C0C02-01_Notification_of_Sole_Source_Intention_1.docx

NOTICE OF SOLE SOURCE INTENT

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES.

The Bureau of Reclamation’s Upper Colorado Regional Office intends to award a purchase order to Eijkelkamp North America repair a 50K Rotosonic Drill Head.

Under the resultant purchase order, Eijkelkamp will pick up the drill head and transport it to the manufacturing facility, repair the drill head, and return the repaired drill head to the Provo Area Office drill crew located in Provo UT.

Reclamation anticipates Request for Quote (RFQ) No. 140R4024Q0078 for this requirement will be issued to the System for Award Management (SAM) website on or around September 12, 2024, as a sole source requirement. The quote will be due approximately 1-calendar day after the solicitation is issued. The resulting purchase order will result in the transportation and repair of the 50K Rotosonic Drill Head to include shipping, labor, and parts during performance of the repair. The Government anticipates an award on or around September 16, 2024 and services to begin upon award.

Reclamation’s anticipates that only one responsible source can fully provide the repair of the 50K Rotosonic Drill Head within the required time constraints that will satisfy the agency’s requirements, a Determination to Solicit from a Single Source is being prepared. The Bureau of Reclamation has determined not to compete this contract, pursuant to the Federal Acquisition Regulation (FAR) 13.106-1(b)(1), For purchases not exceeding the simplified acquisition threshold. This procurement will be conducted using Simplified Acquisition Procedures with only one source reasonably available.

Vendors that have questions regarding the sole source nature of this requirement or vendors that believe they can fully provide the required services are encouraged to identify themselves and give written notification to the Contracting Officer. In order to allow for sufficient Government consideration and potential quote evaluation, vendors must submit their written Letter of Interest no later than September 13, 2024 at 12:00 PM MDT. Responses received after September 13, 2024, may not be considered by the Government.

Letters of Interest in response to this notice must be emailed to the Contracting Officer, Kimberley Hervat, at khervat@usbr.gov. All responses should include the vendor’s SAM Unique Entity Identification (UEI) Number and Tax Identification Number (TIN). Vendors should additionally identify themselves as either a “small business” or an “other than small business” under the North American Industry Classification System (NAICS) Code 333131 – Mining Machinery and Equipment Manufacturing.

A determination by the Government not to compete this proposed action based on the responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether or not to conduct a competitive requirement.

Any vendor interested in doing business with the Federal Government must be registered in the SAM database at the time an offer or quotation is submitted. SAM is a Federal Government- owned and operated FREE website that consolidates the Central Contractor Registration (CCR), Online Representation and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). This website is located at https://sam.gov.

All invoices for this procurement must be submitted through the Department of Treasury’s Internet Platform (IPP) located at www.IPP.gov.

Any questions regarding this proposed action can be directed to Kimberley Hervat, at khervat@usbr.gov. For record keeping purposes, telephone responses will not be accepted.