C03_GS-03F-049GA 36C26224F0316 IRON MOUNTAIN LL SIGNED.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

605-24-3-937-0117 605C40191

GS-03F-049GA

36C26224F0316

3 /

AWARDED:

EFFECTIVE: 04-01-2024

Marie Conforto marie.conforto@va.gov

U / OC

136C262

Department of Veterans Affairs NCO22 - Network Contracting 4811 Airport Plaza Drive, Suite 600 Long Beach CA 90815

X

493110

SCOU S

N/A

Department of Veterans Affairs Phoenix VA Healthcare System 11201 Benton Street

Loma Linda CA 92753

36C262

Department of Veterans Affairs NCO22 - Network Contracting 4811 Airport Plaza Drive Long Beach CA 90815

5HVE9 1

IRON MOUNTAIN INFORMATION MANAGEMENT LLC

1 FEDERAL ST

PHONE: FAX:BOSTON MA 02110

EPHONE NO UEIUEI GEVJNJJNNPQ8

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

ES/SERVICES QU

See CONTINUATION Page

Paraffin Blocks and Records Retention and Storage.

Period of Performance: 1 April 2024 - 31 March 2025.

Please reference PO#605C40191 all invoices submitted during this performance period.

See Schedule B.

BASE YEAR - 1 April 2024 - 31 March 2025 OPTION Year 1 - 1 April 2025 - 31 March 2026 OPTION Year 2 - 1 April 2026 - 31 March 2027 OPTION Year 3 - 1 April 2027 - 31 March 2028 OPTION Year 4 - 1 April 2028 - 31 March 2029

$9,364.98 See CONTINUATION Page

X X

X ___________ X ________________________________GS-03F-049GAARD OF CONTRACT

_________________02-09-2024

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

0001-4012

ME OF CONTRACTING OFFICER (TYPE OR PRINT)

MAYTE DIAZ

CONTRACTING OFFICER

Lisa A. John Digitally signed by Lisa A. John Date: 2024.04.12 12:09:56 -04'00'

GS-03F-049GA 36C26224F0316

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ACCOUNTING AND APPROPRIATION DATA

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 FSS ORDER INTRODUCTORY LANGUAGE

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...19

C.4 VAAR 852.208-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS – ORDERS or BPAs (JAN

2023) (DEVIATION)

C.5 VAAR 852.208-71 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTOR COMMITMENTS-ORDERS AND

BPAS (JAN 2023) (DEVIATION)

C.6 VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023) ALTERNATE I (FEB 2023)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D-1 WAGE RATES – RIVERSIDE, SAN BERNARDINO

D-2 STATEMENT OF WORK

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

Elizabeth Holliman

703-855-9206 elizabeth.holliman@ironmountain.com

b. GOVERNMENT: Contracting Officer 36C262 Mayte Diaz

Department of Veterans Affairs

NCO22 - Network Contracting

4811 Airport Plaza Drive, Suite 600

Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] 30 days in arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12.00 MO $284.650000 $3,415.80

RM01 Carton Storage - Unclassified 782 CF $0.364 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

LOCAL STOCK NUMBER: RM01

Funding/Req. Number: 1 $3,415.80 605-24-3-937-0117

0002 12.00 MO $67.990000 $815.88

RM03 Storage Minimum Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

LOCAL STOCK NUMBER: RM03

Funding/Req. Number: 1 $815.88 605-24-3-937-0117

0003 1.00 MO $31.820000 $31.82

RM04 Administrative Fee - Summary Billing Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

LOCAL STOCK NUMBER: RM04

Funding/Req. Number: 1 $31.82 605-24-3-937-0117

0004 12.00 EA $3.140000 $37.68

RM08 Regular Retrieval - File from Carton $3.14 EA Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

LOCAL STOCK NUMBER: RM08

Funding/Req. Number: 1 $37.68 605-24-3-937-0117

0005 12.00 MO $13.370000 $160.44

RM18 Minimum Service Order charge** Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

LOCAL STOCK NUMBER: RM18

Funding/Req. Number: 1 $160.44 605-24-3-937-0117

0006 12.00 MO $60.460000 $725.52

RMT03 Trip Charge - Standard Delivery - Zone 3 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

