operate and maintain this facility. To the extent possible, fixtures and accessories shall be commonly and readily available from local vendors catered to existing maintenance stocks for cost consideration and efficiency.

2. Installation of exotic or unusual materials and accessories, difficult to reach fixtures, panels, switches, valves, etc., must be avoided. To the extent possible, all building elements, equipment, and accessories requiring maintenance and periodic cleaning shall be reachable and replaceable utilizing normal stepladders, hand tools, cleaning utensils, etc.

4. CODES, STANDARDS, & REFERENCE GUIDELINES

This project must comply with NIH design guidelines and physical security criteria, Code of Maryland, governing fire safety and applicable codes. These include but are not limited to:

1. Building Codes

The project shall be designed and constructed to meet or exceed the applicable building code(s) for its location. The design shall use other appropriate codes and industry standards such as: the International Building Code (IBC), Life Safety Code (NFPA 101), Standard for the Installation of Sprinkler Systems (NFPA 13), American Society of Mechanical Engineers (ASME), all work shall

6 | P a g e be in accordance with the American Disability Act (ADA). The American Institute of Architects Academy of Architecture for Health with the assistance from the U.S. Department of Health and Human Services (Note: The Department of Health and Human Services (DHHS) as an agency of the Government of the United States of America, derives its authority from the Congress of the United States, and is not subject to laws, ordinances, regulations established by state and local governments or authorities of a lesser jurisdiction).

2. Federal Regulations

The project shall be designed and constructed in compliance with all applicable Federal Regulations including but not necessarily limited to the following: Uniformed Federal Accessibility Standards, OSHA 29CFR 1910;

The National Environmental Policy Act of 1969 (NEPA); The Endangered Species Act; The National Historic Preservation Act of 1966; The Archeological and Historic Preservation Act; The Wild and Scenic Rivers Act; 40CFR Environmental which includes: Safe Drinking Water Act, Clean Air Act, Clean Water Act, Americans Disabilities Act (ADA), Toxic Substance Control Act, Solid Waste Disposal Act, and RCRA; Executive Order 11990 (Wetlands); Executive Order 11988 (Floodplains); Executive Order 12088 (Compliance with State environmental laws); National Capital Planning Commission (NCPC) "Master Planning Regulations"; Energy Policy Act of 1992; Executive Order 13423 (Strengthening Federal Environmental, Energy, and Transportation Management), etc.

3. The National Institutes of Health – Design Requirements Manual (DRM)

a. The project shall be designed in compliance with the latest version of NIH Design Requirements Manual (DRM). The DRM is available online at:

https://www.orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimal ResearchFacilitiesDesignPoliciesandGuidelines/Pages/DesignRequirement sManualpdf.aspx

b. The DBC shall refer to the revisions page before each use of the DRM to note any updates that have been made since the last use. The entire DRM is revised on a three year cycle.

4. The National Institutes of Health - Architectural Design Review Board

a. The DBC must present the proposed final design for the NWCCC to the NIH Architectural Design Review Board for approval.

b. This coordination must be completed prior to the 70% Construction

Documents submission to allow time for comments, response and adjustments if required.

5. The National Institutes of Health - Facility Development Manual (FDM) https://www.orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPoliciesandGuidelines/Pages/DesignRequirementsManualpdf.aspx https://www.orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPoliciesandGuidelines/Pages/DesignRequirementsManualpdf.aspx https://www.orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPoliciesandGuidelines/Pages/DesignRequirementsManualpdf.aspx

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a. The FDM is available online at:

https://www.orf.od.nih.gov/PoliciesAndGuidelines/Pages/Facilities_Develop ment_Manua.aspx

6. The National Institute of Health Division of Network Systems and

Telecommunications.

a. The DBC must comply with the NIH Division of Network Systems and Telecommunications – Latest version of Telecommunications / LAN Construction Criteria.

