C06_PWS_SERVICE_20251001.pdf

Performance Work Statement (PWS)

1.0 Introduction

This Performance Work Statement (PWS) defines the requirements for providing comprehensive bus transportation services in support of the 22d Marine Expeditionary Unit (MEU). The services include the provision of suitable buses, qualified drivers, and all related management, logistical support, and operational elements necessary to ensure the safe, reliable, and efficient transport of personnel and equipment. The contractor shall perform all tasks and deliver all services required by this PWS.

2.0 Background

The 22d MEU requires transportation support for approximately 225 personnel and associated equipment (weapons, main packs, and sea bags) to facilitate training requirements in Puerto Rico. Transportation services are needed for movement between designated locations on 4 and 5 October 2025.

3.0 Scope

The contractor shall furnish all personnel, equipment, vehicles, tools, materials, supervision, and other items and services necessary to perform bus transportation services as defined herein. This includes, but is not limited to, all aspects of planning, coordination, execution, safety, maintenance, and contingency planning to meet the specified transport requirements.

4.0 General Requirements

4.1 The contractor shall provide bus transportation services for approximately 225 personnel and their equipment, conforming to the schedule outlined in Section 11.0.

4.2 The contractor shall ensure that all buses used under this contract are fully compliant with all applicable federal, Commonwealth of Puerto Rico, and local regulations, including all safety, maintenance, and operational standards.

Evidence of compliance shall be made available to the Government upon request.

4.3 The contractor shall provide drivers who are properly licensed, insured, trained, and certified to safely and legally operate the buses provided under this contract. All drivers shall possess appropriate endorsements for passenger transport.

4.4 The contractor shall ensure all drivers are familiar with local area and conversant in English. In the event the driver is unable to speak English, contractor shall furnish an acceptable solution that shall be decided between the requiring activity, contractor, and authorized ordering officer, at no additional cost to the U.S. Government. An acceptable solution can be, but is not limited to an English-speaking rider in the vehicle which may require a larger vehicle than initially stated to satisfy the number of passengers required to be transported.

5.0 Specific Tasks

5.1 Scheduling and Coordination:

• The contractor shall coordinate with the Contracting Officer (CO) and designated Government representatives to finalize all scheduling details and ensure punctual arrival and departure times are met.

• The contractor shall provide a comprehensive transportation plan to the CO at least one (1) day prior to the first scheduled movement, detailing departure times, planned routes, estimated travel durations, and emergency contact information.

5.2 Safety and Compliance:

• The contractor shall ensure all buses are equipped with all legally required and standard safety features, including but not limited to: seat belts for all passengers, a fully stocked and current first aid kit, clearly marked emergency exits, fire extinguishers, and warning devices.

• The contractor shall fully comply with all applicable Department of Transportation (DOT) regulations, Commonwealth of Puerto Rico regulations, and all other relevant federal, state, and local laws and regulations pertaining to the operation of passenger transport vehicles.

• The contractor shall provide vehicles that have been properly maintained and serviced.

5.3 Operational Requirements:

• The contractor shall ensure all buses are clean, sanitized, and well-maintained prior to each transport event.

• The contractor shall provide a designated point of contact (name, phone number, email) who is available on a 24/7 basis to address any issues or emergencies that may arise during the performance of this contract.

5.4 Contingency Planning:

• The contractor shall develop and provide a detailed contingency plan to address potential disruptions such as mechanical breakdowns, driver unavailability, unforeseen traffic delays, or adverse weather conditions.

This plan shall include specific actions to mitigate delays and ensure the safe and timely transport of personnel.

6.0 Deliverables

6.1 Transportation Plan: The contractor shall submit a detailed transportation plan to the CO at least one (1) day prior to the first scheduled movement.

6.2 Post-Transportation Report: The contractor shall provide a comprehensive post-transportation report within three (3) days following each transport event, detailing the actual times of departure and arrival, any issues encountered during transport, and the resolutions implemented.

