C04 01_SOW v1_12444026Q0118.pdf

STATEMENT OF WORK (SOW) JANITORIAL SERVICES

CALCASIEU RANGER DISTRICT, KISTATCHIE NATIONAL FOREST,

RAPIDES PARISH, LOUISIANA

USDA FOREST SERVICE SOLICITATION 12444026Q0118

SCHEDULE OF ITEMS (SOI)

NUMBER DATES COST

BASE YEAR 10-01-2026 thru 09-30-2027 $ OPTION YEAR 1 10-01-2027 thru 09-30-2028 $ OPTION YEAR 2 10-01-2028 thru 09-30-2029 $ OPTION YEAR 3 10-01-2029 thru 09-30-2030 $ OPTION YEAR 4 10-01-2030 thru 09-30-2031 $

TOTAL COST FOR BASE + 4 OPTION YEARS $

SUBMITTING VENDOR INFORMATION

SAM UEI #:

SAM UEI EXPIRATION DATE:

TWICE A WEEK PER SOW

2 LOCATION(S) & approximate sq ft:

USDA FOREST SERVICE

CALCAIEU RANGER DISTRICT

9912 HIGHWAY 28 W

BOYCE LA 91409

(approximate 6,192 sq ft)

USDA FOREST SERVICE

EVANGELINE WORK CENTER

1360 VALENTINE LAKE RD

ELMER LA 71301

(approximate 1,700 sq ft)

POINTS OF CONTACT (POCs) TECHINCAL REPRESENTATIVE: kellie.poe@usda.gov CONTRACTING SPECIALIST: richard.kandrach@usda.\gov

SOLICITATION DATES

06-17-2026 thru 06-28-2026 by 0900AM EASTERN TIME

Scope The contractor shall provide all management, supervision and labor necessary to ensure that janitorial services are performed for the Kisatchie National Forest, Calcasieu Ranger District.

The contract for the Calcasieu Ranger District contains two service buildings:

1) Calcasieu Ranger District Office, 9912 Highway 28 West, Boyce, LA 71409 and

2) Evangeline Work Center, 160 Valentine Lake Rd., Elmer, LA 71301.

Services shall be performed in a manner that will maintain satisfactory facility condition and present a clean, neat and professional appearance.

Description of Services The services to be accomplished under this specification consist of performing all janitorial services as further described in this SOW and its attachments.

Basis Cleaning Services The contractor shall accomplish all basic cleaning tasks to meet the requirements of this SOW and the minimum cleaning frequency by location as stated in the Service Delivery Summary (SDS).

Maintain Floors All floors, except carpet areas, shall be swept, dust mopped, damp mopped and wet mopped as needed, to ensure they have a uniform, glossy appearance and free from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration. Baseboards, corners, and all/floor edges shall be clean. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items.

All moved items shall be returned to their original and proper position.

Clean and Disinfect Reception Area Completely clean, disinfect and polish all horizontal surfaces in front reception area, to include water fountain. After cleaning, the surfaces will be free of deposits, dirt, dust, streaks and odors.

Clean and Disinfect Restrooms Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, dispensers, partitions and doors. After cleaning, surfaces shall be free of deposits, dirt, streaks and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors (including handles, kick plates, metal guards, etc.) and all areas adjacent to mounted urinals and toilets.

Restock Supplies: Completely restock all dispensers with paper towels, toilet paper, hand soap and hand sanitizer.

Remove Trash All trash containers shall be emptied and returned to their initial location. Boxes, cans, and papers placed near a trash receptacle and marked “TRASH” shall be removed. Any obviously soiled or torn plastic trash receptacle shall be reported to COR for replacement. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

Vacuum Carpets Vacuum all carpeted areas. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter and other foreign matter. Area and throw rugs are included to receive this service.

Sweep Porches Blow off front and back porches. After blowing, porches should be free of all visible dirt, debris, litter and other foreign matter.

