C08.0 Combined Synopsis -Solicitation N4523A24Q1320 Fan Motor Rewind_ Post.pdf

Combined synopsis/solicitation

Puget Sound Naval Shipyard and Intermediate Maintenance Facility

(PSNS & IMF)

N4523A24Q1320 Fan Motor Rewind

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Procedures for Certain Commercial Items found at FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued.

2. PSNS & IMF, located in Bremerton, WA, is requesting a quote from your firm for the item(s) listed in the attached Statement of Work (SOW).

3. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2024-03, dated 02/23/2024. Defense FAR Supplement (DFARS) Change 3/26/2024 with Effective date 3/26/2024.

4. Solicitation # N4523A24Q1320 is being issued for lease of a Fan Motor Rewind service.

5. This requirement is a Total Small Business Set-Aside. Only those socio-economic business concerns that meet the NAICS code size standard will be considered for award.

6. The NAICS code has been determined to be 811310– Commercial and Industrial Machinery and

Equipment (except Automotive and Electronic) Repair and Maintenance., with a size standard of $12.5 Million per the US Small Business Admin Table of size standards. It was also determined that that appropriate PSC Code for this requirement would be J049: Maintenance/repair/rebuild Of Equipment- Maintenance and Repair Shop Equipment.

7. The Government intends to award a Firm Fixed Price Commercial Service type contract. PSNS&IMF intends to utilize this non-personal service contract to obtain Fan Motor Rewind service.

8. The contract line-item numbers (CLIN) consist of the following: Vendor shall complete this pricing structure, section in its entirety, and return with any other documentation, attachments or data as required by this solicitation. Contractor shall provide documentation, such as a previous invoice, quote on company letterhead, contract or like substantiate proposed pricing.

9. CLIN 0001: Four (4) each Fan Motor Rewind

Quantity: 1

Unit of measure: job

Unit Price: $ _____________________

Total Proposed Price for CLIN 0001: $___________________

Rotating electrical equipment rewind to a quantity of four (4) vent-fan motors. Specifications provide in the Statement of Work (SOW).

10. A full description of all requirements associated with this contract action are provided in a detailed

Statement of Work (Attachment 1)

11. Delivery shall be FOB Destination. The delivery location information is provided in the SOW. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Contractor shall include delivery schedule information in their quote.

The delivery location information is provided in the Statement of Work (SOW).

12 . Place of Performance: The work to be performed under this contract will be performed at the contractor’s facilities.

13 . The Period of Performance: 15 July 2024 through 15 Sept 2024.

14 . The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use, until it is returned to the government.

15. Vendors shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications—Commercial items (NOV 2023), are up to date in Sam.gov. To be eligible for award, registration with the System for Award Management (SAM) must be current at the time of submitting proposals. This requirement is not waived. To register or apply please visit the SAM website at HYPERLINK “http://www.sam.gov/”. If you are not registered, you may request an application at (866) 606-8220 between the hours of 6 am – 8 pm (Eastern Time). The Contracting Officer will verify the Entity’s CAGE code prior to award, so please ensure you include it in your cover letter. Failure to obtain SAM registration will result in submissions not being considered for award.

16. Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are included.

17. Offerors are notified that initial quotes which are incomplete may be eliminated from further consideration for award. The contractor must meet all requirements of this Request for Quote. Award will be made to the quote that is most advantageous to the Government in terms of meeting its requested delivery date and specifications, at the lowest price, in accordance with 52.212-2, Evaluation – Commercial Items

18. Requested quote must be submitted via email to Patrick Scott at patrick.j.scott.civ@us.navy.mil and Angela Charpia at angela.m.charpia.civ@us.navy.mil by 9:00 AM. Pacific Time on 28 May

19. All questions concerning this solicitation shall be addressed to Patrick Scott at patrick.j.scott2@navy.mil and Angela Charpia at angela.m.charpia.civ@us.navy.mil by 9:00 AM.

Pacific Time on 21 May 2024 mailto:patrick.j.scott.civ@us.navy.mil mailto:angela.m.charpia.civ@us.navy.mil mailto:patrick.j.scott2@navy.mil

20. Point of Contact for small business questions or assistance is the Puget Sound Naval Shipyard and Intermediate Maintenance Facility is Anna Lewis (360) 340-7531 anna.d.lewis8.civ@us.navy.mil

21. NOTE: Late offers will be handled in accordance with FAR Clause 52.212-1 Instructions to Offerors Commercial Items. No facsimile submissions will be accepted. Proposals are due by 9:00 AM Pacific Standard Time on 28 May 2024

22. Offers must provide the following information with their quote:

1. An official quote on company letterhead, with the RFQ number, Company Name and Address, contact name and CAGE Code on the offer

2. The CLIN pricing must be completed.

3. Include statement specifying the extent of agreement with all terms, conditions and provisions included in the RFQ. Quotes that take exception to the terms and conditions of the RFQ may not be excluded from consideration.

“In accordance with FAR subpart 45.201, the offeror shall, contained within their response to this request for (quote/proposal), submit a copy of their internal Government Property Management System Plan to be used in managing Government Property in accordance with FAR 52.245-1. Failure to provide a Property Management Plan may result in disqualifying the Offeror from further consideration. The Offeror’s submittal should demonstrate their internal controls (control, use, preserve, protect, repair, and maintain) to protect Government property in its possession. The Government will provide Government Property on a rent-free basis in performance of the contract."