LOCAL STOCK NUMBER: RMT03

Funding/Req. Number: 1 $725.52 605-24-3-937-0117

0007 12.00 MO $206.250000 $2,475.00

Climate Controlled Carton Storage 301.8 CF x $0.683 = $206.1294 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

Funding/Req. Number: 1 $2,475.00 605-24-3-937-0117

0008 1.00 EA $207.040000 $207.04

Storage Minimum $207.042 Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

Funding/Req. Number: 1 $207.04 605-24-3-937-0117

0009 12.00 MO $28.920000 $347.04

Administrative Fee - Summary Billing Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

Funding/Req. Number: 1 $347.04 605-24-3-937-0117

0010 12.00 MO $3.230000 $38.76

Regular Retrieval - Item Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

Funding/Req. Number: 1 $38.76 605-24-3-937-0117

0011 12.00 MO $90.350000 $1,084.20

Rush Delivery (within 50 mile radius) Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and

Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

Funding/Req. Number: 1 $1,084.20 605-24-3-937-0117

0012 12.00 MO $2.150000 $25.80

Transportation Handling Fee Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

Funding/Req. Number: 1 $25.80 605-24-3-937-0117

1001 12.00 MO $293.250000 $3,519.00

RM01 Carton Storage - Unclassified 782 CF $0.375 Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

LOCAL STOCK NUMBER: RM01

1002 12.00 MO $67.990000 $815.88

RM03 Storage Minimum Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

LOCAL STOCK NUMBER: RM03

1003 1.00 MO $32.770000 $32.77

RM04 Administrative Fee - Summary Billing Contract Period: Option 1 POP Begin: 04-02-2025 POP End: 03-31-2026

Other

LOCAL STOCK NUMBER: RM04

12.00 MO $3.230000 $38.76

RM08 Regular Retrieval - File from Carton $3.23 EA Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

LOCAL STOCK NUMBER: RM08

12.00 MO $13.770000 $165.24

RM18 Minimum Service Order charge** Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

LOCAL STOCK NUMBER: RM18

12.00 MO $62.270000 $747.24

RMT03 Trip Charge - Standard Delivery - Zone 3 Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

LOCAL STOCK NUMBER: RMT03

12.00 MO $210.350000 $2,524.20

Climate Controlled Carton Storage 301.8 CF x .$0.697= $210.35 Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and

Other

1008 1.00 EA $211.178000 $211.18

Storage Minimum $211.178 Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

1009 12.00 MO $29.500000 $354.00

Administrative Fee - Summary Billing Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

1010 12.00 MO $3.300000 $39.60

Regular Retrieval - Item Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

1011 12.00 MO $92.160000 $1,105.92

Rush Delivery (within 50 mile radius) Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

1012 12.00 MO $2.200000 $26.40

Transportation Handling Fee Contract Period: Option 1 POP Begin: 04-01-2025

POP End: 03-31-2026 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $301.850000 $3,622.20

RM01 Carton Storage - Unclassified 782 CF $0.386 = $301.85 Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

LOCAL STOCK NUMBER: RM01

12.00 MO $67.990000 $815.88

RM03 Storage Minimum Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

LOCAL STOCK NUMBER: RM03

1.00 MO $33.760000 $33.76

RM04 Administrative Fee - Summary Billing Contract Period: Option 2 POP Begin: 04-02-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $3.330000 $39.96

RM08 Regular Retrieval - File from Carton $3.33 EA Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and

12.00 MO $14.180000 $170.16

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $64.140000 $769.68

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $214.270000 $2,571.24

Climate Controlled Carton Storage 301.8 CF X $0.71 Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

1.00 EA $215.402000 $215.40

Storage Minimum $215.402 Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $29.500000 $354.00

Administrative Fee - Summary Billing Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $3.360000 $40.32

Regular Retrieval - Item Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $94.000000 $1,128.00

Rush Delivery (within 50 mile radius) Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $2.240000 $26.88

Transportation Handling Fee Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $311.236000 $3,734.83

RM01 Carton Storage - Unclassified 782 CF $0.398 = $311.236 Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