Vacuum and Clean Floor Mats Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats should be free of all visible dirt, debris, litter and other foreign matter. Soil and moisture underneath mats shall be removed and mats returned to their normal location.

Periodic Cleaning Services The contractor shall accomplish all periodic cleaning tasks to meet the requirements of this SOW and the minimum cleaning frequency by location as stated in the Service Delivery Summary (SDS).

Clean Interior Glass Clean interior glass on doors and display cases. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

Dust Blinds and Windowsills Remove dust from blinds and windowsills with hand duster or vacuum. After dusting, blinds and windowsill shall be free of all dirt and dust, dust streaks, lint and cobwebs.

High Dusting Remove dust from walls, ceilings, and other structural components, equipment and fixtures above six-foot reach from floor, with hand dusters or vacuum. After dusting, high areas shall be free of all dirt and dust, dust streaks, lint and cobwebs.

Clean Windows Clean interior and exterior of windows. After window cleaning, there shall be no traces of film dirt, smudges, water, or other foreign matter.

Clean/Shampoo Carpets Thoroughly vacuum to remove surface particles, pretreat with suitable stain remover as needed. Shampoo with “Rug Doctor” or equivalent rotary broom and solution type machine.

Service Delivery Summary The contractor service requirements are summarized into performance objectives by location, that relate directly to the mission essential items. The performance threshold describes the minimum cleaning frequency, as well as briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Calcasieu Ranger District Office, 9912 Highway 28 West, Boyce, LA 71409 Approximately 6,192 sq ft Performance Objective SOW Para. Performance Threshold Basic Cleaning Services Floors, baseboards, corners and wall edges are free of dirt and debris. Horizontal Surfaces in Reception area are free of

2.1.1, 2.1.2, 2.1.3.

2.1.4, 2.1.5, Services to be performed 2x per week. (not to exceed 4 days between services). Services found requiring rework shall not exceed 2 times per deposits, dirt, dust, streaks and odors.

Bathroom surfaces are free of deposits, dirt, dust, streaks, and odors; all toilet paper, paper towels, soap and sanitizer is restocked. Trash is empty; Plastic liners are in good condition. Trash containers are free of odor and visible dirt. Trash is emptied into outdoor trash collection containers. Carpets are free of dirt, debris, litter and other foreign matter. Porch should be free of dirt, debris, litter and other foreign matter.

Floor mats should be free of all dirt, debris, litter and other foreign matter.

2.1.6, 2.1.7 month and shall be corrected before the next scheduled cleaning.

Periodic Cleaning Services (Interior Glass) Glass of interior doors and display cases are free of film, dirt, smudges, water, or other foreign matter.

2.2.1 Services to be performed two times per

month (not to exceed 15 days between services). Services found requiring rework shall not exceed 1 time per month and shall be corrected before the next scheduled cleaning.

Periodic Cleaning Services (Blinds, Windowsills and High Areas) Blinds, windowsills and high areas are free of all dirt, debris, dust, dust streaks, lint and cobwebs.

2.2.2, 2.2.3

Services to be performed one time per month (not to exceed 30 days between services).

Services found requiring rework shall not exceed 1 time per quarter (three months) and shall be corrected before the next scheduled cleaning.

Periodic Cleaning Services (Windows) Interior and exterior of windows are free of film dirt, smudges, water, or other foreign matter.

2.2.4 Services to be performed four times per year

(in the months of Jan, Apr, Jul, Oct). Services found requiring rework shall not exceed 2 time per year and shall be corrected before the next scheduled cleaning.

Periodic Cleaning Services (Carpets) Carpets are free of stains and discoloration

2.2.5 Services to be performed one time per year

(in the month of Dec). Services found requiring rework shall not exceed 1 time per year and shall be corrected before the next scheduled cleaning.

Evangeline Work Center, 160 Valentine Lake Rd., Elmer, LA 71301 Approximately 1,700 sq ft Performance Objective SOW Para. Performance Threshold Basic Cleaning Services Floors, baseboards, corners and wall edges are free of dirt and debris. Bathroom surfaces are free of deposits, dirt, dust, streaks, and odors; all toilet paper, paper towels, soap and sanitizer are restocked.

