C04_SOW.docx

US Department of Agriculture (USDA)

Statement of Work

Five Year Sprinkler Inspection, Bldgs. 45 & 47

Project The purpose of this Scope of Work is to provide all labor, materials, equipment, supervision, and documentation necessary to perform the required Five-Year Internal Inspection of the fire sprinkler system in accordance with NFPA 25 and all applicable state and local fire codes.

General Information

1.0 Scope of Work

The United States National Poultry Research Center (USNPRC) is seeking a Contractor with extensive knowledge and expertise with design and facilities operations within animal agricultural research laboratories. USNPRC is designed to contain Bio-Safety Level (BSL) -2, BSL-3, ABSL-3, and BSL-3Ag animal agricultural research. Companies associated with services for the facility shall fully understand the construction types and maintenance methods associated with these facilities.

The United States Department of Agriculture (USDA) requires the replacement of existing below-floor sanitary drain piping systems within the facility located at 950 College Station Road, Athens, GA. The Contractor shall furnish all labor, supervision, materials, tools, equipment, and services necessary to provide the proposed services in accordance with project requirements, drawings, and applicable codes.

All work shall be performed in occupied, operational facilities and coordinated with USDA personnel to minimize disruption.

Base Bid The Contractor shall provide a detailed proposal and cost breakdown for the entire project as specified in this statement of work.

Site Visit Contractors are required to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Schedule Regular work hours for the site are 8:00 am to 4:00 pm, Monday through Friday, excluding Government holidays, unless otherwise approved by USDA.

Period of Performance The completion of this project shall not exceed 30 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Federal Holidays The Contractor is hereby advised that Government personnel observe the following eleven (11) holidays:

· New Year's Day

· Birthday of Dr. Martin Luther King, Jr.

· Washington’s Birthday

· Memorial Day

· Juneteenth National Independence Day

· Independence Day

· Labor Day

· Columbus Day

· Veteran's Day

· Thanksgiving Day

· Christmas Day

In addition to the days designated as holidays, the government may observe the following days, any other days designated by Federal Statute; any other days designated by Executive Order; and any other days designated by the President's Proclamation. This includes Inauguration Day (Washington, D.C. metropolitan area only). Observance of such days by government personnel shall not be a reason for an additional period of performance, or entitlement of compensation. In the event of the Contractor's personnel work during the holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost.

2.0 Background

The objective of this Scope of Work is to ensure the continued operational readiness, reliability, and code compliance of the facility’s fire sprinkler system through the performance of the required Five-Year Internal Inspection in accordance with NFPA 25 and all applicable state and local regulations.

This inspection is intended to identify internal corrosion, obstructions, material degradation, and other conditions that could impair system performance, and to document the overall condition of the system to support life safety, property protection, and regulatory compliance requirements. The period of performance for this project will be 30 days.

The Contractor shall be an expert in fire suppression systems and plumbing construction.

Contractor Requirements The Contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

The project work shall be performed per the following guidelines:

1) Contractor will verify all existing site conditions prior to beginning work.

2) Contractor shall be licensed in the State of Georgia.

3) Technicians shall be NICET-certified (Level II or higher preferred).

4) Contractor shall maintain required insurance coverage.

5) The Contractor shall always be responsible for protecting his work and ensuring the safety of his crew and USDA employees.

6) Contractors shall remove and dispose of all construction related materials from all work areas daily.

7) Contractors are required to manage the project and consult with the Government prior to beginning all work phases.

8) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied while the work is performed.

9) All Contractor personnel will be required to show a valid Federal or State ID to enter the property.

10) Contractors will abide by all USDA Biosecurity protocols relevant to this project.

11) All work shall comply with the latest adopted editions of:

a. NFPA 25 – Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

b. State and local fire codes

c. OSHA safety regulations

The Contractor’s work must meet ARS 242.1M P&P titled “ARS Facilities Design Standards” found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf and shall adhere to all applicable federal, state, and local code requirements as well as current industry standards, (i.e.: UBC, NFPA, UL, ACI, ANSI, FCC, ASTM, NEC, NEMA, etc.) and health and safety codes, in effect at the time of award, or as determined by the authority having jurisdiction.