7.0 Performance Standards

7.1 Timeliness: The contractor shall ensure on-time arrival and departure with a performance target of 95%. On-time is defined as arriving no more than 15 minutes after the scheduled arrival time.

7.2 Safety: The contractor shall maintain a safety record of zero incidents (accidents, injuries, or regulatory violations) per transport event.

7.3 Vehicle Specifications, Maintenance, and Malfunctions: Contractor shall furnish air-conditioned vehicles not more than five (5) years old, in good order and condition and otherwise in full compliance with best commercial practices and local laws and regulations. They shall be equipped with front and back seat belts, an emergency triangle, spare tire, jack, and complete set of tools for changing a flat tire, as well as any other equipment required by local authorities. Upon initial rental, the gasoline tank shall be full. Contractor shall provide vehicles that have been properly maintained and serviced, including all motor oils, lubricants, antifreeze, coolants, and other fluids such as windshield washer fluid, and shall be responsible for all emergency repairs and services. Should any vehicle break down while in the U.S. Government’s possession, contractor shall replace it with another vehicle of the same or larger size as quickly as possible, no more than two (2) hours after the breakdown is reported. The replacement shall take place either at the point of breakdown or at contractor’ office closest to that point; whichever is more convenient for the U.S. Government. All repair or replacement costs, including transportation, shall be at contractor’ expense. In addition, contractor shall be liable for any U.S. Government incurred costs because of the breakdown;

such as towing, repair costs, and related transportation expenses because contractor was unreachable. Contractor shall obtain written acknowledgement of vehicle service by an authorized requiring activity representative. The U.S.

Government shall not be liable for loss or damage to rented vehicles in any amount regardless of the cost, except where the loss or damage is caused by the willful and wanton misconduct of the U.S. Government employee.

8.0 Quality Assurance

The Government will evaluate the contractor’s performance based on the following criteria:

• Timeliness of service: adherence to schedules.

• Safety and compliance with regulations: demonstrated commitment to safety standards and regulatory compliance.

• Quality and condition of buses and service provided: cleanliness, maintenance, and overall quality of the buses and the professionalism of the drivers.

8.1 Substitution of Vehicles: If contractor does not have available the type of vehicle ordered and the vehicle has been ordered at least 24 hours in advance, contractor shall substitute a vehicle type equal to or better than the vehicle ordered at the price listed for the type of vehicle originally ordered. In the case of passenger or cargo vans, there shall be no substitution without the approval of the requiring activity’s representative.

8.2 Insurance and Liability: The prices for vehicle rental services, as set forth in the schedule, shall be subject to the conditions below: The U.S. Government shall not be liable for loss or damage to rented vehicles in any amount regardless of the cause, except where the loss or damage is caused by the willful and wanton misconduct of the U.S.

Government employee. Contractor and any Subcontractor shall be liable for, and shall indemnify and hold harmless, the U.S. Government, its agents, and its employees against all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of contractor, its subcontractor, its agents, or employees. Contractor shall provide and maintain at its expense, all vehicle operator's insurance required by the law of the country in which the vehicle is to be operated. All necessary insurance certificates shall be provided with the rental vehicle. Such insurance shall include all coverage required by law for bodily injury, collision, and property damage liability. Contractor shall be liable for, and shall indemnify and hold harmless the U.S. Government, its agents, and its employees, against all actions or claims for loss of or damage to property or the injury or death of persons, within the required policy limits, arising out of or in connection with the rental or use by the U.S. Government, its agents or its employees of any vehicle under this contract. Paragraph

7.4.8.3 shall not be construed as limiting contractor’ liability to the amounts of the required minimum insurance coverage specified therein. Contractor shall provide vehicles that have been properly maintained and serviced. If a vehicle does not meet the requirements of this contract as determined by the authorized ordering officer, the U.S.

Government shall have the right to reject the vehicle for performance of services. Contractor shall ensure that each vehicle is jointly inspected upon delivery of the vehicle at the beginning and return at the end of the rental period by contractor and an authorized representative of the U.S. Government. The U.S. Government shall not consider any claim for damage to a vehicle which has not been inspected.