1.00 MO $34.770000 $34.77

Contract Period: Option 3 POP Begin: 04-02-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $3.430000 $41.16

RM08 Regular Retrieval - File from Carton $3.23 EA Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $14.610000 $175.32

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $66.070000 $792.84

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $223.370000 $2,680.44

Climate Controlled Carton Storage 308.1 CF X $0.725 Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

1.00 EA $219.710000 $219.71

Storage Minimum $219.71 Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $30.690000 $368.28

Administrative Fee - Summary Billing Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $3.430000 $41.16

Regular Retrieval - Item Contract Period: Option 3

POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $95.880000 $1,150.56

Rush Delivery (within 50 mile radius) Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $2.280000 $27.36

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

12.00 MO $322.966000 $3,875.59

RM01 Carton Storage - Unclassified 782 CF $0.413 = $322.966 Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

1.00 MO $35.810000 $35.81

Contract Period: Option 4 POP Begin: 04-02-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $3.530000 $42.36

RM08 Regular Retrieval - File from Carton $3.53 EA Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $15.040000 $180.48

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

12.00 MO $68.050000 $816.60

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

4007 12.00 MO $227.990000 $2,735.88

Climate Controlled Carton Storage 308.1 CF X $0.74 Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

4008 1.00 EA $224.104000 $224.10

Storage Minimum $224.104 Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

4009 12.00 MO $31.300000 $375.60

Administrative Fee - Summary Billing Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

4010 12.00 MO $3.500000 $42.00

Regular Retrieval - Item Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage PRODUCT/SERVICE CODE: R799 - Support - Management:

Other

4011 12.00 MO $97.800000 $1,173.60

Rush Delivery (within 50 mile radius) Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

12.00 MO $2.330000 $27.96

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029 PRINCIPAL NAICS CODE: 493110 - General Warehousing and Storage

GRAND

TOTAL

$49,160.82

ACCOUNTING AND APPROPRIATION DATA

ACRN APPROPRIATION

REQUISITION

NUMBER AMOUNT

1 605-3640160-937-822300 Laboratory-2560 Medical Care Contract \T\ A-CS01H00A1

605-24-3-937-0117 (P)

$9,364.98

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department of Veterans Affairs VA Healthcare Loma Linda 11201 Benton Street Loma Linda, CA 92357

USA

ALL 04/01/2024 -

03/31/2029

MARK FOR: Hector Hernandez-Ascension 909-825-7084, X2632 hector.hernandez-ascension@va.gov

C.1 FSS ORDER INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all task or delivery orders issued under the contract. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of an order issued under the contract that are not a part of the applicable FSS contract will govern.

In the event of an inconsistency between the terms and conditions of a task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within .

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed .

(End of Clause)

C.4 VAAR 852.208-70 SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS – ORDERS

or BPAs (JAN 2023) (DEVIATION)

(a) In an effort to increase contracting opportunities for Veterans, depending on the evaluation factors included in the solicitation, VA will evaluate responses received based on the schedule

Contractor’s certified service-disabled veteran-owned small business/veteran-owned small business (SDVOSB/VOSB) status; and/or their proposed use of certified SDVOSB/VOSB listed in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) as subcontractors or teaming partners.

(b) To receive credit under this clause a contractor or subcontractor must be listed, at time of submission of offer/quotes and at time of award, as certified SDVOSB/VOSB in the SBA certification database on the SBA Veteran Small Business Certification Program portal at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size Standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128.).

(c) A certified SDVOSB listed in the SBA certification database schedule holder will receive full credit, and a certified VOSB listed in the SBA certification database schedule holder will receive partial credit for the SDVOSB/VOSB status evaluation factor.

(d) Offerors other than SDVOSBs or VOSBs proposing to use certified SDVOSBs/VOSBs listed in the SBA certification database as subcontractors/teaming partners, will receive some consideration under this evaluation factor. To receive consideration, offerors must provide in their proposals:

(1) The name(s) and contact information of the certified SDVOSB(s)/VOSB(s) listed in the SBA certification database with whom they intend to team or subcontract.

(2) A brief description of the proposed team or subcontractor(s) arrangement.