7. The Environmental Protection Agency (EPA) Procurement Guidelines

a. The DBC must comply with the EPA comprehensive procurement guidelines for required materials. Justification for not purchasing EPA designated materials must be provided where applicable. Refer to following Federal Acquisition Regulation (FAR) for additional requirements:

i. FAR 52.223-15 - for efficiency in energy consuming products

ii. FAR 52.222-3 - for procurement of bio-based products

iii. FAR 52.223-4 - recovered material certification

iv. FAR 52.223-17 - procurement of EPA designated items

8. The National Institutes of Health – The Division of Property Management

– Real Property Management Office

The DBC must coordinate with the NIH Grounds Maintenance and

Landscaping Section, within the Division of Property Management, and comply with the most recent copy of the NIH Hazard and Preservation Tree Policy (see Appendix-I for reference copy).

9. The National Institutes of Health – The Division of Occupational Health &

Safety (DOHS).

The DBC must coordinate with the NIH DOHS to obtain the most recent copy of the Asbestos Abatement Policy, and to notify DOHS immediately if asbestos is found or suspected in the premises or on the existing equipment.

10. The National Institutes of Health – Office of Research Facilities –

Development and Operations.

The DBC must prepare and submit detailed Hoisting and Rigging Plans for

NIH approval for all proposed lifts on the NIH Bethesda Campus. Plans must be submitted to the PO for coordination and made part of a Site Selection Request for site access and crane use.

11. The National Institutes of Health - Division of the Fire Marshal The NIH Fire Marshal is the fire safety "authority having jurisdiction" https://www.orf.od.nih.gov/PoliciesAndGuidelines/Pages/Facilities_Development_Manua.aspx https://www.orf.od.nih.gov/PoliciesAndGuidelines/Pages/Facilities_Development_Manua.aspx

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(AHJ), as well as the project officers will monitor renovation and construction areas for compliance.

a. The NIH AHJ shall approve all completed work for compliance with provisions of the National Fire Codes prior to acceptance and beneficial occupancy of the space

b. The DBC must comply with the latest version of NIH Fire Protection

Specifications.

c. Daily Inspections: Contractor shall provide daily inspection and observation of the site and provide with photo of project areas.

d. The DBC Project Manager or Superintendent shall monitor compliance with issued Construction Risk Assessment (CRA) guidelines or Interim Life Safety Measures (ILSM) as applicable on a daily basis

e. The DBC shall address CRA and ILSM requirements in their daily reports; electronic copies shall be provided to the Project Officer

f. Non-compliance with the CRA and ILSM checklist is sufficient cause for a “Stop Work Order”

5. PROJECT MANAGER, CONSTRUCTION SUPERINTENDENT, QC

MANAGER

This project shall follow Design-Build Methodology. The DBC shall include an AE (Design) entity, and a Construction (Build) entity, providing a continuum of services to the project. The DBC shall have complete responsibilities concerning Project Management as defined herein; carried out by three different persons.

A. The DBC shall appoint a Project Manager (PM), who shall be the Government's single point of contact, and provide all necessary project representation for the successful accomplishment of this work. The DBC Project Manager shall be thoroughly familiar with all project requirements and schedules. The DBC Project Manager shall be identified in the DBC Cost Proposal for NIH review and approval of qualifications prior to contract award.

B. The DBC shall employ a competent full-time Construction Superintendent and necessary assistants who shall be in attendance at the project site throughout the progress of the Work.

The superintendent and assistants shall be satisfactory to NIH, and shall not be changed except with the written consent of the CO. The superintendent shall represent the DBC and have full authority to act on his behalf.

C. The DBC shall employ a competent full-time Construction Quality Control Manager assigned to monitor and enforce compliance of the work with the contract requirements and industry standards. The DBC shall develop and implement an appropriate Quality Assurance / Quality Control Program specific to this Project. A detailed description of the program shall be provided to the PO for review prior to submitting the first progress payment application.

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D. Contractors shall keep their work area clean and clear of any debris throughout the duration of this project. Upon completion of work, contractors shall leave the elevator machine room in better condition in which they found it, with the floor swept and clear of all trash and debris.

6. PERIOD OF PERFORMANCE

A. Contract Time is the period of time, in calendar days, allotted in the Contract Documents for the completion of the Work. A Calendar Day shall be understood to be any day of the year, including weekends and holidays.

