C05-01-Solicitation.pdf

Solicitation No. 140R6026Q0124 1

US. Department of Interior Bureau of Reclamation Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana August 2026

Request for Quote Combined Synopsis/Solicitation No. 140R6026Q0124

YT & CF Excitation System Upgrade Yellowtail and Canyon Ferry Dam in Hardin and Helena, Montana

FOR OFFICIAL USE ONLY

Solicitation No. 140R6026Q0124 2

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana August 2026

General information Contract opportunity Type: Request for Quote (Original) All Dates/Times are: (UTC-6:00) MOUNTAIN STANDARD TIME Responses Due: September 9, 2026, 3:00pm MDT Agency Reference: 140R6026Q0124

Classification Product Service Code (PSC): 6110-Electrical Control Equipment North American Industry Classification System (NAICS) Code: 335311-Power, Distribution and Specialty Transformer Manufacturing

Description This is a solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only solicitation; proposals are being requested, and a written solicitation will not be issued.

The agency number is 140R6026Q0124 and the solicitation is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, 3/13/2026.

This solicitation is a Full and Open Competition in accordance with FAR part 19. The NAICS code for this order is 335311-Power, Distribution and Specialty Transformer Manufacturing; PSC 6110- Electrical Control Equipment, with a small business size standard of 800 employees.

The Bureau of Reclamation, Missouri Basin Region, Yellowtail and Canyon Ferry dam in Montana, has a requirement for the supply, delivery and setup of a front-end upgrade of the existing ECS2100 and PanelMate 1585T voltage regulators to the DECS-2100 voltage regulators by retrofitting new control boards and HMIs on Yellowtail generator units 1-4 and Canyon Ferry generators 1-3.

CLIN Description Quantity Unit of Measurement

Price per unit

Total

10 DECS2100 Front End Retrofit Kit for Canyon Ferry

3 Each $ $

20 DECS2100 Front End Retrofit Kit for Yellowtail

4 Each $ $

30 Optional BCM-2 for Canyon Ferry 3 Each $ $

40 Optional BCM-2 for Yellowtail 4 Each $ $

Total $

a) Offer will be considered for award on the following Price Schedule, but no offer will be considered for award on only a part of the Price Schedule.

Solicitation No. 140R6026Q0124 3

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana August 2026

b) CLINs 30 and 40 are optional. Offers will be evaluated based on the total of CLINS 10, 20, 30, and 40. The Government will award Optional CLINs 30 and 40 depending on the availability of funds.

c) Offer is subject to the terms and conditions of this solicitation.

Solicitation No. 140R6026Q0124 4

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions

STATEMENT OF WORK

1.0 Background

The Canyon Ferry and Yellowtail Powerplant generating units both utilize a static excitation system. The Canyon Ferry excitation system is Eaton ECS2100 model and was installed in 2011. The Yellowtail excitation system is a Cutler Hammer PanelMate 1585T model and was installed in 2005. The existing front-end hardware is beyond the serviceable life and no longer supported.

2.0 Definitions

CO: Contracting Officer COR: Contracting Officer Representative HMI: Human Machine Interface IDP: Interactive Display Panel ECM: Excitation Control Module SIM: Sensor Input Module FCIM: Firing Control Interface Module BCM: Bridge Control Module

3.0 Principal Components of Work

The major portion of this work shall be furnishing all new components as outlined in this Statement of Work and delivering those components to site once all preliminary work and components are available and complete. Under coordinating schedules, the contractor removes all existing control components, installs the modern equipment, implement, and provide latest configuration and setting files, test, and commission the exciters for each generating unit at each facility. The contractor is to provide all labor, tools, parts, materials, designs, drawings, manuals, software, configuration files and transportation to and from Canyon Ferry and

STATEMENT OF WORK

1.0 Background

2.0 Definitions

3.0 Principal Components of Work

4.0 Use of Site / Site Security

5.0 Existing Equipment

6.0 New Replacement Equipment Requirement

7.0 Statement of Work

8.0 Drawings

9.0 Safety

10.0 Contractor Qualifications

11.0 Special Work Permit

12.0 Schedule

13.0 Training

14.0 Delivery Information

Solicitation No. 140R6026Q0124 5

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana August 2026

Yellowtail Powerplants.

4.0 Use of Site / Site Security

A. The work is located at Canyon Ferry and Yellowtail Powerplant.

a. Canyon Ferry is located at 4000 Riverside Rd. Helena, MT 59602 approximately 20 miles east of Helena, in Lewis and Clark County, Montana.

b. Yellowtail Powerplant is located approximately 43 miles southwest of Hardin, in Big Horn County, Montana.