8.3 Traffic Violations and Fines: Each vehicle operator shall be responsible for payment of fines and legal costs incurred as a consequence of the violations of traffic laws or regulations. Contractor shall return all items left in rental vehicles to the requiring activity’s representative.

8.4 VEHICLE WITH DRIVER

8.4.1 Contractor shall provide vehicles with drivers. All drivers must be fully qualified and possess valid country specific driving licenses. Drivers shall be familiar with local area and conversant in English. In the event the driver is unable to speak English, contractor shall furnish an acceptable solution that shall be decided between the requiring activity, contractor, and authorized ordering officer, at no additional cost to the U.S. Government. An acceptable solution can be, but is not limited to an English-speaking rider in the vehicle which may require a larger vehicle than initially stated to satisfy the number of passengers required to be transported. All vehicles shall be registered, licensed and insured. Contractor are responsible for delivering all cargo and personnel to the correct location on schedule. No individual driver shall be required to drive more than twelve (12) hours straight or more than local labor laws restrict, whichever is lower. Drivers must not have been on-duty within the previous twelve (12) hours or less than local labor laws restrict, whichever is lower.

8.4.2 Contractor shall provide a Collision Damage Waiver (CDW) for all vehicles. The CDW shall waive the U.S.

Government’s (not the hired vehicle drivers) damage responsibility for all of the costs of damage to, loss or theft of, the vehicle or any part or accessory and related costs regardless of fault or negligence. If contractor provide CDW on behalf of rental agency, the U.S. Government shall be subject to the specific requirements of that rental agency’s

CDW.

8.4.3 Contractor shall provide vehicles that have been properly maintained and serviced. If a vehicle does not meet the requirements of this contract as determined by the requesting activities’ representative, the U.S. Government shall have the right to reject the vehicle for performance of services. Contractor shall ensure that each vehicle is jointly inspected upon delivery of the vehicle at the beginning and return at the end of the rental period by contractor and an authorized representative of the U.S. Government. The U.S. Government shall not consider any claim for damage to a vehicle which has not been inspected.

8.4.4 Contractor shall provide Global Positioning System (GPS) Unit installed in vehicle. GPS Unit shall be loaded with up-to-date maps of the local area.

8.4.5 If a vehicle is not operable when required under this contract, contractor shall provide, at no additional expense to the Government, a replacement vehicle within two (2) hours that complies in all respects with this contract.

8.4.6 Vehicle Specifications, Maintenance, and Malfunctions:

8.4.6.1 Contractor shall furnish air-conditioned vehicles not more than five (5) years old, in good order and condition and otherwise in full compliance with best commercial practices and local laws and regulations. They shall be equipped with front and back seat belts, an emergency triangle, spare tire, jack, and complete set of tools for changing a flat tire, as well as any other equipment required by local authorities. Upon initial rental, the gasoline tank shall be full.

8.4.6.2 Contractor shall provide vehicles that have been properly maintained and serviced, including all motor oils, lubricants, antifreeze, coolants, and other fluids such as windshield washer fluid, and shall be responsible for all emergency repairs and services.

8.4.6.3 Should any vehicle break down while in the U.S. Government’s possession, contractor shall replace it with another vehicle of the same or larger size as quickly as possible, no more than two (2) hours after the breakdown is reported. The replacement shall take place either at the point of breakdown or at contractor’ office closest to that point; whichever is more convenient for the U.S. Government. All repair or replacement costs, including transportation, shall be at contractor’ expense. In addition, contractor shall be liable for any U.S. Government incurred costs because of the breakdown; such as towing, repair costs, and related transportation expenses because contractor was unreachable.

8.4.6.4 Contractor shall obtain written acknowledgement of vehicle service by an authorized requiring activity representative. The U.S. Government shall not be liable for loss or damage to rented vehicles in any amount regardless of the cost, except where the loss or damage is caused by the willful and wanton misconduct of the U.S.