B. The date of commencement of the Work is the date established in the Notice to Proceed letter issued by the CO. The Contractor shall begin the Work on the starting date established in the Notice to Proceed letter, and shall perform the Work expeditiously with adequate forces and shall complete the Work within the Contract Time.

C. Demolition and other noisy activities shall occur during non-business hours (business hours are defined as 6:30 am to 7:30 pm, Monday -Friday for this project) with prior approval by NIH. The DBC shall request such permission no less than seven (7) Days prior to the requested work.

D. It is expressly understood and agreed that the Contract Time is a reasonable and acceptable time for completion of the Work considering the requirements of the Contract Documents, the type and scope of the Project, and the usual industrial and labor conditions prevailing in the locality of the Project. For Period of performance stipulations and requirements refer to “Scope of Work” appendix A.

E. It is expressly understood and agreed that the Contract Time includes adequate time to account for normal weather. Normal weather considers the climatic conditions in the area of the Project. No adjustments to the Contract Time will be allowed on the account of normal weather. The DBC shall include adequate float or other allowance in the construction schedule to accommodate weather conditions that may be associated with weather dependent work. An extension to the Contract Time will be considered only in a case where an abnormal or unusual weather delay has directly affected the critical path identified in the approved construction schedule.

F. It is expressly understood and agreed that, NIH allows fast-tracking of the project if the DB contractor decides to submit final design for specific portions of work. Construction work may begin on these portions of work after NIH review and clearance of work. Clearance for construction does not mean NIH approval of design and construction, DB contractor is responsible for all design and construction.

G. All requests by the DBC for extensions of the Contract Time due to delays to the Work shall be made in writing to the CO within 7 calendar days after the start of the delay. Each request shall describe in detail the event or events causing the delay, any related causes, and any impact to the Work and the Project. Failure to submit such requests within the stipulated time and with the information required by this paragraph shall constitute a waiver

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H. Extensions to the Contract Time will only be allowed for delays that affect the critical path for completion of the entire Work as identified in the approved construction schedule.

7. DESIGN SUBMITTALS

The DBC shall incorporate all his work into the as-built model. Contractor model shall be in accordance and compliance with latest National standards, AIA Consensus docs, and AIA Level of Detail 400. The DBC shall provide coordination modeling drawings and performance of clash detection with customer prior to start of construction, and continue Building this Model ahead of any actual construction progress. DBC shall use Revit-Architecture, MEP, Structure and Civil 3D to create construction Model. The level of detail for file shall be similar to standard A/E design work. The virtual model of building shall be used by the contractor for exchange of data among project stakeholders including the customer.

The DBC shall deliver four (3) complete design submissions as follows: Concept Design, 65% Construction Documents, and 100% (Final) Construction Documents.

A. Concept Design

Refer to Concept Design paragraph of this document for the DBC’s requirement to facilitate completion and submission of a Concept Design Report.

B. Construction Documents 65% Phase

Construction Documents constituting 65% of design completion consists of but is not necessarily limited to the following, in addition to all items required in the Final Concept Design Report:

1. Building plans showing demolition and new work for each design discipline, elevations, cross, longitudinal and wall sections, interior elevations, reflected ceiling plans drawn to scale, finish and door schedules, major equipment locations for mechanical and electrical systems, equipment schedules with facility numbers, details for each discipline drawn to scale, plumbing raiser diagram, one line electrical diagram, electrical panel schedules, one line diagrams, construction dust control system design, specifications, and quantity takeoff cost-estimate. The specifications shall be the conformed specification indicating the exact manufacturer and equipment that the DBC is going to use on this project.

2. The DB contractor shall provide a Revit complete Model of the Building’s areas of the scope of the project, by editing the model provided by A/E to the DBC progression. The Model shall include all existing Electrical /Mechanical systems, and proposed requirements relating to the new work of this project and as noted in the Requirement Document for the Electrical Repair and Improvement work for the building.

3. See also NIH DRM for detailed requirements for this submittal phase.

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C. Construction Documents 100% (Final)

1. The Final AE Sealed and Signed Construction Documents (Permit Set) shall be the

100% Construction Documents incorporating all reconciled review comments, representing completion of all design work. Lead can seal the coversheet as well as any documents that fall under lead’s discipline. However, individual discipline documents should be sealed only by professional licensed in that discipline.

