C04 Attach 01 SOW Well Water System Upgrades.pdf

Statement of Work Well Water Management System Upgrades

Background.

The National Cold Water Marine Aquaculture Center (NCWMAC) in Franklin, ME is utilized by the U.S. Department of Agriculture, Agricultural Research Service (USDA, ARS) to manage a national research program to address the cold-water marine aquaculture industry’s highest priority research needs. The facility was established in 2003 to provide support for the United States salmon producers. The facility utilizes multiple recirculating aquaculture systems (RAS) for fish rearing.

NCWMAC currently utilizes wells for our primary source of water for biosecurity reasons. To better utilize our water resources, we would like to complete the following projects:

• Replace direct burial wire for freshwater well, USDA-7.

• Put new wire in conduit.

• New well pump variable frequency drive (VFD) for well USDA-7.

• New sinewave filter for well USDA-7.

On site point of contact:

Benton Shattenberg Benton.Shattenberg@usda.gov

(207) 890-6446

Location of work:

25 Salmon Farm road, Franklin, Maine 04634

Objectives:

1. Replace existing direct burial wire to well USDA-7. New wires will be placed in conduit.

Wire size must meet electrical codes for 3-phase, 460 volt. Wire must be rated for a 1.5 hp motor for well USDA-7. Currently, well USDA-7 is a Goulds 18GS15. Wire burial depth must meet electrical codes based on the location. Wire must be placed along the same path as the existing wire. New conduit/wire must be rated for use in wet ground locations. The wire will be going under a paved driveway. It is unknown if there is conduit under the paved area, if so, it may be used. All state permitting laws must be followed for replacing wire/conduit in a marked wetland area. See attached map of property for new wire run for USDA-7.

a. The distance from the mechanical/electrical room to well USDA-7 is approximately 1,500 feet.

b. Trench depth and width must meet electrical codes.

c. Care must be taken to warn pedestrians of the excavation site and trench. No trespassing signs will be provided by the site to deter pedestrians. Measures must be taken to prevent people/wildlife from falling into the trench.

2. VFD and a sinewave filter for well USDA-7.

a. Remove old control panel for USDA-7. Procure and install a new VFD and

Sinewave filter for well USDA-7. Sinewave filter must be installed in the mezzanine or electrical room. Filter must be compatible with the VFD, wire size and type. Sinewave filter must be rated for 1,850 feet of wire at 360 volts. Must be compatible with the current well pump: Goulds 1.5 hp 18GS15.

3. Procure a spare VFD for USDA-7 that is compatible with the sine wave filter.

VFDs and Sine Wave Filter When installing new equipment, easily accessible replacement parts and materials are preferred.

Off-the-shelf brands and materials that can be easily acquired locally or online, without a license will make repairs timelier and more economical. Overly specialized technology that is not locally available is hard to replace on short notice. Wells cannot be down for a prolonged time, as they are a critical element of our facility.

Animal Welfare:

All interruptions of water to systems with fish must be coordinated with the site facilities manager Benton Shattenberg. A minimum notification of 5 business days in advance must be given before interruption of water. If there is an interruption of water without warning and causes harm to fish, the contractor could be liable for damages. All materials will be properly sanitized before installation. After installing new flow meters, the systems will be flushed to reduce the chances of harmful chemicals and particulate going to fish tanks before resuming water flow. All care must be taken to ensure human and animal safety and welfare.

Pre-Quote Site Visit Interested vendors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The purpose of a site visit is to observe conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents detail definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

General Requirements

1. Permits The contractor is responsible for acquiring any applicable permits required to complete building and excavation projects. The direct burial wire for USDA-7 passes through a marked wetland delineated area.

2. Safety The Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan (SSSP) in industry recognizable format to the COR within fourteen business days of contract award. The SSSP must include phone numbers and maps to local physician offices and the nearest hospital. The Government will review and approve the SSSP before issuing the NTP. Existing Instillation and Demolition:

Coordinate removal of existing installations with COR. All disturbances of existing systems must be coordinated with the COR to prevent disconnecting equipment that may jeopardize on-going research.

3. Quality Control Provide quality control to ensure that all components of project work meet The requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

Quality control is the exclusive responsibility of the Contractor.

Protection of work and Property/Safety Requirements The Contractor must protect the work, the site, and all existing property and structures within the limits of the construction activities that may be affected until work is complete Any damage to property must be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor must furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

Open depressions and excavations occurring as part of this work must be adequately barricaded or fenced to prevent vehicle or pedestrian traffic into the work area.

Provide continuous noise and dust abatement as required to prevent disturbance and nuisance to the public and workers and to the occupants of adjacent premises and surrounding areas.

Dampen or cover areas affected by demolition operations as necessary to prevent dust nuisance.

The contract documents may not represent all surface conditions at the site and adjoining areas.

The known surface conditions are as indicated and must be compared with actual conditions before commencement of work and the cost must be included in the Contractor’s quote.

The Government will not furnish any labor or equipment to unload or move materials or supplies.

Disposal of Removed Materials and Debris The Contractor must dispose of removed materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

Burying trash and debris on the site is prohibited. Burning trash and debris at the site is prohibited.

Remove trash and debris from the site at frequent intervals so that its presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

Removed materials, trash, and debris must become the property of the contractor and must be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul are the contractor's responsibility.

The contractor should make every effort to recycle as much of the construction debris as possible.

Any waste materials encountered during the demolition that are found to contain lead, asbestos, polychlorinated biphenyls (PCB), fluorescent lamps, or any hazardous substances are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections.

Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state, and local requirements.

Temporary Facilities Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if requested. The Contractor must maintain and protect all such utilities during construction and must repair or replace any items damaged through its own negligence. Should the Contractor require any power or utility shutdowns during construction, the Contractor must obtain approval for such shutdown from the COR five (5) working days prior to the need.

Portable toilets need to be green or brown in color and placed out of direct view of the main entrance and inspected weekly.

Cleanup The construction site must be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the contractor must remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

Submittals Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project must be submitted to the COR and Contracting Specialist.

Electronic submittals are acceptable, otherwise three (3) written submittals are required.

Project Schedule within fourteen (14) days of award.

SSSP within fourteen (14) days of award.

Any project material, including shop drawings and specifications, used on this project.

Inspection and Acceptance A government representative will inspect and approve the work performed on this project. The Contractor must schedule inspection a minimum of ten (10) days in advance, in writing, to the COR and CO.

Period of Performance: 60 days after notice to proceed.

Image 1 Location of VFD for Well USDA-7. Sinewave filter may be placed in the adjacent electrical room or mezzanine. Old control panel will be removed by contractor.