(3) The approximate dollar value of the proposed teaming arrangements or subcontract(s).

(4) Evidence of teaming partner/ subcontractor’s listing in the SBA certification database.

(e) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.5 VAAR 852.208-71 SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESS EVALUATION FACTOR

COMMITMENTS-ORDERS AND BPAS (JAN 2023) (DEVIATION)

(a) The Contractor agrees, if selected on the basis of having certified service-disabled veteran-owned small business (SDVOSB) or veteran-owned small business (VOSB) status (see 13 CFR 128), to comply with the eligibility requirements in subpart 819.70, including the limitation on subcontracting requirements at 13 CFR 125.6.

(b) The Contractor agrees, if selected for award on the basis of teaming/subcontracting in accordance with 852.208–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors—Orders and BPAs, to use the evaluated firm(s) as proposed or if approved by contracting officer to substitute one or more certified SDVOSB/VOSB listed in the SBA certification database for work of the same or similar value.

(c) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.6 VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR

DATA BREACH COSTS (FEB 2023) ALTERNATE I (FEB 2023)

(a) Definition. As used in this clause, ‘‘contract’’ means any contract, agreement, order or other instrument and encompasses the definition set forth in FAR 2.101.

(b) Non-disclosure requirements. As a condition of performance under a contract, order, agreement, or other instrument that requires access to sensitive personal information as defined in VAAR 802.101, the following is expressly required—

(1) The Contractor, subcontractor, their employees or business associates shall not, directly or through an affiliate or employee of the Contractor, subcontractor, or business associate, disclose sensitive personal information to any other person unless the disclosure is lawful and is expressly permitted under the contract; and

(2) The Contractor, subcontractor, their employees or business associates shall immediately notify the Contracting Officer and the Contracting Officer’s Representative (COR) of any security incident that occurs involving sensitive personal information.

(c) Liquidated damages. If the Contractor or any of its agents fails to protect VA sensitive personal information or otherwise engages in conduct which results in a data breach, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of [] per affected individual in order to cover costs related to the notification, data breach analysis and credit monitoring. In the event the Contractor provides payment of actual damages in an amount determined to be adequate by the Contracting Officer, the Contracting Officer may forgo collection of liquidated damages.

(d) Purpose of liquidated damages. Based on the results from VA’s determination that there was a data breach caused by Contractor’s or any of its agents’ failure to protect or otherwise engaging in conduct to cause a data breach of VA sensitive personal information, and as directed by the Contracting Officer, the Contractor shall be responsible for paying to the VA liquidated damages in the amount of [] per affected individual to cover the cost of the following:

(1) Notification related costs.

(2) Credit monitoring reports.

(3) Data breach analysis and impact.

(4) Fraud alerts.

(5) Identity theft insurance.

(e) Relationship to termination clause, if applicable. If the Government terminates this contract in whole or in part under the Termination for cause paragraph, FAR 52.212–4(m), Contract Terms and Conditions—Commercial Products and Commercial Services, the Contractor is liable for damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These damages are in addition to costs of repurchase as may be required under the Termination clause.

(End of Clause)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

852.203-70 COMMERCIAL ADVERTISING MAY 2018

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

D-1 WAGE RATES – RIVERSIDE, SAN BERNARDINO

Service Contract Act WD # 2015-5629, Revision #22 , Last Revised Date December 26, 2023

SAM.gov

D-2 STATEMENT OF WORK

Offsite Storage, Retrieval, and Transportation Services for

Pathology Glass Slides and Paraffin Blocks

Pathology & Laboratory Medicine Service VA Loma Linda Healthcare System

BACKGROUND

Pathology & Laboratory Medicine Service at the Loma Linda VA Medical Center provides a full range of clinical testing. In addition, it provides diagnostic services related to surgical pathology and cytology as well as an autopsy service. Anatomic pathology involves the microscopic analysis of cells and tissues.

This requires processing of tissues from fixation to the state where they are completely infiltrated with a paraffin wax so that they are ready for section cutting on a microtome. Cut sections are mounted on glass slides and stained. The stained slides allows for microscopic analysis and diagnosis by our pathologists.