2. See NIH DRM for detailed requirements for this submittal phase.

8. REQUIRED DELIVERABLES

A. Submit the following deliverables in accordance with the project schedule and in compliance with the NIH Design and Policy Guidelines, Requirements/Standards Submission Checklist, with each scheduled design phase (Concept Design, 70%, 95%, and 100%):

1. Ten (10) bound copies of the Concept Design Report

2. Ten (10) bound copies of full-size Construction Documents/Drawing sets

3. Ten (10) bound copies of Construction Documents/Specifications

4. Five (3) bound copies of engineering calculations for each discipline

5. Two (2) copies of construction cost estimate

6. Upload electronic copies of PDF files, Revit Files, containing all submitted documents, including demolition, architectural, structural, landscaping, civil, mechanical, electrical, plumbing, and other drawings (including all engineering calculations compiled into a single PDF file). In addition to Revit files upload the drawing files shall be uploaded for each drawing as well as a complete bound PDF set. Panel/Distribution Board/Switchboard/Switchgear schedule as applicable shall be exportable in Microsoft Excel.

B. Two (2) copies (on DVD/Disk/Flash Drive) of the As-Built Drawings (red-line

PDF’s) and an Electronic Copy of As-Built Revit Files shall be uploaded to NIH Electronic Document Management Site, a CD/DVD of the same As-Built Revit files, Navisworks files shall be provided to the PO during the construction closeout phase.

C. After kick-off meeting contractor shall create 2 set of inventory dbase files in MS ACCESS. One should be for record of shop drawings submission. The second should be for close out documents. Equipment that are approved by client or their representative and released for manufacture by vendor shall be asked to submit O&M manuals electronically, based the approved shop drawings. Any changes that occur between approval and delivery/post-delivery, shall be updated in the final closet out paper and electronic delivery. At construction closeout, provide three (3) electronic copies (DVD/CD/Flash Drive) of the O&M Manuals, Final Typed Test & Balance Report, Materials Testing Reports, DBC Daily Reports, Final Requests for Information (RFI’s) and Submittals Record, Fire Alarm & Fire Protection Documents, Training Documents, Completed/Reconciled Punch-List, Final Change Request Log, Warranties, and

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D. Provide electronic deliverables in the following formats for each submission, using the latest version of standard software;

1. Spreadsheets: Microsoft Excel

2. Reports and Presentations: Microsoft Word, Microsoft PowerPoint, Adobe PDF, DWF.

3. Drawings & renderings shall utilize latest version, 2018 or later of Autodesk Revit for all A/E work and Autodesk Civil 3D for civil work; PDF files for printing and DWF files for presentation and posting.

E. Cost Estimate Format – The construction cost estimate shall use the applicable standard

CSI format for detailed cost estimate format.

F. Any reprinting and resubmission of required deliverables due to required corrections caused by the DBC/AE shall be at no additional cost to the government. Documents exhibiting a lack of quality control or coordination shall be summarily rejected and returned to the DBC without review.

9. POST AWARD MEETINGS

A. Post Award Kickoff Meetings

1. The Post Award Kickoff (PAK) Meeting is made up of Contract Administration, Design Presentation, and Partnering. Within 21-calendar days after contract award, and prior to commencing work, the DBC must coordinate the time and location of the PAK meeting to be scheduled by the CO. The purpose of these meetings is to:

a. Integrate the DBC and client representatives into the project team

b. Achieve consensus from the project team on any issues and concerns with the DBC’s technical proposal

c. Establish and explain policies and procedures for completion of a successful project

d. Establish clear lines of communication and points of contact for government and DBC team members

e. Obtain an acceptable conceptual design including floor and site plans, signed by the PO, DBC and other key stakeholders.

f. Establish clear expectations for the Design Workshop (See Section-13 of this Statement of Work Document)

g. Establish a project design schedule, design submittal packaging, and preliminary construction schedule. Project cannot start without an approved baseline schedule; contractor shall utilize software to link the project schedule to the model and develop a 4D progression of the project.