All Contractor employees, including subcontractor employees, providing services for the USDA shall read, acknowledge, and follow all applicable USDA policies, SOPs, and guidelines. The Contractor shall work with USDA personnel to ensure all work is accomplished in a timely manner.

3.0 Technical Requirements / Tasks

3.1 Program Management

The Contractor shall provide on-site supervision and project management throughout the duration of the work. Responsibilities include:

· Coordination with USDA personnel and other Contractors

· Schedule development and adherence

· Coordination of material deliveries and staging

· Daily oversight of field operations

4.0 Government Furnished Property and Services

The Contractor shall be responsible for safeguarding all Government property and using Government provided services responsibly. The Contractor shall conduct work so that Government property, personnel and work areas shall be always protected from inconvenience, damage or injury. In the event of loss or damage of any nature, caused by Contractor operations or employees, due to improper protection, precaution or safety measures, such damage shall be repaired, or such property shall be replaced by the Contractor at its expense. In the event the Contractor does not satisfactorily repair or replace such damages, the Government reserves the right to make necessary corrections, and the Contractor shall reimburse the Government for all labor and material costs associated with repairs or replacement.

4.1 Property

This section is not application to this requirement.

4.2 Services

Utilities: The Government will furnish electricity and water free of charge for the Contractor’s use incidental to contract performance at the location being serviced. The Contractor shall instruct employees in utility conservation practices and operate under conditions that preclude the waste of utilities.

Security and Fire Protection: In case of medical emergency, dial 911 from any phone. The Contractor may call the USDA Security at 706-546-3113 for Emergency assistance while performing services and requirements under this contract.

Emergency Medical Treatment: In the event of a severe emergency during hours of operation, call 911 for response and transport, if necessary, to an emergency medical facility. The Contractor shall be responsible for these services and all other associated services, as appropriate for their employees and subcontractors. Contractor personnel are responsible for preparing the necessary paperwork. All injuries will be promptly reported to the Contracting Officer (CO), Contracting Officer’s Representative (COR) and USDA’s Safety Office.

5.0 Deliverables

The following summarizes the deliverables associated with Section 3.0. All days are listed as business days. If a conflict exists between Section 3.0 and this table, Section 3.0 prevails. If a due date falls on a Federal holiday, Saturday, or Sunday, the deliverable due date shall be the next scheduled federal workday.

1. Coordinate inspection schedule with Owner/Facility Manager.

2. Notify monitoring company prior to system impairment.

3. Place system in test mode.

4. Drain system as required.

5. Remove selected branch line inspector’s test connection or open flushing connection.

6. Open check valves and/or remove piping sections to inspect interior condition.

7. Inspect for:

· Obstructions

· Microbiologically influenced corrosion (MIC)

· Foreign materials

· Scale buildup

· Sludge

· Corrosion or tuberculation

8. Perform internal inspection of:

· Wet pipe systems

· Dry pipe systems (including low-point drains)

9. Disassemble and internally inspect all system check valves.

10. Clean and reassemble valves.

11. Replace gaskets if required.

12. Verify proper seating and operation.

13. If evidence of obstruction is found:

· Perform additional flushing.

· Conduct obstruction investigation per NFPA 25 guidelines.

· Provide written recommendations for corrective action.

14. Inspect pressure gauges (replace if older than five years or out of calibration).

15. Inspect alarm devices and waterflow switches.

16. Verify functionality after reassembly.

17. Reassemble all components.

18. Refill and pressurize system.

19. Conduct main drain test.

20. Confirm system is fully operational.

21. Restore system to full service upon completion.

22. Notify monitoring company of system restoration.

23. Contractor shall provide:

· Detailed inspection report identifying:

· System condition

· Areas inspected

· Deficiencies found

· Corrective action recommendations

24. Photographic documentation (if corrosion or obstruction is present)

25. Impairment documentation (if applicable)

26. Certification of compliance

27. Reports shall be provided within 14 business days of inspection completion.

6.0 Travel

The Contractor shall include costs associated with onsite presence at USDA needed to meet the requirements of this statement of work in the FFP quote.