B. Do not interfere with work of other contractors or the Government in vicinity, or with reservations made by the Government.

C. Contractor authorized work hours:

a. Canyon Ferry Powerplant:

1. Monday through Thursday 6:30 a.m. to 5:00 p.m.

b. Yellowtail Powerplant

1. Monday through Thursday 7:00 a.m. to 5:30 p.m.

c. Alternate work schedules may be approved, including Friday and weekend work, with written notice provided 7 working days in advance when the proposed work is contemplated outside of the normally authorized work hours at each facility. Approval of requests are not a basis for future request approval.

d. Night work will not be allowed at either facility.

e. No work will be allowed during Federal holidays or Sundays at either facility.

D. Site Security Requirements:

a. At least 10 days prior to arrival provide a list of employees and/or vehicles arriving at the job site. Provide approved identification information for each employee and vehicle.

Update the list at least 10 days prior to arrival for any person or item not previously listed.

b. All contractor and subcontractor employees must be U.S. citizens or possess valid documentation authorizing them to work in the United States.

c. The Government may perform background checks on any or all workers and deny access to any worker.

d. All vehicles company owned and privately owned are subject to search. All company owned and privately owned equipment, bags, boxes, etc. are subject to search.

e. The Government will control access to the worksite to authorized persons with proper identification.

f. Privately owned contractor and subcontractor vehicles shall park at a site designated by the COR or a site designated representative.

g. In case of emergency, all contractor and subcontractor personnel will follow emergency instructions provided by the Reclamation Representative.

h. All firearms and dangerous weapons are prohibited in federal facilities by all persons not specifically authorized by Title 18, United States Code, Section 930.

i. Any violations of security requirements and/or restrictions may result in prohibiting contractor and subcontractor access to the federal facility at any time.

5.0 Existing Equipment

A. System configuration files and code will be made available after award to facilitate system retrofit. It is anticipated that a configuration file will exist for each component and unit.

B. Canyon Ferry (3-unit facility)

a. 3 separate excitation control systems (1 each generating unit)

Solicitation No. 140R6026Q0124 6

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana August 2026

b. Single channel configuration

c. Multi control board design

d. Utilize BESTCOMs

e. IDP-1200

f. Single bridge

C. Yellowtail (4-unit facility)

a. 4 separate excitation control systems (1 each generating unit)

b. Dual channel configuration

c. Multi control board design

d. Utilize BESTCOMS

e. PanelMate 1585T

f. Dual bridges

6.0 New Replacement Equipment Requirement

A. Control Module Design: Single B. Voltage Regulation accuracy minimum: 0.1% C. Utilize existing control board terminations and connectors.

D. Control module to fit within existing control board footprint without additional modification to equipment not being replaced.

a. Utilize retrofit L-bracket to ensure existing mounting provisions and cabling can be utilized.

E. Simulation Tool F. Autotuning of the PID controller G. IRIG-B signaling input and available time stamping H. Time Response performance screen I. IDP-1201 for PanelMate 1585T

7.0 Statement of Work

It is the intent of this work to perform a front-end upgrade of the existing ECS-2100 voltage regulators to the DECS-2100 voltage regulators by retrofitting new control boards and HMIs on Yellowtail generator units 1-4 and Canyon Ferry generators 1-3. This may include the bridge control module(s). In addition to supplying the required hardware, software, and configurations, work will include removal of existing hardware, installation, commissioning, and training of new hardware. The existing bridge control module(s) for retrofit to the BCM-2 will be identified at the time of award. See section 12.0 Schedule as it pertains to availability of units to perform work.

This requirement must meet the following criteria:

A. Research of the existing Generator Control System to finalize Installation Details.

B. Provide the current version of Basler BESTCOMS™ Pro Controller configuration tool.

C. Replacement equipment must fit within existing equipment footprint that is to be replaced.

D. Auto tuning of control loops.

E. Must use existing rectifier bridge.

F. Compatible with existing analog to digital I/O boards.

a. Plug and play replacement.

b. Use of signaling converters in terms of media or protocol in order to facilitate retrofit with new hardware to be compatible with existing analog to digital, I/O is not permitted.

G. Removal of the existing ECS-2100 control equipment and installation of the new Basler

Solicitation No. 140R6026Q0124 7

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana August 2026

Electric DECS-2100 Front-End Retrofit.