2. The following DBC key personnel shall attend the PAK:

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a. Project Manager

b. Project Scheduler

c. AE Team – design staff representing each architectural/engineering discipline

d. Building Information Modeling (BIM) Coordinator/Project Manager.

e. Major Subcontractors

f. Superintendent

g. Construction Quality Control Manager

h. Production Leader

i. Design Quality Control Manager

3. Optional attendees include:

a. Principal

b. Assistant Project Manager

c. Subcontractors

d. Specialized Supplemental Quality Control Personnel

4. Contract administration roles and responsibilities will be addressed

B. Design Quality Assurance Meetings

1. After government quality assurance of each Design Submittal has been completed, meet with the government for a one-day conference to discuss review comments for the specific design submittal.

2. Provide consolidated copies of all government comments with annotations of DBC’s action beside them. Notify the CO in writing within five (5) days after receipt of government’s comments if the DBC disagrees with comments technically or interprets comments to exceed the requirements of the contract.

3. Design Quality Assurance Meeting Attendees shall include:

a. Project Manager

b. Construction Quality Control Manager

c. Design Quality Control Manager

d. Building Information Modeling Coordinator/Project Manager.

e. Production Leader.

f. AE Team – design staff representing each architectural/engineering discipline

4. Design Quality Assurance Meeting Location shall be at the office of the CO’s quality assurance team or may be conducted at other locations or by other electronic means if mutually accepted to all parties.

5. Address all government comments that are unresolved and present clarification or supporting information requested by the CO’s quality assurance team during

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C. Preconstruction Meeting

1. Meet with the CO to discuss construction items of concern to the government and the DBC such as outages, storage, trailer location, disposal of construction debris, etc. at a location to be determined by the CO. The Preconstruction Meeting may take place with the PAK Meeting or at any time prior to mobilization and before any construction work begins.

E. Monthly Reports

The Contractor shall prepare Monthly Progress Reports in the format and frequency required by the Project Officer (PO). Monthly Reports shall be submitted with the application for Payment in 8.5x11 formats. The Contractor shall submit electronic (PDF file) copies of each monthly report to the PO. Contractor shall coordinate with the PO to assure report accuracy. Information to include in Monthly Reports:

(1) Narrative and Earned Value report

(2) Update of the project schedule with analysis

(3) Percentage of work completed, planned and actual for each schedule activity

(4) Summary Budget Status

(5) Report, list of deficiencies and omissions

(6) Summary of outstanding problems/issues

(7) Summary of issues resolved, decisions reached, clarifications, instructions, etc.

(8) Summary report on submittals and Requests for Information

(9) Safety Report

(10) Minutes from meetings during the month (safety and trade coordination)

(11) Any approved or potential changes to the Contract. This report shall identify all potential and approved changes to the Contract.

(12) Progress photos, prints

10. CONCEPT DESIGN

A. General

The DBC shall prepare a Concept Design for this project. This process shall examine project functions and requirements, quality and life safety costs, analyze alternate design concepts, expose and resolve project issues, and develop the final conceptual design.

Design concepts shall include drawings, sketches, and other graphics as necessary to fully describe the concept. Repeat applicable steps as necessary. The final concept shall include the following:

i. Building Floor Plans: Provide floor plans depicting functional utilization of spaces and furniture and equipment layout. Show room sizes and dimensions.

ii. Mechanical Plans: Provide plans as necessary to show the essential work and intent of the design. Concept shall include equipment layouts, zones, etc.

iii. Electrical Plans: Provide plans as necessary to show the essential work and intent of the design. Concept shall include special light fixture types, locations, switching, power outlets, and panel board locations. Provide electrical distribution

15 | P a g e single line diagrams.

iv. Cost Estimate: Provide a statement that the concept presented can be constructed within the award amount.

v. Basis of Design: Describe, in layman’s terms, the intent of the design by discipline. Address material quality, energy efficiency and life cycle costs.

vi. Supporting Project Documentation: Include data to support the development of the concept design, layout, and special features. Items must include: project scope discussion, minutes of meetings, function analysis work sheets, and economic and technical analysis if alternatives are evaluated.