7.0 Contractor’s Key Personnel

This section is not application to this requirement.

8.0 Security Requirements

8.1 Site Security Access/Restrictions and Conditions

Access to the site is controlled by a security fence and visitor/Contractor check-in/check-out system. A current government-issued identification with a picture ID is required for entry. Contractor/subcontractor vehicles will be checked at the main entrance gate. A visitor badge will be issued/turned in daily at the security gate. The Contractor/visitor identification badge must always be worn while on the site.

Limited Contractor vehicles will be allowed access adjacent to the work; Contractor employees’ personal vehicles shall be parked in the facilities main parking lot unless approved otherwise.

Work shall be confined to the areas where the work is specified. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facility spaces not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this facility shall conform to the facility security regulations and any site training requirements. The prime Contractor is required to provide onsite escort of Contractor employees or any representative of, or agent of the Contractor entering this facility. All site visitors will be required to participate in facility orientation prior to being allowed to work onsite. The Contractor shall provide all information required for background checks to meet facility access requirements as performed by the facility security office.

8.2 Security Ingress/Egress for Contract Activities

Contractor Personnel, Small Tools & Equipment. The Main Entry serves as the initial screening point for vehicles and visitors. All Vehicles, equipment, and personnel will be confirmed for USDA access. Once cleared, visitors will be directed to park in the main lot and instructed to proceed to the specified work area.

Upon entry, visitors will be issued a short-term visitors badge for the day of their visit. Visitors will be required to present valid REAL ID Act complaint identification and sign in on a Daily Visitor Log during processing. All badges must be worn above the waist in such a manner that the photo and expiration date are always clearly visible from the front. No items may be attached to the card or affixed to the holder that would obscure the information on the card.

Upon successful screening, visitors will be escorted by either Contractor staff with a Contractor Service Provider Badge/PIV or an authorized USDA Escort to their designated work location. Escorts must always maintain line of sight of visitors and the site established escort ratio. Leaving the designated work areas, escorted visitors will turn their short-term visitor badges into the facility security guards at the end of each day. They will then exit through the Main Gate. Vehicles, equipment, and personnel are subject to additional Security Screening and egress procedures pending campus status.

8.3 Security Ingress/Egress for Contract Activities Requiring Material Delivery or Work Vehicle Access Contractor Personnel, Vehicles, Tools, Equipment, Material Deliveries & Shipments. The Main Entry serves as the initial screening point for vehicles and visitors. All Vehicles, equipment, and personnel will be confirmed for USDA access. Once cleared, visitors may be screened by Security or will be directed to park in the parking lot. Visitors will be required to sign in on a Daily Visitor Log during processing.

8.4 Security Ingress/Egress for Contract Activities Requiring Material Delivery or Work Vehicles Access and Containment Access Access/Egress of containment loading areas and activities within containment are subject to additional limitations, requirements and restrictions that will be determined, evaluated, and approved on a case-by-case basis. All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status. At no time can a direct path from outside the facility into containment occur.

Within containment, the containment cafeteria is the only authorized place to eat and drink. All Contractor staff and visitors will be required to check their phones into a locker outside of containment prior to entering containment. Escorts must always maintain line of sight of visitors and a 5:1 escort ratio.

All Contractor staff and visitors will follow the USDA Facility SOP for access into the Main Lab area. Access/Egress of containment areas and activities within containment are subject to additional limitations, requirements and restrictions that will be determined, evaluated, and approved on a case-by-case basis. All Contractor staff and visitors will be required to check their phones into a locker outside of containment. All Contractor staff and visitors will participate in all required training and sign a “No Off-Site Avian Contact” form before access into containment will be allowed. All personnel, tools, equipment, and materials are subject to additional Security Screening and ingress/egress procedures pending campus status. Escorts will have all Contractor staff and visitors sign the visitor log. All Contractor staff and visitors will be escorted into containment and throughout by an authorized USDA employee with containment access. Upon leaving containment, all Contractor staff and visitors will sign out on the visitor log.

9.0 Data Rights

This section is not application to this requirement.

10.0 Section 508 – Electronic and Information Technology Standards This section is not application to this requirement.

image1.png