C04 - Attachment 3 - SOW_Industrial-Gases.pdf

NATURAL RESOURCES CONSERVATION SERVICE – NATIONAL SOIL SURVEY CENTER

- KELLOGG SOIL SURVEY LABORATORY (KSSL)

UNITED STATES DEPARTMENT OF AGRICULTURE

STATEMENT OF WORK (SOW)

1. Introduction The National Soil Survey Center (NSSC) – Kellogg Soil Survey Laboratory (KSSL) requires a reliable supply of various compressed and liquified gases to support daily operations. The Government Technical Representative (GTR) will be authorized to order gases against this contract but will not be authorized to obligate additional funds or change the scope of work.

The Contractor will deliver gas cylinders and dewars to the specific locations in the KSSL as specified by the GTR.

The Contractor will invoice the Government monthly for cylinders and dewars that are held at the KSSL and for cylinders and dewars that are lost or damaged by the Government.

Invoicing shall be based on the current price list as approved by the Contracting Officer.

When the contract expires or is terminated by either party, the Contractor shall pick up all their cylinders/dewars that are at the NSSC KSSL in accordance with direction provided by the GTR at no additional costs to the Government.

2. Objectives The Kellogg Soil Survey Laboratory seeks to establish a new options contract to ensure a reliable supply on the various industrial gases needed to support daily operations.

Scope

A. Provide the following items in accordance with applicable Federal and local laws and regulations. The cylinder and dewar dimensions shown in the attached spreadsheet are nominal; however, any variation of the actual volumes of the delivered cylinders from these volumes should be minimal. The gases identified are currently in use at the KSSL.

All fittings and gauges shall use the U.S. Customary System of measurement unless otherwise specified. Gas specifications are referenced to describe the required physical characteristics and not to specify the methods used to manufacture, contain, or test the gas. The Government reserves the right to procure additional gases or cylinder and dewar types under this contract.

B. All cylinders and dewars shall be furnished by the Contractor.

a. Cylinders and dewars shall be marked in accordance with DOT Regulations. A certificate of conformance will be provided for each order. The certificate shall reference the order number and shall state that the gas meets the applicable standard. If the Contractor’s cylinder and dewar markings indicate conformance to the standard, then that will be accepted in lieu of a certificate.

b. If the cylinder and dewar relief valve fail, then the Contractor shall reimburse the Government for the prorated value of the lost gas.

c. The Contractor shall specify in their proposal the volume of gas held in each cylinder and dewar type.

C. Gas cylinder and dewar delivery and pickup within the KSSL located in Lincoln, NE.

a. The Contractor shall deliver and pickup gas cylinders and dewars as specified by the GTR. The Contractor’s proposal shall include a required response time. The Government desires a one business day response time.

b. The GTR will specify gas type, cylinder and dewar size, cylinder and dewar quantity and delivery location. The Contractor shall offload cylinder and dewars from delivery vehicle and deliver to the specified location within the Landmark II building.

c. The Contractor shall pick up gas cylinders and dewars as specified by the GTR.

The GTR will specify gas type, bottle quantity and pickup location. The Contractor shall on load cylinders and dewars to the pickup vehicle.

d. The Contractor shall offload, transport through the Landmark II building and on load cylinders and dewars in a safe manner using cylinder and dewar carts as appropriate in compliance with current safety regulations.

e. The Contractor shall not leave cylinders and dewars unsecured and/or unattended either in the hallway or on the dock area of the Landmark II building.

f. The truck and driver need to meet and abide by the safety and security measures in place by building and KSSL management. E.g., Check in with security guard, safety glasses shall be worn as needed in the KSSL or as directed by lab personnel.

g. Deliveries must be made between 9:00 am – 3:00 pm CT Monday – Friday except Holidays.

D. The geographic area that can be supported by the Contractor shall be described in the proposal. At a minimum the Contractor shall be able to support the KSSL in Lincoln, NE.

E. The Government will reimburse the Contractor for cylinders and dewars that have been lost or damaged by the Government in accordance with the approved pricelist.

F. The Government will use the cylinders and dewars to support operations throughout the KSSL and will relocate cylinders and dewars as required.

G. The Contractor may propose to maintain gas supplies at the KSSL. If the Contractor can provide this option, then it shall be described in the proposal.

H. The Contractor shall provide a Safety Data Sheet (SDS) for each gas that may be delivered under this contract at time of its first delivery.

I. All fees associated with providing bulk gas and gas cylinders and dewars shall be included in the pricelist. For example, delivery fees and hazardous material fees shall be included in the price charged for gas.

J. The Contractor shall deliver a monthly report that will be used to support invoicing.

Rental fees will cover the Government costs for each month the bottle is held. Rental costs shall be charged for the number of bottles held by the Government. The number of bottles (dewars and cylinders listed separately) held shall be calculated as follows for each month:

a. #Bottles Provided - #Bottles picked up = #Bottles held. The number of bottles held shall never be less than zero.

K. Bottle procurement fees cover the Government’s costs for bottles that are lost or damaged by the Government. The report shall identify each delivery including:

a. Call number

b. Delivery Date

c. Delivery Location (KSSL)

d. Gas Type

e. Cylinder / Dewar Size

f. Cylinder / Dewar Serial Number (if applicable)

g. Rental, Bottle Procurement, Bulk Gas Invoices

h. Invoice Totals

i. Issues

3. Specific Requirements The Contractor must comply with all the requirements listed in the Scope.

4. Period of Performance The period of performance will be for one year with option to renew annually for 4 additional optional years.

5. Place of Performance All industrial gases will be delivered to the Kellogg Soil Survey Laboratory currently located at:

1121 Lincoln Mall, Lincoln, NE 68508

Approx Annual Usage, Units

Description Container

DOT

Spec., UN

Number

Ht., in Dia., in Volume of Gas, ft3

180 Argon, Ultra High Purity Dewar 4L200, UN1951

66 20 4,884

1 Helium, Industrial Grade Cylinder

3AA2015,

UN1046

57 9 219

30 Helium, Ultra High Purity Cylinder

3AA2400,

UN1046

61 9 292

30 Nitrogen, 230 psi Dewar 4L200, UN1977

61 - 66 20 3,685 – 4,044

10 Nitrogen, Ultra High Purity Cylinder

3AA2400,

UN1066

61 9 304

30 Oxygen, Ultra High Purity Cylinder

3AA2400,

UN1072

61 9 337

1 Hydrogen, Ultra High Purity Cylinder

3AA2015,

UN1049

23 7 31

1 Compressed Air, Ultra High Purity Cylinder

3AA2400,

UN1002

61 9 312

10% Methane Balance Argon Size 200 Nuclear Counter CGA 200 Nuclear Counter CGA 350 Research Argon Method Custom Mix

Cylinder

3AA2265,

UN1954

57 9 230

52 Delivery Charge

High Pressure Cylinder Rental, in units of months

12 Liquid Cylinder Rental, in units of months