B. Submit to the PO an electronic copy of the Concept Design Report as one file in PDF format (see section -10 Design Submittals for additional requirements).

11. DESIGN REVIEWS

A. The PO will coordinate all required Government reviews and reviews of other Government services.

B. The DBC shall conform to submission schedules and requirements as defined herein.

The DBC shall allocate technical manpower and other resources so as to steadily progress toward accepted milestone dates and monitor the work of consultants and subcontractors to insure concurrent steady progress. The DBC shall request information, determinations, and similar direction in sufficient time to permit the Government to deliver the required information without delay to the schedule.

C. The DBC shall endeavor, in the planning of the work, to anticipate requests for information as soon as the need becomes apparent. Insofar as possible, the DBC shall work around areas requiring clarification to minimize delays to the project as a whole.

In case of a delay, the DBC shall work closely and cooperatively with the PO to develop and implement methods to recoup this time or to minimize this delay.

D. It is imperative that the DBC and its consultants and subcontractors recognize that the

NIH reviews are general in nature and that the detailed checking for technical accuracy, sufficiency, and coordination is the sole responsibility of the DBC. Not with-standing Government approval, the DBC shall remain liable for all damages resulting from design errors and omissions and negligent performance by the DBC or its consultants and subcontractors.

E. Following each design submittal, the PO will return to the DBC written review comments on the submitted work. The Government may, at the discretion of the PO, use a web-based system to provide comments in which case the DBC shall provide responses using the same system.

F. All NIH review comments shall be incorporated into the work prior to the next submittal, unless the reviewer directs the DBC to disregard the comment. In this event the DBC shall send a notice reporting the directive to the PO and CO.

G. The DBC shall provide a written reply to all NIH comments. If the DBC intends to disregard a comment, the DBC shall provide a written explanation of variance with the

16 | P a g e comment to the PO within seven (7) calendar days after receipt of the Government review comments.

H. At the option of the Government, the PO may request on-board review of submittals and progress prints to insure that progress is being sustained.

I. The DBC may request on-board reviews. These reviews shall be at the discretion of the PO.

J. REVIT Model Reviews, data and LOD.

12. GOVERNMENT FURNISHED ITEMS

A. Legacy drawings (existing MEP floor plans & utilities drawings) are available for most areas of the buildings, and can be made available upon DBC request. These documents, if available, are expressly NOT warranted for veracity, accuracy, completeness or currency.

B. It is the DBC’s responsibility to verify all existing conditions necessary to accomplish the contract work.

13. PROJECT LOGISTICS PLAN

Prior to mobilizing for construction, provide a written description of the planned construction with methods, means and processes for accomplishing the major segments of the work.

Clearly show that all segments of the work can be completed within the Project Schedule. At a minimum the plan shall include the following, broken down into phases:

A. Clearly describe material and equipment staging, security, parking, equipment access, lighting, dust and mud control, and plans to eliminate conflict with existing operations

B. Provide sample documents and forms to be used on this Project as they relate to services identified in the Request for Proposal and those services your organization proposes to provide. These documents shall help convey the control systems and the level of detail in the documentation the DBC proposes to provide. Provide an index for Project record keeping system.

C. Identify any major areas of potential problems/challenges and possible solutions or proposed plan of action to mitigate them.

D. Proposed phasing of design and construction to maximize market resources enhancing early occupancy, controlled disruption to existing operations, improving construction quality and reducing costs.

E. Explain methods for controlling costs and maintaining the schedule, avoiding/minimizing material/labor/equipment shortages, labor problems, and other potential delays.

F. Discuss potential requirements for and or benefits of off-hours work, including cost trade-offs.

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G. Discuss quality control procedures (DBC’s inspection and internal approval process) to be applied to this project and list most recent project where these procedures were used. Describe the quality control organization reflecting authority and responsibility for key personnel. Include a plan for the newly constructed areas of work and/or systems which addresses component testing, systems testing, and documentation, training of operators, and operations and maintenance manuals to be provided as required in the guideline specifications

H. Discuss the issue of job safety for both workmen and occupants, identify personnel responsible. Provide a safety plan from a similar project or for this Project

I. Address issues, which may be of concern such as security, health, safety, deliverables, visitors, and cleanliness, etc.