Once pathology cases are completed, the paraffin blocks and glass slides are stored in cabinets for future use if needed.

SCOPE

This is a request for a contract for off-site storage, retrieval, and transportation of paraffin blocks and glass slides that VA Loma Linda is mandated to retain and no longer has the physical space to store on-site. The off-site storage of these pathology materials is to include temperature-controlled space, organizing the materials, round-the-clock security and automated tracking and management support.

GOVERNMENT-FURNISHED PROPERTY

The glass slides and paraffin blocks will be sent to storage in the original cabinets purchased by VA.

CONTRACTOR-FURNISHED PROPERTY

The contractor shall provide barcode labels and transmittal slips to be used by VA in organizing materials for storage.

CONTRACTOR STORAGE FACILITY REQUIREMENTS

The Contractor shall provide long-term or short-term storage of paraffin blocks and glass slides in a climate-controlled room at temperatures below 80◦F and secure from damage (such as flooding).

MATERIAL INDEXING

Each VA glass slide cabinet and paraffin block cabinet will have a barcode label for retrieval. The VA uses retention schedules to manage the items. Accurate retrieval of each cabinet is essential due to time constraints for a specific purpose.

SECURITY REQUIREMENT

The Contractor must have 24-7 security systems in place for the VA designated storage area. Only the contractor employees are allowed into the storage areas. Materials being transported to storage should be in enclosed, locked vehicles by the Contractor’s permanent staff. All vehicles are required to be secure at all times – whether parked or in transit.

PROGRAM MANAGEMENT SERVICES

Contractor shall provide program management personnel who have an understanding of the VA Records Management system. The named Program Manager shall provide a single point of contact for dealing with receiving, retrieval and storage of pathology materials.

Contractor shall provide labor to relocate glass slide cabinets and paraffin block cabinets from the 4th floor Pathology & Laboratory Medicine Service to their off-site storage location.

Contractor shall inventory all storage cabinets transitioned to their storage location and provide an on-line ordering system that will allow VA to retrieve the cabinets as necessary.

EMERGENCY RETRIEVAL

Contractor shall be capable of retrieving and delivering a glass slide cabinet or paraffin block cabinet on an emergency basis twenty-four hours a day and three hundred and sixty-five days per year. Cabinets may be delivered in Contractor owned and staffed vehicles or by courier. A 24-hour delivery requirement from the time of formal notification is required.

CONTRACTOR RESPONSIBILITIES

Contractor must provide for transportation, pick-up and delivery, and storage of all pathology materials required to be stored off-site from the Loma Linda Pathology & Laboratory Medicine Service.

Contractor shall maintain a current inventory of all records.

Contractor is responsible for maintaining liability insurance for the duration of the contract and for following all pertinent federal and state regulations with regard to transportation and destruction of confidential documentation. The contractor certifies that all data will be protected until final destruction.

The contractor shall be the point of contact for liability should an incident occur (for mitigation purposes) after the pathology materials are picked up by the contractor.

The Contractor delivers and picks up new materials from the facility as requested by the COR. No guarantees are made as to the estimated pick-up and delivery frequencies or volumes or the quantities.

The Contractor shall be available for emergency pick-up or delivery.

Transportation of materials – Contractor must communicate and correct any labeling differences between the VA and contractor prior to taking custody.

The Contractor shall be responsible for material indexing and retrieval at the cabinet level.

The Contractor shall maintain a current inventory of all pathology materials in storage.

All contractor vehicles utilized in this contract shall be insured and maintain current state vehicle registration. It is the Contractor’s responsibility to ensure that all contractor employees possess a valid State Driver’s license. The contractor or his/her employees while performing under this contract shall use no personal vehicles.

VA HEALTHCARE SYSTEM RESPONSIBILITIES

Provide the Contractor 24 hours’ notice for a scheduled pick-up.

Maintain a current inventory of all pathology materials in storage.

PERIOD OF PERFORMANCE

The period of performance shall be for one (1) base year from date of award, with the Government having the option to exercise four (4) additional one (1) year renewal periods.