Government employee.

8.4.7 Substitution of Vehicles:

8.4.7.1 If contractor does not have available the type of vehicle ordered and the vehicle has been ordered at least 24 hours in advance, contractor shall substitute a vehicle type equal to or better than the vehicle ordered at the price listed for the type of vehicle originally ordered.

8.4.7.2 In the case of passenger or cargo vans, there shall be no substitution without the approval of the requiring activity’s representative.

8.4.8 Insurance and Liability. The prices for vehicle rental services, as set forth in the schedule, shall be subject to the conditions below:

8.4.8.1 The U.S. Government shall not be liable for loss or damage to rented vehicles in any amount regardless of the cause, except where the loss or damage is caused by the willful and wanton misconduct of the U.S. Government employee.

8.4.8.2 Contractor and any Subcontractor shall be liable for, and shall indemnify and hold harmless, the U.S.

Government, its agents, and its employees against all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of contractor, its subcontractor, its agents, or employees.

8.4.8.3 Contractor shall provide and maintain at its expense, all vehicle operator's insurance required by the law of the country in which the vehicle is to be operated. All necessary insurance certificates shall be provided with the rental vehicle. Such insurance shall include all coverage required by law for bodily injury, collision, and property damage liability. Contractor shall be liable for, and shall indemnify and hold harmless, the U.S. Government, its agents, and its employees, against all actions or claims for loss of or damage to property or the injury or death of persons, within the required policy limits, arising out of or in connection with the rental or use by the U.S.

Government, its agents or its employees of any vehicle under this contract.

8.4.8.4 Paragraph 7.4.8.3 shall not be construed as limiting contractor’ liability to the amounts of the required minimum insurance coverage specified therein.

8.4.8.5 Contractor shall provide vehicles that have been properly maintained and serviced. If a vehicle does not meet the requirements of this contract as determined by the authorized ordering officer, the U.S. Government shall have the right to reject the vehicle for performance of services. Contractor shall ensure that each vehicle is jointly inspected upon delivery of the vehicle at the beginning and return at the end of the rental period by contractor and an authorized representative of the U.S. Government. The U.S. Government shall not consider any claim for damage to a vehicle which has not been inspected.

8.4.9 Traffic Violations and Fines. Each vehicle operator shall be responsible for payment of fines and legal costs incurred as a consequence of the violations of traffic laws or regulations.

8.4.10 Contractor shall return all items left in rental vehicles to the requiring activity’s representative.

9.0 Period of Performance

The period of performance for this contract is from 4 October 2025 to 5 October 2025.

10.0 Place of Performance

The place of performance includes multiple locations in Puerto Rico as specified in Section 11.0.

11.0 Schedule

Movement 1:

• Pickup Date and Time: 4 October 2025 at 0600

• Pickup Location: Camp Santiago Joint Training Center

• Dropoff No Later Than (NLT) Time: 4 October 2025 at 0745

• Dropoff Location: Arroyo Beach

Movement 2:

• Pickup Date and Time: 5 October 2025 at 1200

• Pickup Location: Port of Ponce

• Dropoff No Later Than (NLT) Time: 5 October 2025 at 1400

• Dropoff Location: Camp Santiago Joint Training Center

12.0 Requirements

For both movements, the contractor shall:

Move approximately 225 personnel along with their weapons, 225 main packs, and 225 sea bags. Utilize one of the following configurations to meet the requirement:

• 5x 55 Passenger Coach Buses with baggage compartments and 2x 26ft Box Trucks for additional baggage.

• 8x 55 Passenger Coach Buses with baggage compartments to accommodate both personnel and all baggage.

13.0 Points of Contact

Contracting Officers (CO):

• SSgt Lucas Elliott, lucas.elliott@usmc.mil

• Capt Joseph Stewart joseph.d.stewart.mil@usmc.mil mailto:lucas.elliott@usmc.mil mailto:joseph.d.stewart.mil@usmc.mil