"The Offeror shall submit its Property Management System in place for the Government’s review to ensure it complies with FAR clause 52.245-1(f). Alternatively, the contractor may provide a confirmation letter of an approved Property Management System from Defense Contract Management Agency (DCMA) and/or any Federal Government agency within the 3 years from solicitation issuance date. The Government will evaluate the Property Management Plan (or confirmation letter) submitted to determine whether it is compliant with FAR 52.245-1. If the Offeror does not have a Property Management System in place, the Government will accept an Offeror’s plan that shows the intent to comply with FAR clause 52.245-1(f). The plan should include a timeline for implementing a formal Property Management System that will be used to manage Government Property in its possession."

"The Contracting Officer shall make a determination regarding whether or not the submittal meets the ten

(10) elements of FAR clause 52.245-1(f). If the Contracting Officer's determination is that the submittal does not meet the ten (10) elements of FAR clause 52.245-1(f), the Contracting Officer will notify the contractor at award that they have 30 days to submit a corrective action plan. The corrective action plan shall include a timeline for implementation."

The Following Checked FAR and DFARS Clauses Are Applicable to This Purchase by Reference and By Full Text. The Full Text of The Clauses/Provisions from The FAR and DFARS Can Be Accessed Via the Internet Using the Following Web -Site Addresses:

FAR - https://acquisition.gov/far/index.html and DFARS - www.acq.osd.mil/dpap/dars/dfarspgi/current/

Method of Payment: DFARS Clause 252.232-7006, Wide Area Workflow Payment Instructions, and incorporating DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

mailto:anna.d.lewis8.civ@us.navy.mil https://acquisition.gov/far/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

Provisions Incorporated by Reference:

FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-17 Ownership and Control of Offeror (AUG 2020) FAR 52.204-20 Predecessor of Offeror (AUG 2020) FAR 52.204-22 Alternative Line-Item Proposal (JAN 2017) FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation (OCT 2020) FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. (FEB 2024) DFARS 252.203-7005 Representation Relating to Compensation of Former DOD Officials (SEP 2022) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

(OCT 2016)

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

(DEC 2019)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021) DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. (Nov 2023)

Provisions by full text:

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price; and

(ii) Technical Acceptability

Acceptable: Conforms to the requirements stated in the combined synopsis solicitation and SOW; and provides all required documentation, in its entirety.

Unacceptable: Quote does not include ALL items required by the SOW; and documentation is determined to be unacceptable upon technical review. Offerors receiving an unacceptable rating for its Technical Factor will not receive further consideration.

Basis for award is Lowest-Price Technically Acceptable (LPTA). Technical is approximately equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror, within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Clauses incorporated by reference:

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2023)

FAR 52.219-14 Limitations on Subcontracting (OCT 2022) FAR 52.223-6 Drug-Free Workplace (MAY 2001) FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) FAR 52.245-1 Government Property (Sep 2021) FAR 52.245-9 Use and Changes (Apr 2012) FAR 52.247-34 F.o.b. Destination (NOV 1991) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022) DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. (OCT 2016) DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (JAN 2023) DFARS 252.204-7012 Safeguarding Covered Defense Information & Cyber Incident Reporting

(JAN 2023)

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

(JAN 2023)

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Nov 2023) DFARS 252.211-7003 Item Unique Identification and Valuation (Jan 2023) DFARS 252.211-7008 Use of Government-assigned Serial Numbers (Sep 2010) DFARS 252.225-7048 – Export –Controlled Items (JUN 2013) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) DFARS 252.232-7010 Levies on Contract Payments (DEC 2006) DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations (MAY 2013) DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023) DFARS 252.243-7001 Pricing of Contract Modifications. (DEC 1991) DFARS 252.244-7000 – Subcontracts for Commercial Products or Commercial services

(NOV 2023)

DFARS 252.245-7003 Contractor Property Management System Administration (Apr 2012) DFARS 252.245-7005 Management and Reporting of Government Property (Jan 2024)

Clauses incorporated by full text:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://acquisition.gov/far/index.html DFARS -www.acq.osd.mil/dpap/dars/dfarspgi/current/

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a)Definitions. As used in this clause— https://acquisition.gov/far/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Workflow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b)Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c)WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management athttps://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d)WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page athttps://wawf.eb.mil/.

(e)WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f)WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

2IN1

(iii)For customary progress payments based on costs incurred, submit a progress payment request.

(iv)For performance-based payments, submit a performance-based payment request.

(v)For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC N68732 Issue By DoDAAC N4523A Admin DoDAAC** N4523A Inspect By DoDAAC N4523A Ship To Code N4523A Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) N4523A Service Acceptor (DoDAAC) N4523A Accept at Other DoDAAC ____ LPO DoDAAC N4523A DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g)WAWF point of contact.

WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Inspector/Acceptor: To be identified at award.

C440.commandserv.fct@navy.mil

Purchasing Agent: Patrick Scott Email: patrick.j.scott.civ@us.navy.mil

Contract Officer: Angela Charpia Email: angela.m.charpia.civ@us.navy.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

PSNSASKAccountsPayable@navy.mil;

PSNS_C610.22CERT.FCT2@navy.mil.

To ensure prompt payment and accountability the Contractor shall input the following Agency Accounting

ID (AAI) in the Line-Item Information section on all WAWF Receiving Reports and Invoices:

AAI – 056521

mailto:C440.commandserv.fct@navy.mil mailto:patrick.j.scott.civ@us.navy.mil mailto:PSNSASKAccountsPayable@navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

23. Attachments:

Attachment 1: Statement of Work Attachment 2: 52.204-24 Representation Regarding certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) Attachment 3: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. (FEB 2024) Attachment 4: GFPN4523A24Q1320_1 – Government Furnished Property attachment.