J. Provide a plan for use of the site during construction dealing with issues of access, material storage, mud removal, temporary lighting, security, parking, refuse, etc.

K. Provide information regarding inspections, testing, etc.

L. Address the aspects of dispute resolution, contractor claims, interpretation of construction documents, weather delays, change orders/proposals, Request for Information, submittals, and any other factors which your organization deems important as part of this evaluation process

M. Provide a list of any items, which will be required to be provided by NIH

14. FACILITY NUMBERS FOR EQUIPMENT & ROOM NUMBERS

A. Inventory control of equipment maintained by the Office of Research Facilities is tracked via Facility Numbers. The Division of Property Management will issue the Facility Numbers for all new equipment. The DBC must coordinate this requirement and request Facility Numbers for all new mechanical, plumbing, and electrical equipment from the Division of Property Management via the PO.

B. On the demolition plan, the A/E shall indicate the designated facility number for all equipment removed where applicable. Coordinate with NIH regarding proposed reuse of existing equipment in the project, or government salvage of existing equipment for use elsewhere. The DBC is responsible for the removal and disposal of all non-reuse or non-salvageable equipment determined by the government.

C. The Facility Numbers and labeling requirements shall be incorporated into the 65%

Construction Documents.

D. The DBC must coordinate proposed Project Room Numbers for approval by the Division of Facilities Planning; final coordinated and accepted Room Numbers must be incorporated by the DBC into the 65% Construction Documents.

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15. CONTRACTOR HEALTH AND SAFETY REQUIREMENTS:

A. Refer to the ORF Contractor Health Safety Provisions for guidance on preparing the required DBC Site Specific Accident Prevention Plan for this project. This plan must be submitted to NIH for review and approval 28-working days prior to the commencement of construction activities. The DBC may obtain a current copy of the NIH Contractor Health and Safety Requirements from the PO.

B. The DBC shall designate a responsible member of his organization at the site whose duty shall be supervision of a safety program and the prevention of accidents. This person shall be the DBC's Construction Superintendent unless otherwise designated in writing by the DBC to the CO. DBC shall Assign a qualified site safety officer. DBC shall require that all sub-contractors abide by the same procedures and SOP’s to which the DBC is bound.

C. The DBC shall develop and implement an effective safety and health program in accordance with OSHA Regulations and the US Army Corps of Engineers Manual

385-1-1 (EM 385-1-1).

D. Each DBC employee is responsible for complying with applicable safety and occupational health requirements, wearing prescribed safety and health equipment, reporting unsafe conditions/activities, preventing avoidable accidents, and working in a safe manner.

E. The DBC Shall not begin work authorized under this contract, except for authorized preliminary activities (i.e. mobilization), without first submitting for review a Site Specific Accident Prevention Plan to the NIH Project Officer and ORF Safety Officer (safety@nih.gov) that meets the requirements of EM 385-1-1.

F. In case of an emergency which threatens loss or damage to property, personal injury, or life safety, the DBC shall immediately take all feasible actions to prevent or mitigate such loss, damage, injury or death, without awaiting instructions from NIH. The DBC shall notify the PO and CO in writing of such emergency at the first feasible opportunity.

16. PROJECT SCHEDULE

A. Within 15-days after issuance of the Notice to Proceed or Intent to Award letter by the

CO, whichever is issued first, and prior to issuing any progress payment application, the DBC shall submit a Design and Construction Schedule to the PO and CO for review.

The schedule(s) shall not exceed the agreed upon Contract Time established at the award of the project, shall be revised at appropriate intervals as required by the progress and conditions of the Work, and shall provide for performance and completion of the Project in accordance with the Contract Documents.

B. The DBC shall coordinate and attend a Schedule Coordination Meeting. The meeting shall include appropriate representatives from the DBC and NIH and shall include review and discussion of all scheduling requirements and/or concerns. The Schedule mailto:safety@nih.gov

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Coordination Meeting shall take place as soon as possible after the Notice to Proceed is issued.