Trash is empty; Plastic liners are in good condition. Trash containers are free of odor and visible dirt. Trash is emptied into outdoor trash collection containers. Porch should be free of dirt, debris, litter and other foreign matter.

Floor mats should be free of all dirt, debris, litter and other foreign matter.

2.1.1, 2.1.3, 2.1.4, 2.1.6, 2.1.7

Services to be performed 2x week (not to exceed 4 days between services). Services found requiring rework shall not exceed 2 times per month and shall be corrected before the next scheduled cleaning.

Periodic Cleaning Services (Blinds, Windowsills and High Areas) Blinds, windowsills and high areas are free of all dirt, debris, dust, dust streaks, lint and cobwebs.

2.2.2, 2.2.3

Services to be performed one time per month (not to exceed 30 days between services).

Services found requiring rework shall not exceed 1 time per quarter (three months) and shall be corrected before the next scheduled cleaning.

Periodic Cleaning Services (Windows) Interior and exterior of windows are free of film dirt, smudges, water, or other foreign matter.

2.2.4 Services to be performed four times per year

(in the months of Jan, Apr, Jul, Oct). Services found requiring rework shall not exceed 2 time per year and shall be corrected before the next scheduled cleaning.

Supplies and Equipment Contractor-Furnished Items The contractor shall provide the management, supervision, personnel, personal protective equipment (PPE) and transportation except as specified herein as government-furnished, necessary to assure that all services are in accordance with the contract and applicable laws and regulations. The contractor shall ensure all work meets performance standards specified in the SOW and referenced documents. The contractor’s efforts shall provide the service to meet the requirements for high quality care and sensitivity to proper scheduling to meet client needs. All supplies provided by the contractor must be accompanied by a Material Safety Data Sheet (MSDS) as appropriate for the product/supplies. Cleaning products that are transferred from their original container to a new container, shall be properly labeled to meet the OSHA (Occupational Safety and Health Administration) requirements.

Government-Furnished Items The government will provide one designated area for the contractor’s use at each location listed in the SOW. The government will supply all cleaning supplies (unless otherwise agreed upon), to include toilet paper, paper towels, cleaning chemicals, brooms brushes, bags, mops and vacuum. The government will also supply dispensers for toilet paper, paper towels, hand soap and hand sanitizer.

Storage All janitorial equipment and supplies, whether furnished by the contractor or the government, shall be returned and stored in a neat and orderly manner to the designated area at each location upon completion of each service. The government will not be responsible in any way for damage to the CONTRACTOR’s stored supplies, materials or equipment left at any location; or the CONTRACTOR’s personal belongings brought into the building; occasioned by fire, theft, accident or otherwise.

Scheduled Services/Hours of Operation The contractor shall perform services required by this contract primarily during the Calcasieu Ranger Districts regular business hours. The regular business hours for the Calcasieu Ranger District are Monday through Friday from 0730 to 1600, except for federal holidays.

Contractors Qualifications The Contractor shall employ personnel skilled in janitorial work. The CONTRACTOR assumes total responsibility of their employees, subcontractors, agents and invitees.

Quality Assurance Monitoring The government will monitor the contractor’s performance to ensure that performance thresholds and standards of performance are met in accordance with paragraph 3-3.3 Service Delivery Summary. In accordance with FAR 52.212-4 (a) “Inspection Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The government may require reperformance of nonconforming services at no increase in contract price.

The representative has the authority to point out to the CONTRACTOR, incomplete or defective work and necessary corrective measures, but does not have the authority to alter terms or conditions of the contract. In addition, the on-site facility contact shall maintain a “Janitorial Service Checklist” monitor services and note any deficiencies/rework required. The CONTRACTOR is responsible for checking this checklist prior to each service being performed, attending to any requests and initialing when complete.

See Appendix A.