H. Supply any additional cabinet wiring which may be needed regarding the installation of the new Basler Electric Exciter System.

I. Removal of existing HMI Panelmate 1585T on cabinet doors and installation of new HMI, IDP-

1201 at Yellowtail only.

J. Provide the “Interface Design” of the new Systems including:

a. Provide all revisions to the existing Elementary System Drawing Package of the Generator Control and Voltage Regulator Systems.

b. Connection details for all new devices as supplied by contractors are to be installed in the new Regulator Control Panel.

c. System Connection Drawings.

d. Wiring Lists of wires to be removed, wires to be reused and new wires to be added.

e. Interface details for direct connection of the new excitation equipment to the existing

Control System and details on existing equipment to be removed from service.

f. Voltage Regulator Control System Settings.

g. Digital Documentation Package to include.

1. Instruction Manuals for all equipment of the new Basler Electric Systems.

2. As Built Digital Drawings (per above in items 9a – 9f), supplied in AutoCAD (dwg format).

K. Provide On-Site Turnkey Services by Basler factory trained Technical Expert regarding the

Installation, Connection and Interconnection of the new Basler Electric Systems.

a. Remove the ECS2100 equipment.

b. Install the new DECS-2100 Front-End retrofit in the existing exciter cabinet.

c. Provide System Checkout / Testing of all new equipment, devices and interconnection cables.

L. Provide System Startup Services

a. Shut-down (Unit at standstill) checks with external equipment – DCS, Remote Switches, etc.

b. Off-Line (Rated Speed No-Load) Set-Up and Testing of the new Voltage Regulator Control System.

c. On-Line (With Load) Set-Up and Testing of the new Voltage Regulator Control System M. Provide the “final” System Startup Report regarding the commissioning of the new Basler

Electric Type DECS-2100 System, including software settings/configurations.

N. On-Site Commissioning Tests

a. Pre-Excitation System Checks (Unit @ Standstill)

1. Wire Checks / Ground Checks of the new System

2. Control I/O Testing & Sequence Testing

3. Loss of PT Signal Transfer Testing

4. Excitation Simulation Checks (Dummy Load Test)

5. Current & Voltage Signal Injection

6. Unit Annunciation Alarm Checks

7. DCS Interface Checks

8. System “Trip” Tests

9. DECS Module Software Setup

b. Off-Line, Full Speed No-Load System Checks

1. AVR “Automatic Voltage Regulator” Start Sequence

2. FCR “Field Current Regulator” Start Sequence

3. AVR Step Response Testing & FCR Step Response Test

Solicitation No. 140R6026Q0124 8

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana August 2026

4. Off-Line OEL Overexcitation Limiter Stability Step Test

5. Saturation Curve Testing

c. On-Line System Tests

1. AVR Step Response Test & FCR Step Response Test

2. On-Line OEL Overexcitation Limiter Stability Step Test

3. UEL Under-excitation Limiter Settings & Stability Step Test

O. Install new configuration files and validate settings.

P. Test new configurations and settings.

Q. Ensure functionality of install configurations, settings, and code where applicable before system startup and commissioning.

R. Provide onsite technical assistance during system startup and commissioning.

S. Provide all as-left configurations, settings, files, and code following commissioning.

T. Provide new nameplate for each cubicle door.

U. Provide training as required. See section 12.0

8.0 Related Drawings

A. Drawings are for informational purposes only.

B. See Appendix A of drawing list and drawings.

9.0 Safety

The Contractor shall comply with all federal, state and local laws and standards as well as the Bureau of Reclamation manual Reclamation Safety and Health Standards (RSHS). The Contractor should plan to download or view the electronic version of the RSHS manual at no charge from the Bureau of Reclamation web site at:

https://www.usbr.gov/ssle/safety/RSHS/rshs.html

The required safety documents are a written safety plan (site specific) and a job hazard analysis. These documents will be approved by the Government, prior to the start of onsite work. RSHS Appendix A and Appendix B provide excellent descriptions of how to write a safety plan and how to write a job hazard analysis. The site safety plans shall be submitted at least 90-days before site work is to start.

The contractor will be required to participate in each facility’s hazardous energy control program (F-HECP). Program documentation and material will be made available after award.

At the beginning of the site work (each facility separate), the contractor will be provided an orientation by a Bureau representative on the F-HECP Lockout/Tag procedure.