C. The Construction Schedule shall be organized to show progress for each trade and operation. As a minimum, the schedule shall show the order in which the DBC proposes to perform the Work, with the proposed starting and completion dates, and with available float for each activity of the Work. Activities which constitute critical path portions of the Work shall be clearly identified as such. The schedule shall include line items for submittal preparation, submittal review, re-submittal preparation, re-submittal review, and procurement, fabrication, and delivery of materials and equipment. The schedule shall allow for reasonable and orderly issuance of all required submittals to the AE and PO. The schedule shall be promptly updated as necessary to reflect the work required to implement each change order and/or change in the Work.

D. The construction schedule shall include each of the scheduling line items in the Mechanical Systems specification.

E. The DBC shall utilize latest version of Microsoft Project to create and manage the construction schedule. Submitted schedules and associated data shall be provided in both hard copy and electronic file format. Upon written request by the PO, the DBC shall provide prompt responses to any questions regarding reasons or causes for changes to the construction schedule.

F. The DBC shall submit a current/updated construction schedule with each monthly

Progress Payment Application. Failure by the DBC to provide a current construction schedule shall be justification for the CO to withhold approval or reduce the amount of the payment due the DBC. DBC shall provide their Price Proposal Monthly Anticipated Invoice Amount along with Monthly Milestones of work, to be used as project Baseline.

G. In the event of any failure to adhere to the construction schedule the DBC shall, within 7 days of written notice from the CO, provide a recovery schedule for review by the PO and CO. The recovery schedule shall identify how the DBC proposes, at his sole expense, to overcome the associated delays and complete the Work within the Contract Time. Such notice from the CO shall not constitute either actual or implied direction for the DBC to accelerate the Work.

17. PROGRESS PHOTOGRAPHS

The DBC shall take not less than twenty progress photographs of the Work each month at a minimum resolution of 640 by 480 pixels. The photographs shall be taken with the intent of providing a clear and complete depiction of overall Project progress. Each photograph is to be clearly marked with the time, date, location/view and other details sufficient to identify the subject. Camera view/locations shall be coordinated with and approved by the PO. Progress photos shall be provided electronically via email to the PO or on a digital video disk (DVD disk) and issued to the PO along with each progress payment application. Refer to Section 21, Schedule of Values, for additional requirements regarding delivery of project photos.

18. REQUIREMENTS FOR AE PARTICIPATION DURING CONSTRUCTION

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A. The DBC shall provide construction phase AE services for the entire period of construction employing qualified personnel with proven knowledge of this type of construction and competence in construction and observation. For the purpose of this contract, the construction phase is defined as the time of performance between the issuance of the Notice to Proceed with construction and final acceptance by the PO and CO of the completed work (Final Completion). The following construction phase AE services are required, but are not necessarily all inclusive.

1. Construction Inspections

a. The AE shall perform on-site construction observation and inspection in conjunction with each Construction Progress Meeting throughout the duration of the construction period to verify conformance with Construction Documents.

The AE shall observe and report to the DBC work in place and visible at the time of inspection. The AE shall verify that the Contractor is maintaining up-to-date as-built mark-ups on site commensurate with the ongoing work.

b. On the basis of such on-site observations, the AE shall keep the DBC informed of progress, quality of work, and deficiencies in the work. A complete log of each inspection shall be maintained throughout the construction period of performance, and made electronically available to the PO on a bi-weekly basis. AE inspections during construction, and expenditure of time on matters related to clarification due to inadequacies, errors and/or omissions, shall be performed at no additional cost to the Government.

2. Construction Progress Meetings

a. Construction Progress Meetings shall be held at the project site (in the DBC’s Field Office, or location to be determined by the PO) with the DBC, AE representatives, and other NIH officials at least once every two weeks to review the progress of the work and related issues/problems identified during construction. The main purpose is to provide timely resolutions, and to monitor the requirements or intent of the Construction Documents. The AE shall prepare written minutes of all progress meetings and distribute copies to attendees no later than three-days after each meeting.

3. Requests for Information

a. All requests for information (RFI’s) by the DBC shall be submitted to the AE for resolution. The AE’s interpretation shall be documented in writing; all RFI’s shall be uniquely and sequentially numbered.