Prior to commencing work the contractor will be required to complete a Special Work Permit (SWP). This will be completed in conjunction with a Bureau representative. The SWP will detail the specific equipment that is intended to be worked on. Due to the coordinating schedules covering multiple units and facilities, there will be multiple SWP throughout the execution of the work.

10.0 Contractor Qualifications

Must be Basler factory trained technicians to perform all work. The technicians should be able to provide Basler certifications or Basler Identification.

11.0 Special Work Permit

At each powerplant location the powerplant supervisor and powerplant operator will prepare a https://www.usbr.gov/ssle/safety/RSHS/rshs.html

Solicitation No. 140R6026Q0124 9

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana August 2026 special work permit regarding the site work. The contractor will be required to sign and abide by the instructions in a special use permit spelling out what areas of the power plant and dam the contractor will be allowed to work in. It is critical that the contractor remain in work areas necessary to accomplish the work requirement. The special use permit will also identify any unusual hazards that might exist in the construction areas.

In the case of a fire alarm, drill or actual fire, all contractor personnel must report to the designated muster area.

12.0 Schedule

Work to be performed is to be coordinated with planned unit outages. Unit outages and sequencing may change after award. It is anticipated that only one unit will be available per week to facility commissioning and startup. Government may adjust outages and unit work to facilitate up to 2 units at a time based on request by contractor and after demonstrating successful commissioning and startup functions. It is not anticipated that unit commissions at each facility can or will occur within a single week.

Installation Month 1 Month 2 Month 3 Month 4 wk 1 wk 2 wk 3 wk 4 wk 1 wk 2 wk 3 wk 4 wk 1 wk 2 wk 3 wk 4 wk 1

Canyon Ferry Install - 1st Install - 2nd Install - 3rd

Yellowtail Install - 1st Install - 2nd Install - 3rd

Install - 4th

13.0 Training

A training class shall be provided after the retrofits have all been completed and the equipment returned to operational state. This training shall be hosted once at Yellowtail and once at Canyon Ferry. The training shall accommodate up to 8 individuals at each location, minimum. Training shall minimally address the following topics:

A. DECS2100 Equipment overview B. Functionality and detail description of the individual components C. Theory of Operation D. IDP-1200/1201 screen access, navigation, features, descriptions of function, alarms and control actions.

E. Maintenance functions and schedules associated with new hardware.

F. BestCOMs Software

a. Overview of the software and purpose

b. Navigation of the software for routine tasks

c. Connecting to the hardware

d. Troubleshooting and configuration

e. Simulation and Testing

Solicitation No. 140R6026Q0124 10

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions

Delivery Information Supplies shall be FOB destination to the following addresses:

Yellowtail Dam Route 210 Fort Smith, MT 59035

Canyon Ferry Dam 4000 Riverside Rd.

Helena, MT 59602

Clauses

FAR 52.204-19, INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS.

(DEC 2014)

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (RFO DEVIATION MAR 2026)

FAR 52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(RFO DEVIATION MAR 2026)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoice that included delivery date, CLIN, and invoice number.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The

COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND

LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation

Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that –

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must –

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

(End of clause)

WBR 1452.215-80 SOURCE SELECTION EVALUATION PROCEDURES -- BUREAU OF RECLAMATION

(MAR 2021)

The Government intends to evaluate proposals submitted under this solicitation and select a source for contract award without discussions (unless the contracting officer later determines discussions to be necessary) in accordance with the following provision: FAR 52.215-1 Instructions to Offerors -- Competitive Acquisition (Jan 2017). Source selection shall be in accordance with procedures contained in FAR Part 15, Department of the Interior Acquisition Regulation (DIAR) Part 1415 (48 CFR 1415) and Bureau of Reclamation Acquisition Regulation WBR Part 1415. These procedures are summarized as follows:

(a) Technical evaluation. A Technical Proposal Evaluation Committee has been established to objectively evaluate technical proposals in accordance with the Evaluation Factors for Award -- Bureau of Reclamation provision of this solicitation. Technical proposals shall be submitted in accordance with the Proposal Instructions -- Bureau of Reclamation provision of this solicitation.

(b) Past performance evaluation. In addition to any other past performance information required under the solicitation, the contracting officer shall use past performance information available from the Contractor Performance Assessment Reporting System (CPARS) in the source selection process on offerors competing for awards in excess of the simplified acquisition threshold, unless the contracting officer has documented an exception from past performance consideration in accordance with FAR 15.304(c)(2)(iv).

(c) Cost or price evaluation. An objective cost or price evaluation of contract pricing proposals will be made in accordance with the Evaluation Factors for Award provision of this solicitation. Pricing proposals shall be submitted in accordance with the Proposal Instructions -- Bureau of Reclamation provision of this solicitation. A cost or price analysis will be performed to determine price reasonableness and any instances of unbalanced pricing, using one or more of the techniques at FAR 15.404-1.

(End of provision)

WBR 1452.223-81 SAFETY AND HEALTH -- BUREAU OF RECLAMATION (OCT 2022)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention.

The RSHS manual shall be obtained at: http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

DIAR 1452.224-1 PRIVACY ACT NOTIFICATION (JUL 1996) (DEVIATION)280-2

The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of1974, Public Law 93-579, December 31,1974 (5 U.S.C.552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

Applicable Department of the Interior regulations concerning the Privacy Act are set forth in 43 CFR 2, subpart D.

The CFR is available for public inspection at the Departmental Library, Main Interior Bldg., 1849 C St. NW, Washington DC, at each of the regional offices of bureaus of the Department and at many public libraries.

DIAR 1452.237-70 INFORMATION COLLECTION - DEPARTMENT OF THE INTERIOR (JUL 1996)

http://www.usbr.gov/safety/rshs/index.html http://www.osha.gov./

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (MAR 2022)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the contracting officer. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the contracting officer will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor immediately, but not later than within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S.

citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives

(including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the contracting officer. The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code:

the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation Directives and Standards SLE 02-01 Identifying and Safeguarding Controlled Unclassified Information (CUI), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

http://www.usbr.gov/recman/DandS.html#sle

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the contracting officer may the Contractor retain the material. The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the contracting officer. Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the contracting officer, records of the names of individuals who have access to sensitive material in its custody and the sensitive material to which the individuals had access. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the contracting officer has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases. Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the contracting officer ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the contracting officer.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S. Government authority. Executive Order 13526, Classified National Security Information (December 29, 2009), Section 1.1.(c) states, "Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the Department has taken steps to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices (such as phones or tablets) access documents that are marked classified (including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to underlying documents that themselves are marked classified (including if the underlying classified documents are available on public web sites or otherwise in the public domain).

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the Defense National Industrial Security Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation Chief Security Officer, or for IT requirements, the Bureau Chief Information Security Officer. No contractor shall access classified information unless proper clearances have been obtained and transmitted to Reclamation. For further information, refer to 443 DM 1 or DOD NISPOM 5220.22-M dated February 28, 2006 (incorporating change 2 dated May 18, 2016).

(vi) Classified information shall not be removed from official premises.

(vii) Classified information shall not be disclosed without proper authorization.

(c) Reserved

(d) Reserved

(e) Reserved

(f) Reserved

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar https://www.acquisition.gov/far https://www.acquisition.gov/diar

FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

1. The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

2. The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR

Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

--- End of Addendum to 52.212-4---

FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED (MAR 2026)

(a) Definition. As used in this clause—

Commercially available off-the-shelf (COTS) item

(1) Means any item of supply (including construction material) that is–

(i) A commercial product (as defined in paragraph (1) of the definition of “commercial product” in Federal Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

(b) The Government suspends or debars Contractors to protect the Government's interests. Other than a subcontract for a commercially available off-the-shelf item, the Contractor shall not enter into any subcontract, in excess of the threshold specified in FAR 9.405-2(b) on the date of subcontract award, with a Contractor that is debarred, suspended, or proposed for debarment by any executive agency unless a compelling reason exists to do so.

(c) The Contractor shall require each proposed subcontractor whose subcontract will exceed the threshold specified in FAR 9.405-2(b) on the date of subcontract award, other than a subcontractor providing a commercially available off-the-shelf item, to disclose to the Contractor, in writing, whether as of the time of award of the subcontract, the subcontractor, or its principals, is or is not debarred, suspended, proposed for debarment, or voluntarily excluded by the Federal Government.

(d) A corporate officer or a designee of the Contractor shall notify the Contracting Officer, in writing, before entering into a subcontract with a party (other than a subcontractor providing a commercially available off-the-shelf item) that is debarred, suspended, proposed for debarment, or voluntarily excluded (see FAR

9.404 for information on the System for Award Management (SAM) Exclusions). The notice must include the following:

(1) The name of the subcontractor.

(2) The Contractor’s knowledge of the reasons for the subcontractor being listed with an exclusion in SAM.

(3)…